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INTERGOVERNMENTAL AGREEMENT FOR SERVICES BETWEEN MARICOPA COUNTY ADMINISTERED BY ITS Human Services Department AND Higley Unified School District Agreement Amount: $___00.00_ Agreement Start Date: ___July 01, 2013_________ Agreement Termination Date: __June 30, 2016______ This Intergovernmental Agreement (“Agreement”) is entered into by and between Higley Unified School District (hereinafter referred to as the “District”) and Maricopa County (the “County”), administered by its Human Services Department (hereinafter referred to as the “Department”). The District and Department are collectively referred to herein as the “Parties” and individually as a “Party.” The District, for and in consideration of the covenants and conditions set forth in this Agreement, shall provide and perform the services set forth herein. All rights and obligations of the Parties shall be governed by the terms of this Agreement, its exhibits, attachments, and appendices, including any Subcontracts, Amendments, or Change Orders as set forth herein and in: Section I – General Provisions Section II – Special Provisions Section III – Work Statement Section IV – Compensation District’s Representative: Dr. Denise Birdwell, Superintendent Phone 480-279-7016 Email dbirdwell@husd.org Address 2935 South Recker Road, Gilbert, Arizona 85295 County Representative Department Director Phone 602-506-5911 Email trujillom@mail.maricopa.gov Address 234 N. Central, Suite #3201, Phoenix, AZ 85004 Notices under this Agreement shall be given by personal delivery or by registered or certified mail, postage prepaid and return receipt requested, to the persons at the addresses set forth above and shall be effective three (3) days after being mailed unless otherwise indicated in the notice. This Agreement contains all the terms and conditions agreed to by the Parties. No other understanding, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or to bind any Party hereto. Nothing in this Agreement shall be construed as consent to any lawsuit or waiver of any defense in a lawsuit brought against the State of Arizona, County, or the District in any State or federal court. IN WITNESS THEREOF, the Parties have signed this Agreement: Approved By: Approved By: HIGLEY UNIFIED SCHOOL DISTRICT MARICOPA COUNTY ______________________________________ _____________________________________ Authorized Signature Chairman, Board of Supervisors ______________________________________ _____________________________________ DATE DATE Attested to: ______________________________________ Clerk, Board of Supervisors ______________________________________ DATE IN ACCORDANCE WITH A.R.S. §§ 11-952, 11-201, AND 11-251, THIS AGREEMENT HAS BEEN REVIEWED BY THE UNDERSIGNED DEPUTY COUNTY ATTORNEY WHO HAS DETERMINED THAT THIS AGREEMENT IS PROPER IN FORM AND WITHIN THE POWER AND AUTHORITY GRANTED TO MARICOPA COUNTY UNDER THE LAWS OF THE STATE OF ARIZONA. APPROVED AS TO FORM: _____________________________________ Attorney for the Board of Supervisors _____________________________________ DATE SECTION I GENERAL PROVISIONS Maricopa County Human Services Department SECTION I GENERAL PROVISIONS Page 1 of 15 A. EFFECT To the extent that the Special Provisions are in conflict with the General Provisions, the Special Provisions shall control. To the extent that the Work Statement and the Special or General Provisions are in conflict, the Work Statement shall control. To the extent that the Compensation Provisions are in conflict with the General Provisions, Special Provisions or Work Statement, the Compensation Provisions shall control. Nothing herein shall operate to increase the Operating Budget without a written amendment thereto. B. DEFINITIONS As used throughout this Agreement, the following terms shall have the following meanings: 1. Agreement means this Intergovenmental Agreement between Maricopa County, administered by its Human Services Department, and Higley Unified School District (“District”). 2. Assistant Director means the Assistant Director of the Human Services Department. 3. Board of Supervisors means the Maricopa County Board of Supervisors. 4. Contract Administrator means the person administering this Agreement on behalf of the Department. 5. Contractor means any person, firm, or organization that enters into a contract with the District to provide any goods or perform any services under this Agreement. 6. Contract Specialist means the liaison between the Department and the District that is responsible for contract monitoring and technical assistance. 7. County means Maricopa County. 8. Department means the Maricopa County Human Services Department. 9. Director means the Director of the Maricopa County Human Services Department. 10. Fidelity Bond means a bond to indemnify the District against losses resulting from fraud or lack of integrity, honesty or fidelity of one or more employees, officers or other persons holding a position of trust. 11. Intergovernmental Agreement means an agreement entered between two or more public agencies for services, to jointly exercise any power common to them, or for joint or cooperative action to perform some or all of the services specified in their agreement as provided by A.R.S. § 11-952. 12. Juvenile means any person under the age of eighteen (18). SECTION I GENERAL PROVISIONS Page 2 of 15 13. Payment Bond means a bond executed to assure payment as required by law of all persons performing work or providing materials in the execution of work provided in this Agreement. 14. Performance Bond means a bond executed to secure fulfillment of all of the District’s obligations under this Agreement. 15. Program Manager means the Assistant Director. 16. Provider means any Contractor and/or Subcontractor providing services required by this Agreement. 17. Public Agency has the meaning prescribed by A.R.S. § 11-951. 18. Subcontract means any contract entered into by a District with a third party to provide any goods or perform any services under this Agreement. 19. Subcontractor means any person, firm, or organization that enters into a subcontract with the District to provide any goods or perform any services under this Agreement. A subcontract must be approved in writing by the Contract Administrator. 20. Work Statement means the section of this Agreement that contains a description of services to be delivered pursuant to this Agreement. C. GENERAL REQUIREMENTS 1. The terms of this Agreement shall be construed in accordance with Arizona law. Any lawsuit arising out of this Agreement shall be brought in the appropriate court in Maricopa County, Arizona. 2. The District shall, without limitation, obtain and maintain all licenses, permits and authority necessary to do business, render services, and perform work under this Agreement, and shall comply with all laws regarding unemployment insurance, disability insurance, and workers’ compensation. 3. The District is an independent Contractor in the performance of work and the provision of services under this Agreement and is not to be considered an officer, employee, or agent of the County. 4. The District shall not make any payments, either directly or indirectly, to any person, partnership, corporation, trust, or other organization that has a substantial interest in District’s organization or with which District (or one of its directors, officers, owners, trust certificate holders, or a relative thereof) has a substantial interest, unless the District has made full written disclosure of the proposed payments to the Department and has received written approval therefore. SECTION I GENERAL PROVISIONS Page 3 of 15 5. For purposes of this provision, the terms "substantial interest" and "relative" shall have the meanings prescribed by A.R.S. § 38-502. D. AMENDMENTS All Amendments to this Agreement shall be in writing and signed by authorized signers for both Parties. E. ASSIGNMENT AND SUBCONTRACTING No right, liability, obligation, or duty under this Agreement may be assigned, delegated, or subcontracted, in whole or in part, without the prior written approval of the Contract Administrator. The District shall bear all liability under this Agreement, even if it is assigned, delegated, or subcontracted, in whole or in part, unless the Department agrees otherwise. F. AVAILABILITY OF FUNDS 1. The provisions of this Agreement relating to the payment for services shall become effective when funds assigned for the purpose of compensating the District, as provided herein, are actually available to the Department for disbursement. The Director shall be the sole authority in determining the availability of funds under this Agreement and the Department shall keep the District fully informed as to the availability of funds. 