BUDGET PREP FORMS FOR FY15 - DEPT NEEDS.DOCX

ADULT PROBATION DEPARTMENT
IN MARICOPA COUNTY A Force for Positive
MARICOPA COUNTY CHANGE.
FY2015 & FY2016 Adult Probation Department Needs
GENERAL FUND
Presentence
FY15 – growth: 3 Screeners
FY16 – growth: 2 Screeners
The number of Presentence Reports has increased an average of (3.46%) per quarter over the last 9
quarters. In FY2013, there were 15,353 presentence reports completed. By FY2014, the number of
presentence reports is projected to reach 16,358 (5,136 from RCC/EDC). Projections indicate 16,962
reports are expected by the end of FY2015 (5,835 of which are from RCC/EDC) and 17,659 by the end of
FY2016 (6,547 of which are from RCC/EDC).
Presentence Reports Ordered & Completed per Quarter
5000
4500
4000
3500
3000
2500
2000
1500
1000
500
0
FY12Q1 FY12Q2 FY12Q3 FY12Q4 FY13Q1 FY13Q2 FY13Q3 FY13Q4 FY14Q1 FY14Q2 FY14Q3 FY14Q4 FY15Q1 FY15Q2 FY15Q3 FY15Q4 FY16Q1 FY16Q2 FY16Q3 FY16Q4
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DETENTION FUND
Pretrial Jail
FY15 – growth: 0 PO
FY16 – growth: 1 PO
The number of Pretrial IA packets ordered and presented to the court has been steadily increasing at an
average rate of 1.34% per quarter. There were 50,003 Pretrial IA Packets ordered and completed in
FY2013. The number of packets is expected to continue to increase to 53,533 by the end of FY2014 and
overtime is being used to provide the reports on time. Projections indicate the number of reports will
continue to increase to 55,941 reports by the end of FY2015 and 58,257 reports by the end of FY2016.
Pretrial Initial Appearance Packets Ordered per Quarter
16000
14000
12000
10000
8000
6000
4000
2000
0
Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4
FY11 FY11 FY11 FY11 FY12 FY12 FY12 FY12 FY13 FY13 FY13 FY13 FY14 FY14 FY14 FY14 FY15 FY15 FY15 FY15 FY16 FY16 FY16 FY16
DETENTION FUND
Pretrial Supervision (Electronic Monitoring):
The EM ratio established by OMB is 1:25.
FY15 – 3 growth PO, 3 vehicles
FY16 – 5 growth PO , 1 PO Supervisor, 1 Judicial Clerk Associate, 5 vehicles
EM has been increasing at the very high rate at 10.5% (average over the last 10 quarters). The average
for FY2013 was 462 (a 45% increase over FY2012). Projections indicate the population will continue to
rise to an average of 637 by the end of FY2014, an average of 772 by the end of FY2015 and average 908
by the end of FY2016.
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Average Pretrial Electronic Monitoring Population
1000
900
800
700
600
500
400
300
200
100
0
Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4
FY12 FY12 FY12 FY12 FY13 FY13 FY13 FY13 FY14 FY14 FY14 FY14 FY15 FY15 FY15 FY15 FY16 FY16 FY16 FY16
GENERAL FUND
Domestic Violence:
The Domestic Violence ratio is 1 Probation Officer/1 Surveillance Officer (a team): 60 probationers.
FY15 – growth: 1 PO, 1 SO, 1 PO Supervisor, 1 vehicle
FY16 – growth: 1 PO, 1 SO, 1 vehicle
The DV population has been increasing at an average of 1.62% per quarter over the last 9 quarters. The
average for the DV population was 707 for FY2013. The population is projected to average 767 by the
end of FY2014, an average of 805 by the end of FY2015, and average 844 by the end of FY2016.
Average Domestic Violence Population
900
800
700
600
500
400
300
200
100
0
Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4
FY12 FY12 FY12 FY12 FY13 FY13 FY13 FY13 FY14 FY14 FY14 FY14 FY15 FY15 FY15 FY15 FY16 FY16 FY16 FY16
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GENERAL FUND
Sex Offender:
The caseload ratio for sex offender supervision is 1 Probation Officer/1 Surveillance Officer (a team): 60
probationers.
FY15 – growth: 1 PO, 1 SO, 1 PO Supervisor, 1 vehicle
FY16 – growth: 2 PO, 2 SO, 2 vehicle
The Specialized Sex Offender population has been steadily increasing at an average of 1.34% per quarter
over the last 9 quarters. The average for the sex offender population was 1,976 in FY2013. Projections
indicate a continued increased to an average 2,094 by the end of FY2014, an average of 2,174 by the end
of FY2015, and an average of 2,254 by the end of FY2016. As the majority of this population (78%) is
made up of offenders with lifetime probation, it will continue to increase.
