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Board Members Andrew Kunasek, Chairman, District 3 Denny Barney, Vice Chairman, District 1 Steve Chucri, District 2 Clint Hickman, District 4 Mary Rose Wilcox, District 5 County Manager Tom Manos "The mission of Maricopa County is to Clerk of the Board Fran McCarroll provide regional leadership and fiscally responsible, necessary public services to Meeting Location its residents so they can enjoy living in Supervisors' Auditorium healthy and safe communities” 205 W. Jefferson Phoenix, AZ 85003 FORMAL MEETING MINUTES BOARD OF SUPERVISORS MARICOPA COUNTY, ARIZONA (and the Boards of Directors of the Flood Control District, Library District, Stadium District, Improvement Districts and/or Board of Deposit) Table of Contents Board Page Board of Supervisors 1 Improvement District No Meeting Flood Control District 46 Library District 49 Stadium District No Meeting Board of Deposit No Meeting Housing Authority 51 Wednesday, November 20, 2013 9:00 AM Formal Meeting Minutes Wednesday, November 20, 2013 Page 2 of 50 1. INVOCATION - INVOCACIÓN Ross Tate, County Auditor, offered the Invocation. 2. PLEDGE OF ALLEGIANCE - JURO FIDELIDAD A LA BANDERA Robert Pizorno, Assessor’s Office, led the assemblage in the Pledge. 3. ROLL CALL - LISTA The Board of Supervisors of Maricopa County, Phoenix, Arizona, convened in Formal Session at 9:00 AM on Wednesday, November 20, 2013, in the Supervisors' Auditorium, 205 W. Jefferson, Phoenix, AZ 85003, with the following members present: Andrew Kunasek, Chairman, District 3; Denny Barney, District 1; Steve Chucri, District 2; Clint Hickman, District 4; Mary Rose Wilcox, District 5. Also present: Fran McCarroll, Clerk of the Board; Lori Medaris and Shirley Million, Minutes Coordinators; Tom Manos, County Manager; and Mike McVey, Legal Counsel. BOARD OF SUPERVISORS - JUNTA DE SUPERVISORES 4. PET SHOWCASE BY MARICOPA COUNTY ANIMAL CARE AND CONTROL PRESENTACIÓN DE ANIMALS DOMESTICOS POR EL DEPARTAMENTO DE CONTROL Y CUIDADO DE ANIMALES Melissa Gable, Animal Care and Control, presented Harold, a three-year-old Chihuahua-mix wearing a red sweater to offset the cooler weather. Harold will be available for adoption Thursday morning at the West Shelter. November is “adopt a senior pet month and both dogs and cats that are more than five years of age are available at a reduced price. PRESENTATIONS - PRESENTACIÓNES 5. RECOGNITION OF ALL VOLUNTEERS FOR THEIR SERVICE TO MARICOPA COUNTY AND PRESENTATION RECOGNIZING SHELBY NICOLE DWYER Recognize the generosity of spirit and compassion of all the volunteers who generously give their time, their skills, and their caring to Maricopa County departments making a difference for the residents of Maricopa County. Volunteers receive no compensation, often, little recognition, and save thousands of taxpayer dollars each year to support and benefit others. We are grateful for their commitment to enhance the County’s mission. And, present an award on behalf of Shelby Nicole Dwyer for her unrelenting compassion for animals and dedication to making their world a better place. Shelby Nicole Dwyer’s life was taken March 14, 2013. Accepting the award is her mother, Kim Dwyer. Shelby Nicole Dwyer June 7, 1993 – March 14, 2013 Shelby selflessly volunteered for Maricopa County Animal Care and Control cleaning cages, walking dogs, and showing pets to potential adopters from October 2010 to March 2013. She also did volunteer work for M.A.I.N, a Maricopa County New Hope partner, assisting in the care of injured animals. (C-79-14-072-P-00) Formal Meeting Minutes Wednesday, November 20, 2013 Page 3 of 50 Dr. Rodrigo Silva commented on the thousands of volunteers who have given more than 150,000 hours of their time to help in various County offices. He said this is equal to more than 70 full-time employees. He cited several departments with active volunteers; Animal Care and Control (AC&C), recorded more than 30,000 volunteer hours; Parks and Recreation, 94,000 hours; Library District, more than 27,000 hours; Public Health, nearly 1,000 hours and Emergency Management, more than 5,000 hours. He reported that one of the volunteers who started donating her free time at AC&C three years ago when she was 16, Shelby Nicole Dwyer, had been killed last March in a tragic accident. He presented a plaque to her mother and Members joined them for a photo. Dr. Silva said he hoped Shelby’s example of giving would inspire other young people to volunteer some time, saying that it is by giving that we receive. PLANNING AND ZONING AGENDA AGENDA DE PLANIFICACIÓN Y ZONIFICACIÓN ***The Board of Supervisors will now consider matters related to Planning and Zoning*** REGULAR AGENDA - AGENDA REGULAR PZ-1. WCF SPRINT 41ST AVE- PH13XC096 Case Number: Z2013050 Supervisorial District: 3 Applicant: Steve Ciolek, Coal Creek Consulting Owner: Andrea Pitts Request: Special Use Permit (SUP) for a Wireless Communication Facility (WCF) in the Rural-43 zoning district and in the Wireless Communication Facility Use District 1a Site Location: 46633 N 41st Ave. (in the Phoenix area Site Size: Approx: .057 acres of a 4.27 acres site Commission Action: Unknown as of the writing of this report but scheduled for the November 7, 2013 Commission hearing with a staff recommendation for approval subject to the following conditions ‘a’ – ‘m’: a. Development of the site shall comply with the Site Plan “Request for an SUP for a Wireless Communications Facility”, consisting of six (6) full-size sheets, stamped received June 25, 2013, except as modified by the following conditions. b. Development of the site shall be in conformance with the Narrative Report entitled “Narrative Report for Wireless Communication Facility”, consisting of four (4) pages, stamped received June 25, 2013, except as modified by the following conditions. The applicant shall submit a revised narrative within 30 days of Board of Supervisors (BOS) approval that corrects the following: Formal Meeting Minutes Wednesday, November 20, 2013 Page 4 of 50 1. Change “Minor Amendment” designation with a “Special Use Permit” on the Title Page. 2. Under “Purpose of Request” omit “Minor Amendment of an existing Special Use Permit” and replace with “Special Use Permit”. c. The overall height of the facility shall be limited to its current height of 104’ (h). d. All transformers, back-flow prevention devices, utility boxes and all other utility related ground mounted equipment shall be painted to complement the development and shall be screened with landscape material where possible. e. All outdoor lighting shall conform to the Maricopa County Zoning Ordinance. f. This Special Use Permit shall expire twenty (20) years from the date of approval by the Board of Supervisors, or upon expiration of the lease to the applicant, or upon termination of the use, whichever occurs first. All of the site improvements shall be removed within 60 days of such termination or expiration. g. The applicant/owner shall submit a written report outlining the status of the development at the end of five (5) years from the date of approval by the Board of Supervisors. The status report shall be reviewed by staff to determine whether the Special Use Permit remains in compliance with the approved stipulations. h. Amendments to the site plan and narrative report shall be processed as a revised application in accordance with Maricopa County Zoning Ordinance Article 304.9. i. The following Drainage Review conditions shall apply: 1. Drainage review of planning and/or zoning cases is for conceptual design only and does not represent final design approval nor shall it entitle applicants to future designs that are not in conformance with section 1205 of the Maricopa County Zoning Ordinance and the Maricopa County Drainage Policies and Standards. 2. All development and engineering design shall be in conformance with Section 1205 of the Maricopa County Zoning Ordinance and current engineering policies, standards, and best practices at the time of application for construction. j. Noncompliance with the conditions of approval will be treated as a violation in accordance with the Maricopa County Zoning Ordinance. Further, noncompliance of the conditions of approval may be grounds for the Planning and Zoning Commission to take action in accordance with Chapter 3 (Conditional Zoning). k. Non-compliance with the regulations administered by the Maricopa County Environmental Services Department, Maricopa County Department of Transportation, Drainage Review Division, Planning and Development Department, or the Flood Control District of Maricopa County may be grounds for initiating a revocation of this Special Use Permit as set forth in the Maricopa County Zoning Ordinance. l. All necessary building permits must be obtained for proposed changes. m. The granting of this change in use of the property has been at the request of the applicant, with the consent of the landowner. The granting of this approval is temporary and allows the property to enjoy uses in excess of those permitted by the zoning existing on the date of application, subject to conditions and stipulations. In the event of the failure to comply with any condition or stipulation, and at the time of expiration of the Special Use Formal Meeting Minutes Wednesday, November 20, 2013 Page 5 of 50 Permit, the property shall revert to the zoning that existed on the date of application. It is, therefore, stipulated and agreed that either revocation due to the failure to comply with any conditions or stipulations, or the expiration of the Special Use Permit, does not reduce any rights that existed on the date of application to use, divide, sell or possess the property and that there would be no diminution in value of the property from the value it held on the date of application due to such revocation or expiration of the Special Use Permit. The Special Use Permit enhances the value of the property above its value as of the date the Special Use Permit is granted and reverting to the prior zoning results in the same value of the property as if the Special Use Permit had never been granted. (C-44-14-027-M-00) Daren Gerard gave background information on this request for a Special Use Permit for improvements to a wireless communication facility. He said the tower has been in place for 20 years and this agenda item would allow replacement of some outdated equipment. There have been discussions at planning hearings about installing a wall or some type of screening, but the item was approved as presented with conditions “a” through “m.” The applicant was directed to coordinate with the other facility carriers on the question of installing a screening wall. Steve Ciolek, representing Sprint Wireless for Cold Creek Consulting, said the tower owner and the property owner both agree that a wall should not be required. (Crown Castle is the owner of the tower; Andrea Pitts owns the property; Sprint subleases the property and is the applicant.) Mr. Ciolek said drive-by inspections could be done if there is no wall surrounding the tower. He also explained that a ten-foot wall would screen the bottom portion of the tower and could allow thieves ample time to steal wire and equipment unobserved. The preference would be for a chain link fence which would provide protection with appropriate visual observation. Mr. Ciolek said it seemed an unfair hardship for Sprint to have to go through this process just to replace several existing antennas. The property owner agreed that it has been fine the way it is for the past 20 years. Supervisor Wilcox explained that there has been a lot of work and improvements made throughout the County in the past 20 years and requirements on visual and environmental issues in Special Use Permits have become more multifaceted. She added that she did not see this as a hardship for Sprint and requested a continuance on the item so Mr. Ciolek could bring a use-plan to accommodate Association requests for some kind of wall. Mr. Ciolek acknowledged the importance of having the facility visually satisfying and said Sprint has no intention to “blight” the area. He said discussions have included the addition of a surrounding wall and the owners have decided that they “do not want a wall.” Chairman Kunasek said the wall had been a topic of discussion at a neighborhood meeting he’d recently held with constituents. He explained that the plans are for a very large tower and base, saying it resembles a large lighthouse. He noted that if this item is not amended and continues to a vote today he would vote against it. Mr. Ciolek stated his preference would be to move forward for a denial or approval without a stipulation on a wall. Formal Meeting Minutes Wednesday, November 20, 2013 Page 6 of 50 Supervisor Wilcox said the carriers have to live in these communities and be a good neighbor and the community, as late as this week, reiterated they want some kind of a wall and moved to deny the application. Supervisor Chucri urged Mr. Ciolek to discuss all that has been said at this meeting with his client and bring it back to the Board. He offered a motion for a 60 day continuance. There was no second. Supervisor Wilcox offered to change her motion for denial to a continuance saying the Board does not like to be obstructionists. Chairman Kunasek asked the Clerk for an appropriate meeting date. Ms. McCarroll replied there are meetings scheduled for December 11th, January 8th and January 22nd. Supervisor Barney clarified that the pole is already in place and the motion would be on replacing the existing carriers on the pole and on the ground with similar, newer- infrastructure taking up the same amount of space. He suggested that it is time for the owners to consider some slight modifications and enhancements to improve the site, as requested by neighbors, and would support a continuance to allow further discussion. Motion to continue to December 11, 2013, by Supervisor Wilcox, seconded by Supervisor Chucri Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox STATUTORY HEARINGS - AUDIENCIAS LEGALES Clerk of the Board - Secretaria de la Junta 6. LIQUOR LICENSE APPLICATIONS - APLICACIONES DE LICENCIA DE LICOR This is the time scheduled for a public hearing on the applications for liquor licenses. At this hearing, the Board of Supervisors will determine the recommendation to the State Liquor Board as to whether the State Liquor Board should grant or deny the license. a. PERSON TRANSFER FOR VISTA GOLF DEVELOPMENT Pursuant to A.R.S. § 4-203, approve an application for a Person Transfer of a Series #07 Liquor License from James Stephen Thomson for Tonto Verde Golf Corporation to Philip Jesse Green, Sr. for OB Sports Golf Management (VV) LLC for Vista Golf Development at 28715 North Vista Verde Drive, Rio Verde, Arizona 85263. (AZ #07070183) (Supervisorial District 2) (C-06-14-124-L-00) Motion to approve by Supervisor Wilcox, seconded by Supervisor Chucri Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox b. SPECIAL EVENT LICENSE FOR MAYS MAUDLIN EDUCATIONAL OUTREACH Formal Meeting Minutes Wednesday, November 20, 2013 Page 7 of 50 Pursuant to A.R.S. § 4-203.02, approve a Special Event Liquor License Application filed by Susan Monroe for Mays Maudlin Educational Outreach at 33955 West Broadway Road, Tonopah, Arizona 85354 to be held on Saturday, November 23, 2013 from 12:00 PM to 10:00 PM. (Supervisorial District #4) (C-06-14-165-L-00) Motion to approve by Supervisor Wilcox, seconded by Supervisor Chucri Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox c. SPECIAL EVENT LICENSE FOR KNIGHTS OF COLUMBUS COUNCIL #11809 Pursuant to A.R.S. § 4-203.02, approve a Special Event Liquor License Application filed by Ronald William Rinder for Knights of Columbus Council #11809 at 19002 North 128th Avenue, Sun City West, Arizona 85375 to be held on Saturday, December 21, 2013 from 5:00 PM to 9:30 PM. (Supervisorial District # 4) (C-06-14- 166-L-00) Motion to approve by Supervisor Wilcox, seconded by Supervisor Chucri Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox d. SPECIAL EVENT LICENSE FOR FELLOWSHIP CHURCH @ ANTHEM - EVENT DATE AND TIME CHANGE ONLY Pursuant to A.R.S. § 4-203.02, approve a Special Event Liquor License Application filed by Doug Clark for Fellowship Church @ Anthem at 39905 North Gavilan Peak Parkway, Anthem, Arizona 85086 date and time to be changed from Friday, November 22, 2013, 7:00 PM to 9:00 PM to Sunday, December 8, 2013 from 5:00 PM to 8:00 PM. (Supervisorial District # 3) (C-06-14-171-L-00) Motion to approve by Supervisor