2. If any action is taken by any State agency, federal department, or any other agency or instrumentality to suspend, decrease, or terminate its fiscal obligation under, or in connection with this Agreement, the Board of Supervisors may amend, suspend, decrease, or terminate its obligations under or in connection with this Agreement. In the event of termination, the County shall be liable for payment only for services rendered prior to the effective date of the termination, provided that such services performed are in accordance with the provisions of this Agreement. The Department shall give written notice of the effective date of any suspension, amendment, or termination under this section at least ten (10) calendar days in advance. G. BUDGET ADJUSTMENTS Any requests for reasonable budget adjustments shall be submitted ninety (90) days prior to the expiration of this Agreement. Requests for adjustments to this Agreement shall be supported by appropriate documentation. If the County agrees to the budget adjustments, the County shall follow section D of this Agreement to amend this Agreement. H. DISPUTES 1. Except as may otherwise be provided for in this Agreement, any dispute arising out of this Agreement that is not resolved between the Parties within a reasonable period of SECTION I GENERAL PROVISIONS Page 4 of 15 time, which shall not exceed one hundred twenty (120) days, shall be submitted in accordance with the following dispute resolution process. 2. Disputes shall be in writing and filed with the Contract Administrator, if one has been appointed, or, if not, with the County Procurement Officer within ten (10) working days from the date the District knew or should have known of the basis of the dispute. The Contract Administrator or County Procurement Officer, as applicable, shall respond in writing to the District within fourteen (14) working days. The decision of the Contract Administrator or County Procurement Officer shall be final and conclusive unless, within seven (7) working days from the date the District is served with the decision, the District files a written notice of appeal with the Director of the Materials Management Department of Maricopa County, who shall provide the District with a written response within fourteen (14) working days following receipt of the District’s notice of appeal. The decision of the Director shall be final. 3. Pending a final decision of the Director of the Materials Management Department, the District shall proceed diligently with the performance of this Agreement in accordance with the Contract Administrator or County Procurement Officer’s decision. I. DEFAULT This Agreement may be immediately terminated by the County if the District fails to perform any objective or breaches any obligation under this Agreement, or any event occurs that jeopardizes the District’s ability to perform any of its obligations under this Agreement. The County reserves the right to have service provided by persons other than the District if the District is unable or fails to provide required services with the specified time frame. J. TERMINATION 1. This Agreement is subject to cancellation in accordance with the provisions of A.R.S. § 38-511. 2. Either Party may terminate this Agreement at any time by giving the other Party at least sixty (60) calendar days prior notice in writing (unless terminated by the Board of Supervisors under the Availability of Funds provision). The notice shall be given by personal delivery or by registered or certified mail, postage prepaid and return receipt requested, to the persons listed on Page One of this Agreement. 3. This Agreement may be terminated by mutual written agreement of the Parties specifying the termination date therein. 4. The County has the right to terminate this Agreement upon twenty-four (24) hour notice when the County deems the health or welfare of the service recipients are endangered or District’s non-compliance jeopardizes funding source financial participation. If not terminated by one of the above methods, this Agreement will SECTION I GENERAL PROVISIONS Page 5 of 15 terminate upon the expiration of the term of this Agreement stated on the Page One of this Agreement. K. SEVERABILITY Any provision of this Agreement that is determined to be invalid, void, or illegal by a court shall in no way affect, impair or invalidate any other provision hereof, and the remaining provisions shall remain in full force and effect. L. STRICT COMPLIANCE The Department’s acceptance of the District’s performance that is not in strict compliance with the terms of this Agreement shall not be deemed to waive the requirements of strict compliance for all future performance. All changes in performance obligations under this Agreement shall be in writing and signed by both Parties. M. NON-LIABILITY The County, its officers, representatives, agents, and employees shall not be liable for any act or omission by the District, any Subcontractor, or any officer, representative, agent, or employee of the District or any Subcontractor occurring in the performance of this Agreement, and shall not be liable for purchases or contracts made by the District, any Subcontractor, or any officer, representative, agent and employee of the District or any Subcontractor in connection with this Agreement. N. RECIPROCAL INDEMNIFICATION Each Party (as “Indemnitor”) agrees to indemnify, defend, and hold harmless the other Party (as “Indemnitee”) from and against all claims, losses, liability, costs, or expenses (including reasonable attorneys’ fees, expert witnesses’ fees and other litigation costs) (hereinafter collectively referred to as “Claims”) arising out of bodily injury (including death) of any person or property damage, but only to the extent that such claims, which result in vicarious liability to the Indemnitee, are caused by the act, omission, negligence, misconduct, or other fault of the Indemnitor, its officers, officials, agents, employees, or volunteers. O. TECHNICAL ASSISTANCE The Department shall provide reasonable technical assistance to the District to assist in complying with State and federal laws, regulations and accountability for diligent performance and compliance with the terms and conditions of this Agreement and all applicable laws, regulations and standards. However, this assistance in no way relieves the District of full responsibility and accountability for its actions and performance in compliance with the terms of this Agreement. P. SINGLE AUDIT ACT REQUIREMENTS SECTION I GENERAL PROVISIONS Page 6 of 15 Contractors in receipt of federal funds through the Department are subject to the federal audit requirements of the Single Audit Act of 1984, as amended (Pub. L. No. 98-502) (codified at 31 U.S.C. §§ 7501, et seq.). Contractors shall comply with OMB Circular A-133. Upon completion, such audits shall be made available for public inspection and submitted to the County’s Internal Audit Department for review within thirty (30) days of completion. Audits shall be submitted within the twelve (12) months following the close of the fiscal year. Contractors shall take corrective actions within six (6) months of the date of receipt of the reports. The Department shall consider sanctions as described in OMB Circular A-133 for any Contractor not in compliance with the audit requirements. Q. AUDIT DISALLOWANCES 1. The District shall, upon written notice thereof, reimburse the County for any payments made under this Agreement that are disallowed by a federal, State, or County audit in the amount of the disallowance, as well as court costs and attorney’s fees the County spends to pursue legal action relating to a disallowance. Court costs and attorney’s fees incurred shall be specifically identified as applicable to the recovery of the disallowed costs in question. 