13135-CONTRACT.PDF

SERIAL 13135-C SIGNAGE
DATE OF LAST REVISION: March 26, 2014 CONTRACT END DATE: March 31, 2017
CONTRACT PERIOD THROUGH MARCH 31, 2017
TO: All Departments
FROM: Office of Procurement Services
SUBJECT: Contract for SIGNAGE
Attached to this letter is published an effective purchasing contract for products and/or services to be supplied to
Maricopa County activities as awarded by Maricopa County on March 26, 2014 (Eff. 04/01/14).
All purchases of products and/or services listed on the attached pages of this letter are to be obtained from the
vendor holding the contract. Individuals are responsible to the vendor for purchases made outside of contracts.
The contract period is indicated above.
Wes Baysinger; f Procurement Officer
Office of Procure Services
DW/mm
Attach
Copy to: Office of Procurement Services
Don Jeffery, Facilities Management
(Please remove Serial 07157-C from your contract notebooks)

SERIAL 13135-C
MOUNTAIN STATES SPECIALTIES INC., 6125 S. MAPLE AVENUE, TEMPE, AZ 85283
COMPANY NAME: Mountain States Specialties, Inc.
DOING BUSINESS AS (DBA) NAME: Mountain States Specialties Inc.
MAILING ADDRESS: 6125 S. Maple Avenue Ti Lpe, AZ. 85283
REMIT TO ADDRESS: 6125 S. Maple Aven AZ. 85283
TELEPHONE NUMBER: 4808390751
FACSIMILE NUMBER: 4808395360
WEB SITE: www.nunstates.coni
REPRESENTATIVE NAME: Bryan Billeter
REPRESENTATIVE TELEPHONE NUMB 4803394308
REPRESENTATIVE E-MAIL: bbilleter(mntstates.com
YES NO REBATE
WILL ALLOW OTHER GOVERN 4 :NTA. . TO PURCHASE FROM.
THIS CONTRACT:
WILL ACCEPT PROCUREMENT CARD FOR PAYMENT:
FUEL COMPRISES (if section f.or fuel price adjustment is 1% OF TOTAL .BII) A )uNT
located in the solicitation document)
NET 30 DAYS
Interior Signage
Alternate
Standard Unit
Title Unit Price Price Descri • t' on Bidder Notes
lA - Directional 2 Lines $180.00 All Interior Pricing Shall Include
Installation see Section 2.5.1..
B - Directional 4 Lines $270.00 All Interior Pricing Shall Include
Installation, see Section 2.5.1.
1C - Directional 7 Lines $315.00 All Interior Pricing Shall Include
Installation, see Section 2.5.1.
2A - Restroom $ 80.00 $ 60.00 All Interior Pricing Shall Include Alternate price
Installation, see Section 2.5.1. for 9" x 9"
version
A In Case of Fire $180.00 All Interior Pricing Shall Include
Installation, see Section 2.5.1.
3B - Room # $180.00 All Interior Pricing Shall Include
Installation, see Section 2.5.1.
3C - Mechanical-Authorized $180.00 All Interior Pricing Shall Include
Personnel Only Installation, see Section 2.5.1.
3D - Stairs (With Symbol) $180.00 $ 60.00 All Interior Pricing Shall Include Alternate price
Installation, see Section 2.5.1. for 9" x 9"
version
3E - Floor # $180.00 All Interior Pricing Shall Include
Installation, see Section 2.5.1.
3F - Roof Access $180.00 All Interior Pricing Shall Include
Installation, see Section 2.5.1.

SERIAL 13135-C
MOUNTAIN STATES SPECIALTIES INC., 6125 S. MAPLE AVENUE, TEMPE, AZ 85283
3G - Other $180.00 All Interior Pricing Shall Include
Installation, see Section 2.5.1.
4A - Identification Changeable 1 Line $150.00 All Interior Pricing Shall Include
Installation, see Section 2.5.1.
4B - Identification 1 Line $135.00 All Interior Pricing Shall Include
Installation, see Section 2.5.1.
5A - Identification Changeable 2 Line $170.00 All Interior Pricing Shall Include
Installation, see Section 2.5.1.
$155.00 All Interior Pricing Shall Include
5B - Identification 2 Line Installation, see Section 2.5.1.
$25.00 Please provide any additional Name inserts
Additional Items pricing for items that are outside for sign types
the scope of work. 4A, 5A, 5D1,
5D2, 5E
Exterior Signage
Title Standard Unit Price
6A - Large Monument Sign 5,135.00
6B - Small Monument Sign $4,275.00
7A - Directional Monument Sign $3,650.00
7B - Small Vertical Monument Sign $3,650.00
8A - Two Post Sign 96" x 36" $945.00
8B - Two Post Sign 96" x 58" $1,450.00
8C - Multi-Use Two Post Sign 96" x 72" $1,200.00
8D - Multi-Use Wall Mounted Sign 52" x 66" $995.00
9A Single Door $85.00
9B - Double Door $170.00
PRICING SHEET: NIGP CODE 80189
Vendor Number: 2011004527 0
Certificates of Insurance Required
Contract Period: To cover the period ending March 31, 2017.

'SERIAL I3135-C
ATTACHMENT B
AGREEMENT 'AGE
Respoi ,:reby certifies that Respor h :ad, understands and agrees that acceptance by Maricopa Coun:_, of the
Respoi d will create a binding C000act. i,spondent further agrees to fully comply with all terms and conditil, , ,:• as set
forth ii ri )pa County Procurement Code, and amendments thereto, together with the specifications and °thei
forms re in made a part of this specific procurement
BY SIGNING THIS 'AGE THE SURMITTINC t/F.,SPONDENT CERTIFIES THAT RESPONDENT HAS REVIEWED
THE ADMINISTRATIVE INFORVITION A I AFT IFB CONTRACT'S TERMS AND CONDITIONS LOCATED
AT http://www.maricopa.gov/materH AND A - 7 I BE CONTRACTUALLY BOUND TO THEM.
[] Small Business F.ntern
#
T'E D
MARICOPA COUNTY, ARIZONA
CHIEF PP.).16ENT OFFICER, DATE
OFFICE Of PROCUREMENT SERVICES
Cl IAIRMAN, BOARD OF sf_fiEkVisoRs DATE
ATTESTED:
CLERK OF THE BOARD DATE
APPROVED AS TO FORM.:

