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Special Meeting Minutes Monday, June 24, 2013 Board Members 10:00 AM Andrew Kunasek, Chairman, District 3 Denny Barney, Vice Chairman, District 1 BOARD OF SUPERVISORS Steve Chucri, District 2 Maricopa County, Arizona Clint Hickman, District 4 (and the Boards of Directors of the Flood Control Mary Rose Wilcox, District 5 District, Library District, Stadium District, Improvement Districts, Housing Authority of Maricopa County, Housing Authority of Maricopa County and/or Board of County Manager Deposit) Tom Manos Clerk of the Board Fran McCarroll "The mission of Maricopa County is to provide regional leadership and fiscally responsible, Meeting Location necessary public services to its Supervisors' Conference Room residents so they can enjoy 301 W. Jefferson, 10th Floor living in healthy and safe communities” Phoenix, AZ 85003 BOARD OF SUPERVISORS The Board of Supervisors of Maricopa County, Phoenix, Arizona, convened in Special Session at 10:00 AM on Monday, June 24, 2013, in the Supervisors' Conference Room, 301 W. Jefferson, 10th Floor, Phoenix, AZ 85003, with the following members present: Andrew Kunasek, Chairman, District 3; Steve Chucri, District 2; Clint Hickman, District 4; Mary Rose Wilcox, District 5. Absent: Denny Barney, District 1. Also present: Fran McCarroll, Clerk of the Board; Lori Medaris and Shirley Million, Minutes Coordinator; Tom Manos, County Manager; and David Benton, Legal Counsel. Office of Management and Budget 1. PRESENTATION REGARDING THE MARICOPA COUNTY FY 2014 BUDGET Presentation and discussion regarding the Maricopa County FY 2014 Budget and any changes from the budget tentatively adopted on May 20, 2013 and the proposed final budget. (C-49-13-078-P-00) Sandi Wilson, Deputy County Manager Lee Ann Bohn, Deputy Budget Director Brian Hushek, Deputy Budget Director Cynthia Goelz, Budget Administrator Sandi Wilson noted there were few changes from the tentative budget to this proposed FY 2014 Final County Budget of $2,208,474,790.00. Those changes did result in a decrease of $6,667,408 from the tentative budget of $2,215,142,198 approved by the Board several weeks ago. She explained the changes to the different budget categories in the General Fund, Detention Fund and Special Revenue Funds that are mostly technical allocation adjustments. Budget guidelines allow for moving funds within departments, for both recurring and non-recurring funds. Changes are outlined below. (The budget is presented online at the Maricopa County site for residents interested in item details.) Ms. Wilson gave examples of the allocation changes in the operating budget, explaining that In the General Fund a position is being moved from the Sheriff’s Office to Finance; Special Meeting Minutes Monday, June 24, 2013 Page 2 of 6 in the Detention Fund, a move of a million dollars from Correctional Health to non- departmental for IT support; and there are some special RICO funds in a special revenue fund to be shared. She said there were some charges that were previously booked in non-departmental, those expenses are now distributed from Risk Management into individual departments with no expenditures, meaning that the numbers did not change just the allocations that were made to the three funds (General, Detention and Special Revenue). Non-departmental funds of $900,050 were moved into the Sheriff’s Office for the IT Staffing Study. She noted a reduction in the Inmate Services fund of $91,500 and said this is not going to be spent but will be deposited into the Detention Fund. Ms. Wilson further explained that the non-recurring portion of the budget is very similar to the operational portion in the reapportionments, noting that a reserve will be set aside for both the elected officials and the judicial branch in case there is a problem in meeting personnel savings. Ms. Wilson also outlined some expenditure reductions in the general fund budgets, saying the operating fund is decreasing by $91,500 and the non-recurring budget is reducing by $6.5 million. The total FY 2014 budget after adjustments is $2,208,474,790. 