121913SB1.DOC

Special Meeting Minutes
Thursday, December 19, 2013 Board Members
9:00 AM Andrew Kunasek, Chairman, District 3
Denny Barney, Vice Chairman, District 1
BOARD OF SUPERVISORS Steve Chucri, District 2
Maricopa County, Arizona Clint Hickman, District 4
(and the Boards of Directors of the Flood Mary Rose Wilcox, District 5
Control District, Library District, Stadium
District, Improvement Districts, Housing County Manager
Authority of Maricopa County, Housing Tom Manos
Authority of Maricopa County and/or Board
of Deposit) Clerk of the Board
Fran McCarroll
"The mission of Maricopa Meeting Location
County is to provide Supervisors' Conference Room
regional leadership and 301 W. Jefferson, 10th Floor
fiscally responsible, Phoenix, AZ 85003
necessary public services
to its residents so they can
enjoy living in healthy and
safe communities”
The Board of Supervisors of Maricopa County, Phoenix, Arizona, convened in Special Session at
9:00 AM on Thursday, December 19, 2013, in the Supervisors' Conference Room, 301 W.
Jefferson, 10th Floor, Phoenix, AZ 85003, with the following members present: Denny Barney,
District 1; Steve Chucri, District 2; Clint Hickman, District 4; Mary Rose Wilcox, District 5 (entered
late); Andrew Kunasek, Chairman, District 3. Also present: Fran McCarroll, Clerk of the Board;
Maria Armstrong, Minutes Coordinator; Tom Manos, County Manager; and Cynthia Kelley and C.
Steven McMurry, Legal Counsel.
Other Office - Department
1. PRESENTATION ON THE FY 2015 BUDGET FROM ELECTED OFFICIALS
Presentation regarding the FY 2015 budget from Maricopa County Elected Officials. (C-
06-14-216-P-00)
C. Steven McMurry, Justice Courts
Helen Purcell, Recorder/Elections
Michael Jeanes, Clerk of the Superior Court
Dr. Don Covey, Maricopa County Education Service Agency
Norman Davis, Superior Court
Joe Arpaio, Sheriff
Bill Montgomery, County Attorney
JUSTICE COURTS: Judge McMurry presented budget priorities for the justice courts in
an effort to redesign services and make improvements using the zero-based budget
method.
He said it was time to declare “war” on the lines of people in the lobbies of justice courts
and deal with issues of quality and customer service.
Judge McMurry asked for guards at all Justice Court locations, saying there is no armed
presence at most Justice Courts in the County.

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Thursday, December 19, 2013
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The priority for the coming year will be to relocate justice courts, primarily the Southwest
Justice Court, and to seek funds for a new Southwest Regional Center in order to
provide the public with adequate facilities to resolve their court cases. He said funding at
the current level for all existing services and staffing would be requested in their 2014
budget.
Supervisor Chucri attended a meeting of the courts recently in the East Valley and he
noted the crowded conditions and agreed that another facility is justified.
A systematic study of fines and fees will be done to assure they match the cost of
service. He said the Electronic Document Management System (EDMS) provides
transparency and accountability and is saving money in terms of storage and the
handling of paper records. He reported that the criminal portion of EDMS will be
deployed shortly.
Chairman Kunasek asked if the review on fines and fees would mean hiring a
consultant.
~ Supervisor Wilcox entered the meeting ~
Judge McMurry replied that he believed it could be done in-house and would start with
internal conversations on costs and charges.
Supervisor Wilcox commented on the Southwest Courts in appreciation of the added
safety when four or five courts are located in a center rather than separately.
RECORDER/ELECTIONS: Helen Purcell, County Recorder, thanked the Board for the
recent salary adjustments for County employees saying that most of the full-time
employees at the Recorder’s Office have been there for a considerable length of time
and have stayed “through the good and the bad.” There are five vacant positions,
including one for her Chief Deputy. The Office is at 80% electronic recording which
currently allows fewer staff members but when the economy recovers some of those
positions may have to be filled.
Ms. Purcell expects expenditures of $2.1 million in FY 2015 with revenues of $7.7
million. She spoke of additional revenue of $4.5 million received from the Recorder’s
surcharge. For the benefit of the three new Board members, she explained that the
Recorder’s surcharge resulted from a change in statute in 1988. It allows IT charges for
the Recorder that includes the Electronic Recording System and Voter Registration
System along with the hardware and software supporting those systems, which are paid
for out of the Surcharge Fund. This means that the cost of these items have not come
out of the County’s General Fund.
