PROPOSAL 090613 SRPMIC TO MARICOPA COUNTY WITH APPROVAL LETTER.PDF

August 27, 2013
Heard Museum
Eric S. Trevan
2301 North Central Ave.
Phoenix, Arizona 85014
Dear Mr. Trevan:
On behalf of the Salt River Pima Maricopa Indian Community (SRPMIC) I am pleased to
inform you that we have chosen to fund your organizations proposal in the amount of
$35,000.00 through the 12% gaming contribution program.
It has been a pleasure to work with you through the application process and we look
forward to hearing of the progress of your program. In the coming weeks the SRPMIC
will be working with the appropriate pass through agency to process the grant award.
We will be communicating with you to provide further detail of the award and the
activities to follow.
Sincerely,
Wvi old
Angela Salazar-Willeford
Intergovernmental Relations Project Manager

hin Heard Museum
Native Cultures & Art
June 12, 2013
Gary Bohnee
Acting Special Assistant, Congressional & Legislative Affairs
Office of Congressional and Legislative Affairs
Salt River Pima Maricopa Indian Community
10005 East Osborn Road
Scottsdale, AZ 85256
Dear Mr, Bohnee,
The Heard Museum is honored and pleased to have your invitation to submit a
request for $65,000 to the Salt River Pima Maricopa Indian Community, which will be
used to provide free admissions to the Museum for area elementary and high school
students. Per your request, we have reduced our ask by $10,000 from the previous
year in good faith to continue our long standing partnership.
In our most recent year over 9,000 students visited the Museum as part of
school tours. Without free admission, many of the schools would not be able to
provide the art and cultural enrichment found in the exhibits at the Museum, nor
would a new generation of children learn the wonder of, and respect for, Native
people and your cultural heritage. The Heard strives to present engaging and truthful
programming which enhances the students' learning experiences. These first hand
experiences inspire a new understanding and impart a factual history not otherwise
available in most textbooks or media. As often as possible, the tours are led by our
American Indian Youth Guides.
As part of the students' trip to the Museum, most schools like to include our
Bonus Tours for an interactive activity creating art. After their tour of our galleries,
students go to the Dorrance Education Center with our Education staff, each of which
is American Indian, and complete a take home project that directly relates to the
tour. This is a fun and educational way to create a lasting memory of the Heard
Museum. The Museum asks for a $5 fee for each student participating in the Bonus
Tour as a means of covering the costs of the materials used in the project.
Unfortunately, many schools, especially those that are Title One, are unable to cover
the cost, The Museum offers a reduced fee of $2 to those schools. Funding from Salt
River Pima Maricopa Indian Community will also help underwrite that discount, and
help ensure that arts supplies and materials are available.
2301 North Central Ave., Phoenix, AZ 85004 I 602.252.8840 tel I 602.252.9757 fax I heard.org

The Museum is proud to continue our tradition of providing free access to the
museum for all Native Americans and their children, and is happy to have schools
from local reservations also take advantage of the free admission program. Salt
River Elementary School has already called about scheduling a tour again this school
year.
We are grateful for the long relationship we have forged with your Tribe, and
are especially appreciative of the generous funding received in the past. Your
renewed funding will continue to allow area-wide school children access to our
institution and the culturally-enriching Bonus Tour afterwards. Acknowledgement of
your Tribal Nation and support is on our web site, and we would be happy to add
acknowledgements to our publications and social media sites if desired.
Once again, please accept our sincere appreciation for this opportunity of
submitting our request for funding. If you have any questions or would like additional
information, please do not hesitate to contact me at 602-251-0251.
Eric S Trevan
Director of Annual Giving/Tribal
Relations
etrevan@heard.org

SALT RIVER PIMA-MARICOPA
INDIAN COMMUNITY
10,005 E. Osborn Road, Scottsdale, Arizona 85256 / Phone 480-362-7520 / Fax 480-362-7593
12% Gaming Contributions Application
Date of Application: June 12, 2013
Organization Name: Heard Museum
Organization/Municipal Government Street & Mailing Address:
Heard Museum
2301 North Central Avenue
Phoenix, Arizona 85004
Contact Person and Project Manager if different from Contact Person: Eric S Trevan
Title: Director of Annual Giving/Tribal Relations
Address: 2301 North Central Avenue
Phoenix, Arizona 85004
Phone: 602-251-0251 (work)
269-615-4366 (cell)
Fax: 602-252-8840
Email Address: etrevan@heard.org
Project Name: Free Admissions Program — School Tours for Students
In 200 words or less, please provide a brief description of the project submitted to the
12% SRPMIC Grant program.
The Heard Museum is requesting $65,000 from the Salt River Pima Maricopa Indian Community
which will be used to provide free admissions to the Museum for area elementary and high school
students. In our most recent fiscal year 8,051 students visited the Museum as part of school tours.
Without free admission, many of the schools would not be able to provide the cultural enrichment
found in the exhibits at the Museum, nor would a new generation of children learn the wonder of, and
respect for, Native people and your cultural heritage. These first hand experiences inspire a new
understanding and impart a factual history not otherwise available in most textbooks or media. As often
as possible, the tours are led by our American Indian Youth Guides.