SERIAL 13135-C
SIGNAGE
1.0 INTENT:
The intent of this contract is to provide Maricopa County with responsive and responsible suppliers that can
provide Signage for all of its facilities throughout the metropolitan area. The solicitation will be divided
into two groups: interior and exterior signage. Suppliers may respond to one, or both groups. Signage shall
be in accordance with Maricopa County's Graphic Standards Manual. The successful supplier(s) shall be
responsible for the manufacturing and installation of any requested signage.
Other County departments may use this contract. The Facilities Management Department is not responsible
for contract administration for services requested by other County agencies.
Other governmental entities under agreement with the County may have access to services provided
hereunder (see also Sections 2.28 and 2.29, below).
The County reserves the right to add additional contractors, at the County's sole discretion, in cases where
the currently listed contractors are of an insufficient number or skill-set to satisfy the County's needs or to
ensure adequate competition on any project or task order work.
2.0 TECHNICAL SPECIFICATIONS:
2.1 All signs shall follow established specifications as outlined in the Maricopa County Graphic
Standards Manual (EXHIBIT 2). These are to include colors, type, style, materials, and sizes.
2.2 Road signs, vehicle decals, and trophy plaques shall not be part of this solicitation. Building
plaques are allowable.
2.3 Required Sign Specifications (Performance Specifications):
2.3.1 The Contractor shall be responsible in developing the actual performance specification
drawings (working drawings) for the sign manufacture for all sign schedules. The
specification drawings shall be generated electronically in a software programs such as
Illustrator or Coral, which depicts construction, details, materials, descriptions,
dimensions of individual components and profiles, and finishes for each type of sign.
2.4 SIGN SCHEDULE:
The specifications below were obtained from the Graphic Standards Manual. Please refer to the
manual for more detailed drawings, color plates, etc., and other pertinent information.
2.4.1 INTERIOR SIGNAGE:
2.4.1.1 Type: Avenir Heavy and Roman, 1/32" raised tactile copy and symbols painted,
color: PMS Cool Gray 11.
2.4.1.2 Flat Plate: Acrylic back plate painted, color: Cream and PMS Cool Gray 4.
2.4.1.3 Metal: #4 brushed stainless, horizontal grain, color: PMS Cool Gray 11. (For
identification signs 4A and 4B also price with lower cost alternative)
2.4.1.4 Braille: Grade 2 Braille bullet mount set, painted to match background.
2.4.1.5 Schedule: DIRECTIONAL—
#1A Directional, two lines, 8" height, 18" width
#1B Directional, four lines, 12" height, 18" width
i#1C Directional, seven lines, 17" height, 15" width

SERIAL 13135-C
2.4.1.5.1 RESTROOM-
#2A Restroom, MEN or- WOMEN, 8" height, 18" width (with
figure symbols)
2.4.1.5.2 IDENTIFICATION ONE LINE--
#4A Identification, changeable one line, 5 'A" height, 12" width
#4B Identification, one line, 5 'A" height, 12" width
2.4.1.5.3 IDENTIFICATION TWO LINE--
#5A Identification, changeable two lines, 6" height, 12" width
#5B Identification, two lines, 6" height, 12" width
2.4.2 EXTERIOR SIGNAGE:
2.4.2.1 Large/Small Monument Signs (6A – 6B):
2.4.2.1.1 Top: #4 brushed stainless, horizontal grain.
2.4.2.1.2 Seal: V4" flat cast aluminum with acrylic polyurethane finish, 3M-
VHB mount.
2.4.2.1.3 Type: Avenir Heavy and Roman, and Minion Semi Bold, 1/8" flat
aluminum letters painted acrylic polyurethane, 3M-VHB mount,
color: PMS Cool Gray 11.
2.4.2.1.4 Face: 1/8" aluminum box painted overall with acrylic polyurethane,
color: Cream.
2.4.2.1.5 Base: Structural material and color at the base (including the reveal)
to be selected by the design consultants on a building by building
basis for compatibility with the specific location.
2.4.2.1.6 Schedule:
#6A LARGE HORIZONTAL MONUMENT SIGN, building name
and address, 84" height, 84" width.
#6B SMALL HORIZONTAL MONUMENT SIGN, building
name, 60" height, 84" width.
2.4.2.2 Directional/Small Vertical Monument Signs (7A – 7B):
2.4.2.2.1 Top: #4 brushed stainless, horizontal grain.
2.4.2.2.2 Seal: 1/4" flat cast aluminum with acrylic polyurethane finish, 3M-
VHB mount.
2.4.2.2.3 Type: Avenir Heavy and Roman, and Minon Semi Bold, 1/8" flat
aluminum letters painted acrylic polyurethane, 3M-VHB mount,
color: PMS Cool Gray 11.
2.4.2.2.4 Face: 1/8" aluminum box painted overall with acrylic polyurethane,
color: Cream.
2.4.2.2.5 Base: Structural material and color at the base (including the reveal)
to be selected by the County Planning Division on a building by
building basis for compatibility with the specific location.

SERIAL 13135-C
2.4.2.2.6 Schedule:
#7A DIRECTIONAL MONUMENT SIGN, five line, 72" height,
48" width.
#7B SMALL VERTICAL MONUMENT SIGN, building name
and address, 72" height, 48" width.
2.4.2.3 Remote/Temporary Signs (8A — 8D):
2.4.2.3.1 Face: 1/8" aluminum sign box to match depth of posts, 3" to 4",
color: Cream.
2.4.2.3.2 Posts: 3" to 4" aluminum posts and end caps painted with acrylic
polyurethane, mounting to be determined by site.
2.4.2.3.3 Type: Avenir Roman, Minion Regular, and Semi Bold, text to be
epoxy screen printed, color: Indigo and Black.
2.4.2.3.4 Band: Reversed Minion Semi Bold, color: Burnt Red.
2.4.2.3.5 Schedule:
#8A TWO POST SIGN, 96" height, 36" width
#8B TWO POST SITE SIGN, 96" height, 58" width
#8C MULTI-USE TWO POST SIGN, 96" height, 72" width
#8D MULTI-USE WALL MOUNTED SIGN, 52" height, 66"
width
2.4.2.4 Door Entries (9A — 9B):
2.4.2.4.1 Signature: Maintain 1 seal width from the inside edge of the door.
2.4.2.4.2 Type and Symbol: Choose door and window set-up for formatting.
For size approximations, please refer to the Graphics Standard
Manual, Section 5.6, the second diagram.
2.4.2.4.3 Building Number and Hours: Avenir Heavy, color: White
2.4.2.4.4 Hours and Warning: Avenir Roman, color: White
2.4.2.4.5 Schedule:
#9A SINGLE DOOR, vinyl type, white and red vinyl material
#9B DOUBLE DOOR, vinyl type, white and red vinyl material
2.4.2.5 Other Types of Signs Not Listed Herein and Not In The Graphics Manual:
Other type's signs are defined as those made of different materials and mounting
methods not listed herein or the graphics manual, and considered
inconsequential. They may be incidental types (i.e., plastic, carved laminate,
foam board, cardboard for interior usage. Or exterior types such as building
mounted address numbers, or building name-mounted-to-wall with individual
letters, etc., etc.). It is estimated these types are a miniscule quantity and shall
be priced 'as needed'.

