MAG AGENDA, APPROVAL AND TIP INFO SUMMARY.PDF
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MARICOPA ASSOCIATION of GOVERNMENTS 302 North 1st Avenue, Suite 300 A Phoenix, Arizona 85003 Phone (602)254-6300 A FAX (602)254-6490 mag@azmag,gov A Web site www.azmag.gov February 19, 2013 TO: Members of the MAG Regional Council FROM: Mayor Marie Lopez Rogers, City of Avondale, Chair SUBJECT: MEETING NOTIFICATION AND TRANSMITTAL OF TENTATIVE AGENDA Meeting - 1 1:30 a.m. Wednesday, February 27, 2013 MAG Office, Suite 200 - Saguaro Room 302 North I Avenue, Phoenix The next MAG Regional Council meeting will be held at the MAG offices at the time and place noted above. Members of the Regional Council may attend either in person, by videoconference or by telephone conference call. Members who wish to remove any items from the Consent Agenda are requested to contact the MAG office. Supporting information is enclosed for your review. The meeting will include a working lunch. Please park in the garage underneath the building. Bring your ticket to the meeting, parking will be validated. For those using transit, the Regional Public Transportation Authority will provide transit tickets for your trip. For those using bicycles, please lock your bicycle in the bike rack in the garage. Pursuant to Title II of the Americans with Disabilities Act (ADA), MAG does not discriminate on the basis of disability in admissions to or participation in its public meetings. Persons with a disability may request a reasonable accommodation, such as a sign language interpreter, by contacting Valerie Day at the MAG office. Requests should be made as early as possible to allow time to arrange the accommodation. If you have any questions, please call the MAG Office. c: MAG Management Committee MAG REGIONAL COUNCIL TENTATIVE AGENDA February 27, 2013 COMMITTEE ACTION REQUESTED I . Call to Order 2. Pledge of Allegiance 3. Call to the Audience 3. Information. An opportunity will be provided to members of the public to address the Regional Council ON ITEMS THAT ARE NOT ON THE AGENDA THAT ARE WITHIN THE JURISDICTION OF MAG, or on items on the agenda for discussion but not for action. Citizens will be requested not to exceed a three minute time period for their comments. Atotal of I 5 minutes will be provided for the Call to the Audience agenda item, unless the Regional Council requests an exception to this limit. Please note that those wishing to comment on agenda items posted for action will be provided the opportunity at the time the item is heard. 4. Executive Director's Report 4. Information and discussion. The MAG Executive Director will provide a report to the Regional Council on activities of general interest. 5. Approval of Consent Agenda 5. Approval of the Consent Agenda. Council members may request that an item be removed from the consent agenda. Prior to action on the consent agenda, members of the audience will be provided an opportunity to comment on consent items. Consent items are marked with an asterisk (*). ITEMS PROPOSED FOR CONSENT* MINUTES *5A. Approval of the January 30, 2013, Meeting 5A. Review and approval of the January 30, 2013, Minutes meeting minutes. MAG Regional Council — Tentative Agenda February 27, 2013 2013, by the Transportation Review Committee on January 24, 2013, and by the Management Committee on February 13, 2013. Please refer to the attached material. *51. Appointment of Councilmember Cathy Carlat, 51. Appointment of Councilmember Cathy Carlat, Qty of Peoria, to Serve as One of the Seven City of Peoria, as the one of the seven largest Largest Cities/Towns Elected Officials on the cities/towns elected officials on the Transportation Transportation Policy Committee Policy Committee. The composition of the Transportation Policy Committee (TPC), established by the Regional Council on April 24, 2002, includes elected officials from the seven largest cities/towns, which includes the City of Peoria. The mayor of the City of Peoria, the current representative on the TPC, has notified MAG that he is requesting that Councilmember Cathy Carlat be appointed as the City of Peoria representative on the TPC. The appointment of Councilmember Cathy Carlat to the TPC by the Regional Council as one of the seven largest cities/towns elected officials is requested. Please refer to the enclosed material. Programming of Projects for Federal Congestion 5.1. Approval of the list of FY 2015 Congestion Mitigation and Air Quality Funding in the Draft FY Mitigation and Air Quality funded projects to be 2014-2018 MAG Transportation Improvement added to the FY 2011 -2015 MAG Transportation Program