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Agenda Item Id: Item Title INTERGOVERNMENTAL AGREEMENT WITH VARIOUS SCHOOL DISTRICTS FOR FINANCIAL SYSTEM SERVICES C Number: C-37-14-032-3-ZZ Action Requested: Approve 30 Intergovernmental Agreements for the purpose of outlining the responsibilities of each of the parties’ management of the County and School District Financial System of record as part of the MCESA Financial System Support Consortium. Board Required Information: Approve an open agenda item regarding the Intergovernmental Agreement (IGA) between Maricopa County on behalf of the Maricopa County Education Service Agency (MCESA) and various school districts within Maricopa County for Financial System Services. This Agreement outlines the responsibilities of each of the parties’ management of the County and School District Financial System of record as part of the MCESA Financial System Support Consortium. The Parties agree to cooperate and assist each other in meeting the mutual obligations and duties of each office because it is law, good public policy and benefits the citizens of Maricopa County. This Agreement shall become effective from and after the date of its execution and expires on June 30, 2019. Agua Fria Union High School District #216 Aguila Elementary District #63 Arlington Elementary District #47 Avondale Elementary District #44 Balsz Elementary District #31 Buckeye Elementary District #33 Buckeye Union High School District #201 East Valley Institute of Technology District #401 Fountain Hills Unified District #98 Fowler Elementary District #45 Gila Bend Unified District #24 Laveen Elementary District #59 Liberty Elementary District #25 Litchfield Elementary District #79 Mobile Elementary District #86 Morristown Elementary District #75 Nadaburg Unified District #81 Palo Verde Elementary District #49 Paloma Elementary District #94 Queen Creek Unified District #95 Riverside Elementary District #2 Saddle Mountain Unified District #90 Sentinel Elementary District #71 Tolleson Elementary District #17 Tolleson Union High School District #214 Union Elementary District #62 West-MEC #402 Wickenburg Unified District #9 Wilson Elementary District #7 Maricopa Regional School District #509 Additional Information: A.R.S. §15-304(A) requires the county school superintendent to draw warrants on the county treasurer for all necessary expenses against a school fund of the district. In 2002, MCESA and 30 non-accounting responsibility districts acquired a financial system as a consortium to reduce costs to both the County and School Districts, while assisting MCESA in their statutory requirement to not let a school district over-expend its authority. This agreement formalizes this consortium. Maricopa County is authorized to enter into this IGA under A.R.S. §11-952 for the purposes of exercising joint powers or contracting for services. Expenditure Impact By FY: Estimated Annual Revenue and Expenditures: FY 2014 - $300,000 plus $950,000 one-time FY 2015 - $300,000 FY 2016 - $300,000 FY 2017 - $300,000 FY 2018 - $300,000 ZZ Information: Party Name C Number Not-to-Exceed Start Date End Date Amount Agua Fria Union C-37-14-002-3-00 N/A Date of Execution June 30, 2019 High School District #216 Aguila Elementary C-37-14-003-3-00 N/A Date of Execution June 30, 2019 District #63 Arlington C-37-14-004-3-00 N/A Date of Execution June 30, 2019 Elementary District #47 Avondale C-37-14-005-3-00 N/A Date of Execution June 30, 2019 Elementary District #44 Balsz Elementary C-37-14-006-3-00 N/A Date of Execution June 30, 2019 District #31 Buckeye Elementary C-37-14-007-3-00 N/A Date of Execution June 30, 2019 District #33 Buckeye Union High C-37-14-008-3-00 N/A Date of Execution June 30, 2019 School District #201 East Valley Institute C-37-14-009-3-00 N/A Date of Execution June 30, 2019 of Technology District #401 Fountain Hills C-37-14-010-3-00 N/A Date of Execution June 30, 2019 Unified District #98 Fowler Elementary C-37-14-011-3-00 N/A Date of Execution June 30, 2019 District #45 Gila Bend Unified C-37-14-012-3-00 N/A Date of Execution June 30, 2019 District #24 Laveen Elementary C-37-14-013-3-00 N/A Date of Execution June 30, 2019 District #59 Liberty Elementary C-37-14-014-3-00 N/A Date of Execution June 30, 2019 District #25 Litchfield C-37-14-015-3-00 N/A Date of Execution June 30, 2019 Elementary District #79 Mobile Elementary C-37-14-016-3-00 N/A Date of Execution June 30, 2019 District #86 Morristown C-37-14-017-3-00 