SERIAL 13135-C
2.4.2.6 Other Sizes of Signs Not Listed In Schedule lA — 9B:
If a department is requesting signage in §2.4.1 — 2.4.2.4 of a size not listed,
written approval must be obtained from the Office of Communications,
602/506-7063.
Other Sizes of Signs Not Listed in Schedule IA — 9B may be subject to
engineering costs dependent upon their size, type and application.
2.4.2.7 Interior Sign Changeable Inserts:
Additional inserts shall be available for sign that require such (i.e., as simple
blanks or with text for names or titles) should employees transfer.
2.4.2.8 Cast Building Plaques:
The pricing attachment has no provisions for cast aluminum, bronze, or copper
building plaques pricing. These items shall be project quoted.
2.4.2.9 MONUMENT SIGNS --DOUBLE SIDED:
Monument signs requiring double-sided exposure shall be priced at two-times
(2X) the contract price.
2.4.2.10 BUILDING IDENTIFICATION -- ADDRESS/NAME SIGNS:
There may be an occasion where the County will need address/name signs
attached to the exterior walls of a building, in such size, color, and location that
will require special mounting materials and specialized man-lift equipment. The
Contractor shall be provided a scope of work detailing size location and
mounting method (See also §2.6, Rental Equipment).
2.5 PRICING:
2.5.1 Interior signs and door entries are line item priced based on quantity purchase as listed on
the Pricing Page. Installation costs shall be included. For exterior signs, as the location,
topography, and mounting method varies, installation shall be price-quoted by number of
labor hours plus materials, as separate (See also §2.10.5).
2.5.2 Pricing for Larger Interior Signs Not In the Schedule:
Should the County agency request an interior sign that is larger in size than those listed in
the schedule, and not priced in the pricing attachment, the Contractor shall calculate the
cost per-square-inch of the text portion of the largest sign in the schedule that is priced,
and use this figure to compute the additional cost to produce the larger sign.
2.5.3 Alternate Pricing:
Alternate pricing is for signage that is made of aluminum, overall lighter and thinner, and
offers a lower price versus the standard signage which is heavier and made of stainless
steel. (Refers to Section 2.4.1.3 only)
2.5.4 County Seal Decals:
Color adhesive County seal decals (other than those referenced in Section 2.4.2.4 [Door
Entries 9A — 9B] are offered by size dependent on surface square inches as priced in the
pricing attachment.

SERIAL 13135-C
2.5.5 Signage Specifications And Adherence To The Graphic Standards Manual:
THE CONTRACTOR IS NOT TO OFFER SIGNAGE PRICING TO COUNTY
DEPARTMENTS IF THE PRODUCT IS NOT SPECIFICALLY SPELLED OUT IN
THE TECHNICAL SPECIFICATIONS (Exception: projects). THIS TO ENSURE THE
GRAPHIC STANDARDS MANUAL IS ADHERED TO. EXCEPTIONS ARE
ALLOWABLE IF APPROVED BY THE COUNTY'S PUBLIC INFORMATION
OFFICER AND THE PROCUREMENT OFFICER IN THE OFFICE OF
PROCUREMENT SERVICES.
2.6 RENTAL EQUIPMENT:
Should it be a requirement the Contractor rent lift equipment for building signage, the cost of the
rental equipment shall be billed back to the County as a separate line item charge on the invoice
and not to exceed a five percent (5%) mark-up. A copy of the sales receipt from the rental
company must be attached to Contractor's invoice.
2.7 REQUIRED LOCATOR SERVICES, EXTERIOR SIGNS:
It shall be the Contractor's responsibility to obtain locator services to perform underground utility
locations when planning to install exterior signs requiring posthole or foundation excavation. If
this procedure IS NOT followed, and the Contractor damages any utility lines (electric, water,
irrigation, gas, sewer, telecommunications, etc.) either on public or private property, it shall be the
Contractor's responsibility to pay for repairs of such. The cost of the locator services shall be
billed back to the County as a separate line item charge on the invoice not to exceed a five percent
(5%) mark-up. A copy of the sales receipt from the locator company must be attached to
Contractor's invoice.
2.8 LIGHTED EXTERIOR MONUMENT SIGNS:
The Contractor must have the capability to perform electrical appliance lighting attachments and
connections to exterior signage. This includes obtaining the appliance, actual installation, and
final electrical connection. Electrical power to the sign will be the responsibility of the County.
The lighting may be ground-mounted flood-type or located at the top. It is estimated not many
exterior signs will require lighting. Detailed shop drawings will be provided the Contractor should
this requirement be requested.
2.9 MUNICIPAL PERMITS, EXTERIOR SIGNS AND BUILDING SIGNS:
All municipal rules/regulations regarding outdoor signs must be followed. It shall be the
responsibility of the Contractor to obtain and pay for permits/fees/variances for all outdoor
signage (i.e., directional, monument, building mounted, etc.). The cost of this shall be billed back
to the County as a separate line item charge on the invoice not to exceed a five percent (5%) mark-
up. A copy of the sales receipt from the municipality must be attached to Contractor's invoice.
2.10 SIGNAGE — LARGE PROJECTS:
2.10.1 There may be times wherein work will encompass making and installing signage for an
entire floor, several floors, or the entire building (either existing or under construction).
Project work shall mean work performed on as "all inclusive" as opposed to time and
materials. The Contractor assigned to this contract shall work with the Facilities
Management Department and the County agency (or architect) to establish locations of
all signs the contractor plans to provide for the scope of work. The Contractor and staff
from FMD shall visit the site (or if a new building, study the sign schedule of the new
plans) and develop a conceptual evaluation plan — i.e., plan showing where each type of
sign is to be located. All large-scale projects must be pre-approved by the County prior
to implementation.

