14009-CONTRACT - SIRE.PDF

SERIAL 14009-RFP JAILS CONTROL UPGRADE
DATE OF LAST REVISION: June 11, 2014 CONTRACT END DATE: August 15, 2015
CONTRACT PERIOD THROUGH AUGUST 15, 2015
TO: All Departments
FROM: Office of Procurement Services
SUBJECT: Contract for JAILS CONTROL UPGRADE
Attached to this letter is published an effective purchasing contract for products and/or services to be supplied to
Maricopa County activities as awarded by Maricopa County on June 11, 2014.
All purchases of products and/or services listed on the attached pages of this letter are to be obtained from the
vendor holding the contract. Individuals are responsible to the vendor for purchases made outside of contracts.
The contract period is indicated above.
Wes Baysinger, Chief Procurement Officer
Office of Procurement Services
PS/ub
Attach
Copy to: Office of Procurement Services
Zoraya Rockow, Facilities Management

SERIAL 14009-RFP
CONTRACT PURSUANT TO RFP
SERIAL 14009-RFP
This Contract is entered into this 11th day of June, 2014 by and between Maricopa County (“County”), a political
subdivision of the State of Arizona, and Climatec, LLC, an Arizona corporation (“Contractor”) for the purchase of
Jails Controls Upgrade requirements services.
1.0 CONTRACT TERM:
1.1 This contract begins on the 11th day of June, 2014 and ends 430 calendar days from the NOTICE
TO PROCEED, unless extended otherwise.
1.2 The County may, at its option and with the approval of the Contractor, renew the term of this
Contract up to a maximum of three (3) additional years, or other specified length options, (or at
the County’s sole discretion, extend the contract on a month to month basis for a maximum of six
(6) months after expiration). The Contractor shall be notified in writing by the Office of
Procurement Services of the County’s intention to extend the contract term at least thirty (30)
Calendar Days prior to the expiration of the original contract term.
2.0 PAYMENTS:
2.1 As consideration for performance of the duties described herein, County shall pay Contractor the
sum(s) stated in Exhibit “A.”
2.2 Payment shall be made upon the County’s receipt of a properly completed invoice.
2.3 INVOICES:
2.3.1 The Contractor shall submit one (1) legible copy of their detailed invoice before
payment(s) can be made. At a minimum, the invoice must provide the following
information:
• Company name, address and contact
• County bill-to name and contact information
• Contract serial number
• County purchase order number
• Invoice number and date
• Payment terms
• Date of service or delivery
• Quantity
• Contract Item number(s)
• Description of service provided
• Pricing per unit of service
• Freight (if applicable)
• Extended price
• Mileage w/rate (if applicable)
• Total Amount Due

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2.3.2 Problems regarding billing or invoicing shall be directed to the County as listed on the
Purchase Order.
2.3.3 Payment shall be made to the Contractor by Accounts Payable through the Maricopa
County Vendor Express Payment Program. This is an Electronic Funds Transfer (EFT)
process. After Contract Award the Contractor shall complete the Vendor Registration
Form located on the County Department of Finance Vendor Registration Web Site
(http://www.maricopa.gov/Finance/Vendors.aspx).
2.3.4 EFT payments to the routing and account numbers designated by the Contractor will
include the details on the specific invoices that the payment covers. The Contractor is
required to discuss remittance delivery capabilities with their designated financial
institution for access to those details.
3.0 AVAILABILITY OF FUNDS:
3.1 The provisions of this Contract relating to payment for services shall become effective when funds
assigned for the purpose of compensating the Contractor as herein provided are actually available
to County for disbursement. The County shall be the sole judge and authority in determining the
availability of funds under this Contract. County shall keep the Contractor fully informed as to the
availability of funds.
3.2 If any action is taken by any state agency, Federal department or any other agency or
instrumentality to suspend, decrease, or terminate its fiscal obligations under, or in connection
with, this Contract, County may amend, suspend, decrease, or terminate its obligations under, or in
connection with, this Contract. In the event of termination, County shall be liable for payment
only for services rendered prior to the effective date of the termination, provided that such services
are performed in accordance with the provisions of this Contract. County shall give written notice
of the effective date of any suspension, amendment, or termination under this Section, at least ten
(10) days in advance.
4.0 DUTIES:
4.1 The Contractor shall perform all duties stated in Exhibit “B”, or as otherwise directed in writing
by the Procurement Officer.
4.2 During the Contract term, County shall provide Contractor’s personnel with adequate workspace
for consultants and such other related facilities as may be required by Contractor to carry out its
contractual obligations.
5.0 TERMS and CONDITIONS:
5.1 INDEMNIFICATION:
5.1.1 To the fullest extent permitted by law, Contractor shall defend, indemnify, and hold
harmless County, its agents, representatives, officers, directors, officials, and employees
from and against all claims, damages, losses and expenses, including, but not limited to,
attorney fees, court costs, expert witness fees, and the cost of appellate proceedings,
relating to, arising out of, or alleged to have resulted from the negligent acts, errors,
omissions, mistakes or malfeasance relating to the performance of this Contract.
Contractor’s duty to defend, indemnify and hold harmless County, its agents,
representatives, officers, directors, officials, and employees shall arise in connection with
any claim, damage, loss or expense that is caused by any negligent acts, errors, omissions
or mistakes in the performance of this Contract by the Contractor, as well as any person
or entity for whose acts, errors, omissions, mistakes or malfeasance Contractor may be
legally liable.
5.1.2 The amount and type of insurance coverage requirements set forth herein will in no way
be construed as limiting the scope of the indemnity in this paragraph.
5.1.3 The scope of this indemnification does not extend to the sole negligence of County.

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5.2 INSURANCE:
5.2.1 Contractor, at Contractor’s own expense, shall purchase and maintain the herein
stipulated minimum insurance from a company or companies duly licensed by the State
of Arizona and possessing a current A.M. Best, Inc. rating of B++. In lieu of State of
Arizona licensing, the stipulated insurance may be purchased from a company or
companies, which are authorized to do business in the State of Arizona, provided that
said insurance companies meet the approval of County. The form of any insurance
policies and forms must be acceptable to County.
5.2.2 All insurance required herein shall be maintained in full force and effect until all work or
service required to be performed under the terms of the Contract is satisfactorily
completed and formally accepted. Failure to do so may, at the sole discretion of County,
constitute a material breach of this Contract.
5.2.3 Contractor’s insurance shall be primary insurance as respects County, and any insurance
or self-insurance maintained by County shall not contribute to it.
5.2.4 Any failure to comply with the claim reporting provisions of the insurance policies or any
breach of an insurance policy warranty shall not affect the County’s right to coverage
afforded under the insurance policies.
5.2.5 The insurance policies may provide coverage that contains deductibles or self-insured
retentions. Such deductible and/or self-insured retentions shall not be applicable with
respect to the coverage provided to County under such policies. Contractor shall be
solely responsible for the deductible and/or self-insured retention and County, at its
option, may require Contractor to secure payment of such deductibles or self-insured
retentions by a surety bond or an irrevocable and unconditional letter of credit.
5.2.6 County reserves the right to request and to receive, within 10 working days, certified
copies of any or all of the herein required insurance certificates. County shall not be
obligated to review policies and/or endorsements or to advise Contractor of any
deficiencies in such policies and endorsements, and such receipt shall not relieve
Contractor from, or be deemed a waiver of County’s right to insist on strict fulfillment of
Contractor’s obligations under this Contract.
5.2.7 The insurance policies required by this Contract, except Workers’ Compensation, and
Errors and Omissions, shall name County, its agents, representatives, officers, directors,
officials and employees as Additional Insureds.
5.2.8 The policies required hereunder, except Workers’ Compensation, and Errors and
Omissions, shall contain a waiver of transfer of rights of recovery (subrogation) against
County, its agents, representatives, officers, directors, officials and employees for any
claims arising out of Contractor’s work or service.
5.2.9 Commercial General Liability:
Commercial General Liability insurance and, if necessary, Commercial Umbrella
insurance with a limit of not less than $2,000,000 for each occurrence, $2,000,000
Products/Completed Operations Aggregate, and $4,000,000 General Aggregate Limit.
The policy shall include coverage for bodily injury, broad form property damage,
personal injury, products and completed operations and blanket contractual coverage, and
shall not contain any provision which would serve to limit third party action over claims.
There shall be no endorsement or modification of the CGL limiting the scope of coverage
for liability arising from explosion, collapse, or underground property damage.

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5.2.10 Automobile Liability:
Commercial/Business Automobile Liability insurance and, if necessary, Commercial
Umbrella insurance with a combined single limit for bodily injury and property damage
of not less than $2,000,000 each occurrence with respect to any of the Contractor’s
owned, hired, and non-owned vehicles assigned to or used in performance of the
Contractor’s work or services under this Contract.
5.2.11 Workers’ Compensation:
5.2.11.1 Workers’ Compensation insurance to cover obligations imposed by federal
and state statutes having jurisdiction of Contractor’s employees engaged in the
performance of the work or services under this Contract; and Employer’s
Liability insurance of not less than $1,000,000 for each accident, $1,000,000
disease for each employee, and $1,000,000 disease policy limit.
5.2.11.2 Contractor waives all rights against County and its agents, officers, directors
and employees for recovery of damages to the extent these damages are
covered by the Workers’ Compensation and Employer’s Liability or
commercial umbrella liability insurance obtained by Contractor pursuant to
this Contract.
5.2.12 Errors and Omissions Insurance:
Errors and Omissions insurance and, if necessary, Commercial Umbrella insurance,
which will insure and provide coverage for errors or omissions of the Contractor, with
limits of no less than $1,000,000 for each claim.
5.2.13 Certificates of Insurance.
5.2.13.1 Prior to commencing work or services under this Contract, Contractor shall
furnish the County with valid and complete certificates of insurance, or formal
endorsements as required by the Contract in the form provided by the County,
issued by Contractor’s insurer(s), as evidence that policies providing the
required coverage, conditions and limits required by this Contract are in full
force and effect. Such certificates shall identify this contract number and title.
5.2.13.2 Prior to commencing work or services under this Contract, Contractor shall
have insurance in effect as required by the Contract in the form provided by
the County, issued by Contractor’s insurer(s), as evidence that policies
providing the required coverage, conditions and limits required by this
Contract are in full force and effect. Such certificates shall be made available
to the County upon ten (10) business days. BY SIGNING THE
AGREEMENT PAGE THE CONTRACTOR AGREES TO THIS
REQUIREMENT AND FAILURE TO MEET THIS REQUIREMENT
WILL RESULT IN CANCELLATION OF CONTRACT.
5.2.13.3 In the event any insurance policy (ies) required by this contract is (are) written
on a “claims made” basis, coverage shall extend for two years past completion
and acceptance of Contractor’s work or services and as evidenced by annual
Certificates of Insurance.
5.2.13.4 If a policy does expire during the life of the Contract, a renewal certificate
must be sent to County fifteen (15) days prior to the expiration date.
5.2.14 Cancellation and Expiration Notice.
Insurance required herein shall not be permitted to expire, be canceled, or materially
changed without thirty (30) days prior written notice to the County.

