14006-CONTRACT.PDF

SERIAL 14006-S PUBLICATION OF PUBLIC LEGAL NOTICES AND ADVERTISING
DATE OF LAST REVISION: April 23, 2014 CONTRACT END DATE: April 30, 2015
CONTRACT PERIOD THROUGH APRIL 30, 2015
TO: All Departments
FROM: Office of Procurement Services
SUBJECT: Contract for PUBLICATION OF PUBLIC LEGAL NOTICES AND ADVERTISING
Attached to this letter is published an effective purchasing contract for products and/or services to be supplied to
Maiicopa County activities as awarded by Maricopa County on April 23, 2014 (Eff. 05/01/14).
All purchases of products and/or services listed on the attached pages of this letter are to be obtained from the
vendor holding the contract. Individuals are responsible to the vendor for purchases made outside of contracts.
The contract period is indicated above.
erBaysinier, plief Procurement Officer
Office of Procur&*nt Services
LA/mm
Attach
Copy to: Office of Procurement Services
Various Departments
(Please remove Serial 12153-S from your contract notebooks)

SERIAL 14006-S
ARIZONA BUSIN1 200 L. -N BUR EN STRL- ;004
COMPANY NAME: ARIZONA BUSINESS GAZETTE
DOING BUSINESS AS (DBA) NAME:
MAILING ADDRESS: 200 E. VAN I3LTREN STREET PHOENIX, AZ 85004
REMIT TO ADDRESS: 200 E. VAN BUREN STREET PHOENIX,AZ 85004
TELEPHONE NUMBER: 602-444-7315
FACSIMILE NUMBER: 602-444-7364
WEB SITE: AZCENTRAL.COM & ABGNEWS.COM
REPRESENTATIVE NAME: Tabitha Weaver or Manuel Vargas
REPRESENTATIVE TELEPHONE NUMBER: 602-444-7315
REPRESENTATIVE E-MAIL: legal.advertising@pni.com
YES TT'TO REBATE
WIT T. .1 )W OTHER GOVERNMENTAL. ENTITIES TO P :HASE
FRU..A CONTRACT:
L ACCEPT PROCr.IPTh."717\ ?AYMENT:
NET 10 DAYS
Legal Advertising, Per Column Inch
Unit
Title Price Qty UofM Description Bidder Notes
$0.35 1 each SEE SECTION 2.0 BASED ON $ PER LINE
FOR x lines to inch: Based on $0.025
ADDITIONAL PER LINE x 14 lines to inch
DESCRIPTION Based on $0.025 PER LINE x 14
FIRST INSERTION lines to inch = $0.35 Per Column
Inch
$0.35 1 each REFER TO BASED ON $ PER LINE
SECTION 2.0 FOR x lines to inch: Based on $0.025
DESCRIPTION PER LINE x 14 lines to inch
SUBSEQUENT Based on $0.025 PER LINE x 14
INSERTIONS lines to inch = $0.35 Per Column
Inch
I Unit
Title Price Uo Desc ion Bidder Notes
-SERTION $0.35 each REFER TO Based on $0.025 PER LINE x 4
SECTION 2.0 FOR lines to inch = $0.35 Per Column
DESCRIPTION Inch
Insertion(s) $0.35 REFER TO Based on $0.025 PER LINE x 14
SECTION 2.0 FOR lines to inch = $0.35 Per Column
DESCRIPTION Inch

SERIAL 14006-S
BUSINESS GAZE' N BUREN STREET PHOE 5004
Additional Discounts From Base Bid For:
Discount for Non-Legal Advertising in News Section
Title Unit Qty I UofNI Description I Bidder Notes
Price
Discount for Non-Legal 30.00% 1 each REFER TO 30% discount given for non-legal t
Advertising in News SECTION 2.0 FOR advertising in the News section of the
Section DESCRIPTION Arizona Business Gazette if
PRINT SIZES
Title Unit Bidder Notes
Price
ADVERTSING ADVERTSING LEGAL: 1 column = .950
COLUMN WIDTH COLUMN WIDTH DISPLAY (10 PT): 1 column = .950
1 column= .950"
2 column= 1.956"
3 column = 2.961"
4 column = 3.967"
5 column = 4.972"
6 column = 5.978"
7 column = 6.983"
8 column = 7.989"
9 column = 8.994"
10 column= 10"
Number of Characters per Number of LEGAL :36
Printed Line Characters per DISPLAY (10 PT): 13
Printed Line LEGAL =36 CHARACTERS PER
PRINTED LINE
DISPLAY (10 PT) = 13
CHARACTERS PER PRINTED
LINE