SERIAL 13135-C
2.10.2 As such, the Contractor MUST submit a response, with a price for the project. No quote
from the contractor shall have terms and conditions or a provision for a signature from
the County. All terms and conditions are those established under this agreement.
2.10.3 The submitted project price quotes to be all-inclusive. That is, any cost overruns to be
absorbed by the Contractor, or cost savings to be additional profit. Exceptions to this are
changes requested by the County that incur higher project cost and longer delays. All
change orders to a project must be in writing, referencing the contract serial number, and
approved by FMD and the County agency prior to any written authorization to proceed.
The Contractor who fails to acquire change orders in writing runs the risk of incurring
this additional cost without payment.
2.10.4 Project pricing shall include everything the contractor anticipates is necessary to
complete the job (i.e., rental equipment, materials, labor, supervision, subcontractor costs,
mobilization costs, demobilization costs, permits, etc.). These costs to be part of the
overall project price and as such not itemized. Any taxes imposed must be included in
the total project cost and not a separate line item (Exception of tax: time and materials
work and only on materials).
2.10.5 Contractor shall be compensated for additional work requested that is not detailed in the
scope via the labor rates on the Pricing Page.
2.11 REGULATORY REQUIREMENTS:
The Contractor must follow established rules and guidelines for
a. ANSI A117.1 "Making Buildings and Facilities Accessible to and Usable by Physically
Handicapped People".
b. Public Law 101-336 "The Americans with Disabilities Act of 1990 (ADA)
c. ADA Accessibility Guidelines (ADAAG)
d. The Arizona with Disabilities Act of 1992 Administrative Rules (AzDAAG)
e. Uniform Federal Accessibility Standards (UFAS)
2.12 SIGN MATERIALS:
Materials shall be new stock, free from defects, or imperfections in strength, durability, and
appearance. Provide materials as shown and detailed on drawings and as specified. If
construction materials can be altered wherein a savings to the County could be realized, the
Contractor shall so instruct the County and a determination be made if such material changes are
acceptable.
2.13 MOUNTING METHODS:
2.13.1 Use concealed fasteners, hook-and-loop tape, double-sided vinyl tape, magnetic tape or
silicone adhesive fabricated from materials that are not corrosive to sign materials and
mounting surface. Install signage plumb and level.
2.13.2 Anchors and Inserts:
Provide nonferrous-metal or hot-dip galvanized anchors and inserts for exterior
installations and elsewhere as required for corrosion resistance. Use concealed fasteners
fabricated from metals that are not corrosive to the sign material and mounting surface.
Use toothed steel or lead expansion bolt devices for drilled-in-place anchors. Furnish
inserts, as required, to be set into concrete or masonry work.
2.13.3 Tape: VHB (very high bond) double stick foam tape as manufactured by 3M or
equivalent.

SERIAL 13135-C
2.13.4 Outdoor Sign Anchoring Requiring Concrete or Special Footing:
Some outdoor signs shall require pre-dug post holes packed with concrete fill. This shall
be performed as Time and Materials, separate from the actual sign cost. If other type of
ground anchoring is required, this also will be identified. On the Pricing Page, exterior
sign pricing will be priced WITHOUT INSTALLATION. Due to the different site
topography and special applications, each will be on a building-by-building basis for
compatibility with the specific location (See also §2.5).
2.14 USAGE REPORT:
The Contractor shall furnish the County a quarterly usage report delineating the acquisition
activity governed by the Contract. The format of the report shall be approved by the County and
shall disclose the quantity and dollar value of each contract item by individual unit.
2.15 DELIVERY AND INSTALLATION:
2.15.1 The Contractor shall be responsible to install and present for inspection all equipment in a
complete and ready-for-use condition with all components functioning, cleaned and
tested.
2.15.2 Delivery shall be F.O.B. Destination Freight Prepaid within Ten (10) days of receipt of
Using Agency purchase order, to any delivery location within Maricopa County.
2.16 EXPEDITED DELIVERY:
2.16.1 If the Using Agency determines that rush shipping or other alternate shipping is required,
it shall notify the Contractor. The Contractor shall determine any additional costs
associated with such delivery terms and communicate that cost to the Using Agency.
2.16.2 The Using Agency shall not advise the Contractor to proceed with an expedited shipment
until acceptable terms are agreed upon and a purchase order is issued. Upon agreeing to
the additional costs, the Using Agency shall advise the Contractor to proceed.
2.16.3 Upon receipt of material(s) and invoicing, the Using Agency shall ensure that any
additional charges are in compliance with and do not exceed agreed to costs. The Using
Agency shall retain all documents related to these costs within the agency purchase file.
2.17 SHIPPING DOCUMENTS:
A packing list or other suitable shipping document shall accompany each shipment and shall
include the following:
2.17.1 Contract Serial number.
2.17.2 Contractor's name and address.
2.17.3 Using Agency name and address.
2.17.4 Using Agency purchase order number.
2.17.5 A description of product(s) shipped, including item number(s), quantity (ies), number of
containers and package number(s), as applicable.
2.18 SHIPPING TERMS:
Bid price(s) and terms shall be F.O.B. Destination at:
Phoenix, Arizona 85003

SERIAL 13135-C
2.19 INSTALLATION:
The Contractor's price shall include delivery and set-up to be in complete operating condition.
2.20 SAMPLES:
The Contractor may be requested to furnish samples of material(s) bid for examination by the
County. Any materials so requested shall be furnished within (7) working days from the date of
request and furnished at no cost to the County and sent to the address designated in the requesting
correspondence.
2.21 ACCEPTANCE:
Upon delivery and/or successful installation, the material(s) shall be deemed accepted and the
warranty period shall begin. All documentation shall be completed prior to final acceptance.
2.22 DISCONTINUED MATERIALS:
2.22.1 In the event that a manufacturer discontinues materials, the County may allow the
Contractor to provide a substitute for the discontinued item or may cancel the Contract.
If the Contractor requests permission to substitute a new material, the Contractor shall
provide the following to the County:
2.22.1.1 Documentation from the manufacturer that the material has been discontinued.
2.22.1.2 Documentation that names the replacement material.
2.22.1.3 Documentation that provides clear and convincing evidence that the
replacement material meets or exceeds all specifications required by the
original solicitation.
2.22.1.4 Documentation that provides clear and convincing evidence that the
replacement material will be compatible with all the functions or uses of the
discontinued material.
2.22.1.5 Documentation confirming that the price for the replacement is the same as or
less than the discontinued material.
2.22.2 Material discontinuance applies only to those materials specifically listed on any resultant
contract. This will not apply to catalog items not specifically listed on any resultant
contract.
2.23 WARRANTY:
2.23.1 All items furnished under this Contract shall conform to the requirements of this Contract
and shall be free from defects in design, materials and workmanship.
2.23.2 The warranty period for workmanship and materials shall be for an initial period of
twelve (12) months and commence upon acceptance by County.
2.23.2.1 The Contractor shall indicate on the Price Sheet the duration of the warranty
and any applicable limitations or conditions which may apply.
2.23.2.2 The Contractor agrees that he will, at his own expense, provide all labor and
parts required to remove, repair or replace, and reinstall any such defective
workmanship and/or materials which becomes or is found to be defective
during the term of this warranty. The Contractor shall guarantee the
equipment to be supplied complies with all applicable regulations.

