HAWES TRAIL ALLIANCE_REDACTED.PDF

Arizona Department of Liquor Licenses and Control DLLC USE ONLY
https://www.azliquor.gov Job #:
(602) 542-5141

Date Accepted:

Lc:

SPECIAL EVENT LICENSE

APPLICATION FEE $25.00 PER DAY License #:

MUST be submitted to the Department of Liquor 10 days prior to the event.

SECTION 4
Name of Non-Profit Organization, Candidate or Political Party: Hawes Trail Alliance

If the event will be held on an unlicensed premises, it MUST be approved and signed by the Local Governing
Body Before submitting to the Arizona Department of Liquor.

LOCAL’ GOVERNING BODY

Date Received:

Cl approvat 01 pisapprovat

Government Official Title

On behalf of

City, Town, County Signature

SECTION 2
Will the event be at a location with a current liquor license and within the approved and licensed area?
Lyes [¥]No (if no skip to section 3)

If yes, MUST attach a letter of explanation/permission/suspension from the licensed location and choose ONE option below.

Nameof Licensed Location Liquor License Number

[] Suspend license for the duration of the Special Event; Licensee selling all alcohol without retailer involvement.
Letter of suspension required.

CO Dispense and serve all spirituous liquors under retailer’s license — Business operates normally, minimum of 25% of
gross revenue from alcohol sales will be donated to licensee. Letter of permission required.

[_] _ Dispense and serve all spirituous liquors under special event - The special event licensee is in charge of selling alcohol
that was purchased or donated by the special event licensee. The retailers existing alcohol inventory must be kept
separate from any alcohol used during the special event. Letter of suspension required.

[-]_ Split premises between special event and licensed location - Both the special event licensee and the licensed
location will conduct sales of alcohol. (These sales must be done in separate areas. If alcohol is donated or purchased
by the special event licensee, it must be in a separate area from the alcohol that is dispensed by the licensed
location.) Letter of explanation and permission required.

oO Off Sale only - Wine/Distilled Spirits Pull, Live or Silent Auctions — Retailer will be permitted to conduct all normal
sales and service of alcohol. Letter of permission required.

10/28/2025 Page 1 of 4
Individuals requiring ADA accommodations please call (602)542-2999

Applicant MUST be a member of a qualifying nonprofit organization, political party, or Government entity arid
authorized by an Officer, Director, or Chairperson of the Organization.

1. Applicant: Stapley, Tom _
Last Middle
2. Applicant’s mailing addres
City State Zip

3. Applicants home/cell phone: Non-profit organization phone:

4. Applicant's email address:

5. Has the applicant been convicted of a felony, or had a liquor license revoked within the last five (5) years?

Yes (if yes, attach letter of explanation) L“] No
SECTION 4

1. Name of non-profit organization: Hawes Trail Alliance

2. Non-Profit/IRS Tax Exempt Number: 83-3046224 Arizona Corporation Commission File #: 1929404
Required Required

3. If Out Of State, specify State (Attach letter of good standing):

4, Special Event Name: Stunner Night Rides

5, Event Location Name: Usery Mountain Regional Park

3939 N. Usery Pass Rd Mesa, AZ 85207

6. Event Address:

SECTION 6

Must list type of security and contro! measures will you take to prevent violations of liquor laws at this event.

Number of Police 1 Number of Security Personnel [¥]Fencing Cobarriers

Must explain security measures: Our beer garden is fully fenced in with one exit/entrance. Our licensed bartender

ensures every patron is 21+, distributes wristbands and keeps all alcoho! from leaving the designated area.

1. Howis this special event going to conduct all dispensing, serving, and selling of spirituous liquors?
Check one of the following boxes. (R-19-318)

[Jon-site consumption Clottsite (auction/wine/distilled spirits pull) [1 Both

2. How many special event days have already been issued to this organization during the current year? 0

10/28/2025 Page 2 of 4
Individuals requiring ADA accommodations please call (602)542-2999

EVENT START EVENT END
TIME AM/PM TIME AM/PM

sw 7/10/2026 Friday 7:00PM 11:00PM _

DAYS DATE DAY OF WEEK

DAY 2

DAY 3

DAY A an REG Fe Wie 3- a

APR 2 2 2026

MARICOPA COUNTY
DAY 7 Es CLERK BOARD-OF SUPERVISORS_

DAY 6

DAY 8

DAY 9

DAY 10

SECTION 8

L. Is the Organization using the services of a DLLC approved Special Event Contractor from the list on our website?

[Zhves [no it yes, please provide the Name of the Special Event Contractor: Noe. d, (2 ea eh og bs -

Cleft. [70 Laaty, 7
Special Event Contractor Signature: L

v
2. Is the organization using the services of a series 6, 7, 11, or 12 licensee to manage the sale or service of alcohol?
(Licensees who hold a series 6, 7, 11, of 12 license are automatically qualified to be a special event contractor)

(hes [ZINo if yes, Name of Licensee: Liquor License #:

3.List the name of the Preanieatlon india! that will receive revenues:

MUST EQUAL 100 APPLYING NOK IFT MUST RECEIVE A MINIBIUM OF 2524 OF THE PROCEEDS
9,
Name: Hlawes Trail Alliance Percentage: 100%
——————
Street ay Stale dip
Name: Percentage:
Address:
Street chy State Bp

Please read A.R.S, § 4-203.02 and Ri9-1-205 Special event license rules and Requirements.

1012842025 Page dol 4
Individual requidag ADA aceemmedations please

“ak (602)549-2999

Licensed location diagram: The licensed premises for your special event is the area in which you are
authorized to sell, dispense, or serve alcoholic beverages under the provisions of your lice license.

TTACH DIAGRAM -

a

Must attach a diagram of your special event showing the area where alcohol will be sold,
served, and consumed. Must include dimensions of event area, fencing, barricades,
or other control measures, and include positions of security personnel.

NO ALCOHOLIC BEVERAGES SHALL LEAVE A SPECIAL EVENT UNLESS THEY ARE IM SEALED CONTAINERS FOR AN AUCTION OR
WINE/DISTILLED SPIRITS PULL, OR THE SPECIAL EVENT LICENSE IS STACKED WITH A WINE /CRAET DISTILLERY FESTIVAL LICENSE,

Declaration: ¢
1, (Print Name) fe Ur TAP uy] , declare under penalty of perjury that | am

authorized to submit this application. | have read thd contents and to the best of my knowledge believe all statements

made on this application to be true, correct, and complete. A
Signature: tA
=a

SPECIAL EVENT DIAGRAM AND

SAFETY PLAN STANDARDS

Diagrams do not need to be overly complicated, they can be hand drawn. However, we
do not accept photographs or aerial views that do not show the premises clearly. The
diagram should clearly depict the special event area in relation to the entire premises.

Each diagram must include:
e Overview of the location
e The event area clearly outlined with black marker
e Where alcohol will be served/stored
e All entrances and exits
e Where security will be positioned
e Square footage of event area
e Show North, East, South, West

10/28/2025 page 4 of 4
Individuals requiring ADA accommodations please call (602)542-2999

KEY

Beer Tent Area: This is a 20 ft x 20 ft
tent with no walls,

72inLx30inW x30inH
Patio Tables

72in Lx 30inWx30inH
Serving Table

18 inWx 18inH
Patio Chairs

Snow Fencing: This area covers
25 ft x 25 ft. It’s 4 ft high and
anchored to the ground with
T-Posts, There is a5 ft opening for
an entrance/exit near the serving
table.

All figures are to scale —p

Pocket moon for drop be

moon globeon beer garg
side. PoWer from timing
mainand beer garden

Beer
Garden

Team
Transition