SERIAL 14006-S
ARIZONA BUSINESS GAZETTE. 200 E. N BEIREN STREET NIX, AZ 85004
I Total Number of each I Total Number o LEGAL : 504
I Characters per column I Characters per DISPLAY (10 PT): 182
I Inch column Inch LEGAL = 504 total number of
characters per column inch (14 lines
x 36 characters per pritned line = 504
total number of characters per
column inch
DISPLAY = 182 Total number of
characters per column inch (14 lines
x 13 characters per printed line = 182
total number of characters per
column inch)
TOTAL COST TO PUBLISH EXCERPTS BASED ON 1ST INSERTION COST
Unit Qty I UofM Description Bidder Notes
Price
EXHBT 2notice of I $7.40 each One (1) Insertion I $ with % Discount: 0
auction of surplus land NOTICE OF AUCTION OF
I weekly publication SURPLUS LAND
LINES = 296
TOATL COST TO PUBLISH 1ST
INSERTSION = $7.40
SUBSEQUENT INSTERSIONS =
$7.40 PER INSERTION
EXHIBIT 3 $2.70 each One (1) Insertion $ with °A) Discount: 0
TREASURER'S TREASURER'S DELINQUNET
DELINQUENT TAX TAX LIST
LIST WEEKLY LINES = 108
PUBLICATION TOATL COST TO PUBLISH 1ST
INSERTSION = $2.70
SUBSEQUENT INSTERSIONS =
$2.70 PER INSERTION
Exhibit 4 Truth in I $180.00 One (1) Insertion $ with "A) Discount: 0
Taxation Notice - Notice TRUTH IN TAXATION HEARING
of Tas Increase WEEKLY ROP AD (OUTSIDE OF THE
PUBLICATION LEGAL SECTION)
TOATL COST TO PUBLISH 1ST
INSERTSION = $180.00
SUBSEQUENT INSTERSIONS =
$180.00 PER INSERTION
Exhibit 5 - Notice of Call each Two (2) Insertions $ with °A Discount: 0
For Bid Weekly NOTICE OF CALL TO BIDS
Publication LINES =56
TOATL COST TO PUBLISH 1ST
INSERTS ION = $1.40
SUBSEQUENT INSTERSIONS
$1.40 PER INSERTION
$ with % Discount: 0
PUBLIC NOTICE
LINES =63
TOATL COST TO PUBLISH 1ST
INSERTSION = $1.58
SUBSEQUENT INSTERSIONS —
$1.58 PER INSERTION

SERIAL 14006-S
ARIZONA BUSINESS GAZETTE, 200 E. VAN BU REN STREEr. PHOEMX. AZ8004
Newspaper Subscription Rate for County Departments
Unit
Title Price Qty I UofM Description Bidder Notes
Subscription Rate for all $30.00 1 I year [Five (5) 1 YEAR SUBSCRIBTION RATE
Others Complimentary FOR THE ARIZONA BUSINESS
Subscriptions, to be GAZETTE IS $30.00
designated by
Materials
Management, plus, in
addition, subscriptions
to any County
department
submitting advertising.
Complimentary
Subscriptions to be
provided at
no additional charge.]
Total Cost to Publish Excerpts Based on First Insertion Cost and Subsequent Insertion Cost(s).
Publication
Days bunday Monday Tuesday Wednesday Thursday Friday
Pres Wednesday at 11:00
AM AM AM AM AM AM
PM PM PM PM PM PM
Copy Pic Alp
Amount of me Prior to -1',• e copy for Board of Supervisors Minuter•• •ict• cked-up for Publication *
(NOTE: flours stated are itial business hours of 8ain - 5pm, Monday - Friday, -hiding State holidays.)
With Notice One week prior to publication No Notice Same
Amount of "line Prior to Press-Time copy for Count' Hudget must be picked-, ation
With Notice One week prior to publication No Notice Same
Amount or' s-Time copy for y Cost o a Increases, Countywide Payroll Changes must be picked-
up for Public
Notice 1.4 hours/Monday at 3 No Notice Same
Amount of ITTle Prior to Press-Time copy for County Treasurer's nt Tax I,ist must be picked-up for Publication
With Notice 2 weeks prior to publication No Notio. • ame
Amount of71 -ime Prior --Th tic copy for .Materia Notice for Call for Bids must he picked-up or Emailed
for Publication *
With Notice hours/Monday at 3 No Notice Same
Amount of Time Prior to Press-Time copy for other gal Advertising must be for Publication *
With Notice 14 hours/Monday at 3 No Notice Same
PRICING SHEET: NIGP CODE 91571
Vendor Number: 2011000500 0
Certificates of Insurance Required
Contract Period: To cover the period ending April 30, 2015.

3/18/2014 DPX Form
Supplier Response Form
ATTI r",11ENT B
AGREEMENT PAGE
Respondent hereby certifies that Respondent has read, understands and agrees that acceptance by Maricopa County of the
Respondent's Bid will create al -.-Hding Contract Respondent further agrees to fally comply with all terms and conditions as set forth in
the Maricopa County ProcitHii,:i Code, and arnendnrnts thereto, together with the specifications and other doctin -uitary forms
herewith made a part of th =, procurement -
BY SIGNING THIS PAGE THE SUBMITTING RESPONDENT CERTIFIES THAT RESPONDENT HAS REVIEWED THE
ADMINISTRATIVE.; INFORMATION AND DRAFT .1113 CONTRACT'S TERMS AND CONDITIONS LOCATED AT
hitp://vkww.niarico .ocurennent/ AND AGREE TO BE CONTRACTUALLY BOUND TO THEM
Business Fll terpris e (SEE)
". USINtSS GAZETTE 86-0937358
(FIRM) SUBMITTING PROF' DUNS ti
ONDREA PETTY, SUPERVISOR
PRINTED NAN/ E AND TITLE
200 E. VAN BUREN STREET 602-444-7315 / 602-444-7364
ADDRESS TELEPHONE/FAX II
PHOENIX ARIZONA 85004 03-18-2014
CITY STATE ZIP DATE
WWW,AZCENTRALCOM & WWW.ABGN legal.advertising©pni.corn
WEB SITE AIL, ADDRESS
MARICOPA COUNTY, ARIZ(
CHIEF PROCLJFFM PNT OFFICE
PROCURSVIL •
TWA AN, BO/
ATIISTED:
CLERK OF 'IV
APPROVE A
Please enter your password Peke nd click Save to update your response.
Please be aware that typing in your r sword acts as your electronic signature, which is just as legal and binding as an
original signature. (See Electronic Signatures in Global and National Commerce Act for more information.)
To take exception:
https://Www.bidsync.corn,DPkiiewer/ATTACHMENT_B_ahtm?ac=s a _uc=1955665&docid=5560015 1/2

