COMPETITION IMPRACTICABLE DEUTSCH ARCHITECTURE GROUP.PDF

Office of Procurement Services
GOODS AND SERVICES
COMPETITION IMPRACTICABLE FORM
This form is to be used when an agency believes an acquisition is a single source and the acquisition dollar amount is above
$5,000. The Chief Procurement Officer can approve purchases up to $100,000. Board of Supervisors approval is required if
the acquisition is over $100,000. This form must be submitted for approval to: Office of Procurement Services I 320 W.
Lincoln I Phoenix, AZ 85003. Fax number: 602.258.1573. The signed form must be retained in the purchasing file.
r DEPARTMENT NAME DEPARTMENT RX#
Facilities Management Department
PROPOSED CONTRACT VENDOR NEED IDENTIFIED Date:
Company: Deutsch Architecture Group REQUESTED DELIVERY
Address: 4600 E. Indian School Rd. Date:
City, State: Phoenix, AZ QUOTED PRICE: Ai t up , _y g , iL.1 ..,e - 010
Zip/Postal Code: 85018
Phone: (000) 000-0000 Accounting String:
Fax: 602-840-6646
Contact Name: Bill Clay
DESCRIPTION OF GOODS OR SERVICE REQUIRED:
The estimated cost of this Procurement is: r s $100k C: > $1001(
Is this a Technology Procurement? r Yes (ii+ No
Architectural Services for the remodel of the kitchens at the Durango Juvenile Detention Facility and
the Southeast Juvenile Detention Facility.
SINGLE SOURCE CATEGORY (Check applicable box, attach documentation or provide explanation below.)
Maricopa County Procurement Code MCI-351 states: "Single source" means an acquisition where, competition is impractical because
of standardization, warranty, or other factors as approved by the Board of Supervisors.
NOTE: The following are unlikely to be sufficient single source justifications:
• Personal or agency preference for a product or vendor
• Agency perception that the vendor is the best qualified (this should be determined through a competitive process)
• Lack of agency planning resulting in limited time to conduct a competitive procurement
• Special incentive or deal offered (can be assessed in open and competitive solicitation)
• Agency convenience
C r Software license renewals, additions, or upgrades available
Grant specified (supporting documents attached)
from only one source
,.., Brand compatibility available from only one source (no other
C' Mailing lists, subscriptions or media advertising
` distributors)
C Warranty voided if service provided by other contract vendor CI Other proprietary situation
ql Other (Provide written explanation below)

THIS PROCURMENT IS A SINGLE SOURCE BECAUSE (attach additional page if needed):
Deutsch Architecture Group was intimately involved in the initial Juvenile Detention Food Services
Assessment, and completed the schematic design as part of their initial scope. This is a critical
procurement because the current Juvenile Detention food preparation and delivery system is
obsolete and maintenance items are difficult to obtain. Deutsch Architecture Group is intimately
familiar with the physical facility requirements and constraints as well as the specific equipment and
technology needed for this project. Based upon their work on the initial assessment, they have an in-
depth understanding of the operational needs and challenges faced by the End User.
SEARCH
A search was conducted consisting of: (check all that apply) RESULTS
Market research D Public notice given, list E] no alternatives were identified
fl Other vendors contacted Other 0 no alternatives were deemed acceptable
because (explain below):
Describe the search from above in detail:
Deutsch Architecture Group has been involved in the initial assessment and has developed the
schematic design. There are many technical and operational issues that they are familiar with that a
different design professional would have to learn. A different design professional would have to start
over from the beginning and the effort and expenditures to date would be mostly wasted.
PRICE
MC1-352-B states: The Using Agency requesting a Competition Impracticable Procurement shall provide written evidence
to support a Competition Impracticable determination containing an explanation of why the proposed procurement
process is Advantageous to the County; and the scope, duration, and estimated total dollar value of the procurement.
Price has been fairly and reasonably established by: IIII Comparison to public sector contract pricing
, Comparison to previous comparable purchases fl Discount off published catalog pricing
" from a different vendor D Market survey
El Independent estimate X Other, explain:
Describe methodology and results (attach any written supporting data, e.g., survey or market analysis):
Professional services, qualification based.

CERTIFICATIONS
I certify:
1) I recognize that the Maricopa County Procurement Code requires the use of competitive solicitations unless
exempted by law. I have reviewed the information and materials relevant to this procurement of goods and services,
and am requesting approval of an exception to the competitive process for the reasons described;
2) the price to be paid to the proposed single source vendor is fair, reasonable, and provides the best value to Maricopa
County; and
3) this request for an exception to the competitive solicitation process is not the result of inadequate advance planning
or for purposes of securing the services of a preferred vendor.
Agency Head or Agency Head Delega •: equire
0 •
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mt Na e 1. aturzaillipIr Date
Office of Procurement Services
The CPO can approve procurements up to $100,000. This request is over $100,000 and must be submitted as an agenda
item to the Board of Supervisors for consideration.
ITIVriecommended to BOS for approval.
Priricn)\le-ab L ) - ts` 'O Signature Date
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