The Recorder has five recording kiosks set up in County Libraries in Surprise, Anthem,
Queen Creek, Fountain Hills and White Tank. Ms. Purcell said the kiosks are very
popular with voters and three additional kiosks are in the planning stage and will be
established in Goodyear, Sun City and Paradise Valley. All of the kiosks are paid for out
of the Recorder’s Surcharge fund and not the General Fund. She said the Library
District has been invaluable in providing great assistance in setting up these kiosks.
Ms. Purcell said the Recorder’s Office is looking forward to Phase 2 of the IT salary
study as the need to keep their infrastructure stable depends on the IT staff.
The Office continues to offer programs such as the Election Recording System to other
counties in Arizona and this has also been sought by King County Washington and by

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Thursday, December 19, 2013
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other counties throughout the country. Counties throughout the United States will pay
for the system, however, counties in Arizona may receive it at no charge.
She attributed many of the Office’s efficiencies to Dave Sobieski, Director of the Star
Call Center, particularly on and around election days when they may answer 10,000+
phone calls that the Election staff does not have to answer.
Supervisor Wilcox said the kiosks have been extremely successful and are appreciated
by voters. She asked if distance is the most important thing in placing the kiosks.
Ms. Purcell said the first kiosk in Surprise was located there with distance in mind,
saving voters in that district a 36-mile drive to downtown Phoenix to record their
documents. The placement of the County’s Libraries was also considered.as they are
part of the County’s IT infrastructure (the County “backbone”).
Supervisor Wilcox asked if the District would look at the Caesar Chavez Library in
Laveen as they have requested a branch be established there if an agreement can be
reached.
Ms. Purcell said the drawback is not about an agreement but because they are not on
the County “backbone.” She said the drawback is the same for Scottsdale who also
wants a County Library established. The problem is that people would have to go
through a security check and she hesitates to have security checks connected with a
person’s desire to vote.
Supervisor Hickman asked the amount King County paid for the System.
Ms. Purcell replied that they paid $1,500 and this is the cost to any county throughout
the country. She said Yavapai and Coconino are looking at the system now. She feels it
is important to keep the Arizona counties as updated as possible.
Karen Osborne took a moment to explain that Westmec, an educational district with an
elected board, is giving a public service commendation to Gary Billota, GIS
administrator for Elections. Ms. Osborne also recognized Protective Services for their
outstanding service during the last elections process.
Ms. Osborne expressed excitement that Elections made $2.5 million more than was
estimated in last fall’s 35 elections because of Poll Book (a new program they initiated)
and the amount had paid for Poll Book. She said it is still a slim percentage of people
who come to the polls to vote, most preferring to vote by mail.
The budget request for 2014 is $21.7 million and they expect about $3.8 million in
revenue. Ms. Osborne said the Elections Department has 52 full time employees and
there are 1,948,514 registered voters with 1.3 million on the permanent early vote
system. Every ballot must be in the mail on July 31st which is a huge undertaking. Ms.
Osborne explained that 75-80 percent of those who vote in the primary vote by mail and
78% are expected to vote by mail in the general election. She remarked that the
Independent vote has gotten to be huge and last year 13,303 voters changed from a
party registration to independent.
CLERK OF COURT: Michael Jeanes thanked the Board for the opportunity to
participate in the strategic planning sessions saying that both sessions had been very
beneficial in helping him to a better understanding of the Board’s perspectives on the
budget and the issues the Board deals with. He said he challenges his office of 600

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Thursday, December 19, 2013
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employees to ask for the budget minimums that they need and then challenges them
again to see how much more they can save. He reported on the high volume of filings –
32,000 pieces of paper filed every day; the cash transactions the Office handles daily
and the importance of every single pleading getting to the right place. He explained that
to each person filing a pleading, his document is the most important in the world.
He noted the significant decreases in the Clerk’s budget while maintaining high
customer service to residents. The Clerk’s General Fund Expenditures, fiscal year 2008
through 2013, provided a total savings to the County of $10,308,968 with total budget
reductions of $4,413,164. Mr. Jeanes said the Office has turned back almost $6 million
from savings in the expenditure of taxpayer dollars over the past several years.
Mr. Jeanes said he firmly believes in planning ahead and his office has done a lot in the
last few years to utilize technology as it is developed with the idea of how best to
improve services to constituents.