Improvement Program, and to add the lists of FY 2015, 2016, and 2017 projects to the Draft FY The MAG Regional Transportation Plan (RTP) 20 I 4-2018 NAG Transportation Improvement allocates MAG Federal Congestion Mitigation and Program. Air Quality (CMAQ) funds for Intelligent Transportation Systems (ITS), Bicycle, Pedestrian, and Air Quality projects. Federal Highway Administration funding levels are still estimated and are subject to change based on the Federal Surface Transportation Authorization, apportionments, and regional distributions. The estimated total amount of CMAQ funding available for programming in FFY 2015 through 2017 for PM-10 Pave Unpaved Road projects is $10.7 million; $18.5 million is available for ITS projects; $23.5 million is available for Bicycle and Pedestrian projects; and $9.5 million is available for Air Quality/Travel Demand Management Programs. In developing a draft FY 2014-2018 Transportation Improvement Program, a Call for Projects was held on August 6, 2012, with 6 MAG Regional Council -- Tentative Agenda February 27, 2013 CMAQ project applications turned in on September 19, 2012. Projects have been reviewed and ranked based on the Congestion Management Process, Air Quality scoring, and multiple modal committee evaluations and project reviews. The scoring and ranking results and recommendations for programming are included. Please see attachments for committee recommendations and the listing of projects. AIR QUALITY ITEMS *5K. Conformity Consultation 5K. Consultation. The Maricopa Association of Governments is conducting consultation on a conformity assessment for an amendment and administrative modification to the FY 2011-2015 MAG Transportation Improvement Program (TIP) and Regional Transportation Plan 2010 Update. The amendment and administrative modification involve several projects, including revisions to several projects for Chandler, Fort McDowell Yavapai Nation, Gilbert, Maricopa County, Mesa, Phoenix, and Scottsdale. The amendment includes projects that may be categorized as exempt from conformity determinations. The administrative modification includes minor project revisions that do not require a conformity determination. Comments are requested by February 22, 2013. Please refer to the enclosed material. GENERAL ITEMS *5L. Social Services Block Grant Allocation 5L. Approval to forward the Social Services Block Recommendations Grant (SSBG) allocation recommendations for FY 2014 to the Arizona Department of Economic Through a partnership with the Arizona Security. Department of Economic Security (DES), the MAC Human Services Coordinating Committee prioritizes services to receive funding with locally planned Social Services Block Grant (SSBG) dollars. Services funded by SSBG support assistance to the most vulnerable people in the region, including four target groups of Older Aduks; People with Disabilities; People with Developmental Disabilities; and Adults, Families, and Children. Upon completion of research and a service ranking exercise, it is proposed to move $75,039 to the MINUTES OF THE MARICOPA ASSOCIATION OF GOVERNMENTS REGIONAL COUNCIL MEETING February 27, 2013 MAO Office, Saguaro Room Phoenix, Arizona MEMBERS ATTENDING Mayor Marie Lopez Rogers, Avondale, Chair * Mayor Thomas Schoaf, Litchfield Park # Vice Mayor Alex Finter for Mayor Scott Smith, Supervisor Steve Chucri, Maricopa Co. Mesa # Mayor Scott LeMarr, Paradise Valley Councilwoman Robin Barker, Apache Junction Councilmember Cathy Carlat, Peoria * Mayor Jackie Meck, Buckeye Councihnember Daniel Valenzuela for Mayor # Mayor David Schwan, Carefree Greg Stanton, Phoenix * Councilman Dick Esser, Cave Creek # Mayor Gail Barney, Queen Creek Mayor Jay Tibshraeny, Chandler * President Diane Enos, Salt River Mayor Lana Mook, El Mirage Pima-Maricopa Indian Community * President Clinton Pattea, Fort McDowell Mayor W. J. "Jim" Lane, Scottsdale Yavapai Nation Mayor Sharon Wolcott, Surprise Mayor Linda Kavanagh, Fountain Hills Mayor Mark Mitchell, Tempe * Mayor Ron Henry, Gila Bend * Mayor Adolfo Gamez, Tolleson * Governor Gregory Mendoza, Gila River Indian Mayor John Cook, Wickenburg Community Mayor Michael LeVault, Youngtown Mayor John Lewis, Gilbert * Victor Flores, State Transportation Board Mayor Jerry Weiers, Glendale Joseph La Rue, State Transportation Board Mayor Georgia Lord, Goodyear *Roc Arnett, Citizens Transportation Oversight * Mayor Yolanda Solarez, Guadalupe Committee * Those members neither present nor represented by proxy. # Attended by telephone conference call. + Attended by videoconference 1. Call to Order The meeting of the MAO Regional Council was