2. If the County determines that a cost for which payment has been made is a disallowed cost, the Department shall notify the Contractor in writing of the disallowance and the required course of action, which shall be at the option of the Department to either adjust any future claim submitted by the District by the amount of the disallowance or to require immediate repayment of the disallowed amount by the District issuing a check payable to the County. R. STAFF AND VOLUNTEER TRAINING The Department may make available to the District the opportunity to participate in any applicable training activities conducted by the Department. S. CLEAN AIR ACT If the total face value of this Agreement exceeds $100,000, the Department agrees to comply with all regulations, standards, and orders issued pursuant to the Clean Air Act of 1970, as amended (42 U.S.C. §§ 7401, et seq.), to the extent any are applicable by reason of performance under this Agreement. T. LOBBYING 1. No federal appropriated funds have been paid or will be paid by or on behalf of the District, to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, SECTION I GENERAL PROVISIONS Page 7 of 15 amendment, or modification of any federal contract, grant, loan, or cooperative agreement. 2. If any funds, other than federal appropriated funds, have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with any federal contract, grant, loan, or cooperative agreement, the District shall complete and submit OMB Form-LLL, titled "Disclosure of Lobbying Activities," in accordance with its instructions and 31 U.S.C. § 1352. U. RELIGIOUS ACTIVITIES The District agrees that none of its costs and none of the costs incurred by any Contractor or Subcontractor will include any expense for any religious activity. V. POLITICAL ACTIVITY PROHIBITED None of the funds, materials, property, or services contributed by the County or the District under this Agreement shall be used for any partisan political activity, or to further the election or defeat of any candidate for public office. W. COVENANT AGAINST CONTINGENT FEES The District warrants that no person or entity has been employed or retained to solicit or secure this Agreement upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee. For breach or violation of this warranty, the County may immediately terminate this Agreement without liability. X. SAFEGUARDING OF PARTICIPANT INFORMATION The use or disclosure by any Party of any information concerning an applicant for, or recipient of, services under this Agreement is directly limited to the conduct of this Agreement. The District and its agents shall safeguard the confidentiality of this information, just as the District would safeguard its own confidential information. The District shall include a clause to this effect in all agreements with its Contractors and Subcontractors. Y. RIGHTS IN DATA The Parties shall have the use of data and reports resulting from this Agreement without cost or other restriction, except as otherwise provided by law or applicable regulation. Each Party shall supply to the other Party, upon request, any available information that is relevant to this Agreement and to the performance hereunder. Z. COPYRIGHTS SECTION I GENERAL PROVISIONS Page 8 of 15 If this Agreement results in a book or other written material, the author is free to copyright the work, but the County reserves a royalty-free, nonexclusive, perpetual, and irrevocable license to reproduce, publish, or otherwise use and to authorize other to use all copyrighted material and all material that can be copyrighted as a result of this Agreement. AA. PATENTS Any discovery or invention arising out of, or developed in the course of, work aided by this Agreement shall be promptly and fully reported to the Department for determination as to whether patent protection on such invention or discovery shall be sought and how the rights in the invention or discovery, including rights under any patent issued thereon, shall be disposed of and administered, in order to protect the public interest. BB. CONTRACT COMPLIANCE MONITORING The Department shall monitor the District's compliance with and performance under the terms and conditions of this Agreement. On-site visits for compliance monitoring may be made by the Department and/or its grantor agencies at any time during the District's normal business hours, announced or unannounced. During an on-site visit, the District shall make all of its records and accounts related to work performed and services provided under this Agreement available to the Department for inspection and copying. CC. CONTINGENCY RELATING TO OTHER CONTRACTS AND GRANTS 1. The District shall, during the term of this Agreement, immediately inform the Contract Administrator in writing of the award of any other agreement or grant, including any other agreement or grant awarded by the County, where the award may affect either the direct or indirect costs being paid or reimbursed under this Agreement. Failure by the District to notify the Department of such award shall be considered a violation of this Agreement and the County may immediately terminate this Agreement without liability. 2. The Contract Administrator may request, and the District shall provide within a reasonable time, which shall not exceed ten (10) working days, a copy of such other agreement or grant, when in the opinion of the Contract Administrator the award of the agreement or grant may affect the costs being paid or reimbursed under this Agreement. 3. If the Contract Administrator determines that the award to the District of such other agreement or grant has affected the costs being paid or reimbursed under this Agreement, the Contract Administrator shall prepare an amendment to this Agreement effecting a cost adjustment. If the District disputes the proposed cost adjustment, the dispute shall be resolved pursuant to the "Disputes" section contained herein. DD. MINIMUM WAGE REQUIREMENTS SECTION I GENERAL PROVISIONS Page 9 of 15 The District warrants that it shall pay all its employees who are performing work or providing services under this Agreement not less than the minimum wage specified under Section 206(a)(1) of the Fair Labor Standards Act of 1938, as amended (29 U.S.C. §§ 201, et seq.). EE. RECOGNITION OF DEPARTMENT SUPPORT The District shall give recognition to the Department, the County, and the funding source for its support when the District publishes materials or releases public information that is paid for in whole or in part with funds received by the District under this Agreement. FF. INSURANCE The District shall have in effect at all times during the term of this Agreement, insurance that is adequate to protect the County, its officers and employees, participants, and equipment funded under this Agreement against such losses as are set forth below. The District shall name the County as an additional insured party. The District shall provide the Department with documentation of insurance coverage by furnishing the Contract Administrator a certificate of insurance or a certified copy of the insurance policy or other documentation that is required by the Contract Administrator. 