LTR ACCPT GRNT FUNDS FRM 130201-01 GRNT.PDF

State of Arizona
Governor Janice K. Brewer Department of Homeland Security Director Gilbert M. Orrantia
September 23, 2013
Director Pete Weaver
Maricopa County Department of Emergency Management
5630 E. McDowell Rd
Phoenix, AZ 85008-3455
Subject: FFY 2013 Homeland Security Grant Program Award
Sub Grant Agreement Number: 130201-01
Project Title: Central Region Whole Community Planner
Dear Director Pete Weaver:
The application that your agency submitted to the Arizona Department of Homeland Security (AZDOHS) for
consideration under the Homeland Security Grant Program has been partially awarded. The project titled
"Central Region Whole Community Planner" has been partially funded under the STATE HOMELAND
SECURITY GRANT PROGRAM for $36,836. The grant performance period is October 1, 2013 through
September 30, 2014. Enclosed are modified Budget Narrative pages that identify approved funding
elements. This grant program is part of the U.S. Department of Homeland Security Grant Program and
specifically is awarded under CFDA#97.067 (Catalog of Federal Domestic Assistance). Your application will be
kept on file for additional funding consideration if fallout funding becomes available.
To initiate the award process, the following action items must be completed, signed and returned to AZDOHS:
1. Go to vvvvw.azdohs.qov under Grants and download two original Subgrantee Agreements,
2. Project Administration Page (enclosed).
3. NIMS Compliance Certification (enclosed)- New Requirement for FFY 2013.
4. Environmental and Historic Preservation (EHP) required documentation (if applicable, see attached
EHP Designation Letter).
Hard copies of the subgrantee agreement will not be mailed to you. These items must be completed and on
file at AZDOHS in order for your agency to be eligible for reimbursement. If all documentation listed in
numbers 1, 2, and 3 above is not signed and received by AZDOHS on or before January 31, 2014 this
award is rescinded and the funds will be reallocated.
Additional grant requirements:
• Quarterly programmatic reports must be submitted on the most recent form/template, which was
updated as of 10/1/2012,
• Subgrantees are required to submit a copy of their annual A133 Audit to AZDOHS each year.
Subgrantees will not receive any positive action by AZDOHS, to include payment of reimbursements,
until the A133 Audit has been received and, if applicable, an approved an action plan for compliance.
• Reimbursements are limited to approved quantities and funding thresholds.
• All radio equipment purchased with Homeland Security funds must be P25 capable and programmed
in accordance with the Arizona's State Interoperable Priority Programming Guide Channels, which
include standard names for national channels as identified in the National Interoperability Field
Operations Guide (NIFOG).
• If your project requires an Environmental and Historic Preservation (EHP) review, this must be
1700 West Washington Street Phoenix, Arizona 85007
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completed, submitted and approved by FEMA/AZDOHS prior to any expenditure of funds.
• All projects that support training initiatives including FEMA approved/state sponsored training must be
in compliance with grant guidance, the subgrantee agreement, and approved through the
ADEM/AZDOHS training request process prior to execution of training.
• All projects that support exercises must be:
0 In compliance with grant guidance and the subgrantee agreement.
O Must utilize the FEMA Homeland Security Exercise and Evaluation Program (HSEEP)
Tookit.
0 All exercises, documentation and After Action Reports/Improvement Plans (AAR/IP) must be
posted via the HSEEP Toolkit within 60 days after completion of an exercise.
o Within 60-days of completion of an exercise, the exercise host subrecipient is required to
upload the AAR/IP into the HSEEP Tooikit and email the AAR/IP to the local County
Emergency Manager, the FEMA Region IX Exercise POC, HSEEP(dhs.qov, the AZDOHS
Strategic Planner, and the Arizona Department of Emergency Management (ADEM) Exercise
Officer.
• Terrorism Liaison Officer (TLO) Chemical, Biological, Radiological, Nuclear and Explosive (CBRNE)
Response Vehicles purchased with Department of Homeland Security Grant Program funding must be
assigned to and used by certified TLOs working with the Arizona Counter Terrorism Information Center
(ACTIC).
0 Persons receiving TLO vehicles shall be available to respond to incidents and events on a "call
our' basis and shall be available for regional and statewide deployment for TLO operations and
training.
0 TLO equipment and/or services purchased or maintained with Department of Homeland Security
Grant Program funding will be assigned to and used by certified TLOs working with the ACTIC
TLO Program. This equipment may include: radios, computers, cell phones, cellular and
satellite service fees, open source data services, cameras, GPS devises and any
other equipment needed to complete the TLO mission.
• Subgrantees are subject to the AZDOHS Site Monitoring Program
• All reimbursements for personnel costs must be in compliance with AZDOHS Time and Effort
Reporting requirements.
• AZDOHS reserves the right to request additional documentation at any time.
If you should have any questions, please do not hesitate to contact your Strategic Planner.
Congratulations on your Homeland Security Grant Program award.
Sincerely,
(Vir
Gilbert M. Orrantia
Director
Cc: Operations Manager Julie Syrmopoulous
Attachments: Project Administration Page, EHP Designation Letter, Application Summary Page, Budget
Narrative page(s), NIMS Compliance Certification
1700 West Washington Street Phoenix, Arizona 85007
Office: (602) 542-7013 Fax: (602) 364-1521 www.azdohs.gov