SERIAL 13135-C
2.24 ORDER CUTOFF INFORMATION:
Contractors submitting bids shall advise the County of all known order cutoff dates for the
equipment / product(s) specified in this solicitation at the time of bid submission. Notification of
any subsequent cutoff date(s) (learned after submission of bid) shall also be the Contractor's
responsibility. The Contractor shall advise the County of subsequent cutoff dates by notifying the
Procurement Officer, in writing, of the new information.
2.25 INVOICES AND PAYMENTS:
2.25.1 The Contractor shall submit one (1) legible copy of their detailed invoice before
payment(s) can be made. At a minimum, the invoice must provide the following
information:
Company name, address and contact
County bill-to name and contact information
Contract Serial Number
County purchase order number
Invoice number and date
Payment terms
Date of service or delivery
Quantity (number of days or weeks)
Contract Item number(s)
Description of Purchase (product or services
Pricing per unit of purchase
Freight (if applicable)
Extended price
Mileage w/rate (if applicable)
Arrival and completion time (if applicable)
Total Amount Due
2.25.2 Problems regarding billing or invoicing shall be directed to the using agency as listed on
the Purchase Order.
2.25.3 Payment shall be made to the Contractor by Accounts Payable through the Maricopa
County Vendor Express Payment Program. This is an Electronic Funds Transfer (EFT)
process. After Contract Award the Contractor shall complete the Vendor Registration
Form located on the County Department of Finance Vendor Registration Web Site
(http://www.maricopa.2ov/Finance/Vendors.aspx).
2.25.4 EFT payments to the routing and account numbers designated by the Contractor will
include the details on the specific invoices that the payment covers. The Contractor is
required to discuss remittance delivery capabilities with their designated financial
institution for access to those details.
2.26 TAX:
Tax shall not be levied against labor. Sales/use tax will be determined by County. Tax will not be
used in determining low price.
2.27 FUEL COST PRICE ADJUSTMENT:
2.27.1 This provision provides for limited increased or decreased costs of motor fuels (fuels)
used to perform services under this Contract. This provision does not apply to burner
fuel (i.e. propane, natural gas, fuel oil, used motor oil). It applies to motor fuel only.
Fuel cost adjustments may be either positive or negative. A positive fuel cost adjustment

SERIAL 13135-C
will result in an increase in payments to Contractor while a negative fuel cost adjustment
will result in a decrease in payments to Contractor.
2.27.2 This provision is intended to minimize risk to both parties to this Contract due to fuel cost
fluctuations that may occur during the term of this Contract. This provision is not
designed to estimate actual quantities of fuel used in providing services under this
Contract, but to provide a reasonable basis for calculating a fuel cost adjustment based on
average conditions.
2.27.3 Application of this provision will come into effect upon Contractor submittal of a fuel
cost adjustment request. A request may be submitted only when the increased cost of
fuel, established as a percentage of total contract price (base fuel cost) upon award of this
Contract, exceeds ten (10%) percent of the base fuel cost. The Contractor may request a
fuel surcharge no more than four (4) times annually, during the month(s) of March, June,
September and December. The request must be submitted no later than the tenth (10i) of
the month. Any surcharge shall be effective the first of the following month after receipt
and approval. The date of County approval of a fuel cost adjustment request shall
become the base date for any future Contractor adjustment requests.
2.27.4 Contractor shall include, as part of its price bid, the percentage of total contract price fuel
represents (e.g., fuel cost equals 10% of Contractor cost) (see also, Attachment A,
Vendor Information). This percentage will represent and establish the base fuel cost for
this Contract. The base fuel cost shall be established as the due date for submission of
proposals for this Contract. All subsequent fuel cost adjustments shall be based upon the
date the County approves a Contractor's request for fuel cost adjustment (e.g. fuel cost
adjustment approved by County on January 1, 2006, January 1, 2006 becomes base date
for any next Contractor request for adjustment).
2.27.5 Fuel Cost Application Requirement, The Contractor must provide documentation
including type of motor fuel and fuel invoices with price of the fuel used in providing
services under this Contract, from the month bids were due and the month of the cost
adjustment request, with any fuel cost adjustment application. The fuel cost adjustment
application must be completed with all applicable data, and signed by the Contractor.
Any cost adjustment will be calculated by the County by using the bureau of Labor
Statistics, Producer Price Index for Gasoline — WPU0571 and #2 Diesel Fuel —
WP057303 (http://data.b1s.govicgi-bin/surveymost?wp).
2.27.6 The fuel surcharge shall be based on the current quarterly index of the West Coast
(PADD5) Diesel (On-Highway)-All Types or Reformulated Areas Gasoline compared to
the previous quarterly index period as reported on the Energy Information Administration
(EIA) website: http://www.cia.doe.gov/
2.27.7 The computation of the fuel surcharge amount shall be determined as follows:
2.27.7.1 The fuel cost component from Attachment A (vendor information) of the
Contract with Maricopa County, multiplied by the percent of change indicated
by the ETA report from the previous index period.
2.27.7.2 Upon agreement by the County to the surcharge, the County shall issue
written approval of the change prior to any adjusted invoicing submitted for
payment.
2.27.7.3 The surcharge shall be added as a separate line item to the invoice.
2.28 STRATEGIC ALLIANCE for VOLUME EXPENDITURES ($AVE)
The County is a member of the $AVE cooperative purchasing group. SAVE includes the State of
Arizona, many Phoenix metropolitan area municipalities, and many K-12 unified school districts.
Under the SAVE Cooperative Purchasing Agreement, and with the concurrence of the successful

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Respondent under this solicitation, a member of $AVE may access a contract resulting from a
solicitation issued by the County. If you do not want to grant such access to a member of $AVE,
please state so in your proposal. In the absence of a statement to the contrary, the County will
assume that you do wish to grant access to any contract that may result from this Request for
Proposal.
2.29 INTERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENTS (ICPA' s)
County currently holds ICPA's with numerous governmental entities throughout the State of
Arizona. These agreements allow those entities, with the approval of the Contractor, to purchase
their requirements under the terms and conditions of the County Contract. Please indicate on
Attachment A, your acceptance or rejection regarding such participation of other governmental
entities. Your response will not be considered as an evaluation factor in awarding a contract.
3.0 SPECIAL TERMS & CONDITIONS:
3.1 CONTRACT TERM:
This Invitation for Bid is for awarding a firm, fixed-price purchasing contract to cover a term of
three (3) years.
3.2 OPTION TO RENEW:
The County may, at its option and with the approval of the Contractor, renew the term of this
Contract up to a maximum of three (3) additional years, (or at the County's sole discretion, extend
the contract on a month to month basis for a maximum of six (6) months after expiration). The
Contractor shall be notified in writing by the Office of Procurement Services of the County's
intention to renew the contract term at least thirty (30) calendar days prior to the expiration of the
original contract term.
3.3 PRICE ADJUSTMENTS:
Any requests for reasonable price adjustments must be submitted sixty (60) days prior to the
Contract annual anniversary date. Requests for adjustment in cost of labor and/or materials must
be supported by appropriate documentation. If County agrees to the adjusted price terms, County
shall issue written approval of the change. The reasonableness of the request will be determined by
comparing the request with the Consumer Price Index or by performing a market survey.
3.4 INDEMNIFICATION:
3.4.1 To the fullest extent permitted by law, Contractor shall defend, indemnify, and hold
harmless County, its agents, representatives, officers, directors, officials, and employees
from and against all claims, damages, losses and expenses, including, but not limited to,
attorney fees, court costs, expert witness fees, and the cost of appellate proceedings,
relating to, arising out of, or alleged to have resulted from the negligent acts, errors,
omissions, mistakes or malfeasance relating to the performance of this Contract.
Contractor's duty to defend, indemnify and hold harmless County, its agents,
representatives, officers, directors, officials, and employees shall arise in connection with
any claim, damage, loss or expense that is caused by any negligent acts, errors, omissions
or mistakes in the performance of this Contract by the Contractor, as well as any person
or entity for whose acts, errors, omissions, mistakes or malfeasance Contractor may be
legally liable.
3.4.2 The amount and type of insurance coverage requirements set forth herein will in no way
be construed as limiting the scope of the indemnity in this paragraph.
3.4.3 The scope of this indemnification does not extend to the sole negligence of County.