2. PUBLIC HEARING ON THE MARICOPA COUNTY FY 2014 TENTATIVE BUDGET Convene a public hearing, pursuant to A.R.S. §42-17104 and A.R.S. §42-17105 to hear taxpayers who may wish to comment on the FY 2014 Tentative Budget which was adopted May 20, 2013, on any proposed changes and on the proposed tax levy. The changes result in a final budget of $2,208,474,790 which is a $6,667,408 change from the tentative budget of $2,215,142,198. (C-49-13-079-2-00) Chairman Kunasek asked if anyone in the audience wished to speak at this public hearing in reference to the 2014 budget. There was no response from those present, no speaker’s slips had been submitted and no member of the public came forward to comment on this agenda item. MEETING ADJOURNED There being no further business to come before the Board, the meeting was adjourned. __________________________________ Andrew Kunasek, Chairman of the Board ATTEST: _____________________________ Fran McCarroll, Clerk of the Board Special Meeting Minutes Monday, June 24, 2013 Page 3 of 6 IMPROVEMENT DISTRICT The Board of Directors of the Improvement Districts of Maricopa County, Phoenix, Arizona, convened in Special Session at 10:00 AM on Monday, June 24, 2013, in the Supervisors' Conference Room, 301 W. Jefferson, 10th Floor, Phoenix, AZ 85003, with the following members present: Andrew Kunasek, Chairman, District 3; Steve Chucri, District 2; Clint Hickman, District 4; Mary Rose Wilcox, District 5. Absent: Denny Barney, District 1. Also present: Fran McCarroll, Clerk of the Board; Lori Medaris and Shirley Million, Minutes Coordinator; Tom Manos, County Manager; and David Benton, Legal Counsel. I-1. PRESENTATION AND DISCUSSION REGARDING THE FY 2014 COUNTY IMPROVEMENT DISTRICTS BUDGETS Presentation regarding the FY 2014 County Improvement Districts Budgets. (C-18-13- 045-P-00) Shelby Scharbach, Assistant County Manager-CFO Edmund Williams, Superintendent of Streets There was no presentation on this item as the Directors had no questions. I-2. PUBLIC HEARING ON COUNTY IMPROVEMENT DISTRICTS FY 2014 BUDGETS Convene a public hearing, pursuant to A.R.S. §42-17103 and A.R.S. §48-2525 to hear taxpayers who may wish to comment on the FY 2014 COUNTY IMPROVEMENT DISTRICTS Tentative Budgets which were adopted May 20, 2013, and on any proposed changes. There are no changes proposed to the budgets tentatively adopted on May 20 2013. (C- 49-13-091-2-00) No member of the public came forward to comment and no speakers slips were submitted for this item. MEETING ADJOURNED There being no further business to come before the Board, the meeting was adjourned. __________________________________ Andrew Kunasek, Chairman of the Board ATTEST: _____________________________ Fran McCarroll, Clerk of the Board Special Meeting Minutes Monday, June 24, 2013 Page 4 of 6 FLOOD CONTROL DISTRICT The Board of Directors of the Flood Control District of Maricopa County, Phoenix, Arizona, convened in Special Session at 10:00 AM on Monday, June 24, 2013, in the Supervisors' Conference Room, 301 W. Jefferson, 10th Floor, Phoenix, AZ 85003, with the following members present: Andrew Kunasek, Chairman, District 3; Steve Chucri, District 2; Clint Hickman, District 4; Mary Rose Wilcox, District 5. Absent: Denny Barney, District 1. Also present: Fran McCarroll, Clerk of the Board; Lori Medaris and Shirley Million, Minutes Coordinator; Tom Manos, County Manager; and David Benton, Legal Counsel. F-1. PRESENTATION REGARDING THE FLOOD CONTROL DISTRICT FY 2014 BUDGET Presentation and discussion regarding the Maricopa County Flood Control District Budget for FY 2014, and changes, if any, between the budget tentatively adopted on May 20, 2013 and the proposed final budget. (C-49-13-080-P-00) Sandi Wilson, , Deputy County Manager Brian Hushek, , Deputy Budget Director Cynthia Goelz, Budget Administrator There was no presentation on this item as the Directors had no questions. F-2. PUBLIC HEARING ON THE FLOOD CONTROL DISTRICT FY 2014 BUDGET Convene a public hearing, pursuant to A.R.S. §42-17103 and A.R.S. §48-252 to hear taxpayers who may wish to comment on the FY 2014 Flood Control District Tentative Budget which was adopted May 20, 2013, and on any proposed changes. There are no net changes proposed to the tentatively approved budget of $72,009,409. (C-49-13-083-2-00) No member of the public came forward and no speakers’ slips were submitted for this