SERIAL 14006-S
PUBLICATION OF LEGAL NOTICES & ADVERTISING
1.0 INTENT:
This Invitation for Bid is intended to award a firm, fixed-price, requirements-type contract for publication
of public legal notices and advertising for Maricopa County. This Contract will be for a term of one (1)
year commencing on the date of award.
Other governmental entities under agreement with the County may have access to services provided
hereunder (see also Sections 2.7 and 2.8, below).
The County reserves the right to add additional contractors, at the County's sole discretion, in cases where
the currently listed contractors are of an insufficient number or skill-set to satisfy the County's needs or to
ensure adequate competition on any project or task order.
2.0 SCOPE OF SERVICES:
2.1 TECHNICAL REQUIREMENTS:
2.1.1 Printing and/or publishing of all public legal notices and advertising requiring publication
such as election proclamations, legal notices regarding statutory matters of the Board of
Supervisors, resolutions, summons, notices of sale, delinquent tax lists, special notices,
call for bids, bids for construction and equipment, and the publishing of all matters as
required to be published by the Board of Supervisors under the laws of the State of
Arizona provided to Contractor for such printing and/or publishing.
2.1.2 The term "Newspaper" shall mean a newspaper printed and published in Maricopa
County, State of Arizona, which for at least one (1) year, has been admitted to the United
States Mail as second class matter, as set forth and meeting the requirements of Arizona
Revised Statutes, Sections §§11-255, 39-202, 39-203, 39-204, 39-205 and 39-221.
2.1.3 The term "Printing" shall mean reproducing in newspaper-form and style, any legal
publication or advertisement requiring public notice.
2.1.4 The term "Publishing" shall mean the production and distribution by a newspaper
containing public legal notices and/or advertising requiring notice to the general public
by the County Board of Supervisors within Maricopa County.
2.1.5 Each Respondent shall file with their bid, an affidavit showing that their newspaper
has been established and published within Maricopa County, State of Arizona, for a
period of at least one (1) year prior to the filing of such affidavit and has been
admitted to the United States mail as second-class matter for at least one (1) year.
2.1.6 Respondents shall state the day of week of publication, press time deadline and the
number of hours prior to press time copy will be accepted with and without notice. Copy
for legal publication and advertising for the Board of Supervisors shall be picked up by
the Contractor. Copy for the tentative annual budget will be available by 12:00 noon on
the Tuesday prior to the first week of publication.
2.1.7 The size of type shall be not less than five (5) or more than six (6) point type, set solid
(no leading). This is to apply whether letterpress, offset, computer tape or disc format is
used. The variance in type size shall not be greater than 5% over or under the specified
size range. Continuous wrap for text must be applied in all publication and
advertising matter, unless otherwise specified.
2.1.8 Legal notices from the Board of Supervisors, the tentative annual budget and other legal
publication and advertising will be furnished to Contractor in hard copy. The delinquent
tax rolls and the warrant register will be furnished, camera-ready, from computer print-
out. If available, any or all of the above may be furnished the Contractor via a computer