1. The following types and amounts of insurance are required as minimum: a. Workers’ Compensation according to statutory limits. b. Unemployment Insurance as required by Arizona Law. c. Public Liability, Bodily Injury, and Property Damage; 1) General Liability, each occurrence, $1,000,000 2) Property Damage $1,000,000; or 3) Combined single limit, each occurrence, $1,000,000 minimum. d. Automobile and Truck Liability, Bodily Injury, and Property Damages: 1) General Liability, each occurrence, $1,000,000 2) Property Damage $1,000,000; or 3) Combined single limit, each occurrence, $1,000,000 minimum. e. Standard minimum deductible amounts are allowable. Any deductible amounts are the responsibility of the District, and reimbursement, if any, under this Agreement is subject to regulatory provisions of the funding source(s) of this Agreement. f. Property or equipment purchased or furnished through funds provided under this Agreement shall be fully insured for the purchase or replacement cost of such property or equipment. 2. Contractors and Subcontractors providing professional or semi-professional personal services for which malpractice or professional liability coverage is available, such as SECTION I GENERAL PROVISIONS Page 10 of 15 medical, psychiatric, or legal services, shall carry minimum liability coverage of $1,000,000 each occurrence and provide the Department with proof of coverage. GG. BONDING 1. The District shall not receive any initial reimbursements under this Agreement in an amount greater than the District’s bonding limit. The District shall provide the Contract Administrator with documentation of required bonding. 2. The District shall have fidelity bonding of not less than the maximum amount of cash on hand or an amount equal to the initial reimbursement, whichever is greater. 4. This bonding requirement shall continue throughout the term of this Agreement. HH. GRIEVANCE PROCEDURE The District shall establish a system through which applicants for, and recipients of, services may present grievances and may take appeals about eligibility and other aspects of the District's work under this Agreement. The grievance procedure shall include provisions for notifying the applicants for, and recipients of, services of their eligibility or ineligibility for service and their right to appeal to the Department if the grievance is not satisfied at the District's level. II. NONDISCRIMINATION The District, in connection with any service or other activity under this Agreement, shall not in any way, discriminate against any person on the grounds of race, color, religion, sex, national origin, age, disability, political affiliation, or belief. The District shall include this clause in all agreements with its Contractors and Subcontracts. JJ. EQUAL EMPLOYMENT OPPORTUNITY The District shall not discriminate against any employee or applicant for employment because of race, age, disability, color, religion, sex, or national origin. The District shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, age, disability, color, religion, sex, or national origin. Such action shall include, but is not limited to, the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, lay-off or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. The District shall, to the extent such provisions apply, comply with Title VI and VII of the Civil Rights Act of 1964, as amended (42 U.S.C. §§ 2000a, et seq.); the Rehabilitation Act of 1973, as amended (29 U.S.C. §§ 701, et seq.); the Age Discrimination in Employment Act of 1967, as amended (29 U.S.C. §§ 621, et seq.); the Americans With Disabilities Act of 1990 (42 U.S.C. §§ 12101, et seq.); and Arizona Executive Order 99-4 and 2009-09, which mandates that all persons shall have equal access to employment opportunities. SECTION I GENERAL PROVISIONS Page 11 of 15 KK. FINANCIAL MANAGEMENT The District shall establish and maintain a separate, interest-bearing bank account for money provided under this Agreement, or an accounting system that assures the safeguarding and accountability of all money and assets provided under this Agreement. No part of the money deposited in the bank account shall be commingled with other funds or money belonging to the District. All interest earned on the account shall be disposed of in a manner specified by the County in accordance with applicable State and federal regulations. The District shall provide a signed bank account agreement authorizing the County to obtain information about the account. If an accounting system is used, it shall be in accord with generally accepted accounting principles. LL. RETENTION OF RECORDS 1. This provision applies to all financial and programmatic records, supporting document, statistical records, and other records of the District that are related to this Agreement. 2. The District shall retain all records relevant to this Agreement for six (6) years after final payment or until after the resolution of any audit questions which could be more than six (6) years, whichever is longer. The Department, federal, and State auditors, and any other persons duly authorized by the Department, shall have full access to, and the right to examine, copy, and make use of any and all of the records. MM. ADEQUACY OF RECORDS If the District’s books, records, and other documents related to this Agreement are not sufficient to support and document that allowable services were provided to eligible participants, the District shall reimburse the County for the services not supported and documented. NN. COMPETITIVE BID REQUIREMENTS 1. Equipment If this Agreement is with other than a Public Agency, the District shall obtain all equipment to be utilized under this Agreement and purchased with funds provided under this Agreement at the lowest practical cost pursuant to the following competitive bidding system: a. Procurements in excess of $300, but less than $1,000, require oral price quotations from two or more vendors. The District shall keep and maintain a record of the vendors’ verbal quotations. The District’s award shall be made to the lowest bidder meeting specification requirements concerning price, conformity to specifications, and other purchasing factors. b. Procurements exceeding an aggregate amount of $1,000 shall be approved by the Contract Administrator. At least three (3) bidders shall be solicited to submit written quotations. The District shall solicit written quotations by SECTION I GENERAL PROVISIONS Page 12 of 15 issuing a Request for Quotation to at least three (3) vendors. The award shall be made to the lowest bidder meeting specification requirements concerning price, conformity to specifications, and other purchasing factors. 2. Supplies If this Agreement is with other than a Public Agency, the District shall obtain all supplies to be utilized under this Agreement and purchased with funds provided under this Agreement at the lowest practical cost and pursuant to a system of written quotes whenever the price is expected to be greater than $300, unless the District obtains the Contract Administrator’s prior written approval to purchase supplies by an alternate method. 3. Minority, Women and Small Business Enterprises The District shall take affirmative steps to provide an opportunity for minorities, women, and small businesses to compete in the procurement of equipment and supplies under this Agreement. 4. If the District is a Public Agency, the District's own bidding procedures shall govern. 