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3.5 INSURANCE:
3.5.1 Contractor, at Contractor's own expense, shall purchase and maintain the herein
stipulated minimum insurance from a company or companies duly licensed by the State
of Arizona and possessing a current A.M. Best, Inc. rating of 13++. In lieu of State of
Arizona licensing, the stipulated insurance may be purchased from a company or
companies, which are authorized to do business in the State of Arizona, provided that
said insurance companies meet the approval of County. The form of any insurance
policies and forms must be acceptable to County.
3.5.2 All insurance required herein shall be maintained in full force and effect until all work or
service required to be performed under the terms of the Contract is satisfactorily
completed and foimally accepted. Failure to do so may, at the sole discretion of County,
constitute a material breach of this Contract.
3.5.3 Contractor's insurance shall be primary insurance as respects County, and any insurance
or self-insurance maintained by County shall not contribute to it.
3.5.4 Any failure to comply with the claim reporting provisions of the insurance policies or any
breach of an insurance policy warranty shall not affect the County's right to coverage
afforded under the insurance policies.
3.5.5 The insurance policies may provide coverage that contains deductibles or self-insured
retentions. Such deductible and/or self-insured retentions shall not be applicable with
respect to the coverage provided to County under such policies. Contractor shall be
solely responsible for the deductible and/or self-insured retention and County, at its
option, may require Contractor to secure payment of such deductibles or self-insured
retentions by a surety bond or an irrevocable and unconditional letter of credit.
3.5.6 County reserves the right to request and to receive, within 10 working days, certified
copies of any or all of the herein required insurance certificates. County shall not be
obligated to review policies and/or endorsements or to advise Contractor of any
deficiencies in such policies and endorsements, and such receipt shall not relieve
Contractor from, or be deemed a waiver of County's right to insist on strict fulfillment of
Contractor's obligations under this Contract.
3.5.7 The insurance policies required by this Contract, except Workers' Compensation, and
Errors and Omissions, shall name County, its agents, representatives, officers, directors,
officials and employees as Additional Insureds.
3.5.8 The policies required hereunder, except Workers' Compensation, and Errors and
Omissions, shall contain a waiver of transfer of rights of recovery (subrogation) against
County, its agents, representatives, officers, directors, officials and employees for any
claims arising out of Contractor's work or service.
3.5.9 Commercial General Liability:
Commercial General Liability insurance and, if necessary, Commercial Umbrella
insurance with a limit of not less than $2,000,000 for each occurrence, $2,000,000
Products/Completed Operations Aggregate, and $4,000,000 General Aggregate Limit.
The policy shall include coverage for bodily injury, broad form property damage,
personal injury, products and completed operations and blanket contractual coverage, and
shall not contain any provision which would serve to limit third party action over claims.
There shall be no endorsement or modification of the CGL limiting the scope of coverage
for liability arising from explosion, collapse, or underground property damage.

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3.5.10 Automobile Liability:
Commercial/Business Automobile Liability insurance and, if necessary, Commercial
Umbrella insurance with a combined single limit for bodily injury and property damage
of not less than $2,000,000 each occurrence with respect to any of the Contractor's
owned, hired, and non-owned vehicles assigned to or used in performance of the
Contractor's work or services under this Contract.
3.5.11 Workers' Compensation:
3.5.11.1 Workers' Compensation insurance to cover obligations imposed by federal
and state statutes having jurisdiction of Contractor's employees engaged in the
performance of the work or services under this Contract; and Employer's
Liability insurance of not less than $1,000,000 for each accident, $1,000,000
disease for each employee, and $1,000,000 disease policy limit.
3.5.11.2 Contractor waives all rights against County and its agents, officers, directors
and employees for recovery of damages to the extent these damages are
covered by the Workers' Compensation and Employer's Liability or
commercial umbrella liability insurance obtained by Contractor pursuant to
this Contract.
3.5.12 Errors and Omissions Insurance:
Errors and Omissions insurance and, if necessary, Commercial Umbrella insurance,
which will insure and provide coverage for errors or omissions of the Contractor, with
limits of no less than $1,000,000 for each claim.
3.5.13 Certificates of Insurance.
3.5.13.1 Prior to commencing work or services under this Contract, Contractor shall
have insurance in effect as required by the Contract in the form provided by
the County, issued by Contractor's insurer(s), as evidence that policies
providing the required coverage, conditions and limits required by this
Contract are in full force and effect. Such certificates shall be made available
to the County upon ten (10) business days, and shall identify this contract
number and title. BY SIGNING THE AGREEMENT PAGE THE
CONTRACTOR AGREES TO THIS REQUIREMENT AND FAILURE
TO MEET THIS REQUIREMENT WILL RESULT IN
CANCELLATION OF CONTRACT.
3.5.13.2 In the event any insurance policy (ies) required by this contract is (are) written
on a "claims made" basis, coverage shall extend for two years past completion
and acceptance of Contractor's work or services and as evidenced by annual
Certificates of Insurance.
3.5.13.3 If a policy does expire during the life of the Contract, a renewal certificate
must be sent to County fifteen (15) days prior to the expiration date.
3.5.14 Cancellation and Expiration Notice.
Insurance required herein shall not be permitted to expire, be canceled, or materially
changed without thirty (30) days prior written notice to the County.