SERIAL 14006-S
tape or disc. All programming costs associated with computer tape or disc reproduction
shall be borne by the Contractor.
2.1.9 It shall be the Contractor's responsibility to secure computer media (tapes) or other
required information directly from the appropriate County department.
2.1.10 The proper formatting of computer media shall be the responsibility and cost of the
Contractor. Most County departments are standardized on WORD 6.0 Software and
IBM-Compatible Computers.
2.1.11 Pick up points generally shall be the County Downtown Administration Complex, Office
of the Clerk of the Board and Office of the Clerk of the Court, Monday through Friday,
by 3:30 p.m. Pick-ups may be required from other County departments located
throughout Maricopa County.
2.1.12 Pick-ups scheduled for holidays shall be scheduled for the next County business day.
When lengthy material is picked up by the Contractor, the Contractor shall review the
material to ensure it is complete. The County shall be notified immediately by the
Contractor of any problems with copy.
2.1.13 The Contractor shall furnish to the using County department, without additional cost, an
affidavit of publication, within 10 days of publication, for each legal notice and/or
advertisement published. Contractor shall supply their Internet address in their response
to this bid. Contractor shall also furnish a spreadsheet to the Clerk of the Board
indicating the public libraries (name, address, city) where the minutes will be sent,
including the regularly scheduled delivery date to each location.
2.2 BID REQUIREMENTS:
2.2.1 Bids submitted shall be on a per column inch basis, unless otherwise specified.
2.2.2 A separate price per column inch shall be bid for advertisements which are to be printed
and published display advertising style, in larger than 10 point type.
2.2.3 Respondents shall also indicate a discount percentage from their base bid which would be
applicable if the County would provide either camera ready copy, computer tape or disc
format.
2.2.4 Bids shall be made for the price for the first insertion of each advertisement, and a
separate price for each subsequent publication of the same advertisement, where there is a
requirement for multiple publications in subsequent issues of the newspaper.
2.2.5 Excerpts of typical legal information to be published are attached as EXHIBIT 2 through
EXHIBIT 6. For comparison of bids, Respondents shall state the cost of the attached
excerpts based on the charge per column inch submitted.
Each Respondent shall reproduce these in paragraph/column form showing the type
and style that will be used in printing and publishing if the Respondent is awarded
this Contract. These reproductions shall be included with Respondent's bid.
2.3 USAGE REPORT:
The Contractor shall furnish the County a quarterly usage report delineating the acquisition
activity governed by the Contract. The format of the report shall be approved by the County and
shall disclose the quantity and dollar value of each contract item by individual unit.
2.4 ACCEPTANCE:
Upon successful completion of the performance period, the system shall be deemed accepted and
the warranty period begins. All documentation shall be completed prior to final acceptance.

SERIAL 14006-S
2.5 INVOICES AND PAYMENTS:
2.5.1 The Contractor shall submit one (1) legible copy of their detailed invoice before
payment(s) can be made. At a minimum, the invoice must provide the following
information:
• Company name, address and contact
• County bill-to name and contact information
• Contract Serial Number
• County purchase order number
• Invoice number and date
• Payment terms
• Date of service or delivery
• Quantity (number of days or weeks)
• Contract Item number(s)
• Description of Purchase (product or services)
• Pricing per unit of purchase
• Freight (if applicable)
• Extended price
• Mileage w/rate (if applicable)
• Arrival and completion time (if applicable)
• Total Amount Due
2.5.2 Problems regarding billing or invoicing shall be directed to the using agency as listed on
the Purchase Order.
2.5.3 Payment shall be made to the Contractor by Accounts Payable through the Maricopa
County Vendor Express Payment Program. This is an Electronic Funds Transfer (EFT)
process. After Contract Award the Contractor shall complete the Vendor Registration
Folln located on the County Department of Finance Vendor Registration Web Site
(http://www.maricopa.2ov/Finance/Vendors.aspx).
2.5.4 EFT payments to the routing and account numbers designated by the Contractor will
include the details on the specific invoices that the payment covers. The Contractor is
required to discuss remittance delivery capabilities with their designated financial
institution for access to those details.
2.6 TAX:
No tax shall be levied against labor. It is the responsibility of the Contractor to determine any and
all taxes and include the same in proposal price.
2.7 STRATEGIC ALLIANCE for VOLUME EXPENDITURES ($AVE):
The County is a member of the SAVE cooperative purchasing group. SAVE includes the State of
Arizona, many Phoenix metropolitan area municipalities, and many K-12 unified school districts.
Under the $AVE Cooperative Purchasing Agreement, and with the concurrence of the successful
Respondent under this solicitation, a member of $AVE may access a contract resulting from a
solicitation issued by the County. If you do not want to grant such access to a member of SAVE,
please state so in your proposal. In the absence of a statement to the contrary, the County will
assume that you do wish to grant access to any contract that may result from this Request for
Proposal.
2.8 INTERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENTS (ICPA's)
County currently holds ICPA's with numerous governmental entities throughout the State of
Arizona. These agreements allow those entities, with the approval of the Contractor, to purchase

SERIAL 14006-S
their requirements under the terms and conditions of the County Contract. Please indicate on
Attachment A, your acceptance or rejection regarding such participation of other governmental
entities. Your response will not be considered as an evaluation factor in awarding a contract.
3.0 CONTRACTUAL TERMS & CONDITIONS:
3.1 CONTRACT TERM:
This Invitation for Bid is for awarding a firm, fixed price purchasing contract to cover a one (1)
year term.
3.2 INDEMNIFICATION:
3.2.1 To the fullest extent permitted by law, Contractor shall defend, indemnify, and hold
harmless County, its agents, representatives, officers, directors, officials, and employees
from and against all claims, damages, losses and expenses, including, but not limited to,
attorney fees, court costs, expert witness fees, and the cost of appellate proceedings,
relating to, arising out of, or alleged to have resulted from the negligent acts, errors,
omissions, mistakes or malfeasance relating to the performance of this Contract.
Contractor's duty to defend, indemnify and hold harmless County, its agents,
representatives, officers, directors, officials, and employees shall arise in connection with
any claim, damage, loss or expense that is caused by any negligent acts, errors, omissions
or mistakes in the performance of this Contract by the Contractor, as well as any person
or entity for whose acts, errors, omissions, mistakes or malfeasance Contractor may be
legally liable.
3.2.2 The amount and type of insurance coverage requirements set forth herein will in no way
be construed as limiting the scope of the indemnity in this paragraph.
3.2.3 The scope of this indemnification does not extend to the sole negligence of County.
3.3 INSURANCE:
3.3.1 Contractor, at Contractor's own expense, shall purchase and maintain the herein
stipulated minimum insurance from a company or companies duly licensed by the State
of Arizona and possessing a current A.M. Best, Inc. rating of B++. In lieu of State of
Arizona licensing, the stipulated insurance may be purchased from a company or
companies, which are authorized to do business in the State of Arizona, provided that
said insurance companies meet the approval of County. The form of any insurance
policies and forms must be acceptable to County.
3.3.2 All insurance required herein shall be maintained in full force and effect until all work or
service required to be performed under the terms of the Contract is satisfactorily
completed and formally accepted. Failure to do so may, at the sole discretion of County,
constitute a material breach of this Contract.
3.3.3 Contractor's insurance shall be primary insurance as respects County, and any insurance
or self-insurance maintained by County shall not contribute to it.
3.3.4 Any failure to comply with the claim reporting provisions of the insurance policies or any
breach of an insurance policy warranty shall not affect the County's right to coverage
afforded under the insurance policies.
3.3.5 The insurance policies may provide coverage that contains deductibles or self-insured
retentions. Such deductible and/or self-insured retentions shall not be applicable with
respect to the coverage provided to County under such policies. Contractor shall be
solely responsible for the deductible and/or self-insured retention and County, at its
option, may require Contractor to secure payment of such deductibles or self-insured
retentions by a surety bond or an irrevocable and unconditional letter of credit.