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5.3 WARRANTY OF SERVICES:
5.3.1 The Contractor warrants that all services provided hereunder will conform to the
requirements of the Contract, including all descriptions, specifications and attachments
made a part of this Contract. County’s acceptance of services or goods provided by the
Contractor shall not relieve the Contractor from its obligations under this warranty.
5.3.2 In addition to its other remedies, County may, at the Contractor's expense, require prompt
correction of any services failing to meet the Contractor's warranty herein. Services
corrected by the Contractor shall be subject to all the provisions of this Contract in the
manner and to the same extent as services originally furnished hereunder.
5.4 INSPECTION OF SERVICES:
5.4.1 The Contractor shall provide and maintain an inspection system acceptable to County
covering the services under this Contract. Complete records of all inspection work
performed by the Contractor shall be maintained and made available to County during
contract performance and for as long afterwards as the Contract requires.
5.4.2 County has the right to inspect and test all services called for by the Contract, to the
extent practicable at all times and places during the term of the Contract. County shall
perform inspections and tests in a manner that will not unduly delay the work.
5.4.3 If any of the services do not conform with Contract requirements, County may require the
Contractor to perform the services again in conformity with Contract requirements, at no
increase in Contract amount. When the defects in services cannot be corrected by re-
performance, County may:
5.4.3.1 Require the Contractor to take necessary action to ensure that future
performance conforms to Contract requirements; and
5.4.3.2 Reduce the Contract price to reflect the reduced value of the services performed.
5.4.4 If the Contractor fails to promptly perform the services again or to take the necessary
action to ensure future performance in conformity with Contract requirements, County
may:
5.4.4.1 By Contract or otherwise, perform the services and charge to the Contractor any
cost incurred by County that is directly related to the performance of such
service; or
5.4.4.2 Terminate the Contract for default.
5.5 REQUIREMENT OF CONTRACT BOND(S):
5.5.1 Concurrently with the submittal of the Contract, the Contractor shall furnish the
Contracting Agency the following bond(s), which shall become binding upon the award
of the Contract to the Contractor.
5.5.1.1 A Performance Bond equal to the full Contract amount conditioned upon the
faithful performance of the Contract in accordance with plans, specifications and
conditions thereof. Such bond shall be solely for the protection of the
Contracting Agency awarding the Contract.
5.5.1.2 A Payment Bond equal to the full contract amount solely for the protection of
claimants supplying labor or materials to the Contractor or his Subcontractors in
the prosecution of the work provided for in such Contract.

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5.5.2 Each such bond shall include a provision allowing the prevailing party in a suit on such
bond to recover as a part of his judgment such reasonable attorney’s fees as may be fixed
by a judge of the court.
5.5.3 Each bond shall be executed by a surety company or companies holding a certificate of
authority to transact surety business in the State of Arizona issued by the Director of the
Department of Insurance. The bonds shall not be executed by an individual surety or
sureties. The bonds shall be made payable and acceptable to the Contracting Agency.
The bonds shall be written or countersigned by an authorized representative of the surety
who is either a resident of the State of Arizona or whose principal office is maintained in
this state, as by law required, and the bonds shall have attached thereto a certified copy of
the Power of Attorney of the signing official. In addition, said company or companies
shall be rated “Best-A” or better as required by the Contracting Agency, as currently
listed in the most recent Best Key Rating Guide, published by the A.M. Best Company.
6.5 NOTICES:
All notices given pursuant to the terms of this Contract shall be addressed to:
For County:
Maricopa County
Office of Procurement Services
ATTN: Contract Administration
320 West Lincoln Street
Phoenix, Arizona 85003-2494
For Contractor:
Mr. Chad Ence
Climatec, LLC
2851 West Kathleen Rd.
Phoenix, AZ 85053
6.6 REQUIREMENTS CONTRACT:
6.6.1 Contractor signifies its understanding and agreement by signing this document that this
Contract is a requirements contract. This Contract does not guarantee any purchases will
be made (minimum or maximum). Orders will only be placed when County identifies a
need and issues a purchase order or a written notice to proceed.
6.6.2 County reserves the right to cancel purchase orders or notice to proceed within a
reasonable period of time after issuance. Should a purchase order or notice to proceed be
canceled, the County agrees to reimburse the Contractor for actual and documented costs
incurred by the Contractor. The County will not reimburse the Contractor for any
avoidable costs incurred after receipt of cancellation, or for lost profits, or shipment of
product or performance of services prior to issuance of a purchase order or notice to
proceed.
6.6.3 Purchase orders will be cancelled in writing.
6.7 TERMINATION FOR CONVENIENCE:
The County reserves the right to terminate the Contract, in whole or in part at any time, when in
the best interests of the County without penalty or recourse. Upon receipt of the written notice,
the Contractor shall immediately stop all work, as directed in the notice, notify all subcontractors
of the effective date of the termination and minimize all further costs to the County. In the event
of termination under this paragraph, all documents, data and reports prepared by the Contractor
under the Contract shall become the property of and be delivered to the County upon demand.

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The Contractor shall be entitled to receive just and equitable compensation for work in progress,
work completed and materials accepted before the effective date of the termination.
6.8 TERMINATION FOR DEFAULT:
6.8.1 In addition to the rights reserved in the Contract, the County may terminate the Contract
in whole or in part due to the failure of the Contractor to comply with any term or
condition of the Contract, to acquire and maintain all required insurance policies, bonds,
licenses and permits, or to make satisfactory progress in performing the Contract. The
Procurement Officer shall provide written notice of the termination and the reasons for it
to the Contractor.
6.8.2 Upon termination under this paragraph, all goods, materials, documents, data and reports
prepared by the Contractor under the Contract shall become the property of and be
delivered to the County on demand.
6.8.3 The County may, upon termination of this Contract, procure, on terms and in the manner
that it deems appropriate, materials or services to replace those under this Contract. The
Contractor shall be liable to the County for any excess costs incurred by the County in
procuring materials or services in substitution for those due from the Contractor.
6.8.4 The Contractor shall continue to perform, in accordance with the requirements of the
Contract, up to the date of termination, as directed in the termination notice.
6.9 TERMINATION BY THE COUNTY:
If the Contractor should be adjudged bankrupt or should make a general assignment for the benefit
of its creditors, or if a receiver should be appointed on account of its insolvency, the County may
terminate the Contract. If the Contractor should persistently or repeatedly refuse or should fail,
except in cases for which extension of time is provided, to provide enough properly skilled
workers or proper materials, or persistently disregard laws and ordinances, or not proceed with
work or otherwise be guilty of a substantial violation of any provision of this Contract, then the
County may terminate the Contract. Prior to termination of the Contract, the County shall give the
Contractor fifteen- (15) calendar day’s written notice. Upon receipt of such termination notice, the
Contractor shall be allowed fifteen (15) calendar days to cure such deficiencies.
6.10 STATUTORY RIGHT OF CANCELLATION FOR CONFLICT OF INTEREST:
Notice is given that pursuant to A.R.S. §38-511 the County may cancel this Contract without
penalty or further obligation within three years after execution of the contract, if any person
significantly involved in initiating, negotiating, securing, drafting or creating the contract on
behalf of the County is at any time while the Contract or any extension of the Contract is in effect,
an employee or agent of any other party to the Contract in any capacity or consultant to any other
party of the Contract with respect to the subject matter of the Contract. Additionally, pursuant to
A.R.S §38-511 the County may recoup any fee or commission paid or due to any person
significantly involved in initiating, negotiating, securing, drafting or creating the contract on
behalf of the County from any other party to the contract arising as the result of the Contract.
6.11 OFFSET FOR DAMAGES;
In addition to all other remedies at law or equity, the County may offset from any money due to
the Contractor any amounts Contractor owes to the County for damages resulting from breach or
deficiencies in performance under this contract.
6.12 ADDITIONS/DELETIONS OF SERVICE:
6.12.1 The County reserves the right to add and/or delete materials to a Contract. If a service
requirement is deleted, payment to the Contractor will be reduced proportionately, to the
amount of service reduced in accordance with the bid price. If additional materials are

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required from a Contract, prices for such additions will be negotiated between the
Contractor and the County.
6.12.2 The County reserves the right of final approval on proposed staff for all Task Orders.
Also, upon request by the County, the Contractor will be required to remove any
employees working on County projects and substitute personnel based on the discretion
of the County within two business days, unless previously approved by the County.
6.13 RELATIONSHIPS:
In the performance of the services described herein, the Contractor shall act solely as an
independent contractor, and nothing herein or implied herein shall at any time be construed as to
create the relationship of employer and employee, partnership, principal and agent, or joint venture
between the District and the Contractor.
6.14 SUBCONTRACTING:
The Contractor may not assign this Contract or subcontract to another party for performance of the
terms and conditions hereof without the written consent of the County, which shall not be
unreasonably withheld. All correspondence authorizing subcontracting must reference the
Proposal Serial Number and identify the job project.
6.15 AMENDMENTS:
All amendments to this Contract shall be in writing and approved/signed by both parties. Maricopa
County Office of Procurement Services shall be responsible for approving all amendments for
Maricopa County.
6.16 ACCESS TO AND RETENTION OF RECORDS FOR THE PURPOSE OF AUDIT AND/OR
OTHER REVIEW:
6.16.1 In accordance with section MCI 371 of the Maricopa County Procurement Code the
Contractor agrees to retain all books, records, accounts, statements, reports, files, and
other records and back-up documentation relevant to this Contract for six (6) years after
final payment or until after the resolution of any audit questions which could be more
than six (6) years, whichever is latest. The County, Federal or State auditors and any
other persons duly authorized by the Department shall have full access to, and the right to
examine, copy and make use of, any and all said materials.
6.16.2 If the Contractor’s books, records , accounts, statements, reports, files, and other records
and back-up documentation relevant to this Contract are not sufficient to support and
document that requested services were provided, the Contractor shall reimburse Maricopa
County for the services not so adequately supported and documented.
6.16.3 If at any time it is determined by the County that a cost for which payment has been made
is a disallowed cost, the County shall notify the Contractor in writing of the
disallowance. The course of action to address the disallowance shall be at sole discretion
of the County, and may include either an adjustment to future claim submitted by the
Contractor by the amount of the disallowance, or to require reimbursement forthwith of
the disallowed amount by the Contractor by issuing a check payable to Maricopa County.
6.17 AUDIT DISALLOWANCES:
If at any time, County determines that a cost for which payment has been made is a disallowed
cost, such as overpayment, County shall notify the Contractor in writing of the disallowance.
County shall also state the means of correction, which may be but shall not be limited to
adjustment of any future claim submitted by the Contractor by the amount of the disallowance, or
to require repayment of the disallowed amount by the Contractor.