called to order by Chair Marie Lopez Rogers at 11:35 a.m. 2. Pledge of Allegiance The Pledge of Allegiance was recited. Mayor David Schwan, Mayor Gail Barney, Mayor Scott LeMarr, and Vice Mayor Alex Finter, as proxy for Mayor Scott Smith, joined the meeting via teleconference. Chair Rogers requested that members of the public who would like to comment fill out a blue public comment card for the Call to the Audience agenda item or a yellow public comment card for Consent Agenda items, or items on the agenda for action. Parking validation and transit tickets for those who used transit to attend the meeting were available from staff. Chair Rogers introduced two new members of the MAG Regional Council, Supervisor Steve Chucri from Maricopa County and Councilrnember Cathy Carlat from Peoria. They were presented with their Regional Council membership certificates. Chair Rogers recognized Mayor Christian Price, of the City of Maricopa, who was present in the audience. Chair Rogers noted that material for agenda items 0, #9, and #10 was at each place. 3. Call to the Audience Chair Rogers noted that the Call to the Audience provides an opportunity to members of the audience who wish to speak on items not scheduled on the agenda that fall under the jurisdiction of MAG, or on items on the agenda for discussion but not for action. Citizens are requested to not exceed a three minute time period for their comments. A total of 15 minutes is provided for the Call to the Audience agenda item, unless the Regional Council requests an exception to this limit. Those wishing to comment on agenda items posted for action will be provided the opportunity at the time the item is heard. Chair Rogers recognized public comment from Dianne Barker, who spoke of the historic moment at the Orpheum Theater on February 26, 2013, when the Phoenix City Council took action to change the city ordinance to protect classes ofpeople from discrimination. Ms. Barker stated that she viewed opposition as more from a Biblical interpretation of feminine and masculine. She said that she felt this change in the Phoenix ordinance was good for the entire region and she also felt that freedom of speech should be supported. Ms. Barker stated that she hoped the government would set up a relief system for violations to correct mistakes, let people live freely, and use mediation for disputes. Chair Rogers thanked Ms. Barker for her comments. 4. Executive Director's Report Dennis Smith, MAG Executive Director, reported on items of interest to the MAG region. Mr. Smith stated Sun Corridor Retreat is scheduled for March 6, 2013, from 10:00 a.m. to 2:00 p.m. at the Wild Horse Pass Hotel. He noted that implementation of the MAG Freight Transportation Framework Study will be featured and a panel will discuss what is needed to make business viable. He stated that Salt Lake City Mayor Ralph Becker and Chris Gutierrez from the Kansas City SmartPort, will speak at the event. Mr. Smith noted that more than 130 people have registered for the event. -2- Mr. Smith stated that the MAG Regional Council, Economic Development Committee and regional businesses have been invited to an economic forum in Nogales, Sonora, as a followup to the October 2012 event where Mexican businesses were invited to the forum held at the MAG office. He stated that the Nogales forum will be held March 22, 2013, and MAG is arranging for a bus for the one-day tour. Mr. Smith noted that MAG's Chair, Mayor Marie Lopez Rogers from Avondale, Mayor Rothschild from Tucson, Mayor Greg Stanton from Phoenix and Mayor Garino from Nogales, Arizona, will be speaking. He stated that a tour for local governments and a tour for business are planned. Mr. Smith added that attendance by business and elected officials is encouraged. Mr. Smith stated that the 2013 Point-in-Time Homeless Count took place on January 30,2013, between the hours of 5:00 a.m. to 9:00 a.m. He noted that more than 400 volunteers participated and he expressed appreciation to all of the municipalities involved. Mr. Smith stated that Phoenix Mayor Greg Stanton participated in the count. He explained that the U. S. Department of Housing and Urban development requires the data to apply for homeless assistance funding, and he added that the MAG region receives about $20 million per year through this process. Mr. Smith provided an update on the Regional Aging Services Network. He stated that round two of the City Leaders Institute on Aging in Place will focus on transportation needs. Mr. Smith stated that a website for older adults is under development and there is a call for stories, which are due March 8, 2013. He stated that profiles of people successfully aging in place will be featured in an outreach video. Mr. Smith displayed a photograph of Chair Rogers appearing with First Lady Michelle Obama at the State of the Union address in Washington, D. C. Chair Rogers thanked Mr. Smith for his report. No questions for Mr. Smith were noted. 