Wilcox, seconded by Supervisor Chucri Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox Transportation – Transportación 7. ROAD FILE DECLARATIONS - DECLARACIONES DE CARRETERA Approve, by resolution, petitions to open and declare the following roads into the county highway system. This action will serve as notice of the Board of Supervisors’ acceptance of all U.S. Patent easements, reservations, rights-of-way or properties along the alignments into the Maricopa County highway system and will also authorize the maintenance and acquisition of the necessary rights-of-way through donation, purchase, or condemnation. a. ROAD FILE NO. A-485 Road File No. A-485, to Open and Declare the following described alignment into the County Transportation System. (Said alignment is also known as Circle Mountain Road from the East I-17 Frontage Road to 1329.6 feet East, lying within Supervisor District No. 3). (C-64- 14-027-M-00) Motion to approve by Supervisor Wilcox, seconded by Supervisor Hickman Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox Formal Meeting Minutes Wednesday, November 20, 2013 Page 8 of 50 AGENCY ITEMS AND STATUTORY MATTERS ARTÍCULOS DE AGENCIA Y ASUNTOS REGLAMENTARIOS COUNTY OFFICERS - OFICIALES DE CONDADO Assessor - Asesor 8. SALARY ADJUSTMENT Approve a waiver to Compensation Policy, B7002, Salary Adjustment, to allow a salary adjustment for Kyle Kamp retroactive to October 1, 2012. This salary adjustment is being requested because the employee has met the requirements of a Board approved Career Path going from Appraiser I to Appraiser II. The Assessor's Office will absorb the financial impact of this retroactive pay action. (C-12-14-006-M-00) Motion to approve by Supervisor Hickman, seconded by Supervisor Wilcox Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox Clerk of the Court - Secretario de la Corte 9. GRANT RECONCILIATION FOR THE CLERK OF THE SUPERIOR COURT FY 2013- 2014 Accept FY2013-2014 grants for the Clerk of the Superior Court in the amount of $1,851,614. The indirect costs (based upon a rate of 34.50% as calculated by the Department of Finance) of $492,137 are not fully recoverable, as reflected in the funding agreements. FY2013-2014 grants allow for $397,990 of recoverable indirect costs and $94,147 of unrecoverable costs. Also, pursuant to A.R.S. §42-17106, approve appropriation adjustment(s) resulting in a net increase to revenue and expenditures of $778,960 in FY2013-2014 Clerk of the Court (160) Grants Fund (216) Operating (0000) budget. Approval of this item will result in an overall grant funds appropriation of $1,851,614 for revenues and expenditures in the Clerk of the Court (160) Grants Fund (216) Operating (0000) budget. Grant revenues are not local revenues for the purpose of constitutionals expenditure limitation, and therefore, expenditure of these revenues is not prohibited by the budget law. This request does not alter the budget constraining the expenditures of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. Administrative Order #95-50, approved by Presiding Judge Robert D. Myers on June 29, 1995, adopted for the Judicial Branch a policy for the administration of grant funding. The policy, identical in form and substance to the policy adopted by the Maricopa County Board of Supervisors on an annual basis. A summary of each grant has been prepared in accordance with the provisions of the policy. Copies of the agreement and supporting documents have been provided to the Office of Management and Budget, County Finance and Legal Departments. (C-16-14-008-M-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Wilcox Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox 10. APPOINTMENTS Pursuant to A.R.S. § 12-283, approve the official appointment of the following deputies, clerks, and assistants of the Clerk of the Superior Court. Authorize the Clerk of the Board Formal Meeting Minutes Wednesday, November 20, 2013 Page 9 of 50 of Supervisors to certify the Official Appointment and Oaths of Office in accordance with A. R. S. § 38-231. August 19, 2013 Janette Elyce Eddens, Deputy Clerk Anna Antoinette Basurto-Whitehead, Deputy Clerk Danielle Helen Yenglin, Deputy Clerk September 3, 2013 Julia Phares, Deputy Clerk Korenna L. Rodriguez, Deputy Clerk September 16, 2013 Sueanne K. Czarnyszka, Deputy Clerk Stephanie M. Miller, Deputy Clerk Angelita Couling Quain, Deputy Clerk Kelly R. Robinson, Deputy Clerk Gina Marie Vacanari, Deputy Clerk September 30, 2013 Cindy Duarte, Deputy Clerk Michelle Rae Nelson, Deputy Clerk Michele Renee Ross, Deputy Clerk Sharlette Lashante Wright, Deputy Clerk Catherina Martinez Ybarra, Deputy Clerk Cinthia Judith Zavala, Deputy Clerk The Clerk of the Superior Court, pursuant to A.R.S. § 12-283, and in accordance with procedures established by the Board of Supervisors, may appoint deputies, clerks, and assistants. Further, the appointment shall be in writing. (C-16-14-007-9-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Wilcox Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox Constables - Condestables 11. DEPUTY CONSTABLE APPOINTMENT Approve appointment pursuant to A.R.S. § 11-409, approve the appointment of Donald D. Watts as the lawful deputy of Constable Douglas Clark of the Downtown Justice Precinct. In A.R.S. 22-131 paragraph C: Constables; powers and duties: C. Constables, with the consent of and at salaries fixed by the board of supervisors, may appoint deputies who are certified pursuant to section 41-1822, subsection A, paragraph 3, stenographers, clerks and assistants necessary to conduct the affairs of their offices. The appointments shall be in writing and filed in the office of the county recorder. (C-25-14-001- 9-00) Supervisor Wilcox established that this is a new appointment and not a replacement. Motion to approve by Supervisor Chucri, seconded by Supervisor Hickman Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox Formal Meeting Minutes Wednesday, November 20, 2013 Page 10 of 50 County Attorney - Procurador del Condado 12. OFFICIAL APPOINTMENTS AND OATHS OF OFFICE - COUNTY ATTORNEY 1. Pursuant to A.R.S. § 11-409, approve the official appointment of the following deputies and assistants of the Maricopa County Attorney. Authorize the Clerk of the Board of Supervisors to certify the Official Appointment and Oaths of Office in accordance with A. R. S. § 38-231. May 28, 2012 Joye Dill, RICO Accountant September 30, 2013 John Dorsey, Lieutenant October 14, 2013 Jacob Brown, Deputy County Attorney Mitchell Eisenberg, Deputy County Attorney Matthew Elias, Deputy County Attorney Paul Matson, Detective Thomas McCarty, Deputy County Attorney Michelle Sampson, Legal Support Assistant John Stuart, Deputy County Attorney Todd Sullivan, Deputy County Attorney Benjamin Tate, Deputy County Attorney 2. Pursuant to A.R.S. § 11-409, approve the official appointment of the following law school students as Deputy County Attorneys in accordance with Rule 38 (d) et al, of the Rules of the Supreme Court of Arizona. These un-paid law school students, deemed by the County Attorney to be qualified under the Arizona Supreme Court Rules, Rule 38(d)(5), will conduct the prosecution of criminal cases as allowed by Rule 38(d)(3)(B). Authorize the Clerk of the Board of Supervisors to certify the Official Appointment and Oaths of Office in accordance with A. R. S. § 38-231. September 25, 2013 David LeLievre, Phoenix School of Law September 26, 2013 Kimberly O’Banner, Phoenix School of Law September 12, 2013 Neil Sherman, Thomas M. Cooley Law School 1. The County Attorney is an Officer of the County, as enumerated in A.R.S. § 11-401, and pursuant to A.R.S. § 11-409, such an enumerated County Officer may appoint deputies and assistants with the consent of the Board of Supervisors. 2. Rule 38(d) et al, of the Rules of the Supreme Court of Arizona outline the qualifications of law school students who can appear in criminal matters, the circumstances in which they may appear, and guidelines for their conduct and supervision. These law school students voluntarily donate their time as part of their law school studies. They are provided supervision in accordance with Rule 38(d). There is no financial impact. (C-19-14-016-9- 00) Motion to approve by Supervisor Wilcox, seconded by Supervisor Chucri Formal Meeting Minutes Wednesday, November 20, 2013 Page 11 of 50 Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox Sheriff - Alguacil 13. ACCEPT FY2013 STATE CRIMINAL ALIEN ASSISTANCE FUNDS Approve acceptance of $1,127,899 Federal FY2013 reimbursement funding from the Bureau of Justice Assistance, State Criminal Alien Assistance Program (SCAAP). The corresponding application was approved by the Board of Supervisors (Agenda C-50-13- 075-G-00), on April 24, 2013. The Bureau of Justice Assistance allows these funds to be used for corrections purposes only. The specific planned use, as determined by the Office of Management and Budget, will be stated in the electronic request to drawdown the funds not later than December 2, 2013. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore expenditures of these revenues are not prohibited by the budget law. The Sheriff's Office has applied for this formula-based reimbursement on behalf of the County for many years. SCAAP reimburses state and local government agencies a portion of the costs to incarcerate undocumented criminal aliens who are convicted of felony offenses. Indirect costs are not recoverable since the salaries of only staff whose primary responsibility is the care, custody, or supervision of persons detained (pre-trial detention) and incarcerated (convicted and sentenced) inmates are allowable in the calculation. (C- 50-13-075-G-01) Motion to approve by Supervisor Chucri, seconded by Supervisor Wilcox Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox 14. ARIZONA AUTO THEFT AUTHORITY FUNDING FOR THE FY2014 LAW ENFORCEMENT PROGRAM Approve the Agreement and acceptance of $2,260 in continued grant funding from the Arizona Automobile Theft Authority, FY2014 AATA Law Enforcement Grant. The term of this funding is July 1, 2013 through June 30, 2014. The Sheriff’s Office indirect cost rate for FY2014 is 18.4%. Unrecoverable indirect costs associated with this grant are estimated to be $415.84. (C-50-14-032-G-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Wilcox Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox 15. ACCEPT ENTITLEMENT FUNDS FROM ARIZONA DEPARTMENT OF EDUCATION FOR THE 2014 COUNTY JAILS EDUCATION PROGRAM Approve acceptance of $158,792.42 in continued funding from the Arizona Department of Education, FY2014 County Jails Education Program for the Maricopa County Sheriff’s Office Jail Education Program. The Sheriff’s Office indirect cost rate for FY14 is 18.4%. Unrecoverable indirect costs associated with this funding are estimated to be $29,217.81 (C-50-14-033-G-00) Formal Meeting Minutes Wednesday, November 20, 2013 Page 12 of 50 Motion to approve by Supervisor Chucri, seconded by Supervisor Wilcox Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox 16. SUPPLEMENT #6 TO THE AGREEMENT WITH THE OFFICE OF NATIONAL DRUG CONTROL POLICY (ONDCP) FOR THE HIGH INTENSITY DRUG TRAFFICKING AREA (HIDTA) PROGRAM Approve Supplement #6 ($8,400) to the Agreement with the Office of National Drug Control Policy (ONDCP) Award Number G12SA0005A, for the High Intensity Drug Trafficking Area (HIDTA) Program. This supplement is an additional $8,400 increasing the agreement amount from $561,202.25 to $569,602.25. The term of this Agreement remains the same, from January 1, 2012 to December 31, 2013. The original funding was approved by the Board of Supervisors (C-50-12-070-G-00) on April, 14, 2012 and Supplements #1 & #2 were approved by the Board of Supervisors on April 24, 2013 (C-50-12-070-G-01). Supplements #3, #4 & #5 were approved by the Board on October 9, 2013 (C-50-12-070-G-02). The Sheriff’s Office indirect cost rate for FY2013 is 14.1%. The unrecoverable indirect costs associated with Sheriff’s Office increase are estimated to be $1,184.40. (C-50-12- 070-G-03) Motion to approve by Supervisor Chucri, seconded by Supervisor Wilcox Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox 17. DONATIONS In accordance with County Policy A2805, accept the monthly donation report received from Sheriff's Department for October 2013, for a total of $876.00. (C-06-14-177-7-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Wilcox Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox Superintendent of Schools - Education Service Agency Superintendente de Escuelas - Agencia de Servicio de Educación 18. APPLY AND ACCEPT THE 2013 DEPARTMENT OF JUSTICE GRANT Accept $750,000 on behalf of The Maricopa County Education Service Agency (MCESA) from the U.S. Department of Justice, Office of Juvenile Justice and Delinquency Prevention for Second Chance Act Prisoner Reentry Initiative (CFDA 16.812). This grant is a collaboration of the Arizona Department of Juvenile Corrections (ADJC), the Maricopa County Juvenile Probation Department, and the Maricopa County Human Services Department. The Grant Period is October 1, 2013 – September 30, 2014. The Federal award amount is $750,000 with an in-kind match of $375,000 and a cash match of $375,000. The cash and in-kind match are already budgeted and appropriated. Formal Meeting Minutes Wednesday, November 20, 2013 Page 13 of 50 MCESA’s indirect rate for FY 2013 is 8.3 percent. Recoverable indirect costs on this award are $57,479. No Budget adjustment is necessary at this time. A grant fund reconciliation at year-end will account for this expenditure authority. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore, expenditures of these revenues are not prohibited by the budget law. This action does not alter the budget constraining the expenditures of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. The Second Chance Act Programs are designed to help communities develop and implement comprehensive and collaborative strategies that address the challenges posed by offender reentry and recidivism reduction. The Second Chance Act is a commonsense response to the increasing number of people who are released from prison and jail and returning to communities. The Second Chance Act will help ensure the transition people make from prison or jail to the community is safe and successful. This grant provides additional funding and provides additional supports for the Maricopa County Juvenile Transition program to ensure results and its success. This item was continued from the 11/6/13 meeting. (C-37-14-036-G-00) Supervisor Wilcox congratulated the department on the receipt of such a large Department of Justice grant and expressed confidence that it would be used wisely in the communities. Motion to approve by Supervisor Wilcox, seconded by Supervisor Hickman Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox COUNTY OFFICES AND DEPARTMENTS DEPARTAMENTOS Y OFICINAS DEL CONDADO Animal Care and Control Services - Servicios de Control y Cuidado de Animales 19. NEW HOPE AGREEMENT WITH BOXER LUV RESCUE Approve an Agreement between Boxer Luv Rescue, a 501 (C) 3 non-profit corporation, P O Box 47777, Phoenix, AZ 85068, and Maricopa County to allow Boxer Luv Rescue under the New Hope Program to rescue animals that have been deemed eligible for the New Hope program. Maricopa County will provide a rabies vaccination, dog license tag and new owner transfer fee within the first year of rescue for each dog three months of age or older at no cost to the Contractor. The cost for these services is $41 for each animal rescued. Animal Care & Control estimates 510 new hope rescues over the term of the agreement, for a total of $20,910. The term of this Agreement is from July 1, 2013 through June 30, 2016. (C-79-14-060-3-00) Motion to approve by Supervisor Wilcox, seconded by Supervisor Chucri Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox 20. NEW HOPE AGREEMENT WITH DESERT HARBOR DOBERMAN RESCUE OF AZ Approve an Agreement between Desert Harbor Doberman Rescue of AZ, a 501 (c) 3 non- profit corporation, 2844 E Weldon Ave, Phoenix, AZ 85016, and Maricopa County to allow Desert Harbor Doberman Rescue of AZ under the New Hope Program to rescue animals that have been deemed eligible for the New Hope program. Maricopa County will provide a rabies vaccination, dog license tag and new owner transfer fee within the first year of rescue for each dog three months of age or older at no cost to the Contractor. The cost for Formal Meeting Minutes Wednesday, November 20, 2013 Page 14 of 50 these services is $41 