TRAINING TPI COMPETITION IMPRACTICAL.PDF

Office of Procurement Services
GOODS AND SERVICES
COMPETITION IMPRACTICAL FORM
This form is to be used when an agency believes an acquisition is a single source and the acquisition dollar amount is above
$5,000. The Chief Procurement Officer can approve purchases up to $50,000. Board of Supervisors approval is required if
the acquisition is over $50,000. This form must be submitted for approval to: Office of Procurement Services I 320 W.
Lincoln I Phoenix, AZ 85003. Fax number: 602.258.1573. The signed form must be retained in the purchasing file.
DEPARTMENT NAME DEPARTMENT RX#
MCSO TRAINING DIVISION
PROPOSED CONTRACT VENDOR NEED IDENTIFIED
FY2012/13
Company: TECHNOLOGY PROVIDERS, INC. Date:
Address: 2915 N. NEVADA STREET REQUESTED
ASAP
City, State: CHANDLER, ARIZONA DELIVERY Date:
Zip/Postal Code: 85255
QUOTED PRICE: 190,508.67
Phone: (000) 000 -0000
Fax: 480-857-2288
Contact Name: CHRISTOPHER JENKINS
DESCRIPTION OF GOODS OR SERVICE REQUIRED:
The estimated cost of this Procurement is: C $50k (.:y> $50k
Replacement and upgrade of the MCSO Training Center classroom lectern systems to digital components and connections
0
SINGLE SOURCE CATEGORY (Check applicable box, attach documentation or provide explanation below.)
Maricopa County Procurement Code MC1-351 states: "Single source" means an acquisition where, competition is impractical because
of standardization, warranty, or other factors as approved by the Board of Supervisors.
NOTE: The following are unlikely to be sufficient single source justifications:
• Personal or agency preference for a product or vendor
• Agency perception that the vendor is the best qualified (this should be determined through a competitive process)
• Lack of agency planning resulting in limited time to conduct a competitive procurement
• Special incentive or deal offered (can be assessed in open and competitive solicitation)
• Agency convenience
Software license renewals, additions, or upgrades available
(-- Grant specified (supporting documents attached) (iI from only one source
('-' 6: Brand compatibility available from only one source (no other
Mailing lists, subscriptions or media advertising
distributors)
(i Warranty voided if service provided by other contract vendor C Other proprietary situation
(ii' Other (Provide written explanation below)

THIS PROCURMENT IS A SINGLE SOURCE BECAUSE (attach additional page if needed):
TPI was the original integrator of equipment in the MCSO Training Center. TPI owns the current source code and has the
most intimate knowledge of the equipment and systems architecture currently in place. Should the source code or
system components be tampered with, the system warranty would become void and may cease to function. TPI also
would utilize the same brand/manufacturer with the upgrades in the spaces, including re-purposing existing equipment
to save on the overall budget while not interfering with the systems warranty. TPI offers the best value in this situation.
The TPI software is a one-of-a-kind product. TPI employs former AMX Control System Software Developers and this allows
them to customize the software to the County's/Office needs. The software features a proprietary interface that allows the
user to switch between English, Spanish, and French. TPI is also proposing using their proprietary mediated teaching desk.
The unit features a 72" counter top, built-in rack system, hydraulics and cut out for electrical equipment.
SEARCH
A search was conducted consisting of: (check all that apply) RESULTS
C Market research all Public notice given, list III no alternatives were identified
2 Other vendors contacted 1111 Other 0 no alternatives were deemed acceptable
because (explain below):
Describe the search from above in detail:
Other vendors from the state contract were invited to quote the technology upgrade for the MCSO Training Center.
Several vendors participated in the process and reviewed the classroom podium configuration and systems currently in
place. Quotes were received and reviewed by Training staff in an effort to make sure that equipment quoted was like in
manner and functionality. It was determined that only TPI quoted all the equipment necessary to do a complete upgrade
of the podiums to sufficiently to meet internal compatibility issues with other hardware in place and the ongoing needs of
the MCSO Training center.
PRICE
MC1-352-8 states: The Using Agency requesting a Competition Impracticable Procurement shall provide written evidence
to support a Competition Impracticable determination conta ning an explanation of why the proposed procurement
process is Advantageous to the County, and the scope, durafon, and estimated total dollar value of the procurement.
Price has been fairly and reasonably established by: Comparison to public sector contract pricing
1...1 Comparison to previous comparable purchases al Discount off published catalog pricing
I—I from a different vendor ETA Market survey
MI Independent estimate Other, explain:
Describe methodology and results (attach any written supporting data, e.g., survey or market analysis):
Attached are quotes from Level 3 Audio Visual for $194,027.99 and CCS Presentation Systems for $132,657.87 ( No
Podiums)

CERTIFICATIONS
I certify:
1) I recognize that the Maricopa County Procurement Code requires the use of competitive solicitations unless
exempted by law. I have reviewed the information and materials relevant to this procurement of goods and services,
and am requesting approval of an exception to the competitive process for the reasons described;
2) the price to be paid to the proposed single source vendor is fair, reasonable, and provides the best value to Maricopa
County; and
3) this request for an exception to the competitive solicitation pr,cess is not the result of inadequate advance planning
or for purposes of securing the services of a preferred vendor./
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Printe.1 e 4 s.,. t re Date
1
Offic - of Proc rement Services
El Approved. Please send a Requisition to OPS to process.
El Not Approved. Reasoning:
Printed Name Signature Date
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