SERIAL 14006-S
3.3.6 County reserves the right to request and to receive, within 10 working days, certified
copies of any or all of the herein required insurance certificates. County shall not be
obligated to review policies and/or endorsements or to advise Contractor of any
deficiencies in such policies and endorsements, and such receipt shall not relieve
Contractor from, or be deemed a waiver of County's right to insist on strict fulfillment of
Contractor's obligations under this Contract.
3.3.7 The insurance policies required by this Contract, except Workers' Compensation, and
Errors and Omissions, shall name County, its agents, representatives, officers, directors,
officials and employees as Additional Insureds.
3.3.8 The policies required hereunder, except Workers' Compensation, and Errors and
Omissions, shall contain a waiver of transfer of rights of recovery (subrogation) against
County, its agents, representatives, officers, directors, officials and employees for any
claims arising out of Contractor's work or service.
3.3.9 Commercial General Liability:
Commercial General Liability insurance and, if necessary, Commercial Umbrella
insurance with a limit of not less than $2,000,000 for each occurrence, $2,000,000
Products/Completed Operations Aggregate, and $4,000,000 General Aggregate Limit.
The policy shall include coverage for bodily injury, broad form property damage,
personal injury, products and completed operations and blanket contractual coverage, and
shall not contain any provision which would serve to limit third party action over claims.
There shall be no endorsement or modification of the CGL limiting the scope of coverage
for liability arising from explosion, collapse, or underground property damage.
3.3.10 Automobile Liability:
Commercial/Business Automobile Liability insurance and, if necessary, Commercial
Umbrella insurance with a combined single limit for bodily injury and property damage
of not less than $2,000,000 each occurrence with respect to any of the Contractor's
owned, hired, and non-owned vehicles assigned to or used in performance of the
Contractor's work or services under this Contract.
3.3.11 Workers' Compensation:
3.3.11.1 Workers' Compensation insurance to cover obligations imposed by federal
and state statutes having jurisdiction of Contractor's employees engaged in the
performance of the work or services under this Contract; and Employer's
Liability insurance of not less than $1,000,000 for each accident, $1,000,000
disease for each employee, and $1,000,000 disease policy limit
3.3.11.2 Contractor waives all rights against County and its agents, officers, directors
and employees for recovery of damages to the extent these damages are
covered by the Workers' Compensation and Employer's Liability or
commercial umbrella liability insurance obtained by Contractor pursuant to
this Contract.
3.3.12 Certificates of Insurance.
3.3.12.1 Prior to commencing work or services under this Contract, Contractor shall
have insurance in effect as required by the Contract in the form provided by
the County, issued by Contractor's insurer(s), as evidence that policies
providing the required coverage, conditions and limits required by this
Contract are in full force and effect. Such certificates shall be made available
to the County upon ten (10) business days. BY SIGNING THE
AGREEMENT PAGE THE CONTRACTOR AGREES TO THIS