The Clerk’s Office is the fiduciary officer accountable for the monies that come into the
court as part of the process. They are working on a new restitution fines and
reimbursement system saying the system they have is more than 20 years old and
needs to be replaced.
Mr. Jeanes said the Clerk’s Office will continue the electronic expansion towards
electronic filing rather than using paper documents. This allows access to documents
electronically to the Courts and various County agencies. They will begin to look into
electronic case initiation and expansion of other utilities after the first of next year.
He explained that the budget is currently right-sized to deliver the services that must be
provided and he expects to have a flat budget over the next five years but cautioned
that some things may impact that such as increasing caseloads necessitating additional
judicial divisions which the Clerk’s Office must staff. The courts are moving towards a
multiple vendor process in electronic case filings. He said they’d like to have a multitude
of qualified vendors so the law firms could decide which vendor to use.
Back scanning and digitizing records from earlier than 2002 is complete. This project,
and most of the movement towards electronics has been done with non-General Fund
dollars on a pay-as-you-go basis. He said the Clerk’s Office, like the Recorder’s Office,
is moving more and more into having no paper documents.
Mr. Jeanes said the Office still faces significant turnover rates (23.8% in 2013). Many
counties in Arizona have higher starting salaries. He said, “My concern is that we’re
becoming a training ground in that we bring somebody in, train them for six months, and
they leave shortly thereafter.” He said that many times this is not for career growth but to
get a higher wage and there is about a 20% replacement cost. With a 21% turnover rate
that cost to the County is approximately $950,000 a year.
Chairman Kunasek asked what the incremental cost is to create a new superior court
division.
Mr. Jeanes said multiple layers are impacted with a new division and he would get more
detailed information to Members.

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Thursday, December 19, 2013
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MARICOPA COUNTY EDUCATION SERVICE AGENCY (MCESA): Dr. Covey,
Superintendent of Schools, reported on the changes that have taken place in the
educational system from 1950 to the present during which the overall accountability
system for education has increased.
He highlighted 1871 as the year when the County School Superintendent’s office was
established and when Arizona became a state in 1912 the constitutional offices were
established. Today Maricopa County has 688,754 students enrolled in 58 school
districts and 324 charter schools. There are 31,188 teachers in the County.
The AIMS System used in Arizona to assess educational standards will be changed in
2015-16 towards a higher expectation. Today, 60% of graduating seniors go into
remedial classes, graduating at the 10th grade level in reading and mathematics not the
12th grade level. The 10th grade is where the last AIMS Assessment is taken. Dr. Covey
said, “If they can’t pass it in 10th grade they get two more years to try it.”
Youth used to graduate from high school in four years, Dr. Covey said now there are 5th
and 6th year students. He added, “You are not a drop out as long as you are in school.”
The 2012 four-year graduation rate was 79%; 18,958 students dropped out. In 2013
there were 18,200 and he explained the smaller number was because of the six-year
graduates.
Chairman Kunasek asked who makes these decisions in education.
Dr. Covey replied the authority of public education is at three levels, State Board of
Education, State Superintendent of Public Instruction and County Superintendents.
Dr. Covey said that in a front-page story in October of this year Phoenix Arizona is at the
top of the 25 cities measured as having the most disconnected youth in America. The
story was accompanied by a photo of a young man slouched on a couch staring at a
TV.
Chairman Kunasek asked the meaning of disconnected.
Dr. Covey replied it is having no job, not in school, no hope, sitting at home. He said that
idle minds and idle hands create challenges and our juvenile justice system is growing
as a result.
MCESA is designed to re-engineer systems for the benefit of all youth by creating
conditions for them to succeed. MCESA works with public and charter schools to assure
that every child is educated by an effective system.
The MCESA budget for FY 2014 is $3.3 million. Dr. Covey felt the budget would need to
be increased over the next five years to meet increasing needs.
FY 2015 -- $5.16 million
FY 2016 -- $7.26 million
FY 2017- FY 2019 -- $7.37 million
Staffing will also increase from 35 in FY 2013 to 72 in FY 2019.