5. Approval of Consent Agenda Chair Rogers noted that agenda items #5A, #5B, #5C, #5D, #5E, #5F, #5G, #5H, #5I,ty#5K, #5L, #5M, #5N, and #50 were on the Consent Agenda. Chair Rogers recognized public comment from Ms. Barker, who commented on agenda item #5J. She expressed her support for congestion management and suggested that ITS funding might be utilized to improve communications in the event of an accident on the freeway. Ms. Barker expressed her support for the ITS improvements made by Los Angeles and Las Vegas. She stated that the communications are not working here, and she did not have proof of this other than what Joe Ryan says. Ms. Barker remarked that the accident rates are appalling and we need find relief rather than accepting it. Chair Rogers thanked Ms. Barker for her comments. Chair Rogers asked members if they had questions or requests to hear a Consent Agenda item individually. None were noted. Mayor LeVault moved approval of the Consent Agenda. Mayor Lewis seconded, and the motion passed unanimously. -3- 51. Appointment of Councilmember Cathy Carlat, City of Peoria, to Serve as One of the Seven Largest Cities/Towns Elected Officials on the Transportation Policy Committee The MAG Regional Council, by consent, appointed Councilmember Cathy Carlat, City of Peoria, as one of the seven largest cities/towns elected officials on the Transportation Policy Committee. The composition of the Transportation Policy Committee (TPC), established by the Regional Council on April 24, 2002, includes elected officials from the seven largest cities/towns, which includes the City of Peoria. The mayor of the City of Peoria, the current representative on the TPC, has notified MAG that he is requesting that Councilmember Cathy Carlat be appointed as the City of Peoria representative on the TPC. The appointment of Councilmember Cathy Carlat to the TPC by the Regional Council as one of the seven largest cities/towns elected officials was requested. 5J. Programming of Projects for Federal Congestion Mitigation and Air Quality Funding in the Draft FY 2014-2018 MAG Transportation Improvement Program The MAG Regional Council, by consent, approved the list of Fiscal Year (FY) 2015 Congestion Mitigation and Air Quality funded projects to be added to the FY 2011-2015 MAG Transportation Improvement Program, and to add the lists of FY 2015, 2016, and 2017 projects to the Draft FY 2014-2018 MAG Transportation Improvement Program. The MAG Regional Transportation Plan (RTP) allocates MAG Federal Congestion Mitigation and Air Quality (CMAQ) funds for Intelligent Transportation Systems (ITS), Bicycle, Pedestrian, and Air Quality projects. Federal Highway Administration funding levels are still estimated and are subject to change based on the Federal Surface Transportation Authorization, apportionments, and regional distributions. The estimated total amount of CMAQ funding available for programming in FFY 2015 through 2017 for PM-10 Pave Unpaved Road projects is $10.7 million; $18.5 million is available for ITS projects; $23.5 million is available for Bicycle and Pedestrian projects; and $9.5 million is available for Air Quality/Travel Demand Management Programs. In developing a draft FY 2014-2018 Transportation Improvement Program, a Call for Projects was held on August 6,2012, with CMAQ project applications turned in on September 19, 2012. Projects have been reviewed and ranked based on the Congestion Management Process, Air Quality scoring, and multiple modal committee evaluations and project reviews. 5K. Conformity Consultation The Maricopa Association of Governments is conducting consultation on a conformity assessment for an amendment and administrative modification to the FY 2011-2015 MAG Transportation Improvement Program (TIP) and Regional Transportation Plan 2010 Update. The amendment and administrative modification involve several projects, including revisions to several projects for Chandler, Fort McDowell Yavapai Nation, Gilbert, Maricopa County, Mesa, Phoenix, and Scottsdale. The amendment includes projects that may be categorized as exempt from conformity determinations. The administrative modification includes minor project revisions that do not require a conformity determination. Comments were requested by February 22, 2013. -6- Agenda Item #5J