SERIAL 14006-S
REQUIREMENT AND FAILURE TO MEET THIS REQUIREMENT
WILL RESULT IN CANCELLATION OF CONTRACT.
3.3.12.2 In the event any insurance policy (ies) required by this contract is (are) written
on a "claims made" basis, coverage shall extend for two years past completion
and acceptance of Contractor's work or services and as evidenced by annual
Certificates of Insurance.
3.3.12.3 If a policy does expire during the life of the Contract, a renewal certificate
must be sent to County fifteen (15) days prior to the expiration date.
3.3.13 Cancellation and Expiration Notice.
Insurance required herein shall not be permitted to expire, be canceled, or materially
changed without thirty (30) days prior written notice to the County.
3.4 PROCUREMENT CARD ORDERING CAPABILITY:
County may determine to use a procurement card that may be used from time-to-time, to place and
make payment for orders under this Contract. Contractors without this capability may be
considered non-responsive and not eligible for award consideration.
3.5 INTERNET ORDERING CAPABILITY:
It is the intent of County to use the Internet to communicate and to place orders under this
Contract. Contractors without this capability may be considered non-responsive and not eligible
for award consideration.
3.6 ORDERING AUTHORITY.
3.6.1 Respondents should understand that any request for purchase of materials or services
shall be accompanied by a valid purchase order, issued by Office of Procurement
Services, or by a Certified Agency Procurement Aid (CAPA).
3.6.2 Maricopa County departments, cities, other counties, schools and special districts,
universities, nonprofit educational and public health institutions may also purchase from
under this Contract at their discretion and/or other state and local agencies (Customers)
may procure the products under this Contract by the issuance of a purchase order to the
Respondent. Purchase orders must cite the Contract number.
3.6.3 Contract award is in accordance with the Maricopa County Procurement Code. All
requirements for the competitive award of this Contract have been met. A purchase order
for the products is the only document necessary for Customers to purchase and for the
Respondent to proceed with delivery of materials available under this Contract.
3.6.4 Any attempt to represent any product not specifically awarded under this Contract is a
violation of the Contract. Any such action is subject to the legal and contractual remedies
available to the County, inclusive of but not limited to, Contract cancellation, suspension
and/or debarment of the Respondent.
3.7 REQUIREMENTS CONTRACT:
3.7.1 Contractors signify their understanding and agreement by signing a bid submittal, that the
Contract resulting from the bid will be a requirements contract. However, the Contract
does not guarantee any minimum or maximum number of purchases will be made. It
only indicates that if purchases are made for the materials contained in the Contract, they
will be purchased from the Contractor awarded that item. Orders will only be placed
when the County identifies a need and proper authorization and documentation have been
approved.

SERIAL 14006-S
3.7.2 County reserves the right to cancel Purchase Orders within a reasonable period of time
after issuance. Should a Purchase Order be canceled, the County agrees to reimburse the
Contractor but only for actual and documentable costs incurred by the Contractor due to
and after issuance of the Purchase Order. The County will not reimburse the Contractor
for any costs incurred after receipt of County notice of cancellation, or for lost profits,
shipment of product prior to issuance of Purchase Order, etc.
3.7.3 Contractors agree to accept verbal notification of cancellation from the Office of
Procurement Services Procurement Officer with written notification to follow. By
submitting a bid in response to this Invitation for Bids, the Contractor specifically
acknowledges to be bound by this cancellation policy.
3.8 UNCONDITIONAL TERMINATION FOR CONVENIENCE:
Maricopa County may terminate the resultant Contract for convenience by providing sixty (60)
calendar days advance notice to the Contractor.
3.9 TERMINATION FOR DEFAULT:
If the Contractor fails to meet deadlines, or fails to provide the agreed upon service/material
altogether, a termination for default will be issued. The termination for default will be issued only
after the County deems that the Contractor has failed to remedy the problem after being
forewarned.
3.10 TERMINATION BY THE COUNTY:
If the Contractor should be adjudged bankrupt or should make a general assignment for the benefit
of its creditors, or if a receiver should be appointed on account of its insolvency, the County may
terminate the Contract. If the Contractor should persistently or repeatedly refuse or should fail,
except in cases for which extension of time is provided, to provide enough properly skilled
workers or proper materials, or persistently disregard laws and ordinances, or not proceed with
work or otherwise be guilty of a substantial violation of any provision of this Contract, then the
County may terminate the Contract. Prior to termination of the Contract, the County shall give the
Contractor fifteen- (15) calendar day's written notice. Upon receipt of such termination notice, the
Contractor shall be allowed fifteen (15) calendar days to cure such deficiencies.
3.11 STATUTORY RIGHT OF CANCELLATION FOR CONFLICT OF INTEREST:
Notice is given that pursuant to A.R.S. § 38-511 the County may cancel any Contract without
penalty or further obligation within three years after execution of the contract, if any person
significantly involved in initiating, negotiating, securing, drafting or creating the contract on
behalf of the County is at any time while the Contract or any extension of the Contract is in effect,
an employee or agent of any other party to the Contract in any capacity or consultant to any other
party of the Contract with respect to the subject matter of the Contract. Additionally, pursuant to
A.R.S § 38-511 the County may recoup any fee or commission paid or due to any person
significantly involved in initiating, negotiating, securing, drafting or creating the contract on
behalf of the County from any other party to the contract arising as the result of the Contract.
3.12 OFFSET FOR DAMAGES;
In addition to all other remedies at Law or Equity, the County may offset from any money due to
the Contractor any amounts Contractor owes to the County for damages resulting from breach or
deficiencies in performance of the contract.
3.13 ADDITIONS/DELETIONS OF SERVICE:
3.13.1 The County reserves the right to add and/or delete materials to a Contract. If a service
requirement is deleted, payment to the Contractor will be reduced proportionately, to the