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3.6 PROCUREMENT CARD ORDERING CAPABILITY:
County may determine to use a procurement card that may be used from time-to-time, to place and
make payment for orders under this Contract. Contractors without this capability may be
considered non-responsive and not eligible for award consideration.
3.7 INTERNET ORDERING CAPABILITY:
It is the intent of County to use the Internet to communicate and to place orders under this
Contract. Contractors without this capability may be considered non-responsive and not eligible
for award consideration.
3.8 ORDERING AUTHORITY.
3.8.1 The Contractor should understand that any request for purchase of product(s) shall be
accompanied by a valid purchase order, issued by Office of Procurement Services, or by
a Certified Agency Procurement Aid (CAPA).
3.8.2 County departments, cities, other counties, schools and special districts, universities,
nonprofit educational and public health institutions may also purchase from under this
Contract at their discretion and/or other state and local agencies (Customers) may procure
the products under this Contract by the issuance of a purchase order to the Respondent.
Purchase orders must cite the Contract number.
3.8.3 Contract award is in accordance with the Maricopa County Procurement Code. All
requirements for the competitive award of this Contract have been met. A purchase order
for the product(s) is the only document necessary for Customers to purchase and for the
Contractor to proceed with delivery of product(s) available under this Contract.
3.8.4 Any attempt to represent any product not specifically awarded under this Contract is a
violation of the Contract. Any such action is subject to the legal and contractual remedies
available to the County, inclusive of, but not limited to, Contract cancellation, suspension
and/or debarment of the Contractor.
3.9 REQUIREMENTS CONTRACT:
3.9.1 Contractors signify their understanding and agreement by signing a bid submittal, that the
Contract resulting from the bid will be a requirements contract. However, the Contract
does not guarantee any minimum or maximum number of purchases will be made. It
only indicates that if purchases are made for the materials contained in the Contract, they
will be purchased from the Contractor awarded that item. Orders will only be placed
when the County identifies a need and proper authorization and documentation have been
approved.
3.9.2 County reserves the right to cancel Purchase Orders within a reasonable period of time
after issuance. Should a Purchase Order be canceled, the County agrees to reimburse the
Contractor but only for actual and documentable costs incurred by the Contractor due to
and after issuance of the Purchase Order. The County will not reimburse the Contractor
for any costs incurred after receipt of County notice of cancellation, or for lost profits,
shipment of product prior to issuance of Purchase Order, etc.
3.9.3 Contractors agree to accept verbal notification of cancellation from the County
Procurement Officer with written notification to follow. By submitting a bid in response
to this Invitation for Bids, the Contractor specifically acknowledges to be bound by this
cancellation policy.

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3.10 UNCONDITIONAL TERMINATION FOR CONVENIENCE:
Maricopa County may terminate the resultant Contract for convenience by providing sixty (60)
calendar days advance notice to the Contractor.
3.11 TERMINATION FOR DEFAULT:
If the Contractor fails to meet deadlines, or fails to provide the agreed upon service/material
altogether, a termination for default will be issued. The termination for default will be issued only
after the County deems that the Contractor has failed to remedy the problem after being
forewarned.
3.12 TERMINATION BY THE COUNTY:
If the Contractor should be adjudged bankrupt or should make a general assignment for the benefit
of its creditors, additionally if a receiver should be appointed on account of its insolvency, the
County may terminate the Contract. If the Contractor should persistently or repeatedly refuse or
should fail, except in cases for which extension of time is provided, to provide enough properly
skilled workers or proper materials, or persistently disregard laws and ordinances, or not proceed
with work or otherwise be guilty of a substantial violation of any provision of this Contract, then
the County may terminate the Contract. Prior to termination of the Contract, the County shall give
the Contractor fifteen- (15) calendar day's written notice. Upon receipt of such termination notice,
the Contractor shall be allowed fifteen (15) calendar days to cure such deficiencies.
3.13 STATUTORY RIGHT OF CANCELLATION FOR CONFLICT OF INTEREST:
Notice is given that pursuant to A.R.S. § 38-511 the County may cancel any Contract without
penalty or further obligation within three years after execution of the contract, if any person
significantly involved in initiating, negotiating, securing, drafting or creating the contract on
behalf of the County is at any time while the Contract or any extension of the Contract is in effect,
an employee or agent of any other party to the Contract in any capacity or consultant to any other
party of the Contract with respect to the subject matter of the Contract. Additionally, pursuant to
A.R.S § 38-511 the County may recoup any fee or commission paid or due to any person
significantly involved in initiating, negotiating, securing, drafting or creating the contract on
behalf of the County from any other party to the contract arising as the result of the Contract.
3.14 OFFSET FOR DAMAGES;
In addition to all other remedies at Law or Equity, the County may offset from any money due to
the Contractor any amounts Contractor owes to the County for damages resulting from breach or
deficiencies in performance of the contract.
3.15 ADDITIONS/DELETIONS OF SERVICE:
3.15.1 The County reserves the right to add and/or delete materials to a Contract. If a service
requirement is deleted, payment to the Contractor will be reduced proportionately, to the
amount of service reduced in accordance with the bid price. If additional materials are
required from a Contract, prices for such additions will be negotiated between the
Contractor and the County.
3.15.2 The County reserves the right of final approval on proposed staff for all Task Orders.
Also, upon request by the County, the Contractor will be required to remove any
employees working on County projects and substitute personnel based on the discretion
of the County within two business days, unless previously approved by the County.

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3.16 SUBCONTRACTING:
3.16.1 The Contractor may not assign a Contract or Subcontract to another party for
performance of the terms and conditions hereof without the written consent of the
County. All correspondence authorizing subcontracting must reference the Bid Serial
Number and identify the job project.
3.16.2 The Subcontractor's rate for the job shall not exceed that of the Prime Contractor's rate,
as bid in the pricing section, unless the Prime Contractor is willing to absorb any higher
rates. The Subcontractor's invoice shall be invoiced directly to the Prime Contractor,
who in turn shall pass-through the costs to the County, without mark-up. A copy of the
Subcontractor's invoice must accompany the Prime Contractor's invoice.
3.17 AMENDMENTS:
All amendments to this Contract shall be in writing and approved/signed by both parties. Maricopa
County Office of Procurement Services shall be responsible for approving all amendments for
Maricopa County.
3.18 ACCESS TO AND RETENTION OF RECORDS FOR THE PURPOSE OF AUDIT AND/OR
OTHER REVIEW:
3.18.1 In accordance with section MCI 371 of the Maricopa County Procurement Code the
Contractor agrees to retain all books, records, accounts, statements, reports, files, and
other records and back-up documentation relevant to this Contract for six (6) years after
final payment or until after the resolution of any audit questions which could be more
than six (6) years, whichever is latest. The County, Federal or State auditors and any
other persons duly authorized by the Department shall have full access to, and the right to
examine, copy, and make use of, any and all said materials.
3.18.2 If the Contractor's books, records , accounts, statements, reports, files, and other records
and back-up documentation relevant to this Contract are not sufficient to support and
document that requested services were provided, the Contractor shall reimburse Maricopa
County for the services not so adequately supported and documented.
3.18.3 If at any time it is determined by the County that a cost for which payment has been made
is a disallowed cost, the County shall notify the Contractor in writing of the
disallowance. The course of action to address the disallowance shall be at sole discretion
of the County, and may include either an adjustment to future claim submitted by the
Contractor by the amount of the disallowance, or to require reimbursement forthwith of
the disallowed amount by the Contractor by issuing a check payable to Maricopa County.
3.19 AUDIT DISALLOWANCES:
If at any time it is determined by the County that a cost for which payment has been made is a
disallowed cost, the County shall notify the Contractor in writing of the disallowance and the
required course of action, which shall be at the option of the County either to adjust any future
claim submitted by the Contractor by the amount of the disallowance or to require repayment of
the disallowed amount by the Contractor forthwith issuing a check payable to Maricopa County.
3.20 VALIDITY:
The invalidity, in whole or in part, of any provision of the Contract shall not void or affect the
validity of any other provision of the Contract.

