OPS SIGNED COMPETITION IMPRACTICAL FORM RELOCATION SERVICES.PDF

Office of Procurement Services
GOODS AND SERVICES,
COMPETITION IMPRACTICABLE FORM
This form is to be used when an agency believes an acquisition is a single source and the acquisition dollar amount is above
$5,000. The Chief Procurement Officer can approve purchases up to $100,000. Board of Supervisors approval is required if
the acquisition is over $100,000, This form must be submitted for approval to: Office of Procurement Services I 320 W.
Lincoln I Phoenix, AZ 85003. Fax number: 601258.1573. The signed form must be retained in the purchasing file.
DEPARTMENT NAME DEPARTMENT RX#
Flood Control District
PROPOSED CONTRACT VENDOR NEED IDENTIFIED Date: Mar 1, 2014
Company: Acquisition Sciences, Ltd REQUESTED DELIVERY
Address: 4745 North 7th Street, Suite 120 Date: Mar 15, 2014
City, State: Phoenix, AZ . QUOTED PRICE: 135,000
zip/Postal Code: 85019
Phone: (602) 2344 000 Accounting String:
Fax: (602) 277-2888
Contact Name: Beverly Francy .
DESCRIPTION OF GOODS OR SERVICE REQUIRED:
The estimated cost of this Procurement is:
0.5 $400k 0> $100k
Is this a Technology Procurement?
0 ' -
Provide Relocation Services for Maricopa County Departmen : of Transportation's MAIRXLCP • oject's subproject T347
liarthern-Parkwarey • • • • - , rrue-Ti.ris-1-3r37030 contract will continue the previous $03,000 contract
through December, 2016. Sum of both contracts will then be $220,000.
SINGLE SOURCE CATEGORY (Check applicable box, attach documentation or provide explanation below.)
Maricopa County Procurement Code MCI-351 states: "Single source" means an acquisition where, competition is impractical because
of standardization, warranty, or other factors as approved by the Board of Supervisors.
NOTE: The foilowina are unlikely to be sufficient sinole source lustlfications:
• Personal or agency preference for a product or vendor
• Agency perception that the vendor Is the best qualified (this should be determined through a competitive process)
• Lack of agency planning resulting In limited time to conduct a competitive procurement
• Special Incentive or deal offered (can be assessed in open and competitive solicitation)
• Agency convenience
r.,,Software license renewals, additions, or upgrades available from
°Grant specified (supporting documents attached) ‘---)only one source
°Mailing fists, subscriptions or media advertising ,--, Brand compatibility available from only one source (no other
\--idistributors)
°Warranty voided if service provided by other contract vendor 00ther proprietary situation
°Other (Provide written explanation below)

THIS PROCURIVIENT IS A SINGLE SOURCE BECAUSE (attach additional page if needed):
The City of Glendale initially assumed lead agency responsibilities for acquisition of Northern Parkway right-of-way and
relocation of affected property owners. The City contracted with Acquisition Sciences to Perform this work, In 2010,
Maricopa County assumed the lead role, and due to limited staff resources and project schedule, has utilized the City's
Acquisition Sciences contract for Relocation Services. The City's contract has expired, but acquisition and relocation
services for the project are expected to continue until an estimated completion date of December 31, 2016,
. SEARCH ,
A search was conducted consisting of: (check all hat apply) RESULTS
Market research 0 Public notice given, list 0 no alternatives were Identified
/3 no alternatives were deemed acceptable
El Other vendors contacted El Other because (explain below):
Describe the search from above in detail:
Approximately half of the relocation work is ongoing, and federal processes mandate an 18-month follow-up on
completed work. Seeking a new vendor is impractical, as ensuring a continuity of service is critical to avoiding delays to
the Northern Parkway project and to avoiding jeopardizing federal funding for the project,
. -
,
PRICE
MCI -352-B states: The Using Agency requesting a Competition impracticable Procurement shall provide written evidence
to support a Competition Impracticable determination conta ning an explanation of why the proposed procurement
process is Advantageous to the County; and the scope, durafon, and estimated total dollar value of the procurement.
Price has been fairly and reasonably established by: 0 Comparison to public sector contract pricing
r–i Comparispn to previous comparable purchases LI Discount off published catalog pricing
L—I from a different venddr • Market survey
0 Independent estimate IN Other, explain:
Describe methodology and results .... (attach any written supporting data, e.g., survey or market analysis):

CERTIFICATIONS
1 certify:
1) I recognize that the Maricopa County Procurement Code requires the use of competitive solicitations unleSs
exempted by law. I have reviewed the information and materials relevant to this procurement of goods and services,
and am requesting approval of an exception to the competitive process for the reasons described;
2) the price to be paid to the proposed single source vendor is fair, reasonable, and provides the best value to Marlcopa
County; and •
3) this request for an exception to the competitive solicitation process Is not the result of Inadequate advance planning
or for purposes of securing the services of a preferred vendor,
Agency Head or Agency Head Delegate Signature p_4( (Requir /
. , .
Michael 0 Wilson, PW Real Estate Div Mgr 0-• jap_ ji.frip-----Apr 9, 2014
Printed Name S .nature Date
Office of Procurement Services ,
The CPO can approve procurements up to $100,000. This request is over $100,000 and must be submitted as an agenda
item to the Board of Supervisors for consideration,
Er-Recommended to BOS for approval.
' ' •
aki,e,) 1/1////
Printe Name u e Date