MCESA Goals for FY 2015 – 2018 center on the following areas:
Safe Communities – Reduce first time offenders and recidivism
Regional Services – Increase percent of active achievers in education levels
Government Operations – Increase citizen awareness of County services
Economic Development – Increase workforce development and retention

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Thursday, December 19, 2013
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He compared the budgeted monies that are invested in education and the costs per
student in five Arizona Counties, Maricopa, Yuma, Pima, Mohave and Yavapai. He said
government funding is available by entitlement and also by accountability. Maricopa
County leads the nation in accountability in terms of both student and teacher
performance. Effective teachers make for effective classes which lead to effective
schools.
Dr. Covey said our core, inner-city schools have a 40%-50% mobility rate. The poverty
of our community is accelerating at an unpredictable rate and where it will “top out” is an
unknown. He said the number of disconnected youth is approaching a quarter of a
million when three years ago it was 160,000. At some time the government agencies
are going to have to take care of that population.
Dr. Covey said there are waiting lists of parents wanting to get their children in
“traditional” schools – higher expectations. He noted that many days educators hear
parents say, “I didn’t have an education, I want my children to have an education” but it
is evident that some people don’t have the same opportunity and they live their life not
annually, not weekly but daily. There are an increasing number of families in this
community who do not have enough to eat and sooner or later government agencies will
have to provide assistance to them.
Chairman Kunasek noted that, “whenever want becomes a need then society’s priorities
displace education.” He said this whole report was on what government can do and
nothing about the parents. He asked if government should send a tutor home to those
families who need an education to get a better job “or do we give more money to the
school districts.”
Dr. Covey said that since the 1970s government has increased money for education
and while the test scores have gone down. He added that this is because we’ve spent
money on the wrong things. To get accountability government has to invest in the
programs that get results – more money does not necessarily mean better education.
Arizona has a flat level of progress in terms of student progress and achievement.
~ Supervisor Barney left the meeting ~
Kristine Morris, Deputy Superintendent of Schools said that over time teachers get
better at predicting what will be on tests and they teach according to that so students
can get better test grades. She added that a quality teacher can help disrupt poverty
with education. Expectations for our youth and also for teachers has been raised but
they are not being trained in how to meet those expectations and another generation of
our youth will not be properly prepared for the new international standards. If students
cannot meet those standards then they will not be able to compete adequately.
~ Supervisor Barney returned to the meeting ~
Supervisor Wilcox said the key is helping teachers in their education but it is also
helping parents. On a recent trip to Mexico she learned they are subsidizing computer
training for youth but to get the subsidy the parents must also take the training and this
has raised the levels of education, changed the mind-set and helped them get jobs. She
agreed that the poverty rate is increasing because a number of parents do not have
skills and cannot get jobs. The school districts take the brunt of this because of
expectations that education will solve everything.
Dr. Covey said that education is only 12% of a person’s life and this shows the

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Thursday, December 19, 2013
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importance of alliances and background services to get families and organizations
working in the same direction.
COURTS: Judge Norman Davis said he wanted to acquaint Members with some of the
issues and needs being experienced with the courts. There are continuing
compensation issues despite the staff increases last year. He noted that Legislative
action last year had caused the Judicial Pension Plan to go from being one of the best
in the state to the worst in the state and also worse than anyone else in the court
system and this is already having an impact on applications for the bench.
The last judicial officer salary adjustment was in January 2009 and Judge Davis said the
gap is widening between lawyers coming from the private sector and judges on the
bench. He said this increase has to go through the state legislature but Maricopa
County actually pays the judges salaries.
Judge Davis said the system is also stressed because there has been no increase in
the number of judges since September 2007. Statute dictates there be one judge for
every 40,000 people. Case filings are again on the increase, especially in criminal and
juvenile, after being flat for several years. Preliminary planning indicates that there will
be a need for 34 judges in the next 10 years which he called a realistic projection if the
County’s growth rate returns to what it was 10 years ago. He related the steps that have
been taken to compensate for this during the lean years. Judge Davis said he believed
the Court’s case processing may be the best in the nation because of their RCC/EDC
system. Discussion ensued on the number of new filings being down by about half.
Judge Davis said there is an increasing number of complex cases and these cases
remain in the system for a longer time.
The number of criminal trials held is steadily increasing. From July to October of 2013
36% more criminal trials were held than in the same period the previous year. He said it
is critical that firm trial dates be set and delivered. There has been an increase in a
continuance of trials because there is no judge available to try the case. Commissioners
have been trying some lower felony cases. Judge Davis said the criminal court needs
one new superior court judge and one new superior court commissioner with
accompanying staffs, fairly quickly.