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3.21 RIGHTS IN DATA:
The County shall have the use of data and reports resulting from a Contract without additional cost
or other restriction except as may be established by law or applicable regulation. Each party shall
supply to the other party, upon request, any available information that is relevant to a Contract and
to the performance thereunder.
3.22 RELATIONSHIPS:
In the performance of the services described herein, the Contractor shall act solely as an
independent contractor, and nothing herein or implied herein shall at any time be construed as to
create the relationship of employer and employee, partnership, principal and agent, or joint venture
between the County and the Contractor.
3.23 CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
3.23.1 The undersigned (authorized official signing for the Contractor) certifies to the best of his
or her knowledge and belief, that the Contractor, defined as the primary participant in
accordance with 45 CFR Part 76, and its principals:
3.23.1.1 are not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from covered transactions by any Federal
Department or agency;
3.23.1.2 have not within 3-year period preceding this Contract been convicted of or
had a civil judgment rendered against them for commission of fraud or a
criminal offense in connection with obtaining, attempting to obtain, or
performing a public (Federal, State or local) transaction or contract under a
public transaction; violation of Federal or State antitrust statues or
commission of embezzlement, theft, forgery, bribery, falsification or
destruction of records, making false statements, or receiving stolen property;
3.23.1.3 are not presently indicted or otherwise criminally or civilly charged by a
government entity (Federal, State or local) with commission of any of the
offenses enumerated in paragraph (2) of this certification; and
3.23.1.4 Have not within a 3-year period preceding this Contract had one or more
public transaction (Federal, State or local) terminated for cause of default.
3.23.2 Should the Contractor not be able to provide this certification, an explanation as to why
should be attached to the Contact.
3.23.3 The Contractor agrees to include, without modification, this clause in all lower tier
covered transactions (i.e. transactions with subcontractors) and in all solicitations for
lower tier covered transactions related to this Contract.
3.24 VERIFICATION REGARDING COMPLIANCE WITH ARIZONA REVISED STATUTES §41-
4401 AND FEDERAL IMMIGRATION LAWS AND REGULATIONS:
3.24.1 By entering into the Contract, the Contractor warrants compliance with the Immigration
and Nationality Act (INA using e-verify) and all other federal immigration laws and
regulations related to the immigration status of its employees and A.R.S. §23-214(A). The
contractor shall obtain statements from its subcontractors certifying compliance and shall
furnish the statements to the Procurement Officer upon request. These warranties shall
remain in effect through the term of the Contract. The Contractor and its subcontractors
shall also maintain Employment Eligibility Verification forms (I-9) as required by the
Immigration Reform and Control Act of 1986, as amended from time to time, for all
employees performing work under the Contract and verify employee compliance using the

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E-verify system and shall keep a record of the verification for the duration of the
employee's employment or at least three years, whichever is longer. 1-9 forms are available
for download at USCIS.GOV .
3.24.2 The County retains the legal right to inspect contractor and subcontractor employee
documents performing work under this Contract to verify compliance with paragraph 3.24.1
of this Section. Contractor and subcontractor shall be given reasonable notice of the
County's intent to inspect and shall make the documents available at the time and date
specified. Should the County suspect or find that the Contractor or any of its subcontractors
are not in compliance, the County will consider this a material breach of the contract and
may pursue any and all remedies allowed by law, including, but not limited to: suspension
of work, termination of the Contract for default, and suspension and/or debarment of the
Contractor. All costs necessary to verify compliance are the responsibility of the
Contractor.
3.25 CONTRACTOR LICENSE REQUIREMENT:
3.25.1 The Respondent shall procure all permits, insurance, licenses and pay the charges and
fees necessary and incidental to the lawful conduct of his/her business, and as necessary
complete any required certification requirements, required by any and all governmental
or non-governmental entities as mandated to maintain compliance with and in good
standing for all permits and/or licenses. The Respondent shall keep fully informed of
existing and future trade or industry requirements, Federal, State and Local laws,
ordinances, and regulations which in any manner affect the fulfillment of a Contract and
shall comply with the same. Contractor shall immediately notify both Office of
Procurement Services and the using agency of any and all changes concerning permits,
insurance or licenses.
3.25.2 Respondents furnishing finished products, materials or articles of merchandise that will
require installation or attachment as part of the Contract, shall possess any licenses
required. A Respondent is not relieved of its obligation to posses the required licenses by
subcontracting of the labor portion of the Contract. Respondents are advised to contact
the Arizona Registrar of Contractors, Chief of Licensing, at (602) 542-1525 to ascertain
licensing requirements for a particular contract. Respondents shall identify which
license(s), if any, the Registrar of Contractors requires for performance of the Contract.
3.26 INFLUENCE
As prescribed in MC1-1202 of the Maricopa County Procurement Code, any effort to influence an
employee or agent to breach the Maricopa County Ethical Code of Conduct or any ethical conduct,
may be grounds for Disbarment or Suspension under MC1-902.
An attempt to influence includes, but is not limited to:
3.26.1 A Person offering or providing a gratuity, gift, tip, present, donation, money,
entertainment or educational passes or tickets, or any type valuable contribution or
subsidy,
3.26.2 That is offered or given with the intent to influence a decision, obtain a contract, garner
favorable treatment, or gain favorable consideration of any kind.
If a Person attempts to influence any employee or agent of Maricopa County, the Chief
Procurement Officer, or his designee, reserves the right to seek any remedy provided by the
Maricopa County Procurement Code, any remedy in equity or in the law, or any remedy provided
by this contract.
3.27 PUBLIC RECORDS:
All Offers submitted and opened are public records and must be retained by the Records Manager
at the Office of Procurement Services. Offers shall be open to public inspection after Contract

SERIAL 13135-C
award and execution, except for such Offers deemed to be confidential by the Office of
Procurement Services. If an Offeror believes that information in its Offer should remain
confidential, it shall indicate as confidential, the specific information and submit a statement with
its offer detailing the reasons that the information should not be disclosed. Such reasons shall
include the specific harm or prejudice which may arise. The Records Manager of the Office of
Procurement Services shall determine whether the identified information is confidential pursuant
to the Maricopa County Procurement Code.
3.28 POST AWARD MEETING:
The Contractor may be required to attend a post-award meeting with the Using Agency to discuss the
terms and conditions of this Contract. This meeting will be coordinated by the Procurement Officer of
the Contract.