5. Funding source requirements relating to competitive bid procedures may supersede any or all subparts of this clause and will be specified in the Special Provisions Section of this Agreement. OO. PROPERTY Any property furnished or purchased pursuant to the terms of this Agreement shall be utilized, maintained, repaired, and accounted for in accordance with instructions furnished by the Department, and shall revert to the County upon termination of this Agreement, unless the Contract Administrator determines otherwise. The costs to repair such property are the responsibility of the District within the limits budgeted herein. Repair costs beyond the budgeted amount shall be approved by the Contract Administrator. PP. IMMIGRATION REFORM AND CONTROL COMPLIANCE The District shall comply with the Immigration Reform and Control Act of 1986 (Pub. L. No. 99-603) (“IRCA”). The District shall comply with the IRCA in performing under this Agreement and shall grant the County access to inspect its personnel records to verify such compliance. QQ. DRUG FREE WORKPLACE ACT The District shall comply with the Drug-Free Workplace Act of 1988 (41 U.S.C. §§ 701, et seq.), which requires that contractors and grantees of federal funds must certify that they will provide drug-free workplaces. This certification is a precondition to receiving a grant or entering into this Agreement. SECTION I GENERAL PROVISIONS Page 13 of 15 RR. GOVERNOR’S EXECUTIVE ORDER NO. 88-26 The District is required to use the Arizona Taxonomy of Human Services for reporting and contracting purposes. SS. EMPLOYMENT DISCLAIMER This Agreement is not intended to constitute, create, give rise to, or otherwise recognize a joint venture agreement, partnership, or other formal business association or organization of any kind between the Parties, and the rights and obligations of the Parties shall be only those expressly set forth in this Agreement. The Parties agree that no individual performing under this Agreement on behalf of the District is to be considered a County employee, and that no rights of County civil service, County retirement, or County personnel rules shall accrue to such individual. The District shall have total responsibility for all salaries, wages, bonuses, retirement, withholdings, workers’ compensation, occupational disease compensation, unemployment compensation, other employee benefits, and all taxes and premiums appurtenant thereto concerning such individuals and shall indemnify, defend, and hold the County harmless with respect thereto. TT. CERTIFICATION REGARDING DEBARMENT, SUSPENSION INELIGIBILITY AND VOLUNTARY EXCLUSION The undersigned, by signing and submitting this Agreement, represents that he or she has the authority to certify and bind the District to the terms, representations, and/or warrants of this Certification. The District, defined as the primary participant in accordance with 45 C.F.R. Part 76, certifies to the best of its knowledge and belief that it and its principals: 1. Are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any federal department or agency. 2. Have not within a 3-year period preceding this Agreement been convicted of or had a civil judgment rendered against them for (1) the commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, State, or local) transaction or contract under a public transaction; (2) the violation of any federal or State antitrust statutes, or (3) the commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property. 3. Are not presently indicted or otherwise criminally or civilly charged by a governmental entity (federal, State, or local) with commission of any of the offenses enumerated in paragraph (b) of this certification. 4. 5. Have not, within a 3-year period preceding this Agreement, had one or more public transactions (federal, State, or local) terminated for cause or default. SECTION I GENERAL PROVISIONS Page 14 of 15 6. Shall immediately notify the Department if, at any time during the term of this Agreement, it is debarred, suspended, declared ineligible, or voluntarily excluded from participation. The Department may pursue available remedies in the event of such occurrence, including immediate termination of this Agreement. 7. Shall not enter into a subcontract or sub-recipient agreement with any person or organization that is debarred, suspended, declared ineligible, or voluntarily excluded from participation. The Department may pursue available remedies in the event of such occurrence, including immediate termination of this Agreement without liability. The District shall include, without modification, this Certification’s language, titled “Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion – Lower Tier Covered Transactions,” in all agreements with subgrantees, Contractors, and Subcontractors; in all lower tier covered transactions, and in all solicitations for lower tier covered transactions in accordance with 45 C.F.R. Part 76. If the District is not able to provide this Certification, an explanation as to why shall be immediately provided to the Human Services Department and the Contract Administrator. UU. VERIFICATION REGARDING COMPLIANCE WITH ARIZONA REVISED STATUTES § 23-214 AND FEDERAL IMMIGRATION LAWS AND REGULATIONS By entering into this Agreement, the District represents and warrants that it is in compliance with the Immigration and Nationality Act (8 U.S.C. §§ 1101, et seq.) (INA) and all other federal and State immigration laws and regulations related to the immigration status of its employees. The District shall obtain statements from its Contractors and Subcontractors certifying compliance and shall furnish the statements to the Department upon request. These representations and warranties shall remain in effect throughout the term of this Agreement. The District and its Contractors and Subcontractors shall also maintain Employment Eligibility Verification forms (I-9), as required by the U.S. Department of Labor’s Immigration Reform and Control Act of 1986 (Pub. L. No. 99-603), for all employees performing work under this Agreement. I-9 forms are available for download at USCIS.GOV. The District warrants that it is in compliance with A.R.S. § 41-4401 (e-verify requirements) and further acknowledges: 1. That District and its Contractors and Subcontractors, if any, warrant their compliance with all federal immigration laws and regulations that relate to their employees and their compliance with A.R.S. § 23-214; 2. That a breach of a warranty under subsection 1 above shall be deemed a material breach of this Agreement and the County may immediately terminate this Agreement without liability; SECTION I GENERAL PROVISIONS Page 15 of 15 3. That the County and any contracting government entity retains the legal right to inspect the papers and employment records of any Contractor or Subcontractor who works under this Agreement to ensure that the District and its Contractors or Subcontractor are complying with the warranty provided under subsection 1 above, and to ensure that the District agrees to make all papers and employment records of its Contractors and Subcontractors available during normal working hours in order to facilitate such an inspection. VV. CONTRACTOR COMPLIANCE WITH A.R.S. §§ 35-391.06 AND 35-393.06 (SCRUTINIZED BUSINESS RELATIONS WITH SUDAN AND IRAN): By entering into this Agreement, the District certifies that it does not have scrutinized business operations in Sudan or Iran. The District shall obtain statements from its Contractors and Subcontractors certifying compliance and shall furnish the statements to the County upon request. These certifications shall remain in effect through the term of this Agreement. The County may request verification of compliance from any Contractor and Subcontractor performing work under this Agreement. If the County suspects or finds that the District or any of its Contractors or Subcontractors are not in compliance, the County may pursue any and all remedies allowed by law, including, but not limited to: suspension of work, immediate termination of this Agreement for default, and suspension and/or debarment of the District. All costs necessary to verify compliance are the responsibility of the District. SECTION II SPECIAL PROVISIONS Maricopa County Human Services SECTION II SPECIAL PROVISIONS Page 1 of 5 A. EFFECT To the extent that the Special Provisions are in conflict with the General Provisions, the Special Provisions shall control. To the extent that the Work Statement is in conflict with the General Provisions or the Special Provisions, then the Work Statement shall control. To the extent that the Compensation Provisions are in conflict with the General Provisions, Special Provisions, or Work Statement, then the Compensation Provisions shall control. B. DEFINITIONS As used throughout this Agreement, the following terms shall have the following meanings: 1. Adaptive equipment: Any modified device or piece of equipment that enhances the independent functioning of the user. 2. Child Find: A concerted effort by State and local educational agencies to identify all children with disabilities in need of special education services. 