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amount of service reduced in accordance with the bid price. If additional materials are
required from a Contract, prices for such additions will be negotiated between the
Contractor and the County.
3.13.2 The County reserves the right of final approval on proposed staff for all Task Orders.
Also, upon request by the County, the Contractor will be required to remove any
employees working on County projects and substitute personnel based on the discretion
of the County within two business days, unless previously approved by the County.
3.14 SUBCONTRACTING:
3.14.1 The Contractor may not assign a Contract or Subcontract to another party for
performance of the terms and conditions hereof without the written consent of the
County. All correspondence authorizing subcontracting must reference the Bid Serial
Number and identify the job project.
3.14.2 The Subcontractor's rate for the job shall not exceed that of the Prime Contractor's rate,
as bid in the pricing section, unless the Prime Contractor is willing to absorb any higher
rates. The Subcontractor's invoice shall be invoiced directly to the Prime Contractor,
who in turn shall pass-through the costs to the County, without mark-up. A copy of the
Subcontractor's invoice must accompany the Prime Contractor's invoice.
3.15 AMENDMENTS:
All amendments to this Contract shall be in writing and approved/signed by both parties. Maricopa
County Office of Procurement Services shall be responsible for approving all amendments for
Maricopa County.
3.16 ACCESS TO AND RETENTION OF RECORDS FOR THE PURPOSE OF AUDIT AND/OR
OTHER REVIEW:
3.16.1 In accordance with section MCI 371 of the Maricopa County Procurement Code the
Contractor agrees to retain all books, records, accounts, statements, reports, files, and
other records and back-up documentation relevant to this Contract for six (6) years after
final payment or until after the resolution of any audit questions which could be more
than six (6) years, whichever is latest. The County, Federal or State auditors and any
other persons duly authorized by the Department shall have full access to, and the right to
examine, copy, and make use of, any and all said materials.
3.16.2 If the Contractor's books, records , accounts, statements, reports, files, and other records
and back-up documentation relevant to this Contract are not sufficient to support and
document that requested services were provided, the Contractor shall reimburse Maricopa
County for the services not so adequately supported and documented.
3.17 AUDIT DISALLOWANCES:
If at any time it is determined by the County that a cost for which payment has been made is a
disallowed cost, the County shall notify the Contractor in writing of the disallowance and the
required course of action, which shall be at the option of the County either to adjust any future
claim submitted by the Contractor by the amount of the disallowance or to require repayment of
the disallowed amount by the Contractor forthwith issuing a check payable to Maricopa County.
3.18 VALIDITY:
The invalidity, in whole or in part, of any provision of the Contract shall not void or affect the
validity of any other provision of the Contract.

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3.19 RIGHTS IN DATA:
The County shall have the use of data and reports resulting from a Contract without additional cost
or other restriction except as may be established by law or applicable regulation. Each party shall
supply to the other party, upon request, any available information that is relevant to a Contract and
to the performance thereunder.
3.20 RELATIONSHIPS:
In the performance of the services described herein, the Contractor shall act solely as an
independent contractor, and nothing herein or implied herein shall at any time be construed as to
create the relationship of employer and employee, partnership, principal and agent, or joint venture
between the County and the Contractor.
3.21 CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
3.21.1 The undersigned (authorized official signing for the Contractor) certifies to the best of his
or her knowledge and belief, that the Contractor, defined as the primary participant in
accordance with 45 CFR Part 76, and its principals:
3.21.1.1 are not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from covered transactions by any Federal
Department or agency;
3.21.1.2 have not within 3-year period preceding this Contract been convicted of or
had a civil judgment rendered against them for commission of fraud or a
criminal offense in connection with obtaining, attempting to obtain, or
performing a public (Federal, State or local) transaction or contract under a
public transaction; violation of Federal or State antitrust statues or
commission of embezzlement, theft, forgery, bribery, falsification or
destruction of records, making false statements, or receiving stolen property;
3.21.1.3 are not presently indicted or otherwise criminally or civilly charged by a
government entity (Federal, State or local) with commission of any of the
offenses enumerated in paragraph (2) of this certification; and
3.21.1.4 Have not within a 3-year period preceding this Contract had one or more
public transaction (Federal, State or local) terminated for cause of default.
3.21.2 Should the Contractor not be able to provide this certification, an explanation as to why
should be attached to the Contact.
3.21.3 The Contractor agrees to include, without modification, this clause in all lower tier
covered transactions (i.e. transactions with subcontractors) and in all solicitations for
lower tier covered transactions related to this Contract.
3.22 ALTERNATIVE DISPUTE RESOLUTION:
3.22.1 After the exhaustion of the administrative remedies provided in the Maricopa County
Procurement Code, any contract dispute in this matter is subject to compulsory
arbitration. Provided the parties participate in the arbitration in good faith, such
arbitration is not binding and the parties are entitled to pursue the matter in state or
federal court sitting in Maricopa County for a de novo determination on the law and facts.
If the parties cannot agree on an arbitrator, each party will designate an arbitrator and
those two arbitrators will agree on a third arbitrator. The three arbitrators will then serve
as a panel to consider the arbitration. The parties will be equally responsible for the
compensation for the arbitrator(s). The hearing, evidence, and procedure will be in
accordance with Rule 74 of the Arizona Rules of Civil Procedure. Within ten (10) days
of the completion of the hearing the arbitrator(s) shall:

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3.22.1.1 Render a decision;
3.22.1.2 Notify the parties that the exhibits are available for retrieval; and
3.22.1.3 Notify the parties of the decision in writing (a letter to the parties or their
counsel shall suffice).
3.22.2 Within ten (10) days of the notice of decision, either party may submit to the arbitrator(s)
a proposed form of award or other final disposition, including any form of award for
attorneys' fees and costs. Within five (5) days of receipt of the foregoing, the opposing
party may file objections. Within ten (10) days of receipt of any objections, the
arbitrator(s) shall pass upon the objections and prepare a signed award or other final
disposition and mail copies to all parties or their counsel.
3.22.3 Any party which has appeared and participated in good faith in the arbitration
proceedings may appeal from the award or other final disposition by filing an action in
the state or federal court sitting in Maricopa County within twenty (20) days after date of
the award or other final disposition. Unless such action is dismissed for failure to
prosecute, such action will make the award or other final disposition of the arbitrator(s) a
nullity.
3.23 VERIFICATION REGARDING COMPLIANCE WITH ARIZONA REVISED STATUTES §41-
4401 AND FEDERAL IMMIGRATION LAWS AND REGULATIONS:
3.23.1 By entering into the Contract, the Contractor warrants compliance with the Immigration
and Nationality Act ([NA using e-verify) and all other federal immigration laws and
regulations related to the immigration status of its employees and A.R.S. §23-214(A). The
contractor shall obtain statements from its subcontractors certifying compliance and shall
furnish the statements to the Procurement Officer upon request. These warranties shall
remain in effect through the term of the Contract. The Contractor and its subcontractors
shall also maintain Employment Eligibility Verification foinis (I-9) as required by the
Immigration Reform and Control Act of 1986, as amended from time to time, for all
employees performing work under the Contract and verify employee compliance using the
E-verify system and shall keep a record of the verification for the duration of the
employee's employment or at least three years, whichever is longer. 1-9 forms are available
for download at USCIS.GOV .
3.23.2 The County retains the legal right to inspect contractor and subcontractor employee
documents perfol ming work under this Contract to verify compliance with paragraph 3.23.1
of this Section. Contractor and subcontractor shall be given reasonable notice of the
County's intent to inspect and shall make the documents available at the time and date
specified. Should the County suspect or find that the Contractor or any of its subcontractors
are not in compliance, the County will consider this a material breach of the contract and
may pursue any and all remedies allowed by law, including, but not limited to: suspension
of work, termination of the Contract for default, and suspension and/or debarment of the
Contractor. All costs necessary to verify compliance are the responsibility of the
Contractor.
3.24 CONTRACTOR LICENSE REQUIREMENT:
3.24.1 The Respondent shall procure all permits, insurance, licenses and pay the charges and
fees necessary and incidental to the lawful conduct of his/her business, and as necessary
complete any required certification requirements, required by any and all governmental
or non-governmental entities as mandated to maintain compliance with and in good
standing for all permits and/or licenses. The Respondent shall keep fully informed of
existing and future trade or industry requirements, Federal, State and Local laws,
ordinances, and regulations which in any manner affect the fulfillment of a Contract and
shall comply with the same. Contractor shall immediately notify both Office of

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Procurement Services and the using agency of any and all changes concerning permits,
insurance or licenses.
3.24.2 Respondents furnishing finished products, materials or articles of merchandise that will
require installation or attachment as part of the Contract, shall possess any licenses
required. A Respondent is not relieved of its obligation to posses the required licenses by
subcontracting of the labor portion of the Contract. Respondents are advised to contact
the Arizona Registrar of Contractors, Chief of Licensing, at (602) 542-1525 to ascertain
licensing requirements for a particular contract. Respondents shall identify which
license(s), if any, the Registrar of Contractors requires for performance of the Contract.
3.25 INFLUENCE
As prescribed in MC1-1202 of the Maricopa County Procurement Code, any effort to influence an
employee or agent to breach the Maricopa County Ethical Code of Conduct or any ethical conduct,
may be grounds for Disbarment or Suspension under MC1-902.
An attempt to influence includes, but is not limited to:
3.25.1 A Person offering or providing a gratuity, gift, tip, present, donation, money,
entertainment or educational passes or tickets, or any type valuable contribution or
subsidy,
3.25.2 That is offered or given with the intent to influence a decision, obtain a contract, garner
favorable treatment, or gain favorable consideration of any kind.
If a Person attempts to influence any employee or agent of Maricopa County, the Chief
Procurement Officer, or his designee, reserves the right to seek any remedy provided by the
Maricopa County Procurement Code, any remedy in equity or in the law, or any remedy provided
by this contract.
3.26 PUBLIC RECORDS:
All Offers submitted and opened are public records and must be retained by the Records Manager
at the Office of Procurement Services. Offers shall be open to public inspection after Contract
award and execution, except for such Offers deemed to be confidential by the Office of
Procurement Services. If an Offeror believes that information in its Offer should remain
confidential, it shall indicate as confidential, the specific information and submit a statement with
its offer detailing the reasons that the information should not be disclosed. Such reasons shall
include the specific harm or prejudice which may arise. The Records Manager of the Office of
Procurement Services shall determine whether the identified information is confidential pursuant
to the Maricopa County Procurement Code.
3.27 POST AWARD MEETING:
The Contractor may be required to attend a post-award meeting with the Using Agency to discuss the
terms and conditions of this Contract. This meeting will be coordinated by the Procurement Officer of
the Contract.