Juvenile delinquency and delinquency hearings have dropped significantly in the past
five years. At the same time dependency rates have increased significantly. Many
delinquency cases do not proceed to a hearing but are settled through a probation
officer. These are not recorded and the juvenile does not have a record. When they do
get to the system delinquencies are often pled out and are easier to handle and proceed
faster than dependency cases.
Judge Davis said the Cradle 2 Crayon program (C2C) is showing good results. There
has been a 23% improvement in case dismissals, and a 30% improvement in placement
permanency within a year, which includes a treatment and rehabilitation period for the
parent. However, C2C only targets children up to three years of age. The number of
children older than three has skyrocketed. Family reunification is preferred to a
severance. Severance trials are currently being set in July of 2015. Children are being
placed in adopting homes or in permanent guardianships for increasingly longer
periods. This increases the cost for foster care and legal services. Juvenile Court needs
include two judges with staff and an evaluation for additional administrative support
staff. Space in Juvenile is becoming a problem as these must be kept separate from
adult offenders. There is no space at the Durango facility. He said the Juvenile Courts
need to be addressed on a long term basis and the need is largely on the west side and

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an expansion at Durango is probably the most sensible. Juvenile Probation needs one
new diversion officer and one new standard officer in FY 2015, In FY 2016 there will be
a need for 3 probation officers and 3 standard officers.
Mike Sinema, Deputy Chief in Adult Probation, addressed staffing and new and
continuing cost efficiencies connected with pretrial initial appearances as growth
continues in the department. There were significant reductions in staff during the lean
years and now staffing is necessary. He said one new position is projected for FY 2016.
Electronic monitoring has experienced significant growth and this is expected to
continue. Increases are also expected in domestic violence and he said these are high
risk offenders with very dangerous histories and much volatility. A supervision team
consists of one officer and one surveillance officer for 60 offenders. It is anticipated that
an additional team and their vehicle will be needed in the next fiscal year. He said they
are already beyond the scope of what supervisor teams would normally manage. An
additional supervisor will also be necessary.
Mr. Sinema said sex offenders are a high-risk offender and in need of specialized
supervision. These offenders are often placed on lifetime probation and remain in the
system and there is a steady growth of 4% annually. An additional supervisor, team and
vehicle will be needed and two new teams needed in 2016. New supervisors will also be
needed in prison reentry and interstate compact.
Supervisor Wilcox confirmed Mr. Sinema had asked for 11 new probation officers.
Mr. Sinema agreed saying he would rather spend fewer dollars for this than the higher
cost for incarcerations if this is not done.
SHERIFF’S OFFICE: Sheriff Arpaio thanked the Board and management for working
closely with his office during the past year. He added that he is proud that each year his
budget is in the black and he has returned money to the general fund.
He said his deputy sheriffs are the lowest paid law enforcement in the Valley and he
hoped the Board could get them to the mid-range with municipalities. He added that he
has dedicated employees and without that no department can do a proper job.
Supervisor Barney thanked the Sheriff and Chief Sheridan for their involvement with
strategic planning this year. He said that Members appreciate the meetings and input
from other elected officials.
Chairman Kunasek noted the productivity of getting all the elected officials together at
the same table and believed the strategic planning meetings would continue.
Chief Freeman said the 2015 threshold budget is essentially the same as the 2014
revised budget however there are some serious and costly issues coming in the near
future. In an effort to comply with the Melendres judgment and order they will request
$4.8 million in operating costs and $2.7 million in non-recurring costs in the next few
weeks. Moving into fiscal year 2015 they will need $10 million in operating costs and
$4.2 million in non-recurring costs. He said the 2015 non-recurring costs are largely due
to the court’s order to put cameras in every car that conducts traffic stops.
Chairman Kunasek asked Chief Freeman if the $10 million operating cost could be
looked at as a “standard” operating cost in coming years.
Chief Freeman replied that this is their expectation. The court has not yet appointed a

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Thursday, December 19, 2013
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monitor but required costs have been vetted by outside counsel and a list provided to
each Supervisor.
Chief Freeman reported on salary requests saying that Maricopa County Sheriff’s
deputies are second to the bottom in law enforcement salaries in the County. During the
past year 35 deputies have left MCSO and 13 left to go to other local agencies with a
higher pay scale. He requested a “step pay plan” to equalize MCSO pay with other
Valley agencies. Nearly 100% of MCSO command is eligible for retirement and this
includes the near 70% of sworn lieutenants and all but two of the agencies Captains that
could retire.