N/A Date of Execution June 30, 2019 Elementary District #75 Nadaburg Unified C-37-14-018-3-00 N/A Date of Execution June 30, 2019 District #81 Palo Verde C-37-14-019-3-00 N/A Date of Execution June 30, 2019 Elementary District #49 Paloma Elementary C-37-14-020-3-00 N/A Date of Execution June 30, 2019 District #94 Queen Creek Unified C-37-14-021-3-00 N/A Date of Execution June 30, 2019 District #95 Riverside C-37-14-022-3-00 N/A Date of Execution June 30, 2019 Elementary District #2 Saddle Mountain C-37-14-023-3-00 N/A Date of Execution June 30, 2019 Unified District #90 Sentinel Elementary C-37-14-024-3-00 N/A Date of Execution June 30, 2019 District #71 Tolleson Elementary C-37-14-025-3-00 N/A Date of Execution June 30, 2019 District #17 Tolleson Union High C-37-14-026-3-00 N/A Date of Execution June 30, 2019 School District #214 Union Elementary C-37-14-027-3-00 N/A Date of Execution June 30, 2019 District #62 West-MEC #402 C-37-14-028-3-00 N/A Date of Execution June 30, 2019 Wickenburg Unified C-37-14-029-3-00 N/A Date of Execution June 30, 2019 District #9 Wilson Elementary C-37-14-030-3-00 N/A Date of Execution June 30, 2019 District #7 Maricopa County C-37-14-031-3-00 N/A Date of Execution June 30, 2019 Regional School District #509 Item Notes: (9/20/2013 11:09:01 AM) - Step: ClrkOfBrd User: JoAnn Rangel Response: APPROVE (9/20/2013 10:21:29 AM) - Step: CountyAtty User: David Benton Response: APPROVE Comments: Approved as to form (9/18/2013 4:21:26 PM) - Step: OMB User: LeeAnn Bohn Response: APPROVE Comments: Recommend approval. (9/6/2013 10:36:58 AM) - Step: OMB_C1 User: Mary Driessen Response: APPROVE Comments: Recommend Approval. (9/6/2013 9:47:40 AM) - Step: MtlsMgt User: James Foley Response: MOVE FORWARD Comments: Not an OPS item (9/6/2013 7:08:28 AM) - Step: DepartmentChief User: Marc Kuffner Response: APPROVE (9/5/2013 8:58:29 AM) - Step: DeptHead User: Marc Kuffner Response: APPROVE (9/5/2013 8:54:29 AM) - Step: Originator User: Marc Kuffner Response: APPROVE Comments: Made edits (9/5/2013 8:37:56 AM) - Step: OMB_C1 User: Mary Driessen Response: APPROVE Comments: Looks fine. (9/3/2013 3:17:53 PM) - Step: MtlsMgt User: James Foley Response: MOVE FORWARD Comments: Not an OPS item (9/3/2013 11:18:37 AM) - Step: DepartmentChief User: Kristine K. Morris Response: APPROVE (8/30/2013 5:01:09 PM) - Step: DeptHead User: Marc Kuffner Response: APPROVE Comments: Move forward (8/30/2013 12:10:47 PM) - Step: Originator User: Marc Kuffner Response: APPROVE Is there a Financial Impact? yes FY Bgt PAS Fund Agency Dept Org. Object Sub- $Amount Rept. Prjt Obj Cat. Code 2014 Y EMGT 782 370 373 3720 0634 00 $300,000 0000 2014 Y EMGT 782 370 373 3720 VAR 00 $300,000 0000 2014 Y EMGT 100 370 370 3720 0812 00 $950,000 0001 2015 Y EMGT 782 370 373 3720 0634 00 $300,000 0000 2015 Y EMGT 782 370 373 3720 VAR 00 $300,000 0000 2016 Y EMGT 782 370 373 3720 0634 00 $300,000 0000 2016 Y EMGT 782 370 373 3720 VAR 00 $300,000 0000 2017 Y EMGT 782 370 373 3720 0634 00 $300,000 0000 2017 Y EMGT 782 370 373 3720 VAR 00 $300,000 0000 2018 Y EMGT 782 370 373 3720 0634 00 $300,000 0000 2018 Y EMGT 782 370 373 3720 VAR 00 $300,000 0000 Is there related Managing for Results information? yes Program Activity Performance/Demand Anticipated Results Measure Education Innovation Education Innovation Number of educational Percent change of professional development students with one year's sessions requested academic growth General Item Information Department: Superintendent of Schools Constellation: Contact Name: Marc Kuffner Phone Number: 602-506-2068 Return To: Marc Kuffner Phone Number: 602-506-2068 Location: Supervisors' Auditorium Board: Meeting Date: 9/25/2013 Item Tracking Step Action User Date Originator APPROVE Marc Kuffner 8/30/2013 12:10:44 PM DeptHead APPROVE Marc Kuffner 8/30/2013 5:01:07 PM DepartmentChief APPROVE Kristine K. Morris 9/3/2013 11:18:33 AM MtlsMgt MOVE FORWARD James Foley 9/3/2013 3:17:49 PM OriginatorMonitor RECALL Marc Kuffner 9/5/2013 8:48:09 AM Originator APPROVE Marc Kuffner 9/5/2013 8:54:26 AM DeptHead APPROVE Marc Kuffner 9/5/2013 8:58:25 AM DepartmentChief APPROVE Marc Kuffner 9/6/2013 7:08:24 AM MtlsMgt MOVE FORWARD James Foley 9/6/2013 9:47:37 AM OMB APPROVE LeeAnn Bohn 9/18/2013 4:21:22 PM Legal APPROVE David Benton 9/20/2013 10:21:25 AM ClrkOfBrd APPROVE JoAnn Rangel 9/20/2013 11:08:57 AM CountyManager APPROVE Chris Pinuelas 9/20/2013 11:12:13 AM Board of Supervisors / Directors Approved on 9/25/2013.