MARICOPA ASSOCIATION OF GOVERNMENTS INFORMATION SUMMARY... for your review DATE: February 19, 2013 SUBJECT: Programming of Projects for MAG Federal Congestion Mitigation and Air Quality Improvement Funding in the Draft FY2014-2018 MAG Transportation Improvement Program SUMMARY: MAG is developing a new Fiscal Year (FY) 2014-2018 Transportation Improvement Program (TIP). The MAG Regional Transportation Plan (RTP) allocates MAG Federal Congestion Mitigation and Air Quality (CMAQ) funds to specific modes and in some cases, identifies specific projects for the funds. Funding for all programs is currently estimated based on MAP-21 and the Arizona Department of Transportation (ADOT) estimated regional distribution of funding as of November 27, 2012. Funding levels for the CMAQ programs in the MAG region are subject to change and will be updated as federal and state announcements are made. For the Intelligent Transportation Systems (ITS), Bicycle, Pedestrian and Air Quality projects, the RTP identifies CMAQ allocations, and individual projects need to be identified for the new TIP. A Call for Projects was announced in August 2012 and the results from the evaluation process are included. Applications were made available in August 6, 2012. An overview and application process meeting was held on August 13,2012. Two additional workshops were held on August 27, and on September 10, 2012, to provide technical and staff assistance in completing applications and answering questions. Applications were due at MAG on September 19, 2012, and 84 applications were received. All information explained below pertains to on-time, complete, and eligible applications. Each CMAQ program must meet Federal Highway Administration (FHWA) eligibility criteria and one of the criteria is location. For Bicycle, Pedestrian and ITS projects to be eligible to receive CMAQ funding, the project must be located within the 8-hour Ozone Nonattainment Area. For PM-10 Paving Unpaved Road eligibility, projects must be located within the Phoenix PM-10 Nonattainment Area. Each application received is displayed by mode on a map. See attachments. All proposed FY 2015, 2016, and 2017 CMAQ projects are evaluated by MAG Air Quality staff and receive a cost-effectiveness number (AQ score) within each modal category. Where appropriate, the emission reduction benefits and cost-effectiveness of CMAQ eligible projects have been quantified using the Methodologies for Evaluating Congestion Mitigation and Air Quality Improvement Projects, approved on September 30, 2011. The MAO Air Quality Technical Advisory Committee reviews proposed projects and makes the recommended ranking based on the evaluations. These recommended ranking and AQ scores are forwarded and presented to the modal committee to include for final consideration and programming of projects. The related modal technical advisory committees assisted in defining the evaluation criteria for each mode beginning in April of 2012. Criteria for project evaluation included both qualitative and quantitative data. The Congestion Management Process (CMP) and the CMP tool were used to evaluate the Bicycle and Pedestrian projects and the ITS committee used a modified CMP tool for 1 each of the four categories of ITS projects in combination with the newly adopted ITS plan. PM-10 Paving of Unpaved Road projects strictly used the Air Quality analysis score. Projects then went through a two-tiered committee review process starting in October that resulted in project rankings by the ITS and the Bicycle and Pedestrian Committees in November and December, and the Air Quality Technical Advisory Committee in October. MAG staff coordinated the modified project funding amounts and information with the corresponding agency for agreement and modification of project costs as needed to meet program funding levels. This process follows the approved MAG Federal Fund Programming Principles. There were 35 ITS project applications submitted requesting a total of $23,437,205 in CMAQ funds. There are $18,548,845 of CMAQ funds estimated to be available for ITS projects in FFY 2015-2017. Thirty-one projects are recommended for programming. Projects not recommended for programming total $2,426,392. There were 29 Bicycle and Pedestrian applications submitted requesting a total of $25,804,786 of CMAQ funds. There are $23,532,117 of CMAQ funds estimated to be available for Bicycle and Pedestrian projects in FY 2015-2017. One project was not able to be awarded full funding and the lead agency has agreed to accept partial funding, rounding up. One project was recommended for funding in another program. A