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Maricopa County Treasurer Budget Presentation 1 Over 250 Statutory Mandates • Over 100 Distinct Activities • $10.5 Billion Receipts & Disbursements • Nearly 900,000 Transactions • $3 Billion Investment Portfolio • 1,534 Tax Districts $4.1 Billion Levy • Over 200,000 Constituent Contacts 2 STAR Treasurer’s Calls FY 13 Vs FY 14 FY 13 197,694 FY 14 88,343 40,000 35,000 30,000 25,000 20,000 15,000 10,000 5,000 0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun 3 How We Manage Mandates • Organization – Operation and Support • Identify All Major Activities • Write Policies & Procedures • Monthly Reports • Internal Audits 4 Resources Required - IT • Restore IT to Adequate Staffing. • The Treasurer’s Banking system is over 25 years old and must be replaced because the software is no longer supported. • 16 positions were transferred to OET and 11 were returned. Two were replaced this year and we now need the other three. 5 Comparison of County Accounting System Project to Treasurer Banking System Project County Accounting System Treasurer Banking System • System Refresh • System Replacement • $40M Budget • $10M Budget • Approximate 100 New FTEs • Restore 3 FTEs 6 Resources Required – Personnel Upgrades Upgrade positions to offset loss of institutional knowledge due to retirements of long-time employees. 7 Retirement and Loss of Institutional Knowledge • 28 Employees with 290 years Retired during my tenure, and 18 with 330 years eligible to retire. • Long term employees must be replaced by degreed professionals to counterbalance loss of experience. • Changing job environment calls for employees with higher technical skills and education. • Budget cuts have resulted in doubling job duties and created single points of potential failure. 8 Resources Required – Personnel Upgrades Replace lost resources to reactivate Technical Services Division. Technical Services has two regular FTE’s and two temporary FTEs down from seven regular FTEs. 9 Technical Services Department Supervisor • Oversee department. • Collect key statistics for internal reporting. • Update and develop internal policies and procedures. • Act as a backup and handle work overflow. • Participate and facilitate special projects. 10 Budget Issues Unfunded cost increases after the budget is finalized. 11 Ballooning Unfunded Expenses TELECOMM COST 2009 2010 2011 2012 2013 2014 Discretionary Telecomm $1,762 $3,052 $2,937 $2,000 $2,000 $2,000 Baseline Telecomm Cost $0 $0 $0 $73,609 $79,159 $85,705 Total Telecomm Expense $1,762 $3,052 $2,937 $75,609 $81,159 $87,705 MICRO-FICHE COST N/A N/A $564 $1,395 $1,917 $70,000 Additional Budget Authority $0 $0 $0 $73,609 $73,609 $73,609 Uncovered Agency Expense $1,762 $3,052 $3,501 $3,395 $9,467 $84,096 12 Budget Issues Penalty deductions after budget is finalized. 13 Penalty Deduction Personal Service Penalty 3% Regular Salary Penalty $90,855 3% Benefit Penalty $31,924 Decrease in Temporary Pay $68,000 Chairman's Adjustment $44,463 Total PS Penalty $235,242 OMB VS True OMB Penalty Deduction 3.0% True Penalty Deduction 5.7% 14 Managing Volatility and Imposed Vacancy • Delay the hiring of mission critical employees. • Delay necessary upgrades to office technology. • Try to anticipate retirement payouts that are not accounted for in the personal service penalty deduction. • Lay-off temporary workers. • Discontinue non-statutory duties; i.e. property tax rebilling decreased from $20.0M in FY 13 to $1.4M in FY 14. 15 Budget Issues – Fund Allocation Variance reports indicate that county agencies are not funded equally. 16 Expenditures Variance as of June 30, 2013 60.0% 55.0% 50.0% 45.0% 40.2% 40.0% 35.0% 30.0% 24.8% 25.0% 20.9%23.5% 19.9% 20.0% 12.5% 13.9% 15.0% 9.6% 8.6% 10.1% 10.0% 10.0% 6.6% 3.7% 3.3% 6.8% 3.1% 3.1% 5.0% 1.3% 1.8% 1.1% 0.0% 0.5% 0.0% -5.0% BOARD MANAGER TECHNOLOGY FINANCE RESOURCES AUDIT BUDGET SERVICES RECREATION ASSESSOR CENTER ELECTIONS RECORDER TREASURER COURT CONSTABLES ATTORNEY BRANCH COURTS SHERIFF SERVICES OF THE MANAGEMENT INTERNAL AND CALL SUPERIOR JUDICIAL JUSTICE CLERK COUNTY HUMAN PROCUREMENT AND COUNTY EDUCATION ENTERPRISE FACILITIES MANAGEMENT PARKS THE OF CLERK * The variance by percentage that county departments are under budget. County Administration Departments are on the left and Elected Official's Agencies are on the right. 17 Fiscal Year 2013 Expenditure Variances 30.0% 23.9% 24.6% 23.5% 25.0% 22.4% 21.7% 21.2% 20.5% 20.3% 20.0% 19.0% 18.4% 16.2% 15.0% 10.0% 9.3% 5.0% 6.9% 7.4% 6.8% 7.7% 6.7% 6.0% 5.4% 5.0% 5.6% 5.3% 0.0% August September October November December January February March April May June County Departments Elected Officials Average Treasurer’s Variance 5.6% 18