for each animal rescued. Animal Care and Control estimates 60 new hope rescues over the term of the agreement, for a total of $2,460. The term of this Agreement is from July 1, 2013 through June 30, 2016. (C-79-14-061-3-00) Motion to approve by Supervisor Wilcox, seconded by Supervisor Chucri Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox 21. NEW HOPE AGREEMENT WITH SUZANNE FIELD, D.B.A. CANINE TREASURES Approve an Agreement between Suzanne Field, d.b.a. Canine Treasures All Breed Rescue, 8843 E Dartmouth St, Mesa, AZ 85207, and Maricopa County to allow . Canine Treasures All Breed Rescue under the New Hope Program to rescue animals that have been deemed eligible for the New Hope program. Maricopa County will provide a rabies vaccination, dog license tag and new owner transfer fee within the first year of rescue for each dog three months of age or older at no cost to the Contractor. The cost for these services is $41 for each animal rescued. Animal Care & Control estimates 9 new hope rescues over the term of the agreement, for a total of $369. The term of this Agreement is from July 1, 2013 through June 30, 2016. (C-79-14-062-3-00) Motion to approve by Supervisor Wilcox, seconded by Supervisor Chucri Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox 22. NEW HOPE AGREEMENT WITH POUND ANIMALS WORTH SAVING Approve an Agreement between Pound Animals Worth Saving, a 501 (c) 3 non-profit corporation, 2204 S Catarina, Mesa, AZ 85202, and Maricopa County to allow Pound Animals Worth Saving under the New Hope Program to rescue animals that have been deemed eligible for the New Hope program. Maricopa County will provide a rabies vaccination, dog license tag and new owner transfer fee within the first year of rescue for each dog three months of age or older at no cost to the Contractor. The cost for these services is $41 for each animal rescued. Animal Care and Control estimates 18 new hope rescues over the term of the agreement, for a total of $738. The term of this Agreement is from July 1, 2013 through June 30, 2016. (C-79-14-063-3-00) Motion to approve by Supervisor Wilcox, seconded by Supervisor Chucri Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox 23. NEW HOPE AGREEMENT WITH LUV OF DOGZ FUND, INC Approve an Agreement between Luv of Dogz Fund, Inc., a 501 (c) 3 non-profit corporation, 6711 E First Avenue, Scottsdale, AZ 85251, and Maricopa County to allow Luv of Dogz Fund, Inc. under the New Hope Program to rescue animals that have been deemed eligible for the New Hope program. Maricopa County will provide a rabies vaccination, dog license tag and new owner transfer fee within the first year of rescue for each dog three months of age or older at no cost to the Contractor. The cost for these services is $41 for each animal rescued. Animal Care and Control estimates 36 new hope rescues over the term of the agreement, for a total of $1,476. The term of this Agreement is from July 1, 2013 through June 30, 2016. (C-79-14-064-3-00) Motion to approve by Supervisor Wilcox, seconded by Supervisor Chucri Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox 24. NEW HOPE AGREEMENT WITH AZ HAPPY TAILS ANIMAL RESCUE Formal Meeting Minutes Wednesday, November 20, 2013 Page 15 of 50 Approve an Agreement between AZ Happy Tails Animal Rescue, a 501 (c) 3 non-profit corporation, 864 W Marlboro Dr, Gilbert, AZ 85225, and Maricopa County to allow AZ Happy Tails Animal Rescue under the New Hope Program to rescue animals that have been deemed eligible for the New Hope program. Maricopa County will provide a rabies vaccination, dog license tag and new owner transfer fee within the first year of rescue for each dog three months of age or older at no cost to the Contractor. The cost for these services is $41 for each animal rescued. Animal Care and Control estimates 240 new hope rescues over the term of the agreement, for a total of $9,840. The term of this Agreement is from July 1, 2013 through June 30, 2016. (C-79-14-065-3-00) Motion to approve by Supervisor Wilcox, seconded by Supervisor Chucri Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox 25. NEW HOPE AGREEMENT WITH ROBIN JENSEN, D.B.A. COPPERCLOUD PET RESCUE Approve an Agreement between Robin Jensen, d.b.a. Coppercloud Pet Rescue, 10512 E Cholla St, Scottsdale, AZ 85259, and Maricopa County to allow Coppercloud Pet Rescue under the New Hope Program to rescue animals that have been deemed eligible for the New Hope program. Maricopa County will provide a rabies vaccination, dog license tag and new owner transfer fee within the first year of rescue for each dog three months of age or older at no cost to the Contractor. The cost for these services is $41 for each animal rescued. Animal Care & Control estimates 18 new hope rescues over the term of the agreement, for a total of $738. The term of this Agreement is from July 1, 2013 through June 30, 2016. (C-79-14-066-3-00) Motion to approve by Supervisor Wilcox, seconded by Supervisor Chucri Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox 26. NEW HOPE AGREEMENT WITH JENNIFER CAMPOS, D.B.A. ARIZONA LABRADOR & GIANT BREED RESCUE Approve an Agreement between Jennifer Campos, d.b.a. Arizona Labrador & Giant Breed Rescue, P O Box 26116, Phoenix, AZ 85068, and Maricopa County to allow Arizona Labrador & Giant Breed Rescue under the New Hope Program to rescue animals that have been deemed eligible for the New Hope program. Maricopa County will provide a rabies vaccination, dog license tag and new owner transfer fee within the first year of rescue for each dog three months of age or older at no cost to the Contractor. The cost for these services is $41 for each animal rescued. Animal Care & Control estimates 9 new hope rescues over the term of the agreement, for a total of $369. The term of this Agreement is from July 1, 2013 through June 30, 2016. (C-79-14-067-3-00) Motion to approve by Supervisor Wilcox, seconded by Supervisor Chucri Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox 27. NEW HOPE AGREEMENT WITH MICHELLE MCMAINS, D.B.A. S.A.F.E. RESCUERS Approve an Agreement between Michelle McMains, d.b.a. S.A.F.E. Rescuers, Inc., P O Box 36, Gilbert, AZ 85299, and Maricopa County to allow S.A.F.E. Rescuers, Inc. under the New Hope Program to rescue animals that have been deemed eligible for the New Hope program. Maricopa County will provide a rabies vaccination, dog license tag and new owner transfer fee within the first year of rescue for each dog three months of age or older at no cost to the Contractor. The cost for these services is $41 for each animal rescued. Formal Meeting Minutes Wednesday, November 20, 2013 Page 16 of 50 Animal Care & Control estimates 240 new hope rescues over the term of the agreement, for a total of $9,840. The term of this Agreement is from July 1, 2013 through June 30, 2016. (C-79-14-068-3-00) Motion to approve by Supervisor Wilcox, seconded by Supervisor Chucri Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox 28. NEW HOPE AGREEMENT WITH KENDRA ALFORD, D.B.A. KEPPA ANIMAL RESCUE Approve an Agreement between Kendra Alford, d.b.a. Keppa Animal Rescue, 6431 E Wilshire Dr, Scottsdale, AZ 85257, and Maricopa County to allow Keppa Animal Rescue under the New Hope Program to rescue animals that have been deemed eligible for the New Hope program. Maricopa County will provide a rabies vaccination, dog license tag and new owner transfer fee within the first year of rescue for each dog three months of age or older at no cost to the Contractor. The cost for these services is $41 for each animal rescued. Animal Care & Control estimates 12 new hope rescues over the term of the agreement, for a total of $492. The term of this Agreement is from November 1, 2013 through June 30, 2014. (C-79-14-069-3-00) Motion to approve by Supervisor Wilcox, seconded by Supervisor Chucri Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox 29. NEW HOPE AGREEMENT WITH SUN VALLEY ANIMAL SHELTER Approve an Agreement between Sun Valley Animal Shelter, a 501 (c) 3 non-profit corporation, 7150 N 110 Ave, Glendale, AZ 85307, and Maricopa County to allow Sun Valley Animal Shelter under the New Hope Program to rescue animals that have been deemed eligible for the New Hope program. Maricopa County will provide a rabies vaccination, dog license tag and new owner transfer fee within the first year of rescue for each dog three months of age or older at no cost to the Contractor. The cost for these services is $41 for each animal rescued. Animal Care and Control estimates 18 new hope rescues over the term of the agreement, for a total of $738. The term of this Agreement is from July 1, 2013 through June 30, 2016. (C-79-14-077-3-00) Motion to approve by Supervisor Wilcox, seconded by Supervisor Chucri Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox 30. NEW HOPE AGREEMENT WITH YAVAPAI HUMANE SOCIETY Approve an Agreement between Yavapai Humane Society, a 501 (c) 3 non-profit corporation, 1625 Sundog Ranch Rd, Prescott, AZ 86301, and Maricopa County to allow Yavapai Humane Society under the New Hope Program to rescue animals that have been deemed eligible for the New Hope program. Maricopa County will provide a rabies vaccination, dog license tag and new owner transfer fee within the first year of rescue for each dog three months of age or older at no cost to the Contractor. The cost for these services is $41 for each animal rescued. Animal Care and Control estimates 36 new hope rescues over the term of the agreement, for a total of $1,476. The term of this Agreement is from July 1, 2013 through June 30, 2016. (C-79-14-078-3-00) Motion to approve by Supervisor Wilcox, seconded by Supervisor Chucri Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox 31. NEW HOPE AGREEMENT WITH PAM HARTNEY, D.B.A. SOUL SURVIVORS ANIMAL RESCUE Formal Meeting Minutes Wednesday, November 20, 2013 Page 17 of 50 Approve an Agreement between Pam Hartney, d.b.a. Soul Survivors Animal Rescue, P O Box 7374, Cave Creek, AZ 85327, and Maricopa County to allow Soul Survivors Animal Rescue under the New Hope Program to rescue animals that have been deemed eligible for the New Hope program. Maricopa County will provide a rabies vaccination, dog license tag and new owner transfer fee within the first year of rescue for each dog three months of age or older at no cost to the Contractor. The cost for these services is $41 for each animal rescued. Animal Care & Control estimates 60 new hope rescues over the term of the agreement, for a total of $2,460. The term of this Agreement is from July 1, 2013 through June 30, 2016. (C-79-14-079-3-00) Motion to approve by Supervisor Wilcox, seconded by Supervisor Chucri Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox 32. NEW HOPE AGREEMENT WITH CHRISTIANE MARKWELL D.B.A. CARRIE ON RESCUE Approve an Agreement between Christiane Markwell d.b.a. Carrie On Rescue, 951 W Breckenridge Ave, Gilbert AZ 85255, and Maricopa County to allow Carrie On Rescue under the New Hope Program to rescue animals that have been deemed eligible for the New Hope program. Maricopa County will provide a rabies vaccination, dog license tag and new owner transfer fee within the first year of rescue for each dog three months of age or older at no cost to the Contractor. The cost for these services is $41 for each animal rescued. Animal Care & Control estimates 18 new hope rescues over the term of the agreement, for a total of $738. The term of this Agreement is from July 1, 2013 through June 30, 2015. (C-79-14-080-3-00) Motion to approve by Supervisor Wilcox, seconded by Supervisor Chucri Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox 33. NEW HOPE AGREEMENT WITH FOREVER LOVED PET SANCTUARY, INC Approve an Agreement between Forever Loved Pet Sanctuary, Inc., a 501 (c) 3 non-profit corporation, 11414 N 67th St, Scottsdale, AZ 85254, and Maricopa County to allow Forever Loved Pet Sanctuary, Inc. under the New Hope Program to rescue animals that have been deemed eligible for the New Hope program. Maricopa County will provide a rabies vaccination, dog license tag and new owner transfer fee within the first year of rescue for each dog three months of age or older at no cost to the Contractor. The cost for these services is $41 for each animal rescued. Animal Care and Control estimates 18 new hope rescues over the term of the agreement, for a total of $738. The term of this Agreement is from July 1, 2013 through June 30, 2015. (C-79-14-073-3-00) Motion to approve by Supervisor Wilcox, seconded by Supervisor Chucri Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox 34. DONATION FROM MICHAEL TAYLOR Accept a monetary donation from Michael Taylor of Phoenix, AZ in the amount of $300 for the care of the animals. Donation revenue funds are deposited into Fund 573 as they are received. Donation funds are not local revenues for the purpose of the constitutional expenditure limitations, and therefore expenditures of these revenues are not prohibited by the budget law. The approval of this action requested does not alter the budget constraining the expenditures of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. (C-79-14-058-D- 00) Formal Meeting Minutes Wednesday, November 20, 2013 Page 18 of 50 Motion to approve by Supervisor Wilcox, seconded by Supervisor Hickman Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox 35. DONATION FROM INTEL Accept monetary donations from INTEL of Princeton, NJ in the amount of $1,360 and from Jo Ann Pauley of Glendale, AZ for the care of the animals. Total donations received: $1,610. Donation revenue funds are deposited into Fund 573 as they are received. Donation funds are not local revenues for the purpose of the constitutional expenditure limitations, and therefore expenditures of these revenues are not prohibited by the budget law. The approval of this action requested does not alter the budget constraining the expenditures of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. (C-79-14-075-D- 00) Supervisor Wilcox welcomed Intel to the County’s long donation list. She also commented on these three donation items (35, 36 and 37), saying they show people’s love of pets and she thanked Dr. Rodrigo Silva for his hard work to promote the care of animals. Motion to approve by Supervisor Wilcox, seconded by Supervisor Hickman Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox 36. BENCH WARMER DONATION Approve the acceptance of a donation from the Phoenix Suns including two tickets to the January 2, 2014 game and a complementary goody bag as a promotional incentive to Bench Warmer adopters. Donation is valued at $300. The Phoenix Suns have donated two tickets to the January 2, 2014 game and a complementary goody bag. Bench Warmer adopters will have their name placed into a drawing for the donation beginning November 1, 2013 through December 15, 2013. The winner will be drawn on December 16, 2013 and presented with their donated prizes. (C- 79-14-070-D-00) Motion to approve by Supervisor Wilcox, seconded by Supervisor Hickman Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox 37. KENNEL PERMIT Approve kennel permit K14-041 pursuant to A.R.S. §11-1009 for Philip Benway, d.b.a. Benway Kennel, 1810 N 202 Ave, Buckeye, AZ 85396, in District 4 for the term of December 1, 2013 through November 30, 2014. The cost of a kennel permit is $328. (C- 79-14-059-L-00) Motion to approve by Supervisor Wilcox, seconded by Supervisor Hickman Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox 38. KENNEL PERMIT Approve kennel permit #K14-028 pursuant to A.R.S. §11-1009 for Bonnie Yarnell, d.b.a. Bimini Kennels, 5193 S 158th St, Gilbert, AZ 85298, in District 1 for the term of October 1, 2013 through September 30, 2014. The cost of a kennel permit is $328. (C-79-14-074-L-00) Formal Meeting Minutes Wednesday, November 20, 2013 Page 19 of 50 Motion to approve by Supervisor Wilcox, seconded by Supervisor Hickman Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox 39. KENNEL PERMIT Approve kennel permit #14-007 pursuant to A.R.S. §11-1009 for Teri Williams d.b.a. Williams Kennel, 1687 S Villas Ln, Chandler, AZ 85248, in District 1 for the term of November 1, 2013 through October 31, 2014. The cost of a kennel permit is $328. (C-79- 14-071-L-00) Motion to approve by Supervisor Wilcox, seconded by Supervisor Hickman Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox Emergency Management - Administración de Emergencia 40. PALO VERDE NUCLEAR GENERATING STATION OFFSITE EMERGENCY RESPONSE PLAN 2013 Approve Maricopa County/ State of Arizona Palo Verde Nuclear Generating Station Offsite Emergency Response Plan. The plan will