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6.18 SEVERABILITY:
The invalidity, in whole or in part, of any provision of this Contract shall not void or affect the
validity of any other provision of this Contract.
6.19 RIGHTS IN DATA:
The County shall own have the use of all data and reports resulting from this Contract without
additional cost or other restriction except as provided by law. Each party shall supply to the other
party, upon request, any available information that is relevant to this Contract and to the
performance hereunder.
6.20 INTEGRATION:
This Contract represents the entire and integrated agreement between the parties and supersedes
all prior negotiations, proposals, communications, understandings, representations, or agreements,
whether oral or written, express or implied.
6.21 VERIFICATION REGARDING COMPLIANCE WITH ARIZONA REVISED STATUTES §41-
4401 AND FEDERAL IMMIGRATION LAWS AND REGULATIONS:
6.21.1 By entering into the Contract, the Contractor warrants compliance with the Immigration
and Nationality Act (INA using e-verify) and all other federal immigration laws and
regulations related to the immigration status of its employees and A.R.S. §23-214(A). The
contractor shall obtain statements from its subcontractors certifying compliance and shall
furnish the statements to the Procurement Officer upon request. These warranties shall
remain in effect through the term of the Contract. The Contractor and its subcontractors
shall also maintain Employment Eligibility Verification forms (I-9) as required by the
Immigration Reform and Control Act of 1986, as amended from time to time, for all
employees performing work under the Contract and verify employee compliance using the
E-verify system and shall keep a record of the verification for the duration of the
employee’s employment or at least three years, whichever is longer. I-9 forms are available
for download at USCIS.GOV.
6.21.2 The County retains the legal right to inspect contractor and subcontractor employee
documents performing work under this Contract to verify compliance with paragraph
6.21.1 of this Section. Contractor and subcontractor shall be given reasonable notice of the
County’s intent to inspect and shall make the documents available at the time and date
specified. Should the County suspect or find that the Contractor or any of its subcontractors
are not in compliance, the County will consider this a material breach of the contract and
may pursue any and all remedies allowed by law, including, but not limited to: suspension
of work, termination of the Contract for default, and suspension and/or debarment of the
Contractor. All costs necessary to verify compliance are the responsibility of the
Contractor.
6.22 CONTRACTOR LICENSE REQUIREMENT:
6.22.1 The Respondent shall procure all permits, insurance, licenses and pay the charges and
fees necessary and incidental to the lawful conduct of his/her business, and as necessary
complete any required certification requirements, required by any and all governmental
or non-governmental entities as mandated to maintain compliance with and in good
standing for all permits and/or licenses. The Respondent shall keep fully informed of
existing and future trade or industry requirements, Federal, State and Local laws,
ordinances, and regulations which in any manner affect the fulfillment of a Contract and
shall comply with the same. Contractor shall immediately notify both Office of
Procurement Services and the using agency of any and all changes concerning permits,
insurance or licenses.

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6.22.2 Respondents furnishing finished products, materials or articles of merchandise that will
require installation or attachment as part of the Contract, shall possess any licenses
required. A Respondent is not relieved of its obligation to posses the required licenses by
subcontracting of the labor portion of the Contract. Respondents are advised to contact
the Arizona Registrar of Contractors, Chief of Licensing, at (602) 542-1525 to ascertain
licensing requirements for a particular contract. Respondents shall identify which
license(s), if any, the Registrar of Contractors requires for performance of the Contract.
6.23 CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
6.23.1 The undersigned (authorized official signing for the Contractor) certifies to the best of his
or her knowledge and belief, that the Contractor, defined as the primary participant in
accordance with 45 CFR Part 76, and its principals:
6.23.1.1 are not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from covered transactions by any Federal
Department or agency;
6.23.1.2 have not within 3-year period preceding this Contract been convicted of or had
a civil judgment rendered against them for commission of fraud or a criminal
offense in connection with obtaining, attempting to obtain, or performing a
public (Federal, State or local) transaction or contract under a public
transaction; violation of Federal or State antitrust statues or commission of
embezzlement, theft, forgery, bribery, falsification or destruction of records,
making false statements, or receiving stolen property;
6.23.1.3 are not presently indicted or otherwise criminally or civilly charged by a
government entity (Federal, State or local) with commission of any of the
offenses enumerated in paragraph (2) of this certification; and
6.23.1.4 have not within a 3-year period preceding this Contract had one or more public
transaction (Federal, State or local) terminated for cause of default.
6.23.2 Should the Contractor not be able to provide this certification, an explanation as to why
should be attached to the Contact.
6.23.3 The Contractor agrees to include, without modification, this clause in all lower tier
covered transactions (i.e. transactions with subcontractors) and in all solicitations for
lower tier covered transactions related to this Contract.
6.24 PRICES:
Contractor warrants that prices extended to County under this Contract are no higher than those
paid by any other customer for these or similar services.
6.25 GOVERNING LAW:
This Contract shall be governed by the laws of the state of Arizona. Venue for any actions or
lawsuits involving this Contract will be in Maricopa County Superior Court or in the United States
District Court for the District of Arizona, sitting in Phoenix, Arizona
6.26 ORDER OF PRECEDENCE:
In the event of a conflict in the provisions of this Contract and Contractor’s license agreement, if
applicable, the terms of this Contract shall prevail.

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6.27 INFLUENCE
As prescribed in MC1-1202 of the Maricopa County Procurement Code, any effort to influence an
employee or agent to breach the Maricopa County Ethical Code of Conduct or any ethical conduct,
may be grounds for Disbarment or Suspension under MC1-902.
An attempt to influence includes, but is not limited to:
6.27.1 A Person offering or providing a gratuity, gift, tip, present, donation, money,
entertainment or educational passes or tickets, or any type valuable contribution or
subsidy,
6.27.2 That is offered or given with the intent to influence a decision, obtain a contract, garner
favorable treatment, or gain favorable consideration of any kind.
If a Person attempts to influence any employee or agent of Maricopa County, the Chief
Procurement Officer, or his designee, reserves the right to seek any remedy provided by the
Maricopa County Procurement Code, any remedy in equity or in the law, or any remedy provided
by this contract.
6.28 PUBLIC RECORDS:
All Offers submitted and opened are public records and must be retained by the Records Manager
at the Office of Procurement Services. Offers shall be open to public inspection after Contract
award and execution, except for such Offers deemed to be confidential by the Office of
Procurement Services. If an Offeror believes that information in its Offer should remain
confidential, it shall indicate as confidential, the specific information and submit a statement with
its offer detailing the reasons that the information should not be disclosed. Such reasons shall
include the specific harm or prejudice which may arise. The Records Manager of the Office of
Procurement Services shall determine whether the identified information is confidential pursuant
to the Maricopa County Procurement Code.
6.29 INCORPORATION OF DOCUMENTS:
The following are to be attached to and made part of this Contract:
6.29.1 Exhibit A, Pricing;
6.29.2 Exhibit B, Scope of Work;
6.29.3 Exhibit C, Office of Procurement Services Contractor Travel and Per Diem Policy
6.29.4 Exhibit D, Jail Access/Detention and Sheriff’s Office Facilities Security Guidelines
6.29.5 Exhibit E, Code of Conduct Policy


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EXHIBIT A
PRICING

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EXHIBIT B
SCOPE OF WORK
1.1 It is the intent of Maricopa County to enter into an agreement for Maricopa County’s Facilities Management
and the Maricopa County Sheriff’s Office (MCSO) to provide, install, connect, and calibrate the entire Facility
Management System (FMS) as indicated on the Drawings and as necessary to provide fully automatic control
for all systems as shown in the control drawings, stated in the sequences of operation, indicated in the
electrical ladder diagrams, or as otherwise indicated in the Contract Documents. The Contractor shall
coordinate with these other suppliers and trades to provide a completely integrated control system. The
Contractor shall provide the engineering, installation supervision, programming, graphics development,
calibration, startup, and checkout necessary for a complete and fully operational control System. Startup
documentation verifying proper operation of all points and all integrated systems shall be provided. Owner
training and instruction of the installed control system is required.
1.2 The scope of work also includes but is not limited to all FMS controllers, control devices and components,
control valves, damper actuators, thermostats, control panels, front end software and graphics, and sequence of
operations; and all parts, services and programming to replace the existing TAC/CSI Building Automation
Systems in two county jails; a complete air and water side system rebalance, a complete airside duct cleaning,
complete airside filter replacement, and commissioning of the complete mechanical systems. This contract
may be awarded in full or in part based on the vendor’s capability to support the automation systems in the
county’s facilities in question and the existing front end software packages in FMDs Boiler Room.

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EXHIBIT C
OFFICE OF PROCUREMENT SERVICES CONTRACTOR TRAVEL AND PER DIEM POLICY
1.0 All contract-related travel plans and arrangements shall be prior-approved by the County Contract
Administrator.
2.0 Lodging, per diem and incidental expenses incurred in performance of Maricopa County/Special District
(County) contracts shall be reimbursed based on current U.S. General Services Administration (GSA)
domestic per diem rates for Phoenix, Arizona. Contractors must access the following internet site to
determine rates (no exceptions): www.gsa.gov
2.1 Additional incidental expenses (i.e., telephone, fax, internet and copying charges) shall not be
reimbursed. They should be included in the contractor’s hourly rate as an overhead charge.
2.2 The County will not (under no circumstances) reimburse for Contractor guest lodging, per diem or
incidentals.
3.0 Commercial air travel shall be reimbursed as follows:
3.1 Coach airfare will be reimbursed by the County. Business class airfare may be allowed only when
preapproved in writing by the County Contract Administrator as a result of the business need of
the County when there is no lower fare available.
3.2 The lowest direct flight airfare rate from the Contractors assigned duty post (pre-defined at the
time of contract signing) will be reimbursed. Under no circumstances will the County reimburse
for airfares related to transportation to or from an alternate site.
3.3 The County will not (under no circumstances) reimburse for Contractor guest commercial air
travel.
4.0 Rental vehicles may only be used if such use would result in an overall reduction in the total cost of the
trip, not for the personal convenience of the traveler. Multiple vehicles for the same set of travelers for the
same travel period will not be permitted without prior written approval by the County Contract
Administrator.
4.1 Purchase of comprehensive and collision liability insurance shall be at the expense of the
contractor. The County will not reimburse contractor if the contractor chooses to purchase these
coverage.
4.2 Rental vehicles are restricted to sub-compact, compact or mid-size sedans unless a larger vehicle
is necessary for cost efficiency due to the number of travelers. (NOTE: contractors shall obtain
pre-approval in writing from the County Contract Administrator prior to rental of a larger vehicle.)
4.3 County will reimburse for parking expenses if free, public parking is not available within a
reasonable distance of the place of County business. All opportunities must be exhausted prior to
securing parking that incurs costs for the County. Opportunities to be reviewed are the DASH;
shuttles, etc. that can transport the contractor to and from County buildings with minimal costs.
4.4 County will reimburse for the lowest rate, long-term uncovered (e.g. covered or enclosed parking
will not be reimbursed) airport parking only if it is less expensive than shuttle service to and from
the airport.
4.5 The County will not (under no circumstances) reimburse the Contractor for guest vehicle rental(s)
or other any transportation costs.
5.0 Contractor is responsible for all costs not directly related to the travel except those that have been pre-
approved by the County Contract Administrator. These costs include (but not limited to) the following: in-
room movies, valet service, valet parking, laundry service, costs associated with storing luggage at a hotel,
fuel costs associated with non-County activities, tips that exceed the per diem allowance, health club fees,
and entertainment costs. Claims for unauthorized travel expenses will not be honored and are not
reimbursable.
6.0 Travel and per diem expenses shall be capped at 15% of project price unless otherwise specified in
individual contracts.