The Chief said he expects to see some serious changes at MCSO in the next few years
in terms of “needs” and promotions but also in hiring good, quality people. An academy
with 26 new deputies enrolled is slated to begin soon, and as a result of the Melendres
costs he believes another 30-40 will be needed.
Chief Sheridan said it takes approximately one year from the time a recruitment for a
deputy sheriff position is opened to put a deputy through complete training and place
the deputy in a patrol car. He said it takes long-term planning. It cannot wait until a crisis
arises.
Chief Freeman presented a chart showing what other law enforcement officers in the
Valley are currently being paid in comparison with MCSO officers. Only the City of
Avondale pays less for police officers with a high-low scale of $23 - $33.30: Maricopa
County MCSO officers receive $23.93 - $33.93. The City of Tempe officer’s pay is
highest with a minimum hourly wage of $27.27 and a maximum hourly of $36.87.
He reported that to adjust and implement the pay in a relevant step plan and fix
compression, the amount needed for Deputies is $7,213,864; for Sergeants, $1,563,447
and for Lieutenants, $703,018 for a total amount needed of $9,480,329.
Supervisor Wilcox said the Board had approved pay for performance and asked if the
step plan was an automatic increase.
Chief Freeman said it is based on seniority and pertains to the marketplace MCSO
works within. Most Valley agencies pay increases are automatic annual increases as
seniority accrues.
Supervisor Wilcox said the Board recently approved increases for all County
departments that were based on performance. She asked if MCSO wants to change
their pay plan in a separate manner from the rest of the County and give step increases
rather than merit or performance pay increases.
Chief Freeman said MCSO is unique in that marketplace and law enforcement agencies
in the Valley provide this kind of a structure. Performance level would be considered
before giving an automatic increase in pay based on seniority.
Supervisor Wilcox asked if the MCSO primary budget includes Melendres costs.
Chief Freeman said Melendres is over the amount given, which is a threshold.
Sheriff Arpaio remarked that MCSO is appealing the court’s ruling in Melendres and his
intention is not to use the Melendres case as an excuse to spend millions of dollars, but
compliance with certain aspects of that court order would require extra funds. He also

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Thursday, December 19, 2013
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believes that some of the other increases are needed, such as the video in the patrol
cars.
Supervisor Barney asked which level in municipal law enforcement the competition
comparison was targeted.
Chief Freeman replied that the step plan basically adjusts salaries by 2 to 3 percent a
year based on seniority. The minimum average starting salary for a sworn deputy is
$25.33.
Chief Freeman said salaries of MCSO civilian staff members is also lower than
comparable valley averages and it would take an average 15% increase to equalize this
deficit. There were significant threats to the 911 Call Center this year in terms of staff
leaving because of salaries. The agency had to cannibalize eight Board authorized
positions to obtain $3.5 million in salary adjustments to reach Valley salary averages in
order to retain staff with five to six years of experience. Staff is still being lost out of the
911 Center because salaries are not competitive.
Aircraft for the agency requires replacement or expensive repair costs. The Fox 1
helicopter is the only one remaining in the fleet and it is 15 years old with an
approaching 900 hour maintenance fee and will require nearly $400,000 in repairs in FY
2015. A new helicopter would cost $5.1 million with fuel, operating and training costs.
A replacement for the old fixed wing Navajo with a Cessna T206H would provide
suitable but less than desirable range and performance and total cost with fuel and
operating costs would be $685,000. Some commercial flights for extraditions would still
be necessary.
Supervisor Chucri asked if a new helicopter is purchased if the old Fox 1 would still be
used.
Chief Freeman replied that the old helicopter would still be used in rotation and he
recalled previous discussions on beginning a fleet replacement program similar to the
County’s fleet of cars rotation by setting aside money each year to build a fund to cover
replacement costs. Maintenance costs increase with age.
Supervisor Wilcox asked for information on how the fleet costs compare with
commercial travel costs and Chief Freeman will forward this information to Members.
IT requirements include replacement of the Jail Management System (JMS) having a
one-time cost of $1.8 million this year and $180,000 annual maintenance costs. Monies
are set aside for this.
He said the Interactive Voice recognition System (IVR), a 24/7 automatic system for the
public to access information, has apparently reached its end-of-life and the public is not
using it because the data is unreliable; the company making it has gone out of business.
