BOS- TAB BYLAWS - PROPOSED AMENDMENTS 02272014.DOC

BYLAWS
ARTICLE I
Name
Section 1. The name of this organization shall be the Maricopa County Department of
Transportation Advisory Board, hereinafter referred to as the Transportation
Advisory Board or TAB.
ARTICLE II
Functions, Duties, and Responsibilities
Section 1. TAB shall act as a recommending body to the Maricopa County Board of
Supervisors on transportation planning, construction, and maintenance issues,
including surface transportation, roads of regional, primary, and secondary
significance, aviation, bicycle, transit, multi-modal, alternatives to transportation,
and rideshare matters. TAB may support excellence in regional planning and
promote cooperative efforts to resolve rural and urban transportation issues.
Section 2. TAB shall assist in developing and maintaining public understanding and support
of Maricopa County transportation programs, including communicating with and
obtaining input from constituent groups, elected and appointed officials, and other
members of the public.
Section 3. TAB in accordance with its mission statement shall annually review and
recommend the following programs to the Board of Supervisors for approval:
 MCDOT Five-year Transportation Improvement Program
 TAB Special Project Fund
 Other programs as TAB may deem needed or appropriate
Section 4. TAB may ensure continuing interface, coordination, and cooperation with various
national, state, and local governmental and non-governmental agencies, relating to
potential multi-jurisdictional/multi-purpose projects, as well as other Maricopa
County transportation matters.
Section 5. TAB may recommend legislative changes as appropriate.
Section 6. TAB may, within its power, recommend policy for the operation of the County
transportation facilities.
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Section 7. TAB shall review, advise and recommend criteria for the acceptance, operation,
and maintenance of County transportation facilities.
Section 8. TAB may annually review and comment on the Maricopa County Department of
Transportation (MCDOT) annual budget.
Section 9. TAB may seek all available funding sources to support functions consistent with
the mission, duties, and activities of the TAB and MCDOT.
ARTICLE III
Membership
Section 1. TAB shall consist of five members appointed by the Board of Supervisors, one
from each supervisory district as recommended by the Supervisor of that district.
Section 2. Members shall serve for a term of three (3) years, except that if the term expires
and there is no appointed replacement, the term shall extend until a replacement is
appointed. Terms shall be staggered to ensure consistency and continuity of TAB
action.
Section 3. Staff shall notify the TAB member, corresponding member(s) of the Board of
Supervisors, and TAB chair when a TAB member has three (3) unexcused
absences or a total of four absences (excused or not excused) at regular meetings
in any consecutive twelve (12) month period.
ARTICLE IV
Officers and Duties
Section 1. TAB Officers
A. Officers of TAB shall be the Chair and Vice-Chair.
B. Officers shall be elected to serve a one-year (1) term.
Section 2. TAB Officer Duties
A. The TAB Chair shall:
1. Review and approve agendas.
2. Appoint the chair of all committees.
3. Be an ex-officio member of all committees.
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4. Represent the TAB at various meetings and activities.
5. Rule on all procedural questions.
6. The Chair may participate in the voting process, and may participate
in discussion of matters.
7. The Chair may limit the number of people permitted to speak on any
matter before TAB and may limit the time allotted to each speaker
provided that such procedure shall nonetheless result in a full hearing
of all relevant issues.
B. The TAB Vice-Chair shall:
1. Act in the absence of the Chair.
2. Perform other duties as assigned by the Chair.
3. Annually review the Bylaws and make recommendations for
revisions as needed.
Section 3. Election of TAB Officers:
A. The Chair and Vice-Chair shall be elected at the May meeting.
B. Persons receiving the majority of votes shall be elected.
C. Vacant offices may be filled when needed by election at a regular or
special meeting.
ARTICLE V
Meetings
Section 1. Regular meetings of TAB shall be held the third Tuesday of alternate months
beginning in January of each year at a time and location posted in accordance
with the Arizona Open Meeting Law. Generally, regular meetings are scheduled
for 9:00 am. Regular meetings may be rescheduled or relocated at the discretion
of the Chair in order to facilitate a quorum or to offer convenience to the public.
Regular meetings may be rescheduled or relocated for other purposes as deemed
appropriate by the TAB.
Section 2. Special meetings and or study sessions may be scheduled at the discretion of the
Chair or upon the written or oral request of at least three (3) members. All
members shall receive due notification at least 24 hours prior to any special
meeting.
TAB Bylaws
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Section 3. Advanced communication technologies like teleconferencing may be
implemented as long as the public need and benefit are promoted through their
use. The notice and the agenda of a teleconferencing meeting should state that one
or more members of the public body would participate by telephonic or video
communications. The minutes of the meeting should identify the members
participating by telephonic or video communications and describe the procedures
followed to provide the public with access to all communications during the
meeting.
In the case of teleconferencing or meetings held through remote communication
technologies, board members may participate in discussion and cast votes. Their
participation must be approved by the quorum at the start of the meeting and all
votes must be taken by roll call.
Section 4. All meetings of the TAB are open to the public with the exception of Executive
Sessions, which are intended to provide legal counsel to TAB. Posting for
Executive Sessions must provide the public with information about the topic of
the Executive Session, but need not reveal information that would defeat the
purpose of the Executive Session.
Section 5. A schedule of TAB meetings will be appropriately displayed in the Department of
Transportation offices.
Section 6. Advance notice of TAB meetings will be posted in compliance with all applicable
regulations.
Section 7. Any TAB member may place an item on a future agenda according to the agenda
schedule prepared by staff. Excluding holidays and weekends the agenda may be
amended twenty-four hours prior to the meeting.
Section 8. TAB meeting agendas and supportive material will be delivered to all members at
least five (5) business days prior to regularly scheduled meetings. Delivery may
be accomplished via U.S. Mail, E-mail, or hand delivery.
Section 9. TAB regular meetings shall be conducted in accordance with Robert’s Rules of
Order. In any case where there is a conflict between these Bylaws and Robert’s
Rules of Order, these Bylaws shall control.
Section 10. Minutes may be taken in writing or may be recorded by a tape recorder or video
tape recorder. Minutes will be available for public inspection three working days
after the meeting, and marked draft until officially approved.
TAB Bylaws
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ARTICLE VI
Committees
At the discretion of the Chair, committees may be established as needed.
ARTICLE VII
Amendment of Bylaws
Section 1. Formal amendments to the TAB Bylaws may be recommended to the Board of
Supervisors at any official TAB meeting, provided that the draft proposed
changes have been posted at least two (2) weeks prior to the meeting.
Section 2. Recommended amendments to the TAB bylaws shall be forwarded to the Board
of Supervisors for final approval only after a majority vote of the TAB acting at a
duly constituted meeting wherein a quorum is present.
ARTICLE VIII
Conflict of Interest
1. Any TAB member who has a substantial conflict of interest in the outcome of any matter
brought before TAB (as defined in Arizona Revised Statutes Sections 38-502 through 38-
505 and 38-509) shall make that interest known and the minutes of that meeting shall
record that the member made such fact known. The member shall refrain from voting
and in anyway participating in that matter.
TAB Bylaws
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