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EXHIBIT D
JAIL ACCESS POLICY
MARICOPA COUNTY SHERIFF’S OFFICE
Policy & Procedure Joseph M. Arpaio – Sheriff
Subject Policy Number
DH-1
JAIL ACCESS 1. Effective Date
12-10-09
Related Information Supersedes
GD-14, Access to Secured Office DH-1 (03-28-97)
Buildings
PURPOSE
The purpose of this Policy is to identify the various types of authorized jail access cards and passes with which
persons are permitted entry into a jail.
POLICY
For the safety of employees, visitors, inmates, the protection of Office property, and the security of criminal justice
information, it is the policy of the Office to ensure that entry into the jails is limited by allowing only authorized
personnel access.
DEFINITIONS
None
PROCEDURES
1. Jail Commander Responsibilities: Jail commanders shall ensure that their jail perimeter is secured so
inmates remain within the confines of the jails boundary and access by the general public is restricted.
2. Authorized Access: Employees from other agencies, departments, or vendors who perform duties or
services not ordinarily completed by Office personnel, may be granted access to jail facilities. Personnel
not employed by the Office who may be granted access to a jail include, but are not limited to, the
following:
A. Emergency services personnel.
B. Authorized health care personnel.
C. Contract personnel.
D. Maricopa County Facilities Management personnel.
E. Private vendor personnel.
F. Health and fire inspectors.
3. Jail Access ID Cards: Individuals requesting entry into a jail on a regular basis to provide a service or
program may be issued Jail Access ID Cards. Upon approval by a custody bureau commander, or his
designee, these cards are issued initially for one year and are renewable. Renewals issued subsequent to the
first year will be valid for a period of two years. These issued ID cards allow access to all facilities and will
include a photo and an expiration date.

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A. After a satisfactory record check, the Custody Support Division may issue the following types of
Jail Access ID Cards:
i. The yellow Jail Access ID Card is used by individuals such as inmate programs, religious
volunteers, and contracted programs personnel. Yellow card holders are authorized to conduct
group meetings or religious services for inmates in areas designated by the jail commander.
These card holders are allowed to meet with inmates on a one-on-one basis in visitation,
however, are restricted from meeting with inmates on a one-on-one basis in inmate housing
areas, unless accompanied by a blue card holder.
ii. The blue Jail Access ID Card is used by religious advisors, chaplain aides, and contracted
chaplains. Blue card holders are authorized to conduct group meetings, religious services, and
one-on-one meetings with inmates in areas designated by the jail commander.
B. Volunteers and contract personnel with the Custody Support Division, not otherwise employed by
the Office who are issued Jail Access ID Cards, must agree in writing to abide by all the rules and
regulations contained in the Custody Support Division Handbook for volunteers and contract
employees. The written agreements will be maintained by the Custody Support Division
Commander or his designee.
C. Individuals possessing an expired or revoked Jail Access ID Card shall not be permitted entry into
the jail. Detention personnel will confiscate the expired or revoked card and forward it through the
chain of command, along with a memorandum, to the Custody Support Division Commander. The
memorandum will include details of the confiscation and any other actions taken. Questions
regarding this action will be referred to the Custody Support Division Commander, or his
designee, through the chain of command.
4. Visitor Pass Cards: Visitor Pass Cards are issued to individuals requesting intermittent or temporary
access into a jail to provide a service or program. These access cards do not contain a photograph of the
individual but are temporarily exchanged for personal ID. Prior approval by the jail commander, or his
designee, may also be required. The individual will be instructed to display the Visitor Pass Card on the
outer garment so that it will be readily seen at all times while the visitor is inside the jail.
A. A. The Visitor Pass Card may be used by individuals including, but not limited to, the
following:
i. News media personnel.
ii. Officers of the court.
iii. Contractor vending company employees.
iv. Volunteers for inmate programs and religious services.
v. Jail tour participants.
vi. Private physicians or other qualified medical personnel requested by an inmate to obtain
blood or urine samples.
vii. Employees of other law enforcement or correctional agencies who are in civilian attire.
viii. Temporary medical personnel employed by contracted health services.
B. Individuals requesting a Visitor Pass Card must provide proper ID and proof of profession, or
must have been pre-approved by the jail commander, prior to being allowed entry into the jail.
Valid forms of ID are specified in Policy DK-3, Inmate Visitation.
C. The names and dates of birth of all visitors to whom Visitor Pass Cards have been issued will be
documented in the Visitation Logbook.
D. At least annually, each jail commander shall be responsible for redesigning and printing new
Visitor Pass Cards and ensuring that the old cards have been accounted for and destroyed.

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5. Courtesy ID Cards: Contractors and vendors that work with the Information and Technology Bureau will
be issued Courtesy ID Cards after a satisfactory record check is completed by the Personnel Services
Division. Courtesy ID Cards will include a photo and an expiration date and will be issued as followed:
A. Red Stripe ID: Persons displaying this ID shall be granted access to all Office facilities, including
the jails.
B. Blue Stripe ID: Persons displaying this ID shall be granted access to all Office facilities, excluding
the jails.
6. Correctional Health Services (CHS) Blue Framed ID: A blue frame ID shall be issued by CHS, as a
courtesy to CHS personnel. This ID shall be carried with their Maricopa County Employee ID.
7. Office Personnel Identification: All Office personnel, uniformed or non-uniformed, shall display their ID
upon entering a jail facility. Non-uniformed personnel shall continue to visibly display their ID on their
clothing while inside the building.
8. Citizen Observer Cards: Citizen Observer Cards are issued to individuals who accompany sworn
personnel on routine patrol duties. The card, which does not contain a photograph, shall be displayed on the
observer’s outer garment at all times while in a jail.
9. Non-Uniformed Officers of other Law Enforcement Agencies: A non-uniformed officer representing
another law enforcement agency will be required to present his agency’s ID card prior to entering a jail.
However, he will not be required to surrender it. Prior to admission into the jail, the officer will be required
to inform detention personnel of his purpose. When his identity has been confirmed, the officer may enter
the jail displaying his agency ID card, badge, or Visitor Pass Card. Detention personnel will ensure that all
ammunition, knives, and all firearms, including concealed firearms, are secured in a gun locker.
10. Former Employees: Former employees of the Office will not be allowed entry into a jail unless they have
received prior approval by the jail commander, are presently employed with a law enforcement agency,
representing a community related organization authorized to perform a service or program for the Office, or
visiting an inmate.
11. Emergency Situations: In emergency situations, emergency response personnel such as police officers,
fire fighters, or paramedics do not need to be issued a Jail Access ID Card or a Visitor’s Pass Card.
However, they will be escorted by detention personnel whenever feasible.
12. Visitor Records Check and Search: All persons other than law enforcement personnel requesting access
into a jail are subject to an Arizona Crime Information Center/National Crime Information Center
ACIC/NCIC check and a search of their person and possessions for possible contraband. Procedures for
dealing with those who fail these checks are specified in Policy DK-3, Inmate Visitation.
13. Revoked Access Privilege: A custody bureau commander may revoke an individual’s access privilege by
notifying the Custody Support Division Commander. He shall ensure that the issued ID card has been
retrieved and, when necessary, shall send written notification to each jail listing the name of the individual
whose card has been revoked. Reasons for revocation include, but are not limited to, the following:
A. Failure to observe Office or jail rules and regulations.
B. Failure to conduct job functions in a reasonable and professional manner.
C. Actions or behaviors which threaten the safety or security of a jail.
D. Serious violations of a local, State, or Federal law.

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SECTION 01000
DETENTION AND
SHERIFF”S OFFICE
FACILITIES SECURITY GUIDELINES
Effective: 02/11/2014
PART 1 – GENERALACCESS REQUIREMENTS AND SECURITY BACKGROUND CHECKS
For the purpose of this procedure, the following terms shall apply
Acceptable ID: Identification documents such as a driver’s license, passport or military ID which contain
at a minimum: date of birth, sex and either a clear photograph or a second numerical identifier, such as a
Social Security number. If an Arizona Driver License number is not submitted, the applicant must submit
to a digital photograph that will be used during the background investigation and for an ID card if
appropriate.
Contractor Personnel: Non-employees who provide services in any Sheriff’s Facility on a regular or
irregular basis. Contractor personnel shall have entry to detention or district facilities at the discretion of the
Sheriff or his designee for the duration of the construction project.
Contractor personnel shall complete a Sheriff’s Office Application for Courtesy Identification and the Prison Rape
Elimination Act forms prior to performing any services, or gaining access to any Sheriff’s Office Facility.
Application forms shall be completely and legibly filled out and signed. False statements shall be grounds for
disqualifying the applicant. Application forms shall be submitted to the Facilities Management Project Manager who
will then forward the forms to the Sheriff’s Office Facilities Project Coordinators for processing. Forms must be
submitted to the Maricopa County Sheriff’s Office Facilities Project Coordinators in the Construction Maintenance
Division at least TEN (10) working days prior to the date required to access the facility. You can reach Karl Gosch
at 602-876-4479 or by cell at 602-527-2194 (Tues – Fri). You can also reach Charles Grimes at 602-876-1896 or by
cell at 602-527-5714 (Mon –Thur).
The information provided on the Maricopa County Sheriff’s Office Application for Courtesy Identification form will
be used to conduct a criminal history check. Any resulting criminal history documentation will be forwarded to the
Sheriff’s Office Facilities Project Coordinator, or his designee. It will be reviewed on a case by case basis to
determine whether the applicant poses any risk to the safety of any persons, or to the security of any jail or facility.
Applicants must meet the following conditions to be approved by the Sheriff or his designee for access to Sheriff’s
Office Facilities:
a. Be at least eighteen (18) years of age. There will be no exceptions.
b. At least twelve (12) months must have elapsed since serving a term of probation or parole. If parole or
probation is a result of a sexual crime the person shall not be granted access.
c. If the ex-offender served a jail sentence as the result of a misdemeanor conviction, a minimum of twelve
(12) months must have elapsed since last being incarcerated in any jurisdiction. Any ex-offender that has a
crime that was sexually related shall not be granted access into Sheriff’s facilities in order to comply with
PREA Standards.
d. If the ex-offender served a jail or prison term as a result of a felony conviction, access will be denied.
Contractor personnel who are approved after a criminal history check shall be issued a Sheriff’s Office Facility
Visitor Card. The card remains the property of the Sheriff’s Office and may be revoked if the following rules and
regulations are not adhered to:
a. The card shall be worn in plain view on the front of the shirt or on a chain around the neck at all times
while in a Sheriff’s Office facility.
b. All personnel are required to submit to a search for contraband, if asked.
c. Contractor personnel are prohibited from duplicating the card.
d. Contractor personnel who lose their access cards shall report the loss to the Jail Commander or Sheriff’s
Office Facilities Project Coordinator as soon as possible.