A replacement system would cost $905,000. A call management system upgrade would
cost $362,000.
The camera security system in the Property and Evidence Room needs to be replaced

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Thursday, December 19, 2013
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as does other support services systems including the Morpho fingerprint equipment in
the Court Tower, the Civil Division software component of the Records Management
System and Crime Lab equipment. These security support service needs would total
$1,331,000.
In Detention during the past year two new programs were implemented. A Jail Wagon
Program was started with a jail van and officers on each side of the Valley, 24/7 to
transport prisoners with the idea of keeping officers on the street rather than booking
prisoners. This totals 6,701 prisoner transports and allows 25,471 additional hours of
law enforcement time on the street; $1.15 million would make this a permanent program
that would include 13 officers, 2 vans w/fuel and maintenance and 3 intake officers.
In response to a question from Chairman Kunasek, Chief Freeman said the prisoner
transports are for the Sheriff’s Office and a bit of help to DPS. Some cities are making
inquiries on being included mostly because remote jails are costly to open for only a few
prisoners. Preliminary discussions have been held on how this would be implemented.
Chief Freeman said that Medical ER runs have become a big issue with the office.
Costs on these were not assessed and there are currently six or seven ER runs daily.
When an inmate goes to the hospital it has to be staffed 24/7 until the inmate is
released and taken back to jail. He said currently an inmate has been hospitalized for
two months and a Detention Officer has had to be stationed at the hospital to guard the
prisoner.
Chief Sheridan said Ward 41 issues present a difficult manpower situation because it
runs into overtime and shortages at the jail facilities. Ward 41 was the unit at the County
Hospital. He explained that about 18 months ago Department of Corrections had
removed their inmates. It was not efficient for the hospital to continue the special ward,
and prisoners were put into regular hospital wards with officers guarding them if there
were security issues. He added that some prisoners in the County Hospital are chained
to their beds to provide security.
Chief Freeman said there are also some miscellaneous requests that total about $3.5
million that he hasn’t discussed individually – some are holdovers from previous years
such as a $60,000 request for chairs and these items are included in his report for
Members to review.
Supervisor Wilcox asked if the threshold budget includes the things he discussed at this
meeting.
Chief Freeman said the revised budget that Members received “includes none of this.”
She asked how much the overage is.
Chief Freeman stated that it would be approximately $40 million. It will not be prioritized
until after the Melendres compliance in known. Beyond that is salaries and equipment.
Supervisor Wilcox confirmed that the $40 million includes Melendres.
Chief Sheridan explained that the Office has tried to maintain economies each of the 21

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Thursday, December 19, 2013
Page 12 of 14
years Sheriff Arpaio has been in office and there is currently a balance of $3 million in
the budget. He restated that the Office has returned millions of dollars to the general
fund over the years. The Melendres decision has created some needs for FY 2014 that
are not normally encountered.
Supervisor Chucri said it is becoming clear that this scope of work is expensive and two
important points need to be remembered: 1. Maricopa County is the 4th largest county in
the nation, and, 2. This County is also 4th among the jail systems, and both factor into
these costs and needs.
County Attorney Bill Montgomery said his budget presentation would not contain any
specific dollar figures because the Office is currently going through a zero-based budget
review in order to accurately communicate exactly what the prosecution function in the
County costs. Population is continuing to increase in the County. He said the violent
crime rate in the County increased last year: sexual assaults by 4% and homicides by
1%. He added that crime has fallen in the past several years and the overall rate is
much lower than it formerly was.
One of the things contributing to this is the increasing reporting of child abuse cases and
the resulting investigations. There has been an increase in both the sex crimes bureau
and the family violence bureau. He said roughly 6,500 of these cases were not
appropriately investigated by Child Protective Services and it is not yet known how
many of these may turn into criminal cases.
With regards to unsolved cold cases that require resources for investigation and
prosecution, it isn’t known how much of this increase will be homicides which are still
necessary for the Office to be involved in. He said these improvements are a
consequence of improved forensic analysis and commitment by the County’s law
enforcement officials to review old cold case evidence. Investigators partner with local
law enforcement agencies to try to solve some of these cold cases, currently 15-20 of
these cases are active. In the last three months four of these old cases have been
solved and all of this stretches resources.
A strangulation program was started last year and it saw a four-fold increase in the
number of submittals that are being charged. He added that 90% of the strangulation
cases that could not be charged were due to an inability to objectively corroborate the
victim’s statement that they were strangled. Four times as many are now being charged,
with a prosecution rate in excess of 95%.