3. Due process procedures: Those procedures that safeguard the rights of children with disabilities under the Individuals with Disabilities Education Act (IDEA) (20 U.S.C. §§ 1400, et seq.). 4. Free Appropriate Public Education (FAPE): Special education and related services provided at public expense, designed by the Education for All Handicapped Children Act of 1975 (Public Law 94-142). Such services are to be described in the Individual Education Plan, appropriate to the child's individual needs, and delivered by qualified professionals. 5. Home-Based: Head Start services provided to three and four year old children, primarily in the child's home, through intensive work with the child's parents and family, and considered to be the primary factor in the growth and development of the child. 6. Individual Educational Plan/Program (IEP): A component of the Individuals with Disabilities Education Act (IDEA) that requires a written plan of instruction for each child, ages three to eighteen, who receives special services. The IEP must include a statement of the child's present level of educational performance, annual goals, short-term objectives, specific services needed by the child, dates when these services will begin and be in effect, and when the child should be reevaluated. A multi-disciplinary team in cooperation with the child’s parents/guardians develops each IEP. Individualized Education Programs are developed through a process of appropriate professionals making recommendations based on the nature and severity of the disability, least restrictive placement, services and personnel needed SECTION II SPECIAL PROVISIONS Page 2 of 5 to assist the child in meeting the objectives of the individualized education program. 7. Integration: Specifically designed programs that combine typical children and children with disabilities in the ongoing activities. 8. Least Restrictive Environment (LRE): A concept from IDEA requiring that children with disabilities be educated in an environment that is not more restrictive than their special needs dictate. LRE requires that children with disabilities be educated with non-disabled peers in regular education settings to the maximum extent appropriate. 9. Local Education Agency (LEA): The school district in which the child resides, or in which the child would attend school. The LEA is the entity that is legally responsible for the provision of a free appropriate public education for those children, ages three through eighteen years of age, who are eligible for special education. 10. Mainstreaming: Programs for children without disabilities in which some children with disabilities are appropriately enrolled. 11. Multidisciplinary approach: Individuals from different disciplines conduct evaluations and plan appropriate interventions for a given child with documented, suspected, or developmental delays and/or disabled. 12. Multidisciplinary Evaluation Team (MET): Individuals from different disciplines, including parents, who work together to conduct evaluations to determine a child’s eligibility for special education services 13. Related service: Transportation and other developmental, corrective, and support services deemed necessary to assist a child with a disability who would benefit from special education. 14. Screening: The process of testing a large number of children with a relatively fast, easy, and inexpensive procedure. Screening is used to identify those individuals who may be in need of further in-depth assessment, which would determine whether a delay in development exists and whether that delay could require remediation or therapeutic intervention. Screening is part of Child Find. 15. Special education: Specially designed individualized instruction, provided at no cost to parents, which meets the child's unique educational needs. 16. Transdisciplinary approach: A team approach in which team members work across disciplinary boundaries to plan and provide integrated services. SECTION II SPECIAL PROVISIONS Page 3 of 5 C. GENERAL PROVISIONS Delete the following paragraphs from Section I, General Provisions: C-2. GENERAL REQUIREMENTS C-3. GENERAL REQUIREMENTS C-4. GENERAL REQUIREMENTS E. ASSIGNMENT AND SUBCONTRACTING F. AVAILABILITY OF FUNDS G. BUDGET ADJUSTMENTS J. TERMINATION M. NON-LIABILITY P. SINGLE AUDIT ACT REQUIREMENTS Q. AUDIT DISALLOWANCES U. RELIGIOUS ACTIVITIES BB. CONTRACT COMPLIANCE MONITORING CC. CONTINGENCY RELATING TO OTHER CONTRACTS AND GRANTS EE. RECOGNITION OF DEPARTMENT SUPPORT FF. INSURANCE GG. BONDING HH. GRIEVANCE PROCEDURE KK. FINANCIAL MANAGEMENT NN. COMPETITIVE BID REQUIREMENTS RR. GOVERNOR’S EXECUTIVE ORDER NO. 88-26 D. PURPOSE The purpose of this Agreement is to provide services to preschool children, including children with disabilities as defined in A.R.S. 15-761, ages three years old to kindergarten- eligible five-year-old, in compliance with federal and State laws and regulations, and in accordance with Higley Unified School District No. 48 policy, and Improving Head Start for School Readiness Act of 2007 (42 U.S.C. §§ 9801, et seq.). E. STANDARDS The District shall perform the work and provide the services as identified in the Work Statement and shall immediately notify the Contract Administrator whenever the District is SECTION II SPECIAL PROVISIONS Page 4 of 5 unable to, or anticipates an inability to, perform any of the work, or provide any of the services required by the terms of this Agreement. F. CHANGES 1. The Director may, at any time, by written order, make changes within the general scope of this Agreement in any one or more of the following areas: a. Work Statement activities reflecting changes in funding source or Department regulations, policies, and requirements; b. Reallocation of budget line item amounts in accordance with funding sources or Department regulations, policies, and requirements, or whenever any budget line item increases or decreases by a factor of 10% or $100, whichever is greater, during the term of this Agreement. Such Change Orders may be issued quarterly for changes incurred during this period. c. Administrative requirements, such as reporting format quality, and/or quantity, as required by the funding source or Department regulatory requirements. 2. Such Change Orders will not serve to increase or decrease the Operating Budget total without written approval of both Parties. Additionally, such order shall not direct substantive changes in services to be rendered by the District without the written agreement of both Parties. 