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e. Allowing another person to use the I.D. Card is prohibited.
Contractor personnel who are approved after a criminal history check may be placed on a list and only those listed
will have access to the Sheriff’s Office Facility or Grounds.
Contractor’s personnel who become involved in a criminal investigation during the contract period, either on the job
or on their own time, must notify the Sheriff’s Office Facility Planning Coordinator within twenty-four hours.
Contractor’s personnel access may be subsequently suspended or revoked at the discretion of the Sheriff’s office
Facility Planning Coordinator, Facility Commander/ District Commander or designee.
All concerns regarding contractor personnel should be forwarded to the Sheriff’s Office Facility Planning
Coordinator. The services of any contractor may be reduced, postponed or discontinued for any of the following
reasons:
a. Violating these guidelines.
b. Participating in unlawful or immoral conduct.
c. Showing signs of an illness or condition that might interfere with the individual’s ability to perform his
duties or threaten the security, health or safety of any one involved.
d. Reporting to work with any odor of intoxicating beverage on their breath or while under the influence of
any intoxicating beverage to any degree.
e. Behaving in a manner which threatens the safety and security of the jail, staff or inmate.
f. Unauthorized contact with inmates.
g. Possession or use of any controlled substances, narcotics or hallucinogens, except when prescribed by a
physician, for any illness or injury unless otherwise provided by the Arizona Revised Statutes §13-2501.
h. Possession of any weapon on or near County property.
i. Failure to follow the directions of a Sheriff’s Office Staff.
j. Being in an unauthorized area.
k. Possession of tobacco products, including electronic cigarettes or pipes, alcohol, and weapons are strictly
prohibited on jail premises.
l. Under no circumstances will cell phone cameras be used without the express permission of the Jail
Commander/District Commander or designee.
m. Under no circumstances will MP3 players, radios, I-Pods or similar devices be permitted on to the facility.
n. Contraband as defined in Arizona Revised Statute §13-2501.
The Sheriff’s Office Facility Visitor Card is to be used for no other purpose than to access the specific areas related
to the project in progress. On completion of the project, the cardholder shall immediately return the card to the Jail
Commander/District Commander, or the Sheriff’s Office Facility Planning Coordinator.
PART 2 – FACILITY ENTRY AND EXIT REQUIREMENTS
Entry into and exit from the job site will be coordinated with the Jail Commander/District Commander, or his
designee, or the Sheriff’s Office Facility Planning Coordinator prior to the commencement of the project.
NOTE: ENTRY AND EXIT COULD BE DELAYED DUE TO UNSCHEDULED INMATE MOVEMENT OR
ACTIVITIES.
The time of entry and exit must be predetermined by the Jail Commander/District Commander or his designee who
may consider a more flexible schedule. With the exception of delivery truck drivers, entry will not be granted to any
person who is not in possession of a valid Sheriff’s Office Facility Visitor Card or on the access list.
At the start of each workday (times will vary), all persons working on this project will enter the grounds at one time
in the AM.
At the end of each workday (times will vary), all persons working on this project will exit the grounds at one time in
the PM.
While it is suggested that all contractors bring their lunches, sodas, etc. with them when they enter the grounds each
AM, they may depart the grounds for lunch if they so desire, however, they must ALL depart and return at the same
time.

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Port-A-Johns will need to be placed on the grounds by the contractor. An area will be decided by the Jail
Commander/District Commander or his designee or the Sheriff’s Office Facility Planning Coordinator.
Equipment, and Supplies, etc. may be brought in through the Facilities Vehicle gates.
All Weapons and Alcohol are strictly prohibited on jail premises or grounds.
Tobacco and tobacco products including electronic cigarettes or pipes cannot be brought into the Facility.
The contractor must inventory all tools brought into the facility, before entering and departing the jail grounds.
Copies must be provided to the Jail Staff. Contractors may leave tools on site provided they are locked up in a metal
storage container in a location approved by the Jail Commander/District Commander or his designee.
Tools that are NOT being used must be kept in secured containers or within the immediate reach and control of the
contractor.
Contractor personnel shall not operate any Sheriff’s Office property.
CONTRACTOR MUST IMMEDIATELY REPORT ANY LOSSES OR UNEXPLAINED DAMAGE TO
EQUIPMENT TO THE JAIL COMMANDER/OR THE DISTRICT COMMANDER.
Contractors will NOT talk to or associate with any inmate for any reason.
PART 3 - DISRUPTION TO ELECTRICAL SERVICE OR WATER SERVICE
We MUST have at least twenty-four (24) hours advance notice prior to the electricity or water being shut off TO
ANY AREA.
The electricity or water service to only one (1) housing unit or building will be shut off at any time.
The length of time it is off is to be kept to the absolute minimum; however, it MUST never exceed four (4) hours in
duration
PART 4 – KEYS
Keys will NOT be left in any vehicle or piece of equipment that is left unattended.
If a key is not required to start any vehicle or piece of equipment, then that vehicle or piece of equipment will be
disabled so an inmate will not be able to start it if it is not in the immediate control of a contractor.
PART 5 – VEHICLES
Only job essential vehicles may be brought onto the grounds. Note that these vehicles will remain on the grounds
only long enough so that equipment, supplies, etc., may be loaded/unloaded.
Personal vehicles will not be allowed on the grounds.
Personal or contractor vehicles parked outside the grounds will not be parked within twenty (20) feet of any fence
line or within fifty (50) feet of any fence line gate.
PART 6 – MECHANICAL PLANT
If cranes or other types of mechanical equipment are to be used or left unattended, a temporary fence must be
erected up around them by the contractor.
Equipment and supplies will not be staged on grounds without prior approval from the Jail Commander/District
Commander, or his designee.

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PART 7 - EXCAVATION:
We MUST have a minimum of twenty-four (24) hours advance notice prior to any digging being done within any
secured perimeter fencing.
Prior to any excavation, the specific location of underground utilities shall be marked. If there is any doubt of their
location, the Facilities Management Project Manager shall be contacted. Any disruption to services will be repaired
at the contractor’s expense. All services must be back on-line prior to the contractor leaving for the day. There will
be no exceptions.
The contractor shall be fully conversant of the location of ALL shut-off valves, (water and gas) and all electrical
panels prior to commencing excavation.
All excavations MUST be properly marked during daylight hours and adequately illuminated and marked during the
hours of darkness.
All excavations that go under any fence line or gate MUST be completely back filled and tamped or covered with a
heavy steel plates that are secured to the ground except when the contractor is physically working in that excavated
area.
AT NO TIME WILL A HOLE OR TRENCH, ETC., THAT GOES UNDER A FENCE OR GATE BE LEFT
UNCOVERED IF IT IS UNATTENDED BY THE CONTRACTOR.
Equipment and supplies shall NOT be left with twenty (20) feet of any fence or building.
Ladders used to access roofs shall NOT be left unattended. All ladders left on the job site shall be secured with a
pad lock to prevent their use by unauthorized persons.
PART 8 – DISRUPTION TO FIRE ALARM SYSTEM
The fire alarm system can only be deactivated, reactivated or reset by Maricopa County’s contracted fire alarm
system vendor. The Contractor is to complete Section 00865, Fire System Bypass Request Form and submitted to
the Facilities Management Project Manager three business days prior to the disabling of any fire alarm or sprinkler
system. The contractor will be responsible for all vendor fees for services.
IF DIRECTED BY THE SHERIFF’S OFFICE STAFF, WORK MUST BE STOPPED: THIS ORDER MUST
BE COMPLIED WITH AND CONTRACTORS MUST LEAVE IMMEDIATELY WITHOUT QUESTIONS,
AS THE SAFETY OF THE CONTRACTORS AND THE STAFF COULD BE IN JEOPARDY.
BASED ON SECURITY AND SAFETY ISSUES, STRICTER CONTROLS MAY HAVE TO BE
IMPLEMENTED; HOWEVER, THE JOB SUPERINTENDENT WILL BE ADVISED PRIOR TO ANY
CHANGES BEING MADE.
PART 9 - PRISON RAPE ELIMINATION ACT (PREA)
“Under the Prison Rape Elimination Act you will be required to be fingerprinted prior to starting any work and are
authorizing the Sheriff’s Office conduct this procedure.”
See attached form.

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MARICOPA COUNTY SHERIFF’S OFFICE
ACKNOWLEDGEMENT OF PRISON RAPE ELIMINATION ACT (PREA)
The Prison Rape Elimination Act (PREA) is a set of federal standards enacted to institute a zero tolerance standard
for incidents of sexual abuse in correctional facilities and establishes national standards for the prevention, detection,
and response to sexual abuse and sexual harassment.
It is the policy of the Maricopa County Sheriff’s Office to prevent detect and respond to incidents of sexual abuse
and sexual harassment throughout the Office. The Office has a zero tolerance for any incidents of sexual abuse and
sexual harassment. Therefore, the Officer shall impose fair and equitable discipline as necessary against any
individual committing sexual abuse or sexual harassment, and when appropriate, pursue criminal charges.
Contractor: A person who provides services on a recurring basis pursuant to a contractual agreement within the
Office or Maricopa County.
Voyeurism: An invasion of privacy of an inmate or detainee by a volunteer/contractor. This also includes
taking pictures or video of inmates with cell phones or other devices. Cell phones are not allowed in any jail
facility.
Volunteer/Contractor Training: Volunteers/Contractors or persons that provide volunteer or contracted services
to the Office who may come into contact with inmates or detainees shall acknowledge their understanding of the
PREA Standards in writing as part of their volunteer/contractor application.
Reporting: Volunteers and contractors who become aware of an incident of sexual abuse, sexual harassment,
voyeurism, or retaliation against an inmate are required to notify uniformed personnel as soon as practical.
Any contractor or volunteer who engages in sexual abuse, sexual harassment, voyeurism, or retaliation shall be
prohibited from contact with inmates, shall be reported to relevant licensing bodies, and where appropriate,
criminally investigated, unless the activity was clearly not criminal. The Sheriff's Office shall also consider
whether to prohibit further contact with inmates, in the case of any PREA violation by a contractor or volunteer.
You are prohibited from fraternizing, having personal contact with inmates to include contact of a sexual nature or
any form of sexual harassment or voyeurism. Inmates are not allowed to have unauthorized contact with the public;
if an inmate attempts to have communication with you, or makes inappropriate comments towards you, notify
uniformed personnel as soon as practical.
Failure to follow these guidelines may result in criminal prosecution against you and termination of your services.
________________________________________________
Print Name
________________________________________________
Signature
________________________________________________
Date