total of twenty-six projects is recommended for programming. Projects not recommended total $1,637,391. There were 12 PM-10 Pave Unpaved Road applications submitted requesting a total of $14,128,078 of CMAQ funds. One project requested to be withdrawn by the submitting agency. There are $10,686,128 of CMAQ funds available for PM-10 Pave Unpaved Road Projects in FY 2015-2017. All projects are recommended for funding in the PM-10 Pave Unpaved Roads program totaling $10,686,128. In addition to the application process, $9,523,808 of CMAQ funds are identified via the Regional Transportation Plan (RTP) of CMAQ funding distributed for Air Quality Projects in FY 2015- 2017. The Air Quality Program detail has been included since the Transportation Review Committee heard this item. The FY 2011-2015 TIP includes placeholder listings until the detail of the programming is completed. The current estimated federal allocation of funding is included. Please refer to Table AQ. PUBLIC INPUT: None. PROS & CONS: PROS: Approval of the funding for these projects will enable their inclusion in the Transportation Improvement Program (TIP) and will allow jurisdictions to develop their projects in a timely and integrated manner. By adding the FY 2015 to the current FY 2011-2015 TIP, those projects will be eligible for FY 2014 Closeout funding if available. CONS: If these projects are not approved, the time to develop projects will be limited. Timely development of projects is needed to ensure that MAG federal funds are fully utilized, that all annual obligation authority is utilized, and to enhance opportunities for additional federal funds. TECHNICAL & POLICY IMPLICATIONS: TECHNICAL: Project selection criteria have been fully addressed by members of MAG technical advisory committees. Air Quality Emission Reduction scores were considered and integrated into the recommended listings based on updated funding availability, and the program is fiscally balanced. The paving of dirt roads and alley projects supports committed measures to "reduce Particulate 2 emissions from unpaved roads and alleys in the revised MAG 1999 Serious Area Particulate Plan for PM-10. The MAC 2012 Five Percent Plan for PM-10 includes the paving of unpaved roads. POLICY: The MAG federally funded program has been developed in accord with federal regulations and MAG policies. The Congestion Management Process has been followed as appropriate by modal category. ACTION NEEDED: Approval of the list of FY 2015 Congestion Mitigation and Air Quality funded projects to be added to the FY 2011-2015 MAG Transportation Improvement Program, and to add the lists of FY 2015, 2016, and 2017 projects to the Draft FY 20 18 MAC Trans ortation Im rove -1 • .,rn. PRIOR COMMITTEE ACTIONS: Management Committee: On February 6, 2013, the MAG Management Committee recommended approval of the list of FY 2015 Congestion Mitigation and Air Quality funded projects to be added to the FY 2011-2015 MAG Transportation Improvement Program, and to add the lists of FY 2015, 2016, and 2017 projects to the Draft FY 2014-2018 MAG Transportation Improvement Program. MEMBERS ATTENDING David Cavazos, Phoenix, Chair Bill Hernandez, Guadalupe Sue McDermott for Dr. Spencer Isom, Darryl Crossman, Litchfield Park El Mirage Christopher Brady, Mesa # Matt Busby for George Hoffman, Apache Jim Bacon, Paradise Valley Junction Carl Swenson, Peoria Rogene Hill for Charlie McClendon, John Kross, Queen Creek Avondale Bryan Meyers, Salt River Pima-Maricopa # Stephen Cleveland, Buckeye Indian Community Gary Neiss, Carefree Dan Worth, Scottsdale Wayne Anderson for Usama Abujbarah, Chris Hillman, Surprise Cave Creek Charlie Meyer, Tempe Rich Dlugas, Chandler Reyes Medrano, Tolleson Phil Dorchester, Fort McDowell Yavapai Joshua Wright, Wickenburg Nation Lloyce Robinson, Youngtown Ken Buchanan, Fountain Hills Floyd Roehrich for John Halikowski, ADOT Rick Buss, Gila Bend Clem Ligocki for Tom Manos, * David White, Gila River Indian Community Maricopa County Patrick Banger, Gilbert John Farry for Steve Banta, Horatio Skeete, Glendale Valley Metro/RPTA Brian Dalke, Goodyear * Those members neither present nor represented by proxy. # Participated by telephone conference call. + Participated by videoconference call. Transportation Review Committee: On January 24, 2013, the Transportation Review Committee Recommend approval of the lists of FY 2015 Congestion Mitigation and Air Quality funded projects to be added to the FY 2011-2015 MAG Transportation Improvement Program, and to add the list of FY 2015, 2016, and 2017 projects to the Draft FY 2014-2018 MAG Transportation Improvement Program. 3