3. Any dispute or disagreement caused by such written order shall constitute a “dispute” within the meaning of the Dispute Clause of the General Provisions of this Agreement and shall be administered accordingly. G. COMPLIANCE WITH LAWS, RULES AND REGULATIONS The District shall comply with all applicable laws, rules, and regulations, without limitation to those designated in this Agreement. H. AUDIT REQUIREMENTS In accordance with A.R.S. § 11-624, the District shall, at its own expense, file with the Board of Supervisors, either: 1. Audited financial statements prepared in accordance with federal single audit requirements; or, 2. Financial statements prepared in accordance with generally accepted accounting principles audited by an independent certified public accountant. I. TERMINATION SECTION II SPECIAL PROVISIONS Page 5 of 5 Either Party may terminate this Agreement at any time upon providing the other Party with ninety (90) days written notice or upon mutual agreement. In the event of the exercise of termination rights, this Agreement in its entirety shall be of no force or effect, except that the responsibilities and obligations of the County regarding restoration of the property, maintenance, and indemnification of the District during the term of this Agreement shall survive. J. INSURANCE The County represents and the District acknowledges that the County is self-insured. The County shall provide public liability and property damage insurance encompassing the premises provided and shall furnish proof of insurance in an amount not less than $1,000,000 to the District within thirty (30) days of execution of this Agreement. During the term of this Agreement, and any extensions thereof, the County agrees that the District shall be an additional named insured on any insurance encompassing liability for injury to person or property. K. RELEASE OF INFORMATION The Parties shall comply with A.R.S. § 15-141 (review and inspection of educational records). L. REVISION This Agreement shall be reviewed and revised annually by the Parties. M. PROVISIONS This Agreement is subject to the provisions of A.R.S. § § 38-511 M. GENERAL REQUIREMENTS 1. The District and County shall, without limitation, obtain and maintain all licenses, permits, and authority necessary to do business, render services, and perform work under this Agreement, and shall comply with all laws regarding unemployment insurance, disability insurance, and workers’ compensation. 2. The District is an independent contractor in the performance of work and the provision of services under this Agreement and is not to be considered an officer, employee, or agent of the County. The County is an independent contractor in the performance of work and the provision of services under this Agreement and is not to be considered an officer, employee, or agent of the District. 3. Neither party shall make any payments, either directly or indirectly, to any person, partnership, corporation, trust, or other organization that has a substantial interest in that party’s organization or with which that party (or any of its directors, officers, owners, trust SECTION II SPECIAL PROVISIONS Page 6 of 5 certificate holders, or a relative thereof) has a substantial interest, unless the other party has made full written disclosure of the proposed payments to the Department and has received written approval therefore. O. ASSIGNMENT AND SUBCONTRACTING No right, liability, obligation, or duty under this Agreement may be assigned, delegated, or subcontracted, in whole or in part, without the prior written approval of the other party. The assigning party shall bear all liability under this Agreement, even if it is assigned, delegated, or subcontracted, in whole or in part, unless the other party agrees otherwise P. NON-LIABILITY The County, its officers, representatives, agents, and employees shall not be liable for any act or omission by the District, any Subcontractor, or any officer, representative, agent, or employee of the District or any Subcontractor occurring in the performance of this Agreement, and shall not be liable for purchases or contracts made by the District, any Subcontractor, or any officer, representative, agent, and employee of the District or any Subcontractor in connection with this Agreement. The District, its officers, representatives, agents, and employees shall not be liable for any act or omission by the County, any Subcontractor, or any officer, representative, agent, or employee of the County or any Subcontractor occurring in the performance of this Agreement, and shall not be liable for purchases or contracts made by the County, any Subcontractor, or any officer, representative, agent, and employee of the County or any Subcontractor in connection with this Agreement Q. RELIGIOUS ACTIVITIES The District and County agree that none of its costs and none of the costs incurred by any Contractor or Subcontractor will include any expense for any religious activity. SECTION III WORK STATEMENT Maricopa County Human Services HIGLEY UNIFIED SCHOOL DISTRICT A. PURPOSE To coordinate and collaborate with the appropriate local entity responsible for managing publically funded preschool programs. For the service area of the Head Start agency to provide services to preschool children including children with disabilities as defined in A.R.S. 15-761, ages three years old to kindergarten-eligible five-year-old, in compliance with Federal and Arizona State laws and regulations, and in accordance with Higley Unified School District policy, and Improving Head Start for School Readiness Act of 2007. (42 U.S.C. §§ 9831-9852a Pub. L. No. 110-134, codified at 42 U.S.C. § 9832(18)). To support the Head Start Reauthorization Act (2007): 1. To improve availability and quality of services in the Higley Unified School District and Maricopa County Head Start for children ages three through five and their families. 2. To support children’s optimal development and readiness for school entry and success. 3. To address the unique strengths and needs of the local population, such as homeless, migrant, or non-English speaking families. 4. To promote collaboration regarding shared use of facilities and other resources, as appropriate. 5. To promote further collaboration to reduce duplication and enhance efficiency of services. 6. To define roles and responsibilities of the named parties toward coordination and greater collaboration; enhance linkages and relationships; and exchange information on the provision of educational and non-educational services. 7. Coordinate a comprehensive system, which guides and supports delivery of services to children and their families. B. COLLABORATION Each agency will cooperatively maintain communications and share leadership responsibility at the local level to ensure that all available resources are utilized in the most effective manner. C. GUIDING PRINCIPLES: 1. Create and maintain a meaningful partnership to promote school readiness so children from low-income families in Head Start programs, or who are preschool age, may receive comprehensive services to prepare them for elementary school and to address any potential “achievement gap”. 2. Develop successful linkages within the context of the Improving Head Start for School Readiness Act of 2007 and local and state legislation, policies, and procedures. 3. Plan and implement strategies based on practice and research that have proven to support children’s school success. 4. Respect the uniqueness of each locality’s needs and resources. 5. Promote the involvement of members of the early care and education communities. 6. Share commitment, cooperation, and collaboration for a coordinated delivery system. D. RESPONSIBILITIES OF BOTH PARTIES 1. Collaborate with the parent(s) to provide necessary services to foster the maximum development of each child's potential. 2. Hire and supervise staff according to their own program policy and procedures. 3. Provide orientation for staff regarding each other’s program regulations, requirements, goals, service delivery models, procedures, and interagency agreements. 4. Have access to regular and ongoing training events that keep staff abreast of new materials, equipment, and practices related to serving all children including children with disabilities. Each will notify the other of pertinent training sessions to allow staff and/or parents to attend such training when appropriate. 5. Coordinate Family Support staff in providing Family Support Services to enrolled families. 6. Support the family-professional partnerships to establish effective services to all children by: a. including parents in appropriate training and activities, b. inviting parents to all meetings regarding their child's progress, and c. explaining procedural safeguards to the parent as appropriate. 7. Develop and implement a transition process to assure seamless delivery of services as a child transitions from Early Head Start to Head Start/Preschool and from Head Start/Preschool to kindergarten. 8. Jointly coordinate Child Find efforts to identify children who may have a disability. 9. Collaborate on outreach to McKinney Vento individuals for recruitment of Head Start eligible families. 