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MARICOPA COUNTY SHERIFF’S OFFICE
APPLICATION FOR COURTESY IDENTIFICATION
NAME: DATE OF BIRTH:
ADDRESS:
CITY: STATE ZIP:
HEIGHT: WEIGHT: EYES: HAIR: SEX:
SSN: DRIVER’S LICENSE: EXPIRE:
EMPLOYER:
TIME WITH COMPANY:______________________
ADDRESS:
CITY: STATE: ZIP: PHONE:
APPLICANT’S TITLE:
JUSTIFICATION FOR GENERAL ACCESS:
JUSTIFICATION FOR JAIL ACCESS:
I authorize the Maricopa County Office to conduct a Criminal History/ Records Check and Warrants Check
for the purpose of issuing a Sheriff’s Office Courtesy Identification Card. I understand that this card be
issued to me, it will be displayed ONLY when I am in a Sheriff’s Office building or facility. I further
understand that the card will be used to enter the Sheriff’s building or facilities for official purpose related
to my employment only.
SIGNATURE OF APPLICANT DATE
Please send all fingerprint results to: Karl Gosch/ Charles Grimes at the new MCSO HQ

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EXHIBIT E
CODE OF CONDUCT POLICY
MARICOPA COUNTY SHERIFF’S OFFICE
Policy & Procedure Joseph M. Arpaio – Sheriff
Subject Policy Number
CP-2
CODE OF CONDUCT • Effective Date
03-28-12
Related Information Supersedes
CRITICAL POLICY CP-2 (02-06-04)
PURPOSE
The purpose of this Policy is to establish guidelines by which all employees of the Office shall conduct themselves,
both on and off duty.
Although this Policy refers to “employees” throughout, this Policy also applies with equal force to all volunteers.
Volunteers include, but are not limited to, reserve deputies and posse members.
Note: The number of topics covered on the following pages justifies the use of an alphabetical index that can be
found at the end of this Policy.
POLICY
It is the policy of the Office to ensure efficiency, instill discipline, and foster positive public trust by setting forth
guidelines governing the conduct and demeanor of every member of the Office. This Policy is also intended to hold
employees accountable for federal, state, and local laws by ensuring that any criminal misconduct is investigated.
DEFINITIONS
Employee: A person currently employed by the Office in a classified, unclassified, full-time, part-time, contract, or
probationary status.
Negligence: Failure to use ordinary care.
Relative: An employee’s spouse, domestic partner, mother, father, sister, brother, son, daughter, in-laws, aunts,
uncles, grandparents, grandchildren and custodial person.
Volunteer: A person who performs hours of service for civic, charitable, or humanitarian reasons, without promise,
expectation, or receipt of compensation for services rendered. An employee may not volunteer to perform the same,
similar, or related duties for the Office that the employee is normally paid to perform.
Willful: An action taken deliberately or intentionally.

SERIAL 14009-RFP
PROCEDURES
1. Unethical Conduct:
A. Employees shall maintain a high level of ethical conduct at all times and shall be honest, fair,
impartial, and polite when working or identified as employees of the Office.
B. Employees shall not participate in any activity which would compromise their ability to perform their
Office duties objectively and impartially.
C. Personnel shall not withhold relevant information or mislead investigators during a criminal or
administrative investigation.
D. All employees shall abide by the Sheriff’s Office Code of Ethics, as specified in this Policy. Classified
Employees shall also abide by the Maricopa County Merit System Rules Code of Ethics.
2. Conformance to Office Directives and Established Laws:
A. Employees shall conform to the provisions of all written Policy, except those found to be unlawful,
incorrect, or inapplicable. Violation of written Policy, with or without articulable justification, may
result in disciplinary action.
B. Employees shall obey all local ordinances as well as all federal and state laws. Violation of any
established ordinance or law may result in disciplinary action being imposed, in addition to the
possibility of criminal prosecution. Disciplinary action may be imposed regardless of the outcome of
the court case.
C. Employees shall be held fully accountable for their own acts. They shall not shift the burden or
responsibility to another for their failure to execute an order or duty, for inappropriate behavior, or for
any other dereliction of duty.
3. Individual Responsibility: To ensure the credibility and integrity of the Office, it is the duty of all
personnel associated with the Office to take appropriate action whenever they learn of a violation being
committed, or having been committed, by any other person associated with the Office in any capacity,
which by its very nature would tend to discredit an employee or the Office.
A. Personnel shall bring any and all facts concerning an actual or alleged violation to the immediate
attention of an on-duty supervisor or an appropriate commander.
B. The on-duty supervisor or commander shall then initiate the appropriate action after considering all of
the facts presented and the seriousness of the allegation.
C. Personnel shall not retaliate against an employee who reports misconduct or a violation in fulfillment
of this individual responsibility or duty.
4. Unbecoming Conduct and Public Demeanor:
A. Employees shall conduct themselves at all times, both on and off duty, in such a manner as to reflect
favorably on the Office. Unbecoming conduct shall include disorderly conduct and activities that
conflict with, or have the potential to conflict with, Office duties; tend to bring the Office into
disrepute; reflect discredit upon employees as members of the Office; or tend to impair the operation
and efficiency of the Office or any of its employees.
B. Employees shall show respect for the uniforms of the Office at all times. When worn, all uniforms
shall be neat, clean, and worn in compliance with Policy GC-19, Dress and Appearance. No
distinguishable portion of the uniform shall be worn with civilian attire or any other uniform, on or off

SERIAL 14009-RFP
duty, as specified in Policy GC-20, Uniform Specifications. At no time shall any Office uniform be
worn to represent the wearer as having the authority of any other class of employee.
C. Employees who are on duty or identified by dress, location, or association as employees, shall maintain
a professional demeanor and perform their duties in a calm and firm manner, acting together to assist
and protect each other.
D. Employees shall not demean persons or act disparagingly against any individual regardless of age,
nationality, religious beliefs, race, gender, culture, sexual orientation, veteran status, ancestry, or
disability.
E. Employees shall conduct themselves in a manner that will foster respect and cooperation among
themselves and other members of the Office.
F. Employees shall not, at any time or for any reason, subject any person to cruel treatment or neglect
humane action.
G. Employees shall not, at any time or for any reason, subject any animal to cruel treatment or neglect
humane action. Hunting, when it is conducted according to law, shall not be considered a violation of
this section.
H. Employees who have contact with the public should strive to gain public support and citizen
cooperation by dealing with people fairly, honestly, and courteously.
5. Alcohol:
A. Except in the performance of official duties or authorized training and with prior supervisory consent,
employees shall not purchase or consume any kind of alcoholic beverage while on duty. Additionally,
employees shall not report for duty, or be on duty, with any odor of alcoholic beverage on their breath
or while under the influence of any alcoholic beverage to any degree. Any employee observing another
employee in violation of this section shall advise any on-duty supervisor as soon as possible.
Impairment is not requisite for violations of this section.
B. A supervisor who reasonably believes that an employee who is on duty or reporting for duty smells of,
or is under the impairment of, alcohol to any degree, shall refer to the procedures specified in Policy
GC-21, Drug, Medication and Alcohol Testing.
C. Employees authorized to consume alcoholic beverages in the performance of their duty, such as
undercover detectives, shall comply with the provisions of Policy ED-2, Covert Operations. In all
cases, personnel who consume alcoholic beverages on duty shall avoid any physical condition or
impairment which could adversely affect their performance of duty or bring discredit upon the Office.
Supervisors of such employees are cautioned that they are responsible for monitoring the conduct and
demeanor of personnel engaged in the consumption of alcoholic beverages and taking appropriate
action.
D. Office personnel in specialized assignments who are subject to call out are requested to refrain from
alcoholic beverage consumption.
i. If called out, an employee who has been drinking within the last eight hours shall advise his
immediate supervisor, if available, or the on-duty supervisor that he has been drinking, the type and
amount of alcohol consumed, and how long it has been since his last drink.
ii. Based on the information provided by the employee, the supervisor shall consider all factors,
including the time elapsed, when making a decision to activate an employee who has been drinking.
Based on the totality of the information, the supervisor’s decision must be made to ensure that the
employee has not consumed any alcohol within the last eight hours.

SERIAL 14009-RFP
E. Employees shall not operate any County vehicle within eight hours after consuming any alcoholic
beverage. Employees working covert operations shall adhere to the procedures specified in Policy ED-
2, Covert Operations regarding the consumption of alcoholic beverages and operating a County
vehicle.
F. On and off-duty employees shall not display or wear any recognizable item of Office apparel in a
public place or an establishment where the primary purpose is to sell or serve alcoholic beverages,
unless in the performance of official duties.
G. Employees shall not consume alcoholic beverages in any County facility or County vehicle except in
the performance of official duties or authorized training and with prior supervisor consent. Employees,
their guests, volunteers, citizen observers, or other citizens are prohibited from consuming alcoholic
beverages at any time, or for any reason, while in County facilities or County vehicles. Employees
observing violations shall promptly report the violation to a supervisor who will take action to stop the
violation.
6. Use of Medication or Drugs:
A. Employees are prohibited from using any drug which has not been legally prescribed for their use, or
abusing prescription or over-the-counter medications. Any use of drugs not legally prescribed for the
employee’s use, or any abuse of prescriptions or over-the-counter medication, shall be grounds for
discipline, up to and including dismissal from employment.
B. Employees who take prescribed or over-the-counter medications are responsible for being aware of
any effects the medications may have on the performance of their duties. Employees shall advise their
supervisor, prior to reporting for duty, when taking medication that might impair their ability to
perform the essential job functions of their position. The employee shall provide his supervisor with a
written memorandum identifying the essential job functions that may be affected as a result of any side
effects from the medication. The employee shall also include the anticipated amount of time the
medication is to be taken or the date it is believed that it will no longer be needed.
C. A supervisor who reasonably believes that an employee who is on duty, or reporting for duty smells of,
or is under the impairment of, drugs or medication to any degree, shall follow the procedures specified
in Policy GC-21, Drug and Alcohol Testing.
7. Gratuities, Rewards, or Loans:
A. Employees will not use their position for personal gain, on or off duty, nor solicit, seek, or accept on
their own behalf any personal loan, gift, gratuity, or other favor, from the general public, any private
business firms which deal with the Office, or any other agency or department of the County which is,
or may appear to be, intended to influence official conduct. Discounts and offers which comply with
and are authorized under a County or Office solicitation policy are exempted from this provision.
i. This section does not prohibit the acceptance of food or refreshments of insignificant value in the
ordinary course of a meeting, conference, or other occasion where the employee is properly in
attendance.
ii. This section does not prohibit the acceptance of unsolicited advertising or promotional material
such as pens, pencils, calendars, and other items of nominal value.
iii. This section does not preclude an employee from accepting off-duty work.
a. All off-duty work obtained must meet the requirements of Policy GC-18, Off-Duty
Employment.
b. The off-duty employment must not place the employee as an expert witness against the Office
or opposing any other criminal justice agency, including occupations such as a traffic
reconstruction consultant.