Average Sex Offender Population
2,500
2,000
1,500
1,000
500
0
Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4
FY12 FY12 FY12 FY12 FY13 FY13 FY13 FY13 FY14 FY14 FY14 FY14 FY15 FY15 FY15 FY15 FY16 FY16 FY16 FY16
DETENTION FUND
Prison Reentry:
Based on success rate, the re-entry ratio is 1:20.
FY15 – growth: 1 PO
FY16 – growth: 0 PO
The Prison Reentry population has been increasing for the last 9 quarters at an average of 3% per quarter.
For FY2013, the average was 250. The average is projected to increase to 285 by the end of FY2014,
increase to 311 by the end of FY2015, and continue to increase to 338 by the end of FY2016.
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Average Reentry Population
400
350
300
250
200
150
100
50
0
Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4
FY12 FY12 FY12 FY12 FY13 FY13 FY13 FY13 FY14 FY14 FY14 FY14 FY15 FY15 FY15 FY15 FY16 FY16 FY16 FY16
GENERAL FUND
Interstate Compact:
The Interstate ratio is 1:60.
FY15 – growth: 1 PO
FY16 – growth: 0 PO
Overall the average Interstate Compact Incoming population has been increasing. Over the last 9
quarters, the average percent change is 1.1%. The population which averaged 727 in FY2013 will increase
to 745 by the end of FY2014, increase to an average of 773 in by the end of FY2015, and an average of
801 by the end of FY2016.
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DETENTION FUND
Intensive Probation:
The IPS ratio is 1:15.
FY15 – growth: 6 POs, 1 PO Supervisor, 6 vehicles
FY16 – growth: 0 POs
We have seen an upward trend in the Intensive Probation population particularly over the last 6 quarters
which has shown an average increase of 3.8% per quarter. The average IPS population size was 708 in
FY2013. However projections indicate the population will increase to an average of 878 by the end of
FY2014, an average of 987 by the end of FY2015, and an average of 1,097 by the end of FY2016. While
this anticipated growth requires 12 POs in FY15 and 8 POs in FY16, we hope to cap this population at 900
which reduces the growth need.
Average IPS Population
1200
1000
800
600
400
200
0
Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4
FY12 FY12 FY12 FY12 FY13 FY13 FY13 FY13 FY14 FY14 FY14 FY14 FY15 FY15 FY15 FY15 FY16 FY16 FY16 FY16
GPS Sex Offender FY QTR 4 Projection
FY12 Actual 160
FY13 Actual 179
FY14 Projected 197 203
FY15 Projected 214 221
FY16 Projected 232 239
FY15 - Even though the population is growing, it’s not staff who are needed. The need is support
for the GPS equipment lease payments. This cost has been increasing at about $75,000
per year. Probation Fees has been paying this cost but can no longer cover these ongoing
increases.
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GENERAL FUND:
Probation Manager (Division Director) – as part of the FY2010 budget reductions, a Probation
Manager position was inactivated. However, Adult Probation never stopped growing but has
in fact experienced steady growth both in caseload sizes and related staffing. A need exists to
reinstate this Probation Manager in FY16 in order to provide appropriate oversight for Domestic Violence,
Veterans Court, Prison Re-entry, Interstate Compact and Community Restitution programs and
to work with criminal justice and community agencies on items related to program requirements,
needs and other items related to the success of these programs and the probationers on them.
GENERAL FUND/DETENTION FUND:
Support Staff (Justice System Clerk) – part of the FY2010 budget reductions included the
inactivation of 23 Adult Probation support positions. However, this department has continued to
experience growth in both clients and officer staff. It is not productive to have officers perform
support duties. In order to maintain the high successful completion of probation rates and low
recidivism rates, officers must dedicate their time to supervision of caseloads and working with
clients on behavioral change practices. Therefore, a re-establishment of three support positions
in FY15 is requested for the largest Adult Probation programs.
RETURN OF FY 2014 BUDGET BALANCING ADJUSTMENT:
The loss of these funds in both Fund 100 and Fund 255 created a situation where vacancy factors had to
be artificially increased and operating costs could not be funded at appropriate levels.
ASSISTANCE WITH FUND 201 FY 2015 REVENUE SHORTFALL:
The loss of these funds created a situation IN Fund 100 where the vacancy factor had to be artificially
increased and operating costs could not be funded at appropriate levels.
PROBATION FEES NON-RECURRING: We are requesting the use of $674,485 in carryover funds for
vehicle, IT, and copier equipment replacements and contract positions.
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