item. MEETING ADJOURNED There being no further business to come before the Board, the meeting was adjourned. __________________________________ Andrew Kunasek, Chairman of the Board ATTEST: _____________________________ Fran McCarroll, Clerk of the Board Special Meeting Minutes Monday, June 24, 2013 Page 5 of 6 LIBRARY DISTRICT The Board of Directors of the Library District of Maricopa County, Phoenix, Arizona, convened in Special Session at 10:00 AM on Monday, June 24, 2013, in the Supervisors' Conference Room, 301 W. Jefferson, 10th Floor, Phoenix, AZ 85003, with the following members present: Andrew Kunasek, Chairman, District 3; Steve Chucri, District 2; Clint Hickman, District 4; Mary Rose Wilcox, District 5. Absent: Denny Barney, District 1. Also present: Fran McCarroll, Clerk of the Board; Lori Medaris and Shirley Million, Minutes Coordinator; Tom Manos, County Manager; and David Benton, Legal Counsel. L-1. PRESENTATION REGARDING THE LIBRARY DISTRICT FY 2014 BUDGET Presentation and discussion regarding the Library District FY 2014 budget and changes, if any, from the Tentative Budget adopted on May 20, 2013 and the proposed final budget. (C-49-13-085-P-00) Sandi Wilson, , Deputy County Manager Brian Hushek, , Deputy Budget Director Cynthia Goelz, Budget Administrator There was no presentation on this item as the Directors had no questions. L-2. PUBLIC HEARING ON THE LIBRARY DISTRICT FY 2014 TENTATIVE BUDGET Convene a public hearing, pursuant to A.R.S. §42-17103 and A.R.S. §48-252 to hear taxpayers who may wish to comment on the FY 2014 Library District Tentative Budget which was adopted May 20, 2013, and on any proposed changes. There are no net changes proposed to the tentative FY 2014 Library District Budget. (C- 49-13-086-2-00) No member of the public came forward and no speakers’ slips were submitted for this item. MEETING ADJOURNED There being no further business to come before the Board, the meeting was adjourned. __________________________________ Andrew Kunasek, Chairman of the Board ATTEST: _____________________________ Fran McCarroll, Clerk of the Board Special Meeting Minutes Monday, June 24, 2013 Page 6 of 6 STADIUM DISTRICT The Board of Directors of the Stadium District of Maricopa County, Phoenix, Arizona, convened in Special Session at 10:00 AM on Monday, June 24, 2013, in the Supervisors' Conference Room, 301 W. Jefferson, 10th Floor, Phoenix, AZ 85003, with the following members present: Andrew Kunasek, Chairman, District 3; Steve Chucri, District 2; Clint Hickman, District 4; Mary Rose Wilcox, District 5. Absent: Denny Barney, District 1. Also present: Fran McCarroll, Clerk of the Board; Lori Medaris and Shirley Million, Minutes Coordinator; Tom Manos, County Manager; and David Benton, Legal Counsel. S-1. PRESENTATION REGARDING THE STADIUM DISTRICT FY 2014 BUDGET Presentation and discussion regarding the Stadium District FY 2014 budget and any proposed changes to the budget tentatively adopted on May 20, 2013. (C-49-13-088-P- 00) Sandi Wilson, , Deputy County Manager Lee Ann Bohn, , Deputy Budget Director Cynthia Goelz, Budget Administrator Sandi Wilson said the Stadium District Budget has an increase of $3.5 million to $11,331,698 for items not originally included in the Capital Improvement Program because costs had not yet been received. These include Concrete and Structural Improvements for $3 million and Miscellaneous Repairs for $500,000. S-2. PUBLIC HEARING ON THE STADIUM DISTRICT FY 2014 TENTATIVE BUDGET Convene a public hearing, pursuant to A.R.S. §42-17103 and A.R.S. §48-252 to hear taxpayers who may wish to comment on the FY 2014 Stadium District Tentative Budget which was adopted May 20, 2013, and on any proposed changes. The changes result in a budget of $11,331,698 which is a $3,500,000 increase from the Tentative Adopted budget of $7,831,698. (C-49-13-089-2-00) No member of the public came forward and no speakers’ slips were submitted for this item. MEETING ADJOURNED There being no further business to come before the Board, the meeting was adjourned. __________________________________ Andrew Kunasek, Chairman of the Board ATTEST: _________________________________ Fran McCarroll, Official Record Keeper Board of Supervisors / Directors Approved on 10/23/2013.