SERIAL 14009-RFP
B. Employees shall not accept, directly or indirectly, a gratuity, fee, loan, reward, or gift of any kind for
services rendered in the course of official duties or for services rendered in the course of an Office-
approved off-duty assignment. This includes directly or indirectly accepting or obtaining a gratuity,
fee, loan, reward, or gift of any kind and passing it on to relatives, friends, other Office employees, or
acquaintances.
C. Employees shall not use their position to solicit free admission to places of amusement, entertainment,
or sporting events, or to solicit free meals or any favors or gratuities not ordinarily afforded to a private
citizen.
8. Compensation: Pursuant to ARS §38-505, no public officer or employee may receive or agree to receive,
directly or indirectly, compensation other than as provided by law for any service rendered or to be
rendered by the employee personally in any case, proceeding, application or other matter pending
before the Office of which he is a public officer or employee. Compensation is statutorily defined as
money, a tangible thing of value, or a financial benefit.
9. Abuse of Position or Authority:
A. Employees are prohibited from using their official position, identification cards, or badges for any of
the following:
i. Personal or financial gain.
ii. Obtaining privileges not otherwise available to them or to others, except in the performance of
duty.
iii. Avoiding the consequences of illegal acts such as traffic violations or driving under the influence,
or helping relatives or friends avoid the consequences of illegal acts.
iv. Misrepresenting their position or authority in the Office.
B. Employees shall not lend their identification cards, badges, or uniforms to another person. Employees
shall not permit their identification cards or badges to be photographed or reproduced unless necessary
for official business such as extradition trips, obtaining records from other government agencies, or
otherwise authorized by the Chief Deputy.
C. Employees shall not identify themselves as members of the Office, visually or verbally, in connection
with testimonials or advertisements, unless specifically authorized by the Chief Deputy.
10. Care and Use of Office or County Equipment:
A. Employees shall use Office and County equipment for its intended purpose. Limited incidental
personal use of Office and County cell phones, fax machines, printers, and copiers are permitted. Such
use shall not inhibit either governmental or administrative use or impact employee’s ability to perform
their assigned duties. Email and voicemail are authorized for limited incidental personal use as
specified in Policy GM-01, Electronic Communications and Voice Mail.
B. Office and County equipment shall not be willfully or negligently damaged, lost, misplaced, or abused.
All equipment issued to employees shall be maintained in proper order.

SERIAL 14009-RFP
11. Confidential Information, Protected Health Information, and Divulging Criminal Records:
A. Employees shall only discuss or disclose sensitive law enforcement or confidential information as
follows:
i. As permitted or required by law.
ii. With persons authorized to receive the information.
iii. As directed by a supervisor.
B. In the course of official business, employees may learn certain facts that are of a personal or
confidential nature regarding an employee, inmate, or other person’s health or medical information.
i. Employees shall not use, copy, make notes regarding, remove, release, or disclose this information
unless doing so legally in the course and within the scope of their official duties.
ii. Employees who become aware of anyone improperly accessing or releasing this information shall
immediately notify a supervisor.
C. Employees shall not release Criminal History Record Information (CHRI) on any individual, except as
provided in Policy GF-3, Criminal History Record Information and Public Records.
12. Performance or Dereliction of Duty: Employees are derelict in the performance of their duties when they
willfully or negligently fail to perform them or when they perform them in a grossly inefficient manner.
A. Employees shall devote their working time and attention to the service of the Office and shall complete
all assignments in a timely manner, as set forth by their supervisor or chain of command.
B. While on duty, employees shall not engage in any activities or personal business, such as personal
phone calls, which would cause them to neglect or be inattentive to duty.
C. Employees shall serve the Office with loyalty and discretion and shall not display cowardice or fail to
support their fellow employees in the lawful performance of duty.
D. Judicial subpoenas shall constitute an order to appear and shall be honored, whether on behalf of the
state or in actions against the employee, as governed by Policy GD-9, Receipt of Civil or Criminal
Process.
E. Employees shall not engage in any strike. The term “strike” includes a concerted failure to report for
duty, willful absence from one’s position, or the stoppage of work. It also includes unauthorized
holidays; sickness unsubstantiated by a licensed health care provider’s statement during a strike
situation; or withholding the full, faithful, and proper performance of the duties of employment for the
purposes of inducing, influencing, or coercing a change in rights, conditions, compensation, privileges,
or obligations of employment. Employees who engage in any strike shall be disciplined, up to and
including dismissal from employment.
13. Punctuality:
A. All employees shall be punctual in reporting to their designated duty post and shall be physically ready
to assume their duties at the time specified by their supervisor.
B. Foreseeable tardiness must be approved in advance to ensure proper staffing of the Office. Unless
circumstances are of an emergency nature, any unforeseeable tardiness must be reported to the
employee’s supervisor no later than 15 minutes before the start of the shift. Unless the supervisor has
issued a memo detailing another notification option for subordinates, an employee who is late for work
must either call and speak to the supervisor, or leave a voicemail message for the supervisor with
current contact information where the employee can be promptly reached.

SERIAL 14009-RFP
C. Employees and supervisors should refer to Policy GC-1, Compensation, Leaves, and Absences, for
information regarding foreseeable and unforeseeable absences.
14. Political Activity: It is the intent of the Office to conform to the public policy that government programs
be administered in an unbiased manner and without favoritism for or against any political party or group or
any member in order to promote public confidence in government, government integrity, and the efficient
delivery of governmental services and to ensure that employees are free from any express or implied
requirement or any political or other pressure of any kind to engage or not engage in political activity.
A. Employees shall not use the authority of their positions to influence the vote or political activities of
any subordinate employee. Furthermore, under the guise of County business, personnel, equipment,
materials, buildings or other resources shall not be used for the purpose of influencing the outcomes of
elections.
B. Employees shall not use political endorsement in connection with any appointment to a position in the
County classified service.
C. Employees shall neither use, nor promise to use, any official authority or position for the purpose of
influencing the vote or political action of any person or for any other considerations.
D. No person may solicit any employee to engage in, or deny him the opportunity to engage in, activities
permitted by this section. Any direct or indirect threat, such as intimidation, coercion, discrimination,
reprisal, force, or any adverse consequence, such as the loss of any benefit, reward, promotion,
assignment, or compensation, is prohibited.
E. Except for voting, employees shall not engage in any activity permitted by this section while on duty,
while in uniform, or at public expense. Nothing in this Policy shall be construed as denying any
employee of any civil liberties as guaranteed by the United States or Arizona Constitutions.
F. Employees shall not be members of any national, state, or local committee of a political party, nor an
officer or chairperson of a committee of a partisan political club, nor a candidate for nomination or
election to any public office, which is either paid or partisan. They shall not take part in the
management of any political party, partisan or nonpartisan campaign, or recall effort.
G. The provisions of this section shall not apply to school board or community college district governing
board elections. An employee may serve as a member of the governing board of a common or high
school district, or as a member of the community college governing board.
H. While off duty, employees may:
i. Express opinions, attend meetings for the purpose of becoming informed concerning the
candidates for public office and the political issues, cast a vote, and sign nominating or recall
petitions.
ii. Make contributions to candidates, political parties, or campaign committees contributing to
candidates, or advocate the election or defeat of candidates.
iii. Circulate candidate nomination or recall petitions, or engage in activities to advocate the election
or defeat of candidates.
iv. Solicit or encourage contributions to be made directly to candidates or campaign committees
contributing to candidates, or advocate the election or defeat of candidates.
v. Campaign for themselves and hold unpaid, nonpartisan public office, or campaign for or against
ballot issues, referendum questions, constitutional amendments, or municipal ordinances,
except where a conflict of interest is created.

SERIAL 14009-RFP
I. No employee shall be discriminated against for engaging in, or choosing not to engage in, any
activity permitted in this section.
J. Any person in the County service who violates any of the provisions of this section shall be subject to
disciplinary action, up to and including dismissal from employment.
K. Employees who have relatives running for political office shall ensure that their conduct in support of
their relatives is consistent with the provisions of this section.
15. Public Appearances and Statements: Any public expression, by which it could be reasonably assumed
that the employee is acting as a spokesperson on behalf of the Office, will be governed by this Policy.
A. Employees shall not publicly ridicule the Office, its Policies, or its employees, orally or in writing,
where such expression is defamatory, obscene, unlawful, tends to undermine the effectiveness of the
Office, interferes with the maintenance of discipline, or is made with reckless disregard for the truth.
B. Employees shall not address public gatherings, appear on radio or television, or release for publication
an article, manuscript, or other material which pertains to the operations or activities of the Office
without prior approval from their bureau commander. To be authorized, such articles, manuscripts, and
interview materials must support the Mission Statement of the Sheriff’s Office and reflect Office goals
and objectives.
C. Employees shall not act in a private capacity or do any work in a private capacity, which may be
construed by the public to be an official act of the Sheriff’s Office, without prior written approval of
the Chief Deputy.
16. Endorsements, Referrals, and Vendors:
A. Employees acting in their official capacity must comply with County and Office procurement
procedures. As a result, employees shall not recommend, suggest, or advocate for the employment or
procurement of any particular product, professional, or commercial service outside the official
procurement process. When any such service is necessary, employees shall proceed in accordance with
GE-1, Supply Requisition, Procurement, and Inventory.
B. Employees must disclose their interest and shall not participate in or vote for any contract, sale,
purchase, or service in which they have an interest. Conflict of interest laws must be observed.
17. Labor and Fraternal Organizations and Associations: Employees may join and hold office in any
employee organization, labor union, or professional association in which they are eligible for membership,
provided it is not organized for any illegal purpose or primarily engaged in activities contrary to law. No
employee shall attempt to prohibit or intimidate any covered employee from belonging to or holding office
in any lawful organization. Membership in such organizations shall not be considered in any personnel
action, including promotion, demotion, suspension, or dismissal from employment.
18. Associations and Fraternization with Inmates or Prisoners:
A. Employees shall not indulge in undue familiarity with inmates or prisoners. Employees shall not
fraternize with, engage the services of, accept services from, or do favors for, any person known to
them to have been in the custody of the Office or any other detention or correctional facility within the
last two years, unless it is unavoidable due to relative relationships.
B. Employees shall not convey written or oral messages between inmates, except those which are
necessary in the operation of the facility.
C. Employees shall not correspond with or assist in conducting correspondence with inmates, former
inmates, or other persons not in custody on behalf of an inmate, unless required to do so in the
performance of their duties.