be valid until superseded by an updated version. The plan will be effective December 1, 2013. There is no cost to the County and no revenue will be generated. This plan is a joint plan that assigns emergency functions to the emergency response organizations of the State of Arizona and the County of Maricopa as delineated within the plan. The "Offsite Emergency Response Plan for Palo Verde Nuclear Generating Station" is based upon U.S. Nuclear Regulatory Commission and Federal Emergency Management Agency guidance to state and local governments, as contained in NUREG-0645 (FEMA- REP-1, Revision 1) "Criteria for Preparation and Evaluation of Radiological Emergency Response Plans and Preparedness in Support of Nuclear Power Plants." This plan is concerned with potential occurrences at a fixed commercial nuclear power generating facility that may impact the public health and safety of the citizens of the State of Arizona. The plan describes the organization for emergencies, classifies emergencies, and defines and assigns offsite responsibilities and authorities. The plan has been evaluated and exercised in accordance with the Code of Federal Regulations. Changes and additions to this plan that may occur as a result of additions to governmental response resources, and capabilities and improvements in the efficiency of response, as evidenced by evaluated exercises, will further increase the demonstrated capability to assure the public safety and health of the citizens of the State of Arizona. The major changes incorporated into the plan are as follows: * Updates populations in the 10 mile Emergency Planning Zone and NUREG-0654 Cross Reference * Authorities and References have been expanded to be more inclusive * The format has been revised to more closely align with FEMA Comprehensive Preparedness Guide (CPG) 101, Version 2.0 * Addition of Incident Specific Annex A: Hostile Action Based Incidents and Functional; Annex L: Financial Assistance- American Nuclear Insurers This revision supersedes all previous versions of this plan. (C-15-14-003-M-00) Formal Meeting Minutes Wednesday, November 20, 2013 Page 20 of 50 Supervisor Hickman said he had recently toured the Palo Verde Plant and commented on the good safety rules he had observed. He added that the plant had recently tested the siren and he knows it works because “it woke up all of our chickens.” Motion to approve by Supervisor Hickman, seconded by Supervisor Wilcox Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox Employee Benefits and Health - Beneficios a los Empleados y la Salud 41. EMPLOYEE BENEFIT TRUST – BENEFIT HOLIDAY Approve (1) a benefit holiday of Medical Plan related premiums paid to the Maricopa County Employee Benefit Trust Fund by employees for the 12/8/2013 payroll in an amount which is estimated to be $520,821; and (2) a benefit holiday of Medical Plan related premiums paid to the Maricopa County Employee Benefit Trust Fund by County departments for the employer share of premiums for the 12/8/2013 payroll in an amount which is estimated to be $4,709,214. As benefit premiums fluctuate with each payroll, the total rebate will not exceed $5,500,000. The Maricopa County Self-Insured Benefits Board of Trustees has reviewed and recommended approval of this action. The purpose of this premium holiday is to reduce fund balance in the Benefits Trust in excess of recommended reserves as of June 30, 2013, as directed by the FY 2014 Adopted Budget. The premium holiday will eliminate about half of the excess balance. A second premium holiday is planned for later in the fiscal year, and will be brought forward for approval in a subsequent agenda item. The employee premium holiday will be implemented by not charging employees for medical plan related premiums for all employees that have an active “A” status or leave status “L” or “P” at the time of the premium holiday. The employer portion of the premium holiday will be implemented in the same manner as the employee holiday. The benefit premiums involved in this action will be for the following Self-Funded plans: three Medical Plans, one Pharmacy Plan, one Behavioral Health Plan and the three benefit premium incentive programs. This action will reduce Employee Benefit Trust Fund revenues but will not eliminate the Benefit Cost allocation to the departments for the 12/8/2013 pay period. The cost allocation was budgeted to be lower than actual benefit premium charges and thus the departments have already benefited from receiving a discounted cost allocation. (C-39-14-009-2-00) Supervisor Wilcox said item 41 represents a great Christmas present for employees. Benefits will not be taken out of their December 18th paycheck so they will all have extra money prior to the holidays. Supervisor Barney explained that employees had overpaid into the trust and this is a reimbursement to them. Chairman Kunasek said the overage is also partly due to their maintaining better health and the better utilization of funds. Tom Manos explained that last year the trust was a bit overfunded and so the County had decreased its contribution. The funding for this item comes from reserves & the County’s Trust and it rebalances the employee and County contributions. Motion to approve by Supervisor Wilcox, seconded by Supervisor Hickman Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox Formal Meeting Minutes Wednesday, November 20, 2013 Page 21 of 50 42. REVISIONS TO THE BYLAWS FOR RYAN WHITE PART A PLANNING COUNCIL Approve an amendment to the Bylaws of the Phoenix EMA Ryan White Part A Planning Council (Planning Council), Section 7: Terms. The amendment clarifies the length of the term of members, and amends the guidelines regarding reappointments. This amendment will be effective upon Board of Supervisors’ approval. In compliance with HRSA regulations, the Maricopa County Board of Supervisors appointed the Planning Council to set priorities and determine resource allocations for services funded by the federal Ryan White legislation. The original Planning Council drafted Bylaws to govern their activities. The current Planning Council has drafted revisions to these Bylaws to clarify and amend guidelines regarding members’ terms. (C-39-14-011- 6-00) Supervisor Wilcox noted that the County has been involved in a disagreement with HRSA for years over the funding allocation. She read a letter from HRSA regarding a reimbursement to the County’s integrated health services (MIHS), stating that all issues have been resolved. She congratulated everyone who has been involved in this conflict, especially Sandi Wilson, Chris Bradley, Congressman Pastor and Rose Connor. Chairman Kunasek agreed it had been a long journey and deserving of taxpayer appreciation for the efforts of Ms. Connor and many others. He added that Ryan White recipients owe Ms. Connor a debt of gratitude for all her hard work. Motion to approve by Supervisor Wilcox, seconded by Supervisor Hickman Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox Finance - Finanzas 43. FUNDS TRANSFERS; WARRANTS - TRANSFERENCIAS DE FONDOS; WARRANTS Approve regular and routine fund transfers from the operating funds to clearing funds including payroll, journal entries, allocations, loans, and paid claims and authorize the issuance of the appropriate related warrants. Said warrants and claims are on file in the Clerk of the Board’s office and retained in accordance with ASLAPR approved retention schedule. Motion to approve by Supervisor Chucri, seconded by Supervisor Wilcox Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox Government Relations - Relaciones Gubernamentales 44. HIGHWAY USER REVENUE FUNDS RESOLUTION Adopt a resolution requesting the Arizona legislature restore local Highway User Revenue Funds (HURF) and work with Transportation stakeholders to identify protections for the existing HURF distribution system and to pursue policies that improve efficient utilization of transportation resources. (C-20-14-017-2-00) MARICOPA COUNTY RESOLUTION NO. C-20-14-017-2-00 A RESOLUTION OF THE BOARD OF SUPERVISORS OF MARICOPA COUNTY RESPECTFULLY REQUESTING THE ARIZONA LEGISLATURE RESTORE LOCAL HIGHWAY USER REVENUE FUNDS AND WORK WITH TRANSPORATION Formal Meeting Minutes Wednesday, November 20, 2013 Page 22 of 50 STAKEHOLDERS TO IDENTIFY PROTECTIONS FOR THE EXISTING HURF DISTRIBUTION SYSTEM AND TO PURSUE POLICIES THAT IMPROVE EFFICIENT UTILIZATION OF TRANSPORTATION RESOURCES. WHEREAS, the road building and maintenance responsibilities of Arizona’s counties are critical to public safety, economic development and quality of life in Arizona, and WHEREAS, the Highway User Revenue Fund, known as HURF, is the primary resource dedicated to state, county and municipal highway and road construction, and WHEREAS, HURF relies heavily on a 18 cent per gallon fuel tax that has not been raised since 1990 and is not indexed for inflation, leading to a substantial degradation in HURF purchasing power as the price of asphalt, rock products and heavy equipment has increased dramatically, and WHEREAS, since FY09, the situation has been made worse by diverting over $634 million of HURF revenue to fund state agencies, costing the counties over $115 million, and WHEREAS, the FY14 state budget shifts $120 million from road activities to fund obligations of the state’s general fund, impacting county transportation programs by nearly $21 million, and WHEREAS, the reduced allocations from HURF to counties has resulted in counties suspending new construction, substantially decreasing road maintenance activities, and increasing designation of “primitive” roads, and WHEREAS, these reduced allocations from HURF have caused similar infrastructure deficits in state and municipal transportation departments, making it evident that the road system in Arizona has been substantially compromised: THEREFORE be it resolved by the Board of Supervisors of Maricopa County to respectfully request that the Arizona State Legislature: • Discontinue the use of HURF resources for purposes other than road activities and restore those funds to state and local government transportation departments. • Work with stakeholders to identify and enact protections for the existing HURF distribution system. • Identify and enact policies that improve efficient utilization of transportation resources. Dated this 20th day of November, 2013. Motion to approve by Supervisor Wilcox, seconded by Supervisor Chucri. Chairman Kunasek explained that the resolution is to restore HURF protections for all of the stakeholders and it began a long time ago with requests from individuals and through the County Supervisors Association (CSA) but he felt it is important to formalize the request and for the legislature to make approval a priority. Supervisor Wilcox said this was one of the biggest issues under discussion at the recent CSA annual meeting. The adoption by Maricopa County will represent to CSA that all 15 counties have adopted it and take pride in pushing these transportation (HURF) issues forward. She added that when all the counties join forces the legislature should Formal Meeting Minutes Wednesday, November 20, 2013 Page 23 of 50 take notice that transportation has become the lifeblood of people and communities. Supervisor Barney supported this request saying he supports transportation and it is a clearly defined responsibility of government, although sometimes government doesn't take responsibility because it is a very complicated area. He said the County should work for simplification of this clause because very few understand it. Chairman Kunasek said that Washington takes these funds and then uses them for whatever they want and, on a local level, the state does much the same thing – often funding things not covered by the tax. He said it is a fundamental responsibility of government to provide a viable transportation system for the voters and it isn’t being done. He felt the counties, as a whole, should make it clear to the legislature this year. Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox Human Services - Servicios Humanos 45. ADDITION OF MODULAR BUILDINGS TO COUNTY FLEET Approve transfer of titles for eight modular buildings from Catholic Charities to the Maricopa County’s Equipment Services fleet. These modular buildings were purchased during the grant periods 1997-2003 with U.S. Department of Health Services (DHS) federal funding and had been titled to the delegate agency (Catholic Charities) at the time of purchase. Federal requirements under 45CFR1309 (.20-.23) require the modular buildings purchased from federal funds be titled in the grantee’s name. Grant Funds from Head Start/Early Head Start program (C-22-13-040-G-00) will be used to pay for maintenance of this equipment. No general funds will be used. As a result of discussions with the regional Office of Head Start (OHS) in October 2012 the department began a review of all modular buildings purchased with DHS grant funds for compliance with property regulations contained in 45CFR1309. This was identified as a common area of non-compliance for Head Start grantees during federal reviews concluded for the federal fiscal year 2012. As a result of this review, Head Start has identified a number of modular buildings require title corrections to be made for our program to comply with the current regulations. To complete this process, vehicle identification numbers (VIN#) on these modular buildings had to be identified and in some cases duplicate titles obtained. Catholic Charities provided assistance in this process. (C-22-14-036-V-00) Motion to approve by Supervisor Barney, seconded by Supervisor Chucri Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox 46. AGREEMENT WITH STATE GOVERNOR’S OFFICE OF ENERGY POLICY FOR WEATHERIZATION LOW- INCOME ASSISTANCE FUNDING BY THE U.S. DEPARTMENT OF ENERGY (DOE) Approve a revenue Agreement between the Governor’s Office of Energy Policy (OEP) and Maricopa County, administered by its Human Services Department, in the not-to-exceed amount of $107,703. Funding is provided by the U.S. Department of Energy (DOE) Low- Income Weatherization Assistance Program and managed by OEP, which does not impact the County General Fund. The purpose of this Agreement is to provide FY14 DOE funding to Maricopa County for Weatherization Assistance Program activities. The term of this Agreement is from date of signature of both parties to June 30, 2014. Formal Meeting Minutes Wednesday, November 20, 2013 Page 24 of 50 The FY 2014 Human Services Department negotiated U.S. Department of Health and Human Services approved indirect cost rate is 18.7% of salaries and employee related expenses. The grantor limits indirect cost recovery to 18.7% of personnel costs only. The total administrative costs allowed are $11,368. The total grant funds are $107,703 of which $11,368 is for personnel. The total recovered allowable indirect cost is $2,126 and the unrecoverable indirect cost is $0. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore expenditure of the revenues is not prohibited by the budget law. This Agreement does not alter the budget constraining expenditures of local revenues duly adopted by the Board pursuant to A.R.S. 42-17105. The overall grant budget will be adjusted as necessary through a future reconciliation. The County’s Human Services Department’s be reimbursed for allowable expenditures under this Agreement. The sub-recipient, Foundation for Senior Living – Home Improvements (Materials Management SERIAL # 09078-RFP/C# 73-10-078-7-00), provides Weatherization activities to eligible households. (C-22-14-035-3-00) Motion to approve by Supervisor Barney, seconded by Supervisor Chucri Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox 47. HOME INVESTMENT PARTNERSHIPS PROGRAM AMENDMENT TO THE 2013 ANNUAL ACTION PLAN Approve Amendment No. 2 to the Fiscal Year 2013-2014 Maricopa HOME Consortium Annual Action Plan (C-22-13-052-G-01), which identifies funding allocations of the Home Investment Partnerships Program (HOME) for submission to the U.S. Department of Housing and Urban Development (HUD). The purpose of the amendment is to reflect the methodology to be utilized in calculating the 95% of median purchase price of new and existing housing to comply with recent changes in 24 CFR 92.254(a)(2)(iii). If a participating jurisdiction uses HOME funds for home buyer assistance or for the rehabilitation of owner-occupied single family properties, the value of the home cannot exceed 95% of the median purchase price at the time of acquisition or the completion of rehabilitation. (C-22-13-052-G-02) Motion to approve by Supervisor Barney, seconded by Supervisor Chucri Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox 48. AMENDMENT TO THE AGREEMENT WITH ARIZONA COMMUNITY ACTION ASSOCIATION FOR UTILITY REPAIR/REPLACEMENT PROGRAM TO LOW-INCOME RESIDENTS OF MARICOPA COUNTY Approve Amendment No. 1 to the revenue agreement (C-22-13-060-3-00) between Arizona Community Action Association (ACAA) and Maricopa County, administered by its Human Services Department (MCHSD). The purpose of this amendment is to increase funding by $100,000, from $155,132 to $255,132 for the repair/replacement of eligible appliances for eligible low-income residents of Maricopa County. This agreement is effective from October 25, 2013 through June 30, 2014. This agreement does not alter the budget constraining expenditures of local revenues duly adopted by the Board pursuant to A.R.S. 42-17105. Funding for this agreement does not contain any County general funds. Formal Meeting Minutes Wednesday, November 20, 2013 Page 25 of 50 The total grant funds are $255,132, of which 100% is passed through to a subrecipient to be utilized in conjunction with the Weatherization Program. This grant is not subject to indirect cost recovery. As a federally designated Community Action Agency, Maricopa County receives a variety of grant funds for the provision of anti-poverty and other community-based, social service programs. The Maricopa County Human Services Department is responsible for directly operating such programs or contracting for the provision of services with local government or community based agencies and organizations. (C-22-13-060-3-01) Motion to approve by Supervisor Barney, seconded by Supervisor Chucri Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox 49. ADMINISTRATIVE CORRECTION REGARDING AGREEMENT WITH GOODWILL OF CENTRAL ARIZONA Approve an administrative correction to the action taken by the Board on October 23, 2013 that approved a non-financial agreement with Goodwill of Central Arizona (C-22-14-031-3- 00) for establishing a partnership in which Goodwill will share data collected on participants from Job fairs and Employer events. The termination date of June 30, 2015 noted on the agenda should be corrected to: Agreement termination shall take effect on the thirtieth (30th) day following receipt of written termination notice by either Agency. (C-22-14-031-3-01) Motion to approve by Supervisor Barney, seconded by Supervisor Chucri Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox Policy and Compliance - Política y Conformidad 50. POLICY HR2433, PUBLIC SAFETY SUPPLEMENTAL BENEFITS PLAN INJURY STANDARDS AND EXCLUSIONS Approve HR2433, which, in accordance with ARS §38-961, establishes a supplemental benefits plan for public safety employees who are injured while on duty to the extent that they cannot perform the functions of the position. This policy establishes which public safety employees will qualify for supplemental benefits and establishes the application procedures for these benefits. (C-49-14-023-6-00) Fran McCarroll clarified an amendment which clarifies the workers compensation wording in the policy. Supervisor Barney explained it really brings the County into compliance with statute, saying the legislature already approved the law; we are just complying and updating for the County. It is up to 6 months as a matter of course, and he asked if there is a unilateral extension of six months that makes it less arbitrary. He added this is really to support and protect those injured or harmed who are coming back and he wanted to be sure the employee is able to transition to the next phase of support. Tristan Pico, Office of the Deputy County Manager, said the employee must first be eligible to receive Workers Compensation. Then they would apply to the County through Risk Management to determine if they qualify with the County’s special criteria for severe or critical conditions or accidents received while on the job within six months. Formal Meeting Minutes Wednesday, November 20, 2013 Page 26 of 50 The Board could decide to extend it another six months based on the severity of the injury. Motion to approve by Supervisor Barney, seconded by Supervisor Chucri Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox Procurement Services - Servicios de Adquisiciones 51. 12146-ITN, EMPLOYEE BENEFITS MEDICAL SERVICES Approve the following solicitation serial items. The action on the following items is subject to Legal Counsel's review and approval of the respective contracts and subsequent execution of contracts. Serial: 12146-ITN Item: Employee Benefits Medical Services ($19,000,000.00 estimate / 5 Years Until June 30, 2019 (Eff. 07/01/14) With 5 One-Year Renewal Option) The purpose of this contract is to provide contractors to furnish comprehensive medical care benefits to Maricopa County employees, dependents, COBRA participants, and contract employees. These services are: 2.1 Claims Management and Processing 2.2 Claims Adjudication 2.3 Network Services (Includes Physician Network, Hospital Network and Laboratory Network) 2.4 Other ancillary services (Disease Management etc.) Administrative Services Only (ASO) fees are estimated to be $19,000,000.00 for 5 years. does not include the cost of claims Cigna Healthcare Of Arizona United HealthCare Group (C-73-14-024-7-00) Motion to approve by Supervisor Wilcox, seconded by Supervisor Barney Supervisor Barney expressed appreciation to Chris Bradley and Steve Dahle for the extra effort they have put into researching employee benefits by going to the market to find the right provider for a different entry point on services. Supervisor Wilcox agreed saying this is the first time in many years that the County has gone to a different provider and employees will wonder how it compares. She asked that information be made easily available to those having questions. Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox Public Health - Salud Pública 52. AFFILIATION AGREEMENT WITH CRANDALL & ASSOCIATES CONSULTING DIETITIANS, INC. Approve the Affiliation Agreement between Crandall & Associates Consulting Dietitians (CACD), Inc. and Maricopa County through its Department of Public Health (MCDPH) to provide clinical nutrition training experience for graduate students in the dietetic internship. The agreement is non-financial, and the term is January 1, 2014 through December 31, Formal Meeting Minutes Wednesday, November 20, 2013 Page 27 of 50 2018. (C-86-14-049-3-00) Motion to approve by Supervisor Wilcox, seconded by Supervisor Chucri Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox 53. AFFILIATION AGREEMENT WITH YUMA REGIONAL MEDICAL CENTER TO PROVIDE CLINICAL NUTRITION TRAINING EXPERIENCE FOR GRADUATE STUDENTS Approve the Affiliation Agreement between Yuma Regional Medical Center (YRMC) and Maricopa County through its Department of Public Health (MCDPH) to provide clinical nutrition training experience for graduate students in the dietetic internship. The agreement is non-financial, and the term is October 1, 2013 through June 30, 2018. (C-86-14-050-3- 00) Motion to approve by Supervisor Wilcox, seconded by Supervisor Chucri Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox 54. IGA WITH PEORIA UNIFIED SCHOOL DISTRICT FOR SCHOOL-BASED TOBACCO USE PREVENTION AND EDUCATION SERVICES Approve an Intergovernmental Agreement (IGA) between Peoria Unified School District (PUSD) and Maricopa County by and through its Department of Public Health (MCDPH) to provide school-based Tobacco Use Prevention and Education Services; School Health Implementation Plan (SHIP). Funding is not-to-exceed in the amount of $8,000 for the budget period August 1, 2013 through May 1, 2014. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore expenditure of the revenues is not prohibited by the budget law. This Agreement does not alter the budget constraining expenditures of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. The overall grant budget will be adjusted as necessary to accommodate this grant through a future reconciliation. Funding for this Agreement is provided by a Grant from Arizona Department of Health Services (ADHS) and will not affect the County’s general fund. (C-86-14-051-3-00) Motion to approve by Supervisor Wilcox, seconded by Supervisor Chucri Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox 55. AGREEMENT WITH CITY OF SCOTTSDALE FOR STRATEGIC NATIONAL STOCKPILE ASSETS Approve the Agreement (2013-084-COS) between City of Scottsdale and Maricopa County through its Department of Public Health (MCDPH); Office of Preparedness Response (OPR), to provide Strategic National Stockpile (SNS) Assets in the event of a public health emergency. The term of this non-financial agreement shall begin upon execution by both parties and shall be in effect until terminated by either party. The MCDPH, Office of Preparedness Response was previously known as the Maricopa County Department of Public Health’s Emergency Management Program (PHEM). (C-86- 14-053-3-00) Motion to approve by Supervisor Wilcox, seconded by Supervisor Chucri Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox Formal Meeting Minutes Wednesday, November 20, 2013 Page 28 of 50 56. AGREEMENT WITH CITY OF GLENDALE FOR STRATEGIC NATIONAL STOCKPILE ASSETS Approve the Agreement (C-8647) between City of Glendale and Maricopa County through its Department of Public Health (MCDPH); Office of Preparedness Response (OPR), to provide Strategic National Stockpile (SNS) Assets in the event of a public health emergency. The term of this non-financial agreement shall begin upon execution by both parties and shall be in effect until terminated by either party. The MCDPH, Office of Preparedness Response was previously known as the Maricopa County Department of Public Health’s Emergency Management Program (PHEM). (C-86- 14-052-3-00) Motion to approve by Supervisor Wilcox, seconded by Supervisor Chucri Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox 57. PURCHASE ORDER WITH ARIZONA DEPARTMENT OF HEALTH SERVICES FOR INFERTILITY PREVENTION PROJECT TESTING Approve Purchase Order (HG052195:3) to the Intergovernmental Agreement (IGA) Contract No. HG052195 between Arizona Department of Health Services (ADHS) and Maricopa County by and through its Department of Public Health (MCDPH), Laboratory Services to provide funding for the Infertility Prevention Project Testing STD Program. The Purchase Order is in the amount of $6,000.30 for the budget period January 1, 2013 through December 31, 2013. The Contract term is January 1, 2010 through December 31, 2015. Authorization for purchase of services under this Contract shall be made only upon ADHS issuance of a Purchase Order. The Department of Public Health’s indirect rate for FY2013-14 is 15%. Grant indirect expenses are fully recoverable and are estimated at $783.00. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore expenditure of the revenues is not prohibited by the budget law. This Amendment does not alter the budget constraining expenditures of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. The overall grant budget will be adjusted as necessary to accommodate this grant through a future reconciliation. Funding for this Agreement is provided by a Grant from ADHS and will not affect the County’s general fund. (C-86-10-120-3-09) Motion to approve by Supervisor Wilcox, seconded by Supervisor Chucri Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox 58. AMENDMENT TO CONTRACT WITH PHOENIX CHILDREN’S HOSPITAL FOR MOBILE MEDICAL SERVICES FOR HOMELESS YOUTH Approve Amendment No. 1 to Contract between Phoenix Children’s Hospital (PCH) and Maricopa County by and through its Department of Public Health (MCDPH), Healthcare for the Homeless (HCH) Program to provide medical services to homeless youth via a mobile medical clinic, PCH Crew ‘n Healthmobile. This Amendment increases the amount by $160,000 with a new not-to-exceed amount of $320,000 for the budget period from November 1, 2013 through October 31, 2014. This Contract can be extended for additional one-year periods, not-to-exceed a total extended term of five (5) years from the original Formal Meeting Minutes Wednesday, November 20, 2013 Page 29 of 50 contract date of November 1, 2012 through October 31, 2017. This contract is exempt from the Maricopa County Procurement Code under Section MC1- 102C, as it is a prior designated subcontractor of the Grantor. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore expenditure of the revenues is not prohibited by the budget law. This Amendment does not alter the budget constraining expenditures of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. The overall grant budget will be adjusted as necessary to accommodate this grant through a future reconciliation. Funding for this Agreement is provided by a Grant from the Health Resources and Services Administration and will not affect the County’s general fund. (C-86-13-057-3-01) Motion to approve by Supervisor Wilcox, seconded by Supervisor Chucri Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox 59. AMENDMENT TO CONTRACT WITH CITY OF TEMPE FOR ARIZONA NUTRITION NETWORK SERVICES, SUPPLEMENTAL NUTRITION ASSISTANCE PROGRAM – EDUCATION AND LOCAL INCENTIVE AWARD SERVICES Approve Amendment No. 1 (Contract authorized by Purchase Order No. ADHS12-030680) between the City of Tempe and Maricopa County by and through its Department of Public Health (MCDPH) to provide funding for Arizona Nutrition Network (AzNN), Supplemental Nutrition Assistance Program – Education (SNAP-Ed) and Local Incentive Award (LIA) Services. This Amendment extends the Contract date through September 30, 2014. The funding amount is not-to-exceed $485,178 for the budget period October 1, 2013 through September 30, 2014. The term of this Contract is from October 1, 2012 through September 30, 2017. All other terms and conditions remain in full force and effect. Maricopa County’s indirect rate for FY2013-2014 is 15%. This Amendment is a sub recipient and is not subject to indirect charges per OMB Circular A-87. This Contractor was a successful respondent to a Notice of Intent issued by the Maricopa County Department of Public Health pursuant to PH NOI 12-013. This Contract was procured under Section MC1-330 of the Maricopa County Procurement Code, Request for Proposal. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore expenditure of the revenues is not prohibited by the budget law. This Amendment does not alter the budget constraining expenditures of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. The overall grant budget will be adjusted as necessary to accommodate this grant through a future reconciliation. Funding for this Agreement is provided by a Grant from ADHS and will not affect the County’s general fund. (C-86-13-031-3-01) Motion to approve by Supervisor Wilcox, seconded by Supervisor Hickman Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox 60. AMENDMENT TO CONTRACT WITH DELTA DENTAL OF ARIZONA FOUNDATION FOR FLUORIDE VARNISH TREATMENT Approve Amendment No. 3 to a pre-designated fixed price Contract between Delta Dental of Arizona Foundation (DDFA) and Maricopa County by and through its Department of Public Health, Office of Oral Health to provide funding for oral health services including dental education, screening and fluoride varnish. The contract amount is increased by not- to-exceed $44,000, for an aggregate total not-to-exceed $153,000. The budget period is Formal Meeting Minutes Wednesday, November 20, 2013 Page 30 of 50 July 1, 2013 through June 30, 2014. Also, the expiration date is extended to June 30, 2014. All other terms and conditions of the original contract and any amendments shall remain in full force and effect. (C-86-11-073-3-03) Motion to approve by Supervisor Wilcox, seconded by Supervisor Hickman Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox 61. AMENDMENT TO NOTICE OF GRANT AWARD WITH U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES, HEALTH RESOURCES AND SERVICES ADMINISTRATION FOR HEALTH CENTER CLUSTER Approve Amendment No. 33 to Notice of Grant Award (NGA) H80CS00044-13-00, Health Center Cluster from the U.S. Department of Health and Human Services, Health Resources and Services Administration (HRSA) to Maricopa County by and through its Department of Public Health, Healthcare for the Homeless (HCH) Program to provide healthcare for homeless individuals. This grant award authorizes funding for federal assistance in the amount of $1,505,134, the Federal Share with a total approved budget of $2,580,229.00. This budget period is from November 1, 2013 through October 31, 2014. The project period is from November 1, 2001 through October 31, 2017. The Department of Public Health’s indirect rate for FY 2013-2014 is 15%. Total indirect expenses are estimated at $182,409.00. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore expenditure of the revenues is not prohibited by the budget law. This Amendment does not alter the budget constraining expenditures of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. The overall grant budget will be adjusted as necessary to accommodate this grant through a future reconciliation. Funding for this Agreement is provided by a Grant from U.S. Department of Health and Human Services and will not affect the County’s general fund. By accepting these funds MCDPH can continue providing healthcare services for the homeless of Maricopa County. (C-86-02- 073-2-32) Motion to approve by Supervisor Wilcox, seconded by Supervisor Hickman Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox 62. LEASE AGREEMENT L-7444 WITH PREHAB FOUNDATION DBA A NEW LEAF, INC FOR WIC - IMMUNIZATION FACILITY Approve, and authorize the Chairman to execute Lease Agreement L-7444 with The Prehab Foundation, Inc., doing business as A New Leaf, Inc., an Arizona non-profit corporation, Landlord, for 5,000 square feet of office and clinic space for a WIC - Immunization facility at 635 East Broadway Rd., Mesa AZ. The new lease term is for sixty months. The lease term will begin January 1, 2014 and expire December 31, 2018, unless terminated earlier as provided for in the agreement. There is an option to renew for one five (5) year term. The monthly base rent during the lease term will be $10.50/sf, $52,500 per year. The landlord will improve the premise by replacing an existing door with a new commercial storefront door. (C-86-14-055-1-00) Motion to approve by Supervisor Wilcox, seconded by Supervisor Hickman Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox Formal Meeting Minutes Wednesday, November 20, 2013 Page 31 of 50 63. LEASE AGREEMENT L-7343 AMENDMENT WITH BINDERUP INVESTMENTS, INC. DBA ARIZONA BRITTANY SQUARE, LLC, INC FOR IMMUNIZATION SPACE Approve, and authorize the Chairman to execute, Amendment No. 2 to Lease Agreement L-7343 with Binderup Investments, Inc. DBA Arizona Brittany Square, LLC, for immunization clinic space at 6666 West Peoria Avenue, Glendale, AZ. Amendment No. 2 will extend the term of the agreement from January 1, 2014 through December 31, 2016. The lease rate will be $16.00 per square foot for year one with $0.50 per square foot yearly increases thereafter. Either party may terminate the agreement with a minimum of one hundred eighty-day (180) written notice. (C-86-04-022-4-03) Motion to approve by Supervisor Wilcox, seconded by Supervisor Hickman Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox 64. REQUEST FOR PROPOSAL AWARD WITH INSTITUTE OF FOOD TECHNOLOGIST, U. S. FOOD AND DRUG ADMINISTRATION FOR EPIDEMIOLOGY PROGRAM Approve and accept Request for Proposal Award, Food-Related Emergency Exercise Bundle (FREE-B) between Institute of Food Technologists (IFT), United States Food and Drug Administration (FDA) and Maricopa County by and through its Department of Public Health (MCDPH), Office of Epidemiology to provide funding for a tabletop execise using the Stealthy Situation scenario in Phoenix, AZ. The award amount is up to $4,000. The budget period extends to February 28, 2014. The reimbursement to MCDPH will be by the submission of receipts to IFT. This award deviates from County policy A2505 and does not allow for full indirect cost reimbursement. MCDPH’s indirect rate for FY 2013-14 is 15%. The full indirect costs are estimated at $600, of which is not recoverable. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore expenditure of the revenues is not prohibited by the budget law. This Amendment does not alter the budget constraining expenditures of local revenues duly adopted by the Board pursuant to A.R.S. 42-17105. The overall grant budget will be adjusted as necessary to accommodate this grant through a future reconciliation. (C-86-14- 056-3-00) Motion to approve by Supervisor Wilcox, seconded by Supervisor Hickman Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox 65. GRANT FROM VIRGINIA G. PIPER CHARITABLE TRUST FOR OFFICE OF HEALTH, PROMOTION AND EDUCATION PROGRAM REFERRAL WEB-SITE Approve advance payment Grant between Virginia G. Piper Charitable Trust (VGPCT) and Maricopa County through its Department of Public Health (MCDPH), Office of Health, Promotion and Education (OHPE) Program to provide funding for support of an existing website FindHelpPhx.org, which is a bi-lingual asset map to help residents of Maricopa County find low-cost and free social and medical resources. The funding amount is not-to- exceed $50,000 for the budget period October 14, 2013 through October 14, 2014. MCDPH’s indirect rate for FY 2013-14 is 15%. The full indirect costs are estimated at $ 6,522 of which is fully recoverable. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore expenditure of the revenues is not prohibited by the budget law. This Amendment does not alter the budget constraining expenditures of local revenues Formal Meeting Minutes Wednesday, November 20, 2013 Page 32 of 50 duly adopted by the Board pursuant to A.R.S. 42-17105. The overall grant budget will be adjusted as necessary to accommodate this grant through a future reconciliation. (C-86-14- 054-3-00) Motion to approve by Supervisor Wilcox, seconded by Supervisor Hickman Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox 66. PUBLIC HEALTH FY2013-14 GRANT BUDGET APPROPRIATION ADJUSTMENTS Approve increases in the appropriated budget for Public Health (860) Public Health Grant Fund (532) Operating (0000) in the amount of $404,167 in revenues and $404,167 in expenditures as identified on the Fiscal Year 2013-2014 Grant Summary Worksheet on file in the Office of the Clerk of the Board and retained in accordance with ASLAPR approved retention schedule. This appropriation adjustment brings MCDPH’s grant budget to the amount of $42,589,926. The appropriation adjustment is necessary because the carry forward amounts of prior year grants and award amounts of new grants differ from the amount approved in the FY 2013-2014 Budget Appropriation. This action is in accord with the action plan developed by the Office of Management and Budget and MCDPH to insure compliance with the Board approved Budgeting for Results Accountability Policy. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore expenditures of these revenues are not prohibited by the budget law. The approval of this budget adjustment does not alter the budget constraining the expenditures of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. The indirect cost rate is 15%, as calculated by the Department of Finance. Most of the grants for FY 2013-2014 allow for indirect cost recovery, as reflected in the funding agreements. The status of the indirect costs for each grant is noted on the Grant Summary Worksheet on file in the Office of the Clerk of the Board and retained in accordance with ASLAPR approved retention schedule. (C-86-14-048-2-00) Motion to approve by Supervisor Wilcox, seconded by Supervisor Hickman Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox Transportation - Transportación 67. MEMORANDUM OF UNDERSTANDING WITH MARICOPA ASSOCIATION OF GOVERNMENTS FOR PRE-DESIGN OF MCKELLIPS ROAD: L101 TO ALMA SCHOOL ROAD Approve Memorandum of Understanding (MOU) (No. 14-MOU-MCK-40-03) between Maricopa County (the County), and the Maricopa Association of Governments (MAG) for the pre-design of McKellips Road from Loop 101 to Alma School Road, Maricopa County Department of Transportation, MAG ALCP, Sub-Project #T342. Approval of this request will authorize the acceptance and expenditure of the funds (Federal Surface Transportation Program funds), currently estimated at $581,000. County funds are available through Transportation Department (640) Capital Project fund (234) MAG ALCP Project, Sub- Project T342. County’s FY 2014 indirect cost rate is 8.0%. All costs under this MOU are for capital expenditures which are not subject to indirect cost recovery. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation. The approval of this requested action does not alter the budget constraining the expenditures of local revenues duly adopted by the Board pursuant to A.R.S. Section 42- 17105. Formal Meeting Minutes Wednesday, November 20, 2013 Page 33 of 50 MCDOT Sub-Project T342, McKellips Road from the Loop 101 to Alma School Road is included in the MAG Regional Transportation Plan (RTP) Arterial Life Cycle Program (ALCP) and is eligible for regional funding (federal Surface Transportation Program funds) on a reimbursable basis. Under the approved September 16, 2013 ALCP update, $581,000 is available for reimbursement of the pre-design study costs. The study is expected to be completed by the end of FY 2015 and cost $830,000 of which $581,000 is reimbursable. The Memorandum of Understanding is required so the County can receive the ALCP reimbursement funding. Pending the results of the pre-design study, the County will enter into the required MAG Project Overview and Revenue Agreement for design and construction of the project if a project is recommended in the pre-design study. Supervisory District No. 2 (C-64-14-037-M-00) Motion to approve by Supervisor Barney, seconded by Supervisor Wilcox Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox 68. CONTRACT WITH TRISTAR ENGINEERING AND MANAGEMENT, INC. FOR CONSTRUCTION ADMINISTRATION SERVICES - NORTHERN PARKWAY: REEMS ROAD OVERPASS AND LITCHFIELD ROAD OVERPASS Approve Contract No. 2013-016, with Tristar Engineering and Management, Inc. for Maricopa County Department of Transportation’s Construction Administration Services in the amount not-to-exceed $1,142,086.04 for MCDOT MAG ALCP (ALCP), Northern Parkway: Reems Road Overpass and Litchfield Road Overpass, Project No. TT369. The construction work on this project consists of building two overpass bridge crossings (approx. 1700-feet each) and approaches on Northern Parkway at Reems Road and at Litchfield Road. The bridge work includes construction of roadway embankment, asphalt concrete pavement, portland cement concrete pavement, concrete curb and sidewalk, concrete barrier, pavement marking and other items per the project plans. Construction of this project will be procured in accordance with the mandate set forth in the Maricopa County Procurement Code, Article 5, and Section 504. The project is in Supervisor District No. 4. (C-64-14-042-5-00) Motion to approve by Supervisor Barney, seconded by Supervisor Wilcox Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox 69. CONTRACT WITH TRISTAR ENGINEERING AND MANAGEMENT, INC. FOR CONSTRUCTION ADMINISTRATION SERVICES - NORTHERN PARKWAY: SARIVAL AVENUE TO DYSART ROAD LANDSCAPE Approve Contract No. 2013-040, with Tristar Engineering and Management, Inc. for Maricopa County Department of Transportation’s Construction Administration Services in the amount not-to-exceed $647,399.58 for MCDOT MAG ALCP (ALCP), Northern Parkway: Sarival Avenue to Dysart Road Landscape , Project No. TT195. The landscape work on this project consists of over 4.5-miles of new landscape and irrigation construction along the Northern Parkway Phase 1 segment from Sarival Avenue to Dysart Road. The landscape work includes a one-year landscape establishment period which begins at completion of the landscape construction. Construction of this project will be procured in accordance with the mandate set forth in the Maricopa County Procurement Code, Article 5, and Section 504. The project is in Supervisor District No. 4. (C-64-14-041-5-00) Formal Meeting Minutes Wednesday, November 20, 2013 Page 34 of 50 Motion to approve by Supervisor Barney, seconded by Supervisor Wilcox Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox 70. IGA WITH THE CITY OF LITCHFIELD PARK FOR OPERATING AND MAINTAINING TRAFFIC SIGNAL AT CAMELBACK ROAD AND LITCHFIELD ROAD Approve the Intergovernmental Agreement between Maricopa County, acting through the Maricopa County Department of Transportation (County) and the City of Litchfield Park, a municipal corporation (City) for operating and maintaining the existing traffic signal at Camelback Road and Litchfield Road. The County and City agree that the Parties will share the costs to operate and maintain the traffic signal. The County shall pay 75 percent of the costs, and the City shall pay 25 percent of the costs. Supervisory District No. 4 (C- 64-14-043-M-00) Motion to approve by Supervisor Barney, seconded by Supervisor Wilcox Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox 71. EASEMENT, RIGHT-OF-WAY, AND RELOCATION ASSISTANCE DOCUMENTS Approve easements, right-of-way documents, and relocation assistance for highway and public purposes as authorized by road file resolutions or previous Board of Supervisors’ action. (C-06-14-182-7-00) Motion to approve by Supervisor Barney, seconded by Supervisor Wilcox Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox 72. SALE OF EXCESS LAND Approval to declare approximately 0.413 acres as excess land. Maricopa County Department of Transportation (MCDOT) staff determined the property as excess to MCDOT projects. The parcel is located north of Broadway Road, at 39th Avenue. The property is located in Supervisor District 5. The excess property will be sold to the City of Phoenix as part of their Broadway Road widening project. The sale price will be market value, as determined by a certified licensed appraiser. This item was continued from the 11/6/13 meeting. This item requires unanimous vote. (C-64-14-031-M-00) Motion to approve by Supervisor Wilcox, seconded by Supervisor Hickman Supervisor Chucri remarked on the ambiguity of market value and asked when Members will learn what the property sells for, feeling the information would be helpful when similar items arise in the future. Mitch Wagner, MCDOT, said he would send a cost breakdown to Members. He added that the real estate division would have been responsible for doing the appraisal and determining the value of the property. It was excess property that MCDOT had and the City of Phoenix will use it as part of the Broadway Road Project. On a roll call vote: Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox BOARD OF SUPERVISORS - JUNTA DE SUPERVISORES Formal Meeting Minutes Wednesday, November 20, 2013 Page 35 of 50 Clerk of the Board - Secretaria de la Junta 73. RESIGNATIONS FROM THE RYAN WHITE PART A PLANNING COUNCIL Accept the resignations of the following individuals from the the Ryan White Part A Planning Council: Brian Arey as a service provider, effective October 10, 2013 Juan Carlos Perez Vazquez as a community member, effective June 14, 2013 (C- 06-14-167-7-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Wilcox Supervisor Wilcox thanked Juan Carlos Perez Vazquez saying he had been instrumental in helping to get a program grant. Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox 74. REAPPOINTMENT TO THE COMMUNITY DEVELOPMENT ADVISORY COMMITTEE Approve the reappointment of Edward Kientz to the Community Development Advisory Committee representing Supervisorial District 4. The term of the reappointment will be effective from the date of Board approval through June 30, 2014. (C-06-14-168-7-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Wilcox Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox 75. REAPPOINTMENT TO THE COMMUNITY DEVELOPMENT ADVISORY COMMITTEE Approve the reappointment of Ruben E. Baldenegro to the Community Development Advisory Committee representing Supervisorial District 1. The term of the appointment will be effective as of the date of approval through June 30, 2014. (C-06-14-169-7-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Wilcox Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox 76. APPOINTMENT TO THE COMMUNITY DEVELOPMENT ADVISORY COMMITTEE Approve the appointment of Snezana "Sandi" Mikalacki to the Community Development Advisory Committee representing Supervisorial District 2. The term of the appointment will be effective as of the date of approval through June 30, 2014. (C-06-14-174-7-00) Supervisor Chucri said Ms. Mikalacki had originally wanted to be a Justice of the Peace – that didn’t work out but she wished to contribute in some manner and consented to represent his district on this committee. Supervisor Barney said members of the public were on most of the County’s committees and he was grateful to each person for their perspective and willingness to serve and donate their time to participate in government. Chairman Kunasek agreed and commented on the thousands of hours that the public donates to government activities and they get little recognition or thanks for it. Tom Manos noted that 90,000 hours were contributed to Parks and Recreation alone. Formal Meeting Minutes Wednesday, November 20, 2013 Page 36 of 50 Motion to approve by Supervisor Chucri, seconded by Supervisor Wilcox Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox 77. APPOINTMENT TO THE GREATER PHOENIX ECONOMIC COUNCIL Approve the appointment of Bradley E. Wright to the Greater Phoenix Economic Council (GPEC) effective as of the date of Board approval through September 25, 2014. (C-06-14- 183-7-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Wilcox Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox SETTING OF HEARINGS - CONFIGURACIÓN DE AUDIENCIAS ~All hearings will be held at 9:00 am, 205 W. Jefferson, Phoenix, unless otherwise noted~ ~Todas las audiciones será tenidas a las 9:00 de la Mañana, 205 W. Jefferson, Phoenix, amenos que de otromodo notado~ Planning and Development - Planificación y Desarrollo 78. SCHEDULE PLANNING AND ZONING HEARINGS Schedule the following items for public hearing at the December 11, 2013 Board Meeting: Z2013105 – Standing Stones - removal of an RUPD overlay zone and a Special Use Permit for a guest ranch / retreat center in the Rural-43 zoning district MCP2013001 - Interstate 10 & Perryville Off-site sign - Military Compatibility Permit for an off-site sign (billboard) in the IND-2 MAAMF zoning district. Z2011023 - Pierce Investment Group - rezone from RU-43 to IND-2 with IUPD for outdoor storage rental yards. Z2013019 - Omni Riggs and Recker Self Storage - Modification of Stipulations of a Special Use Permit for a self-storage facility in the R-4 zoning district. Z2013061 - Southpoint Storage - rezone from Rural-43 to IND-2 IUPD. Z2013066 – T Mobile at Corona Ranch - Modification of Stipulations of a Special Use Permit for Wireless Communication Facility in Rural-43 zoning district. Z2013104 - RE Gillespie Solar Electric Generating Station - Modification of Conditions of Special Use Permit (SUP) approval for a 20 megawatt photo-voltaic solar generating facility in the Rural-190 zoning district (Approx. 153 acres). Z2013050 - WCF Sprint 41st Ave - PH1XC096 - Special Use Permit (SUP) for a wireless communication faclity, existing 104' high lattice tower, in the Rural-43 zoning district, Wireless Communication Facility Use District 1A (Approx. 0.057 acres) (C-44-14-026-M-00) Motion to approve by Supervisor Wilcox, seconded by Supervisor Chucri Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox Waste Resources and Recycling Management Formal Meeting Minutes Wednesday, November 20, 2013 Page 37 of 50 79. SET A PUBLIC HEARING FOR MARICOPA COUNTY WASTE RESOURCES AND RECYCLING PASS THROUGH FEE CREATION FOR CATHODE RAY TUBE (CRT) MONITORS Pursuant to Arizona Revised Statutes (A.R.S.) §49-741, § 11-269, § 11-251.08 and § 11- 251.13, set a public hearing for January 29th, 2014 to solicit comments and consider the addition of a five dollar ($5.00) environmental disposal fee for each Cathode Ray Tube (CRT) monitor turned in at a Maricopa County Transfer Station. Upon the Board of Supervisors approval, this fee will become effective February 1st, 2014. Pursuant to A.R.S. §49-741, § 11-269, § 11-251.08 and § 11-251.13 the Board of Supervisors is requested to adopt and enforce the addition of a pass through environmental disposal fee for Waste Resources and Recycling congruent with industry standards. This item impacts all Supervisorial Districts. (C-67-14-001-M-00) Motion to approve by Supervisor Wilcox, seconded by Supervisor Chucri Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox CONSENT AGENDA - AGENDA DE CONSIENTA Clerk of the Board - Secretaria de la Junta 80. DUPLICATE WARRANTS Pursuant to A.R.S §11-632, approve and ratify the issuance of duplicate warrants to replace county warrants and school warrants which were either lost or stolen. Necessary affidavits have been filed with the Board. List is on file in the Clerk of the Board’s Office and retained in accordance with ASLAPR approved retention schedule. (C-06-14-180-7-00) Name Warrant # Amount Jessica Hartrich 440007470 5.43 Otis Elevator 430109319 625.00 Stephanie Preciado 00340009458 30,511.00 Motion to approve by Supervisor Chucri, seconded by Supervisor Wilcox Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox 81. MARKET RANGES Pursuant to A.R.S §§11-251.38 and 251.51, approve the addition and/or replacement of Market Ranges to the authorized comprehensive listing of employee compensation Market Ranges previously approved by the Board of Supervisors and approve the addition and/or replacement stipends for management/professional assignments (MPA). Ranges: Software Architect: $40.61-$64.97 ($84,469-$135,138) Survey Manager: $32.19-$46.26 ($66,955-$96,221) Survey Party Chief: $23.27-$32.70 ($48,402-$68,016) Survey Technician: $17.07-$26.47 ($35,506-$55,058) MPA Biweekly Stipends: n/a (C-31-14-012-6-00) Formal Meeting Minutes Wednesday, November 20, 2013 Page 38 of 50 Motion to approve by Supervisor Chucri, seconded by Supervisor Wilcox Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox 82. MINUTES Pursuant to A.R.S. §§38-431.01 and 11-217, approve the minutes of the Board of Supervisors' meetings held August 22, 2013, September 23, 2013, October 7, 2013, October 23, 2013, and November 4, 2013. (C-06-14-170-7-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Wilcox Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox 83. PRECINCT COMMITTEEMEN Pursuant to A.R.S. §16-821, authorize the appointment and cancellation of appointment of Precinct Committeemen. List is on file in the Clerk of the Board’s Office and retained in accordance with ASLAPR approved retention schedule. (C-06-14-176-7-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Wilcox Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox 84. SECURED TAX ROLL CORRECTIONS Pursuant to A.R.S. §§42-15155, 16002, 16215, 16258, and 19118, approve requests from the Assessor for corrections of the Secured Tax Rolls Resolutions. This reflects actual tax dollar corrections to the County tax rolls due to administrative corrections of the Assessor and as a result of property tax appeals. (C-06-14-179-7-00) Phase Tax Year Tax Difference Number 2008 0471 -7.28 2009 0413 -7.14 2010 0327 -19,528.40 2011 0215 -33,509.98 2012 0130 -206,826.10 2013 0018 -799,117.64 2010 0332 -131,022.82 2011 0221 -160,562.26 2012 0134 -323,764.00 2013 0022 -981,531.14 Motion to approve by Supervisor Chucri, seconded by Supervisor Wilcox Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox 85. SETTLEMENT/RESOLUTION OF PROPERTY TAX CASES AND CLAIMS Pursuant to A.R.S. §§42-16201 through 16258, approve the settlement/resolution of tax Formal Meeting Minutes Wednesday, November 20, 2013 Page 39 of 50 cases and claims as listed. 2010 / 2011: TX2010-001365 2011: TX2010-000821; TX2010-001014; TX2011-000334 2011 / 2012: TX2011-000830 2012: TX2011-000255; TX2011-000449; TX2011-000543; TX2011-000579; TX2012- 000092; TX2012-000197 2012 / 2013: TX2012-000129; TX2012-000397 2013: ST2012-000351 (corrected); ST2013-000095; ST2013-000440 (corrected); TX2012- 000083; TX2012-000089; TX2012-000240; TX2012-000793; TX2013-000003 2013 / 2014: ST2013-000055 2014: ST2013-000071; ST2013-000080; ST2013-000087; ST2013-000092; ST2013- 000155; ST2013-000156; ST2013-000305; TX 2013-000021 (C-06-14-172-7-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Wilcox Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox 86. TAX ABATEMENTS Approve and sign requests for tax abatements from the Treasurer’s Office pursuant to ARS § 42-18353 for the parcel numbers, tax years and amounts as listed below: 116-26-079 2009 – 2013 $7,346.18 116-26-080 2009 – 2013 $23,399.60 122-74-134E 2010 – 2013 $5,127.98 142-11-003V 2007 – 2013 $3,476.35 144-38-162 2007 $1,381.78 144-38-163 2007 $288.90 144-38-164 2007 $277.20 144-38-165 2007 $752.86 144-38-166 2007 $4,473.04 167-27-001X 2013 $25,566.82 173-03-011S 2012 $964.87 980-02-791 1998 – 2013 $6,682.69 (C-43-14-013-M-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Wilcox Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox BOARD OF SUPERVISORS ADDENDUM ADÉNDUM DE LA JUNTA DE SUPERVISORES County Manager/Government Relations A-1. EXECUTIVE COMPENSATION PACKAGE Approve an Executive Compensation Package (ECP) for Michelle E. Hindman, an unclassified Legislative Analyst in the County Manager’s Office. If approved, this ECP agreement will authorize a deposit of 80 hours of vacation time to Michelle E. Hindman’s leave balance(s) effective November 8, 2013. This was necessary as part of her hiring agreement. (C-20-14-018-M-00) Motion to approve by Supervisor Wilcox, seconded by Supervisor Barney Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox Parks and Recreation Formal Meeting Minutes Wednesday, November 20, 2013 Page 40 of 50 A-2. DOCUMENTS RELATED TO THE MANAGEMENT, OPERATION AND MAINTENANCE OF THE ADOBE DAM REGIONAL PARK AQUATIC AND AMUSEMENT PARK CONCESSION Approve Amendment Three to the Use Management Agreement between Maricopa County and Harvest Family Entertainment – Arizona LLC; the Memorandum of Use Management Agreement between Maricopa County and CLP Phoenix AZ Waterpark LLC; the Consent to Assignment of Use Management Agreement and Estoppel Certificate by Maricopa County in favor of Harvest Family Entertainment – Arizona LLC (Harvest), and CLP Phoenix AZ Waterpark LLC (CLP); and the Non-Disturbance and Attornment Agreement between Maricopa County, Maricopa County Flood Control District, CLP Phoenix AZ Water Park LLC and Arizona Park Holdings LLC., for the assignment of the Agreement and management of the waterpark complex to CLP Phoenix AZ Waterpark LLC. CLP will enter into a Sub-Use Management Agreement with Arizona Park Holdings, LLC, for the operation of the waterpark complex. Maricopa County originally entered into a Use Management Agreement with Harvest Family Entertainment – Arizona LLC (C-30-08-034-00) on June 18, 2008. Amendment One (C-30-08-034-1-01) dated June 3, 2009, executed administrative changes of the primary source of water to be used in support of recreation and irrigation. Amendment Two (C-30- 08-034-1-02) dated June 23, 2010, executed administrative changes to the development, features and phasing of the aquatic and amusement park, revised the legal description and permitted the sale of alcohol to the general public. CLP will be acquiring Harvest Family’s interest in the Use Management Agreement, including park assets and a new payment schedule for years 26-50, will be assigning the operation of the waterpark complex to Arizona Park Holdings, LLC. All underlying property interests will remain with Maricopa County in accordance with the Agreement. CLP Phoenix AZ Waterpark LLC requested the assignment in accordance with Section 5.6 of the Use Management Agreement. All other conditions of the Agreement remain unchanged. Documentation provided by CLP Phoenix AZ Waterpark LLC and Arizona Park Holdings, LLC indicates they have the financial assets and management and operations experience so that the aquatic and amusement park concession will continue to be a viable recreational asset open to all persons of Maricopa County. Initial term of the Agreement is from October 1, 2008, through September 30, 2033, with one (1) twenty-five (25) year renewal option remaining. There is no financial impact to the County. (C-30-08-034-1-04) Motion to approve by Supervisor Wilcox, seconded by Supervisor Barney Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox Justice Courts A-3. APPOINTMENT OF JUSTICES OF THE PEACE PRO TEMPORE FOR JUSTICE COURTS IN MARICOPA COUNTY Pursuant to A.R.S. § 22-121, approve the appointment of the following individuals and attorneys as a Pro Tem Justice of the Peace for the period January 1, 2014 through December 31, 2014. The names presented are at the request and recommendation of the Maricopa County Justices of the Peace, and the approval Presiding Judge of Superior Court. (C-24-14-002- 7-00) Adornetto, Charles Anderson, Lex Formal Meeting Minutes Wednesday, November 20, 2013 Page 41 of 50 Anthony, John Antunes, Jerri Bailly, Ron Barnes, Bernard Behrens, Tony Bertoli, Richard Brown, Cheryl Calender, Don Clark, Scott Delaney, Fenton Frank DiPiazza, Nicholas Dodge, Dan Feffer, Sonia Fletcher, David Fritz, Laura Ashley Fuller, David Gann, Patrick Graham, William Granville, Kari Grover, Bradley Hamblen, Clayton Haworth, Richard Henderson, Paul Henry, John Holliday, Denise Hull, Andrew Hull, Joseph Jarvis, Robert Johnston lll, Sherwood Jones, Kyle Julien, Paul Karp, Ronald Kennedy, John Kielsky, Michael Knapp, Robert Koglmeier, Matthew Landau, Jerry Malka, Joseph Mapp, James Melton, Robert Nelson, Douglas Nelson, Keith Orcutt, Michael Osterfeld, David Parker, Caryl Pate, Rickey Riggs, Lyle Rogers, Phil Sanford, Kellie Smith, Kenneth Smith, Terry Somsan, Michael Southern, E. Reid Tasopulos, Christine Tolby, Quentin Formal Meeting Minutes Wednesday, November 20, 2013 Page 42 of 50 Warianka, Andrew Williams, Scott Wirtjes, John Wolcott, Dean Wolf, Guy Supervisor Wilcox and Chairman Kunasek noted that Justice McMurray was present and thanked him for attending and for all that he does as an elected official. Motion to approve by Supervisor Barney, seconded by Supervisor Wilcox Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox County Attorney A-4. LIMITED WAIVER OF A POTENTIAL CONFLICT WAIVER FOR GUST ROSENFELD, P.L.C. Approve a conflict waiver request submitted by the law firm of Gust Roseneld, PLC with respect to its representation of a party in the condemnation action, Maricopa County v. Sally J. Garcia, et al, Case Number CV2013-014420, currently pending in Maricopa County Superior Court of Arizona. This waiver is for the present matter only, and is not intended to be an express or implied waiver of any other conflict which currently exists or may arise in the future. This item was presented to the Board of Supervisors in Executive Session on November 18, 2013. (C-19-14-018-M-00) Motion to approve by Supervisor Barney, seconded by Supervisor Wilcox Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox MEETING RECESSED Chairman Kunasek recessed the Board of Supervisors to convene as the Board of Directors of various special districts. MEETING RECONVENED Chairman Kunasek reconvened the Board of Supervisors. CALL TO THE PUBLIC AND SUMMARY OF CURRENT EVENTS LLAMADO AL PUBLICO Y EL RESUMEN DE TEMAS DE ACTUALIDAD 87. Public comment on matters pertaining to Maricopa County government. Please limit comments to two minutes. Note that pursuant to Arizona Open Meeting Law, Board members may not discuss matters raised under this public comment portion of the meeting; however, an individual Board member may respond to criticism made by those who have addressed the Board, ask staff to review an issue raised or may ask that the matter be placed on a future agenda. (Public comment is at the discretion of the Chairman.) Comentarios del público sobre las materias relacionadas con el gobierno del Condado de Maricopa. Por favor límite comentarios a dos minutos. Tenga en cuenta que de conformidad con el Derecho de Reunión Abierta de Arizona, miembros de la Junta no podrán abordar las cuestiones planteadas en esta parte de comentario público de la reunión, sin embargo, un miembro de la Junta individuo puede responder a las críticas de Formal Meeting Minutes Wednesday, November 20, 2013 Page 43 of 50 quienes se han ocupado de la Junta, pida al personal para examinar una cuestión planteada o puede pedir que la cuestión se incluya en una agenda de futuro. (Comentario público es a discreción del Presidente.) Diane Barker spoke of the Citizen’s Transportation Oversight Committee (CTOC), which may make recommendations on the Regional Transportation Plan (RTP) to the Maricopa Association of Governments (MAG), noting that the Board has a representative on that committee. She said MAG will hold a public hearing on Nov 25, 2013, on their transportation plan, adding that only four people had attended the last MAG meeting and she hoped more people would begin to attend to give their valuable input. She also asked Members to become more involved in those meetings. 