Mr. Montgomery explained that crimes differ geographically in east and west valley
locations. Effective January 1, 2014, the Criminal Trials Division will be renamed as the
Community Based Prosecution Division. Emphasis will be given to working with the
same law enforcement officers in a given area for a better understanding of the impact
of crime in their areas. The four trial bureaus will also be renamed as follows:
The Central Valley Bureau
The Northwest Valley Bureau
The East Valley Bureau
The Southwest Valley Bureau
Prevention and deterrent efforts continue throughout the Valley with a number of

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Thursday, December 19, 2013
Page 13 of 14
community outreach programs. The Juvenile Division will be realigned to have
prosecutors work with particular school districts and their resource officers to better
reach and educate youths.
The County Attorney’s Office is continuing to move toward more paper efficiencies in
filings and documents in working with a number of County agencies through ICJIS. They
are also working to assure that attorneys are able to access files and input information
and data from locations outside their office.
Challenges include heavy case loads, the inflexible pay structure and lack of reliable
compensation increases and the need for community-based crime prevention programs
focusing on youth. The Business Advisory Group provides feedback from the business
community in several important areas and also allows his office to share pertinent
information with the community.
He explained the need for his office to have and maintain a stable and effective work
force with as little turnover as possible and this is challenged by the lack of a reliable
annual salary increase for MCAO employees. Even new employees hired for the County
Attorney’s Office need to have special skills and he said the current County
compensation policies provide a barrier to his office in obtaining experienced people.
One salary level for attorneys presents some problems. It would be better for them to
have a salary range based on experience and performance. He appreciated that Mr.
Manos has established a way for informal discussions on any issues.
Mr. Montgomery wants to bring in nationally known experts to help in training
prosecutors and to open these training sessions up to other law enforcement agencies
throughout the state to get everyone on the same page when dealing with different
areas of crime. He said his office has already started to overhaul those performance
objectives and goals.
Mr. Montgomery expressed that he felt the Zero-Based Budgeting process being used
in his office will contribute to the County’s fiscal strength and responsibility in the use of
taxpayer dollars.
Supervisor Wilcox had questions on Zero-Based Budgeting because it is new to the
County.
Mr. Manos replied there are five departments currently using it, the County Attorney,
Public Defense, Justice Courts, Human Services and OET.
Supervisor Wilcox asked how the County’s budget processes fit with this concept so all
departments are treated fairly.
Mr. Manos said he did not expect the County’s budget policies or the calendar to
change. He also does not expect the Board’s evaluation responsibilities and approval of
budget requests will diminish. Not every department will use Zero-Based Budgeting. The
goal is to provide the Board with more complete and better information in making
decisions after seeing the results from the five departments that will begin to use it. He
does expect major changes but hopes to see a greater justification for the services
offered and how to spend money smarter.
Ms. Wilcox asked about timing.
Mr. Manos replied they hope to have guidelines to the Board in January and also a

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Thursday, December 19, 2013
Page 14 of 14
calendar on budget activities throughout the rest of 2014.
Sandi Wilson said OMB has already started working with departments that are, or are
not, working with Zero-Based Budgeting and she felt the analysis could be completed
soon. The budget submissions are due in January and February and as they are
received she will bring them to the Board. She added that the 2014 calendar of
guidelines would be ready before the end of January.
Supervisor Wilcox said some of the new budget changes and the number of
departments making changes was surprising to her. She asked for comprehensive and
continuing input from OMB for her thorough understanding during the evaluation and
approval process. She appreciated that departments are coming to the Board to discuss
their needs.
Supervisor Barney explained that the budget process was completely new to the three
new Board Members and the idea of starting with a base and then increasing or
decreasing by exception was confusing. He was appreciative that Mr. Montgomery had
volunteered to do this review and had suggested looking at several different
departments to determine the differences and look at how the different budgets had
originated and generated over time.
Chairman Kunasek noted that Mr. Montgomery had voiced some concerns about the
process after the last budget cycle ended and he felt that the cooperation already
displayed between Members and elected officials will be a welcome and productive
change from previous years.
MEETING ADJOURNED
There being no further business to come before the Board, the meeting was adjourned.
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Andrew Kunasek, Chairman of the Board
ATTEST:
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Fran McCarroll, Clerk of the Board