SERIAL 14009-RFP
D. Employees shall not assist inmates in the submission or preparation of judicial documents, other than
providing the necessary forms, papers, or writing implements, unless required to do so in the
performance of their duties or by court order.
E. Employees shall not write letters of recommendation on behalf of inmates on matters concerning
official business of the Office without authorization from their bureau commander.
F. Employees shall not exchange money or property with inmates or prisoners, unless required to do so in
the performance of their duties.
G. Employees shall not provide inmates with newspapers, magazines, or books from outside the jail,
except those mailed to the inmate from the publisher or that publisher’s authorized distributor as
governed by Policy DK-1, Inmate Mail.
H. Employees shall not engage in informal, non-work-related discussions with inmates or prisoners
concerning other officers, inmates or prisoners. Employees shall not make remarks of a personal nature
in reference to any officers, inmates or prisoners, witnesses, or informants where the remarks may be
within earshot of any inmate or prisoner.
I. Employees shall not encourage or sympathize with inmates in their complaints about rules, regulations,
or jail conditions. However, complaints will be reported to appropriate personnel.
J. Employees shall not offer religious or other advice to inmates regarding personal, family, or case-
related problems. Inmates seeking advice will be referred to appropriately trained Office personnel or
other outside agencies.
19. Employee Relationships with Persons Visiting Inmates:
A. Employees shall not grant special privileges to visitors without the approval of the shift commander.
B. Employees shall not accept favors or gratuities from visitors at any time.
C. Employees shall not indulge in undue familiarity or fraternize with visitors.
20. Employee Relationships with Other Employees:
A. Employees shall be respectful and maintain a professional, courteous, and cooperative demeanor with
other employees of the Office and other law enforcement or criminal justice personnel.
B. Employees shall be respectful and maintain a professional, courteous, and cooperative demeanor with
supervisory personnel. Employees shall not defy the authority of any supervisor by being disrespectful,
arrogant, or displaying disrespectful conduct, whether in or out of the supervisor’s presence.
C. When relatives are employed by the Office, no employee shall be in a reporting line of supervision to a
relative. In the event it is determined a relative would be or has been placed in a reporting line of
supervision, an appropriate course of action will be determined by the Chief Deputy.
D. Intimate and sexual relationships between employees are covered in Policy CP-3, Workplace
Professionalism.
E. Employees shall not covertly record conversations involving other employees unless the recording is in
furtherance of an official department investigation or prior approval for the covert recording has been
obtained from a bureau commander or his designee.
21. Employee Relationships with Known or Suspected Criminals: Employees shall avoid associations or
dealings with persons whom they know or have reason to believe are, or have been, recently charged with

SERIAL 14009-RFP
criminal acts or are under indictment. Exceptions may be made when necessary in the performance of an
employee’s duties or when such contacts are with relatives.
22. Frequenting Prohibited Establishments: Employees shall not knowingly enter or frequent any
establishment, such as a house of prostitution or illegal gambling house, wherein the laws of the United
States, the state, or the local jurisdiction are regularly violated, except in the performance of duty or while
acting under proper and specific orders from a supervisor.
23. Gambling: Employees shall not participate in any form of illegal gambling at any time, except in the
performance of duty and while acting under proper and specific orders from a supervisor.
24. Sleeping On Duty:
A. Employees shall not sleep on duty unless specifically authorized to do so.
B. Employees who feel they are unable to stay awake on duty have the responsibility to notify their
immediate supervisor, who shall determine the proper course of action.
25. Interference with Official Investigations: Employees shall not use their official position or knowledge
gained by employment with this Office to hinder, obstruct, or interfere with any case, official operation, or
investigation being handled by this Office or any other agency.
26. Request for Assistance: When any person requests assistance from the Office or makes a complaint or
report, either by telephone or in person, all pertinent information will be obtained in an official and
courteous manner, and will be properly and judiciously acted upon, in accordance with Office Policy.
27. Failure to Meet Standards: Failure to meet standards is the inability, unwillingness, or failure to perform
assigned duties in an acceptable manner, or the failure to accomplish a reasonable share of the workload.
Employees shall:
A. Possess the knowledge required to perform assigned duties.
B. Complete assignments properly.
C. Conform to work standards established for the employee’s rank or position.
D. Make reasonable decisions or take appropriate actions.
E. Not take actions which are unreasonable or clearly inappropriate for the situation.
F. Not display cowardice if they are deputies, reserve deputies, or detention officers.
G. Not be absent from the assigned area of responsibility during a tour of duty without authorization.
H. Not be absent without authorized leave as specified in Policy GC-1, Compensation, Leaves, and
Absences.
28. Insubordination: Insubordination is the willful refusal to obey a reasonable and lawful order. A reasonable
and lawful order given to a subordinate shall be followed regardless of the method of conveyance, as
governed by Policy GB-2, Command Responsibility. The willful failure to obey an order constitutes
grounds for discipline, up to and including dismissal from employment.
29. Loitering: While on duty or in uniform, employees shall not remain in eating establishments, service
stations, or other public places for longer than is reasonably required to complete the legitimate activity for
which they stopped, unless required by duty. Employees shall not remain at a duty post or any Office
location beyond the end of their shift unless conducting official business or for a minimal period while
awaiting transportation from work.
30. Job Abandonment: Except when extenuating circumstances are found to have existed, employees shall be
considered to have abandoned their position when they have been absent for three or more consecutive
working days without authorization. This includes being absent for three or more consecutive working days
without authorization following an approved leave of absence.

SERIAL 14009-RFP
A. On any scheduled workday, if an employee does not have prior authorization or prior supervisory
approval and fails to contact their supervisor or the on-duty supervisor prior to the scheduled start time
of their shift, the following procedures will be followed:
i. The supervisor will contact the employee by phone each day to determine if the employee’s
absence is due to an unexpected emergency. The supervisor will complete a telephone log
documenting the time of the call and any information obtained or any messages that were left.
ii. If the supervisor is unable to contact the employee and the employee has not contacted the
supervisor for three consecutive workdays, the employee will be deemed to have abandoned their
position. The supervisor shall notify their division commander as soon as possible of any employee
who has abandoned their position.
B. When it has been determined that an employee has abandoned their position, an investigation shall be
completed, as specified in Policy GH-2, Internal Investigations. The completed investigation shall be
forwarded through the chain of command to the Compliance Division to ensure due process.
31. Abuse of Process, Withholding Evidence, and Misappropriation of Property:
A. Employees shall not manufacture, conceal, falsify, destroy, remove, tamper with, or withhold evidence
or information, or make false accusations in a criminal, traffic matter or administrative matter.
B. Employees shall secure all items of evidence in designated property lockers, or other authorized,
secured areas, as soon as possible. Employees shall not leave evidence in vehicles, in personal lockers,
in or on desks, or in other areas in which it could be subjected to possible tampering or theft.
Contraband should also be placed promptly in an appropriate location, pending destruction or other
disposition.
C. Employees shall not appropriate any County property, evidence, or found or recovered property for
their own use.
32. Treatment of Persons in Custody: Employees shall not mistreat persons who are in the custody of the
Office. Employees shall handle such persons in accordance with established laws and Office procedures.
Policy CP-1, Use of Force, and ARS §31-101 through §31-146 governs the treatment of persons in custody.
33. Gum and Tobacco Usage: Employees in the performance of their duties shall not chew tobacco or gum
while making personal contacts with citizens. Further restrictions on tobacco use are specified in Policy
GD-4, Tobacco Products.
34. Return of Office and County Property Upon Separation:
A. When employees leave the service of the Office, they shall surrender all Office and other County
property that was assigned to them while so employed to the Training Division.
B. When employees return property damaged through their negligence or deliberate action or fail to return
all assigned Office or County property, they may be held criminally or civilly liable.
35. Property Damage:
A. Employees shall immediately notify their supervisor, or if unavailable, the nearest on-duty supervisor,
and promptly submit a written report concerning any damage to real or personal property, including
vehicles, belonging to the Office, the County, a private citizen, or any other entity or individual, which
is a result of, or occurred during, the execution of their official duties or responsibilities.
B. Employees shall immediately notify their supervisor and promptly submit a written report concerning
any damage to real or personal property, including vehicles, belonging to the Office or the County that
occurred while the employee was off duty.

SERIAL 14009-RFP
C. Employees shall never attempt to work out or negotiate a settlement with any entity or individual
regarding personal or County liability when property damage has occurred during the execution of
official duties.
36. Rumors or Gossip: Employees shall not spread rumors, gossip, or false information which discredits
another employee or harms his reputation. Supervisors made aware of violations shall take immediate
action to correct the situation and initiate disciplinary action if warranted.
37. Social Networking Sites: The use of social networking sites such as Facebook, MySpace, and Twitter have
become common outlets for employees to socialize. Employees must be mindful of the negative impact of
inappropriate or unauthorized postings involving the Maricopa County Sheriff’s Office and their direct
impact on the relationship between the Office and the community.
A. Social networking sites shall not be accessed while on duty unless in the performance of official duties.
B. Whether on or off duty, employees shall not publicly express, share, or post information regarding the
Office which would jeopardize the safety and security of Office employees, inmates or the public, or
which could negatively impact the efficient or effective operation of the Office.
C. Due to the increased scrutiny of law enforcement personnel postings on social networking sites, the
Office strongly discourages employees from posting information regarding their own off-duty
activities or the off-duty activities of another Office employee which may tend to bring the person’s
reputation into question. This is not intended to infringe upon any employee’s First Amendment or
other constitutional rights, but those who may be called to testify on behalf of the Office as part of their
official duties must guard their reputation and should be aware that attorneys may attempt to use this
type of information, e.g., postings on social networking sites, for impeachment purposes.
38. Keeping Supervisors Informed:
A. Employees must promptly notify their supervisors of all situations, events, incidents, inspections, and
communications that affect, or may affect, the Office, or with which the Office may be concerned.
B. Examples of situations that require employees to keep their supervisors informed include, but are not
limited to, the following:
i. Involvement in any situation being investigated by another law enforcement agency, whether as a
witness, victim, or suspect, or in anticipation of becoming a suspect.
ii. The suspension or revocation of driving privileges.
iii. Receipt of a moving vehicle traffic citation.
iv. Knowledge of the booking of a relative into an Office jail.
v. The issuance of a court order, such as an order of protection or an injunction against harassment in
which an Office employee has been named.
C. Supervisors should notify their chain of command as appropriate.
39. Use of Discretion:
A. Policy cannot be written to cover every situation in which an employee may become involved. The
employee must use discretion in the enforcement of laws and in determining appropriate actions.
Supervisors have the authority to make decisions on behalf of the Office and to provide employees
with direction and guidance on how to perform their duties.
B. When employees are faced with a situation in which discretion can be exercised, they shall evaluate
the circumstances and consider available resources and alternate solutions. They should rely on their

SERIAL 14009-RFP
training, Office Policy, established procedures, statutes, and the direction of supervisors in making a
decision.
C. The appropriate decision should be the least restrictive one that still accomplishes the intent of the law,
is in accordance with Office Policy, and does not compromise employee safety.
D. Discretion is limited by federal, state, and local law, as well as case law, Office Policy, and the
employee’s rank and level of responsibility.
40. Oath of Office: The Sheriff or his designee shall administer the Oath of Office to all new sworn and
detention personnel prior to assuming their new duties. The Oath of Office requires the employee to
support the Constitution of the United States and the Constitution and Laws of the State of Arizona.