88. SUPERVISORS'/COUNTY MANAGER'S SUMMARY OF CURRENT EVENTS Resumen de temas de actualidad de los Supervisores/Administrador del Condado Supervisor Barney said the theme for the annual Gilbert Days celebration this year is Red White and Blue and as usual they will have a parade Saturday morning and a rodeo that lasts all weekend. He recognized Tom Manos and Bill Wiley, thanking them and others who worked on the “Big Apple” announcement. He said, “the County was at the table as part of this very cryptic and secretive project cascade trying to move forward that initiative - - working on some of the permitting issues that are yet to be fully resolved.” Supervisor Barney also referenced the recent Veteran’s Day celebration and said that yesterday had been the 150th anniversary of the Gettysburg Address, one of the shortest and most quoted political speeches in U.S. history. He added that through it Abraham Lincoln had tried to bring and hold together this unique federation of states with their certain rights and powers. He noted that in giving it President Lincoln stood on the grounds of the Gettysburg battlefield where thousands on both sides had died. The last paragraph of his speech became a catalyst to unite the fledgling states that he said were literally falling apart during the critical period of time surrounding the end of the war. To honor the anniversary of Lincoln’s memorable speech Supervisor Barney read the last few sentences of the Gettysburg Address. “But, in a larger sense, we cannot dedicate, we cannot consecrate, we cannot hallow this ground. The brave men, living and dead, who struggled here, have consecrated it far above our poor power to add or detract. The world will little note nor long remember what we say here, but it can never forget what they did here. It is for us the living, rather, to be dedicated here to the unfinished work which they who fought here have thus far so nobly advanced. It is rather for us to be here dedicated to the great task remaining before us - that from these honored dead we take increased devotion to that cause for which they gave the last full measure of devotion - that we here highly resolve that these dead shall not have died in vain - that this nation, under God, shall have a new birth of freedom - and that government of the people, by the people, for the people, shall not perish from the earth.” Supervisor Wilcox remarked on how moving it was to hear those words that remind all of those who have gone before and given so much. She took a moment to recognize Formal Meeting Minutes Wednesday, November 20, 2013 Page 44 of 50 former State Representative Ben Miranda who recently passed. She explained that he had served in the Viet Nam war at a time when many people did not believe in it, and had received the Medal of Honor. Supervisor Chucri agreed that everyone in America has much to be thankful for during the annual celebration of Thanksgiving. He added that he and every new member is thankful for the tremendous welcome they received after being elected, and for the hard working employees at all levels of County government. He wished all a happy Thanksgiving. Supervisor Hickman said he’d recently been on the Gila Bend gunnery range during a fly-over for aerial practice in bombing and shooting and said “you’ve never seen anything like seeing the guns on an A-10 or F-16 shooting 90 rounds a minute from a thousand feet away.” He noted that the military and the veterans are highly trained, wonderful people that deserve to be honored by all. He also commented that he and his family had recently attended the “hundred miles for a hundred days” in the White Tank Mountains and thanked the Parks and Recreation staff for putting on a wonderful presentation. MEETING ADJOURNED There being no further business to come before the Board, the meeting was adjourned. __________________________________ Andrew Kunasek, Chairman of the Board ATTEST: ______________________________ Fran McCarroll, Clerk of the Board Formal Meeting Minutes Wednesday, November 20, 2013 Page 45 of 50 FLOOD CONTROL DISTRICT AGENDA AGENDA DE DISTRITO DE CONTROL DE INUNDACIONES The Board of Directors of the Flood Control District of Maricopa County, Phoenix, Arizona, convened in Formal Session at 9:00 AM on Wednesday, November 20, 2013, in the Supervisors' Auditorium, 205 W. Jefferson, Phoenix, AZ 85003, with the following members present: Andrew Kunasek, Chairman, District 3; Denny Barney, District 1; Steve Chucri, District 2; Clint Hickman, District 4; Mary Rose Wilcox, District 5. Also present: Fran McCarroll, Clerk of the Board; Lori Medaris and Shirley Million, Minutes Coordinator; Tom Manos, County Manager; and Mike McVey, Legal Counsel. F-1. EASEMENT, RIGHT-OF-WAY, AND RELOCATION ASSISTANCE DOCUMENTS Approve easements and right-of-way acquisition documents, appraisal and relocation assistance services contracts under $5,000 per Resolution FCD 87-12; Escrow Instructions per Resolution FCD 87-13; Payment of Tax Notices per Resolution FCD 97-07; License Procedures and Fee Schedules per Resolution FCD2002R002; and disposal of easements, excess real property and fixtures under $250,000 documents per FCD 1999R016 for Flood Control purposes. (C-06-14-181-7-00) Motion to approve by Director Wilcox, seconded by Director Chucri Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox FLOOD CONTROL DISTRICT ADDENDUM ADÉNDUM DE DISTRITO DE CONTROL DE INUNDACIONES FA-1. NON-DISTURBANCE AND ATTORNMENT AGREEMENT BETWEEN THE FLOOD CONTROL DISTRICT AND CLP PHOENIX AZ WATERPARK LLC AND CONSENT TO ASSIGNMENT OF USE MANAGEMENT AGREEMENT AND ESTOPPEL CERTIFICATE BETWEEN THE FLOOD CONTROL DISTRICT AND HARVEST FAMILY ENTERPRISES Approve the Non-Disturbance and Attornment Agreement between the Flood Control District of Maricopa County, and CLP Phoenix AZ Waterpark LLC. Approve the Consent to Assignment of Use Management Agreement and Estoppel Certificate between the Flood Control District and Harvest Family Enterprises. These documents are related to approval of Amendment Three to the Use Management Agreement between Maricopa County and CLP Phoenix AZ Waterpark LLC for the operation of the waterpark complex. Maricopa County originally entered into a Use Management Agreement with Harvest Family Entertainment – Arizona LLC (C-30-08-034-00) on June 18, 2008. Amendment One (C-30-08-034-1-01) dated June 3, 2009, executed administrative changes of the primary source of water to be used in support of recreation and irrigation. Amendment Two (C-30- 08-034-1-02) dated June 23, 2010, executed administrative changes to the development, features and phasing of the aquatic and amusement park, revised the legal description and permitted the sale of alcohol to the general public. CLP will be acquiring Harvest Family’s interest in the Use Management Agreement (“Agreement”), including park assets and a new payment schedule for years 26-50, and will be assigning the operation of the waterpark complex to Arizona Park Holdings, LLC. Ownership of the real property remains with the District and all underlying property Formal Meeting Minutes Wednesday, November 20, 2013 Page 46 of 50 interests will remain with Maricopa County in accordance with the Agreement. CLP Phoenix AZ Waterpark LLC requested the assignment in accordance with Section 5.6 of the Use Management Agreement. All other conditions of the Agreement remain unchanged. Documentation provided by CLP Phoenix AZ Waterpark LLC and Arizona Park Holdings, LLC indicates they have the financial assets and management and operations experience so that the aquatic and amusement park concession will continue to be a viable recreational asset open to all persons of Maricopa County. Initial term of the Agreement is from October 1, 2008, through September 30, 2033, with one (1) twenty-five (25) year renewal option remaining. There is no financial impact to the County. Since the property is owned by the Flood Control District of Maricopa County, the Non- Disturbance and Attornment Agreement and Approve the Consent to Assignment of Use Management Agreement and Estoppel Certificate are needed to complete the new management of the waterpark complex. Previous actions of the Flood Control District regarding this agreement include 1. (C-69-09-007-8-00 on August 20, 2008), and 2. (C-69- 09-007-8-01 on September 17, 2008). This impacts Supervisorial District 3. (C-69-14-023- 3-00) Motion to approve by Director Chucri, seconded by Director Wilcox Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox FA-2. FLOOD CONTROL DISTRICT OF MARICOPA COUNTY V. CITY OF GOODYEAR, CV2011-056245 Approve settlement of the condemnation case Flood Control District of Maricopa County v. City of Goodyear, CV2011-056245 in the amount of $689,000 plus statutory interest, contingent upon Goodyear’s issuance of a permit for a temporary construction easement related to the project; further that counsel for the Flood Control District is authorized to enter into a stipulation and form of judgment in the pending condemnation case which will address the terms and the scope of the permit required from the City of Goodyear. Heard in Executive Session on November 18, 2013. (C-69-14-019-S-00) Motion to approve by Director Chucri, seconded by Director Wilcox Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox FA-3. FLOOD CONTROL DISTRICT OF MARICOPA COUNTY V. CAMELBACK & 44TH OPCO LLC, CV2012-011169 Approve settlement of the condemnation case Flood Control District of Maricopa County v. Camelback & 44th OPCO LLC, CV2012-011169 in the amount of $100,500.00 plus statutory interest. Heard in Executive Session on November 18, 2013. (C-69-14-020-S-00) Motion to approve by Director Chucri, seconded by Director Wilcox Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox FA-4. FLOOD CONTROL DISTRICT OF MARICOPA COUNTY V. WLR ENTERPRISES, LLP, ET AL, CV2012-011168 Approve settlement of the condemnation case Flood Control District of Maricopa County v. WLR Enterprises, LLP, et al, CV2012-011168 in the amount of $10,662.80 plus statutory interest. Heard in Executive Session on November 18, 2013. (C-69-14-021-S-00) Motion to approve by Director Chucri, seconded by Director Wilcox Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox Formal Meeting Minutes Wednesday, November 20, 2013 Page 47 of 50 FA-5. FLOOD CONTROL DISTRICT OF MARICOPA COUNTY V. DMB SPORTS CLUB LIMITED PARTNERSHIP, CV2012-011170 Approve settlement of the condemnation case Flood Control District of Maricopa County v. DMB Sports Clubs Limited Partnership, CV2012-011170 in the amount of $69,771.40 plus statutory interest. Heard in Executive Session on November 18, 2013. (C-69-14-022-S-00) Motion to approve by Director Chucri, seconded by Director Wilcox Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox MEETING ADJOURNED There being no further business to come before the Board, the meeting was adjourned. __________________________________ Andrew Kunasek, Chairman of the Board ATTEST: ______________________________ Fran McCarroll, Clerk of the Board Formal Meeting Minutes Wednesday, November 20, 2013 Page 48 of 50 LIBRARY DISTRICT AGENDA AGENDA DEL DISTRITO DE BIBLIOTECA The Board of Directors of the Library District of Maricopa County, Phoenix, Arizona, convened in Formal Session at 9:00 AM on Wednesday, November 20, 2013, in the Supervisors' Auditorium, 205 W. Jefferson, Phoenix, AZ 85003, with the following members present: Andrew Kunasek, Chairman, District 3; Denny Barney, District 1; Steve Chucri, District 2; Clint Hickman, District 4; Mary Rose Wilcox, District 5. Also present: Fran McCarroll, Clerk of the Board; Lori Medaris and Shirley Million, Minutes Coordinator; Tom Manos, County Manager; and Mike McVey, Legal Counsel. . L-1. IGA WITH THE CITY OF SURPRISE FOR THE LIBRARY ASSISTANCE PROGRAM Approve an Intergovernmental Agreement between the Maricopa County Library District and the City of Surprise for the Library Assistance Program. The term of this agreement is July 1, 2013 to June 30, 2015. (C-65-14-024-M-00) Motion to approve by Director Chucri, seconded by Director Wilcox Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox L-2. ACCEPT A STATE LIBRARY GRANT-IN-AID FROM THE ARIZONA STATE LIBRARY, ARCHIVES AND PUBLIC RECORDS Accept a State Library Grand-In-Aid for Fiscal Year 2013-2014 in the amount of $25,000.00 from the Arizona State Library, Archives and Public Records. These funds will support professional development of library staff through workshops, conferences, seminars and memberships in professional organizations. The Library District's indirect rate for FY14 is 7.7%. The grant allows 0% for indirect cost recovery. Unrecoverable indirect costs are estimated to be $1,925.00. Also, approve a revenue and expenditure appropriation adjustment to the Library District (650) Library District Grants (242) Non-Recurring Non- Project (0001) budget in the amount of $25,000.00 for FY 2013-2014. (C-65-14-025-G-00) Motion to approve by Director Chucri, seconded by Director Wilcox Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox L-3. REAPPOINTMENT TO THE LIBRARY DISTRICT CITIZENS' ADVISORY COMMITTEE Approve the reappointment of Judy Bailey to the Library District Citizens' Advisory Committee representing Supervisorial District 2. The term of the appointment will be effective as of the date of Board approval through June 30, 2015. (C-06-14-173-7-00) Supervisor Chucri said he had met with Judy Bailey and was happy to have her on the Library’s Advisory Committee. Chairman Kunasek commented on the influence Board Members have on setting the direction for the County to move towards by interviewing and selecting their appointments to the boards and commissions, adding that this is something the public may not be aware of. Motion to approve by Director Chucri, seconded by Director Wilcox Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox L-4. DONATIONS In accordance with County Policy A2805, accept the monthly donation report received from Formal Meeting Minutes Wednesday, November 20, 2013 Page 49 of 50 Library District for October 2013 for a Non Cash Value of $4,298.29 and Cash Value of $72.56. (C-06-14-178-7-00) Motion to approve by Director Chucri, seconded by Director Wilcox Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox MEETING ADJOURNED There being no further business to come before the Board, the meeting was adjourned. __________________________________ Andrew Kunasek, Chairman of the Board ATTEST: ______________________________ Fran McCarroll, Clerk of the Board Formal Meeting Minutes Wednesday, November 20, 2013 Page 50 of 50 HOUSING AUTHORITY OF MARICOPA COUNTY AGENDA AGENDA AUTORIDAD DE VIVIENDA DEL CONDADO DE MARICOPA The Board of Directors of the Housing Authority of Maricopa County, Phoenix, Arizona, convened in Formal Session at 9:00 AM on Wednesday, November 20, 2013, in the Supervisors' Auditorium, 205 W. Jefferson, Phoenix, AZ 85003, with the following members present: Andrew Kunasek, Chairman, District 3; Denny Barney, District 1; Steve Chucri, District 2; Clint Hickman, District 4; Mary Rose Wilcox, District 5. Also present: Fran McCarroll, Clerk of the Board; Lori Medaris and Shirley Million, Minutes Coordinator; Tom Manos, County Manager; and Mike McVey, Legal Counsel. H-1. APPROVAL OF JUNE, JULY, AND SEPTEMBER 2013 BOARD OF COMMISSIONERS MEETING MINUTES Approve the minutes of the June 19, 2013; July 17, 2013; and September 11, 2013 Board of Commissioners meetings pursuant to ARS 38-432.01. (C-66-14-009-M-00) Motion to approve by Supervisor Wilcox, seconded by Supervisor Hickman Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox H-2. GRANT EASEMENT TO SOUTHWEST GAS CORPORATION FOR NATURAL GAS SERVICE Approve and authorize the granting of an easement, without a public auction pursuant to A.R.S. 11-251 (9), in consideration of $1.00, to Southwest Gas Corporation (SWG), its successors and assigns for the distribution of natural gas (and for all other purposes connected therewith) in, upon, over, under across through and along the easement parcel, and authorize the Chairman of the Board to execute all necessary documents approved by Counsel to grant such easement. The easement is for existing gas lines within Housing Authority property at 10950 North 87th Avenue in Peoria, Arizona. (C-66-14-010-M-00) Motion to approve by Supervisor Wilcox, seconded by Supervisor Hickman Ayes: Kunasek, Barney, Chucri, Hickman, Wilcox MEETING ADJOURNED There being no further business to come before the Board, the meeting was adjourned. __________________________________ Andrew Kunasek, Chairman of the Board ATTEST: ______________________________ Fran McCarroll, Clerk of the Board