10. Communicate on a monthly basis to share concerns, new strategies, techniques which have proved successful, updates on new goals, and dates for upcoming IEP meetings. 11. Conduct a year-end evaluation when needed to determine eligibility and develop an IEP for eligible children entering Head Start or Kindergarten. This process shall include the parent(s). Whenever possible, the receiving district teacher and/or psychologist should observe the child in a classroom setting prior to the meeting. 12. Will work together for the review, coordination, collaboration, alignment, and implementation of each of the following 10 activities as mandated by the Improving Head Start for School Readiness Act of 2007: a. Educational activities, curricular objectives and instruction i. Maricopa County Head Start and Higley Unified School District will adhere to and utilize the Arizona Early Learning Standards that are aligned with Head Start Child Outcomes. ii. Maricopa County Head Start and Higley Unified School District will collaborate in the development of school readiness goals; provide input and feedback on school readiness outcomes. b. Public Information dissemination Maricopa County Head Start and Higley Unified School District will share all information with each other related to each program. Enrollment guidelines and enrollment information may be posted on each other’s websites as well as sites within the service area. Contact information for each program will be available to assist families. c. Selection Priorities Flyers and information regarding federal income guidelines for both programs and service area information will be available at recruitment events, program offices, and schools and sites within the service area. d. Service Areas Service areas include Higley Unified School District and in the boundary constraints of Maricopa County Head Start. e. Staff Training Staff training within each agency will be made available to all staff of both programs. Each program will communicate when Pre- Service, Mid-Service, and In-Service opportunities will occur, if the training is appropriate for teaching staff and family support staff, and how it will be connected to the curriculum and professional development of staff. f. Program Technical Assistance Higley Unified School District and Maricopa County Head Start will work together to link technical assistance services, as appropriate g. Additional Service for Working Parents Coordinated training opportunities will be offered to meet the needs of working parents and families. Information will be shared and given out with places, dates and times of the trainings. h. Transition to Kindergarten Higley Unified School District and Maricopa County Head Start will work together to maintain the smooth transition from Head Start to Kindergarten to support children and their families. Transition activities between both programs will occur to include preschool and kindergarten teaching staff. Specific activities will be outlined by each classroom regarding the needs of the children and families. . 13. Share GOLD data collection for children dually enrolled in Public Schools and Head Start. Maricopa County Head Start will assume responsibility for maintaining a portfolio for these students that are dually enrolled so that designated personnel identified by the district may have appropriate access to the reported information. E. RESPONSIBILITIES OF HIGLEY UNIFIED SCHOOL DISTRICT: 1. The Higley Unified School District complies with the requirements of the Individuals with Disabilities Education Act, and in the event children with disabilities are placed in Head Start, will comply with any additional requirements included in this Agreement.” 2. Locate and identify preschool children with disabilities through a Child Find effort that includes a process for screening. 3. Assure that special education services to preschool children with disabilities are provided in accordance with the Individuals with Disabilities Education Act 2004 [IDEA]. 4. Submit and maintain Arizona Special Education census and attendance data on eligible preschool children with disabilities, including eligible children at all Head Start sites within the Higley Unified School District, for funding entitlement and budget preparations. 5. Provide written notice of evaluation and procedural safeguards to parents and obtain their informed consent to provide special education, psychological, speech/language, occupational and physical therapy evaluations, and therapy services. 6. Place preschool children with disabilities in the least restrictive environment with an opportunity to interact with non-disabled peers and recognize Head Start as a viable placement option. 7. Notify, in writing, the appropriate Head Start administrative staff of scheduled evaluations, MET and/or IEP meetings. 8. Refer children to Head Start who pass Child Find screening, but who may be income eligible for regular Head Start services. 9. Schedule and coordinate the development of the IEP meetings with appropriate District staff, Head Start personnel, and parent(s). Upon completion of the IEP, provide a copy to parents and Head Start staff. 10. Provide training to Head Start staff on District forms and procedures upon request. F. RESPONSIBILITIES OF THE DEPARTMENT: 1. Ensure that 10% of enrollment slots are made available to children with disabilities who meet federal poverty level eligibility guidelines, provided Head Start is an appropriate placement according to the child’s IEP. If 10% enrollment requirement has not been met, Head Start will extend enrollment opportunities to children up to 250% above the federal poverty level guidelines. 2. Collaborate with Higley Unified School District to make enrollment slots available prior to the beginning of the school year for children who will receive their disability services in the Head Start classrooms. 3. Screen all enrolled children for potential developmental concerns within 45 calendar days after enrollment. During the intake process, children with developmental concerns may be screened and referred to the District for evaluation. 4. If 10% of enrollment slots have not been filled with children with disabilities, Head Start will notify the Higley Unified School District when openings arise in the Head Start classrooms within the Higley Unified School District boundaries and hold an enrollment slot open for 10 calendar days when the District indicates that it will most likely be placing a child with an active IEP in that specific Head Start classroom. 5. Ensure that children with disabilities receive all the services to which they are entitled. 6. Provide the District with a referral packet containing copies of the Head Start developmental screening results, parental permission to refer, developmental history, and sensory screening results (hearing and vision), for all children with potential concerns. 7. Provide Higley Unified School District with a copy of the Head Start Program Calendar. 8. Notify special education and related service personnel regarding any changes in classroom schedules (field trips, etc.). 9. Provide opportunities for children to practice and generalize within inclusive environments the skills developed through work with district special education personnel. 10. Provide the District with attendance reports, when requested, in order to submit and maintain Arizona Department of Education census and attendance data. 11. Maricopa County Head Start will assume responsibility for maintaining Teaching Strategies Gold portfolio and for meeting timelines to report checkpoint data to Arizona Department of Education. Preschool data reporting deadlines for 2013-2014: HS will enter documentation for each ADE collects data for this checkpoint objective and data finalized 10-04-2013 10-11-2013 01-10-2014 02-07-2014 04-11-2014 05-31-2014 SECTION IV COMPENSATION Maricopa County Human Services SECTION IV COMPENSATION Page 1 of 1 This Section intentionally left blank.