Funding for project/programs may be based on available funding. As such, if funding were not
available for the full the amount of request how would you prioritize funding.
100% of SRPM1C 12% funding will be applied to the Free Admissions Program — School Tours for
Students, regardless of the amount. The Heard Museum is dedicated to this program and will seek
alternative sources to help offset the costs, The total project is $75,000 for the Free Admissions Program
— School Tours for Students, of which we are requesting $65,000 from SRPMIC. Any contribution
amount will help offset the total amount of the Free Admissions Program — School Tours for Students
Which municipal governmental entity will serve as your pass through or accept 12% funds on your
behalf? Maricopa County
By execution of the 12% Gaming Contribution Grant Application the undersigned agrees that the
information contained in the Application is true to the best of the Applicants knowledge. The
Applicant shall notify the SRPMIC if any information in this Application changes.
June 12, 2013
Signature for the Miplicant Date
Carlos L. Rojas Chief financial Officer
Name and Title
The Application shall be signed by the senior elected official of the local government, or in the case
of a non-profit entity, the Chief Executive Officer authorizes to commit the non-profit entity to
apply for, accept, and implement an award from the SRPMIC utilizing 12% Gaming
Contributions.

hri Heard Museum
YOUTH EDUCATION PROGRAMS 2014
PROJECTED BUDGET
EXPENSE ITEM TOTAL COMMENTS
Personnel
Director of Education $23,815 Allocation 50% of Salary for Management of
Youth Education Programs
2 Education Project Assistants $28,650 Allocation of 50% of Salary for each
Sub Total Personnel $52,465
Ins. & Staff Benefits @ 17% $9,089
Free Admissions for School Tours $75,000 $7.50 x 10,000 estimated students FY 2013
Arts Materials and Supplies $ 7,500 Bonus Tours ($2,500); Every Picture Tells a
Story Exhibit Room; Summer Sundays; other
special events
Educational Posters - Design, $ 5,000 Teachers' aids - 5 posters
printing and mailing
Traveling Panel Exhibits $7,500 Development of new panels in FY 2013 +
upkeep on existinu
Teachin. Artists and Entertainers $6,450
Office Supplies $ 4,500
Postage $ 500
Web Site Mgt $ 250
Sub Total $168,254
Operational Overhead - General $25,238 15% of total all other costs
TOTAL $193,492

• Intents! Revenue Service Department of the Treasury
P.O. Box 2508
Cincinnati, OH 45201
Date: July 22, 2003 Person to Contact:
Alvin Gadd 31-07339
Customer Service Representative
Heard Museum Toll Free Telephone Number:
2301 N, Central Ave. an on. 10010 p.m. EST
Phoenix, AZ. 85004 877429•5500
Fax Number;
513-263-3756
Federal Identification Number:
86-0107517
Dear Sir or Madam:
This Is in response to correspondence dated June 24, 2003, regarding your organization's lax exempt status.
In January 1936, we issued a determination fetter that recognized your organization as exempt (torn federal
Income tax. Our records Indicate that your organization is currently exempt under section 501(0)(3) of the
Internal Revenue Code,
Based on Information subsequently submitted, wo classified your organization as one that Is note private
foundation within the meaning of section 509(e) of the Code because it is an organization described in
sections 509(aX1) and 170(bX1)(AXv1),
This CIOSEIIIEMICITI MS based on the assumption that your organIzation'a operations would continue as slated
In the application. If your organization's sources of support, or Its character, method of operations, or
purposes have changed, please let us know so we can consider the effect of the change on the exempt status
and foundation status of your organization.
Your organization Is required to file Form 990, Return of Organization Exempt from Income Tax, only If Its
gross (ocelots each year are normally more than $25,000. If a return IS required, it must be filed by the 15th
day of the fifth month after the end of the organization's annual accounting period. The law Imposes a penalty
of $20 a day, Up to a maximum of $10,000, when a return Is filed late, unless there is reasonable cause for the
delay.
Ail exempt organizations (unless specifically excluded) are liable for taxes under the Federal Insurance
Contributions Act (social security taxes) on remuneration of $100 or more paid to each employee during a
calendar year. Your organization Is not liable for the lax Imposed under the Federal Unemployment Tox Act
(FUTA).
Organizations that are not private foundations are not subject to the excise taxes under Chapter 42 of the
Code. However, these organizations are not automatically exempt from other federal excise taxes.
Donors may deduct contributions to your organization as provided In section 170 of the Code. Bequests,
legacies, devises, transfers, or gifts to your organization or for Its MO are deductible for federal estate end gift
tax purposes If they meet the applicable provisions of sections 2055, 2100, and 2522 of the Code.

-2-
Heard Museum
88-0107517
Your organization Is not required Co file federal Income tax returns unless It Is subject to the tax on unrelated
business Income under section 611 of the Code. If your organization is subject to this tax, it must file an
Income tax return on the Form 9904, Exempt Organization Business Income Tex Return. In this letter, we are
not determining whether any of your organization's present or proposed acilvitfee are unrelated trade or
business as defined in section 513 of the Code.
Section 6104 or the Internet Revenue Code requires you to make your organization's annual return available
for publio Inspection without charge for three years after the due date of the return, The law also requires
organizations that received recognition of exemption on July 16, 19871 or later, to make available for public
Inspection a copy of (ho exemption application, any supporting documents and the exemption latter to any
indivtdual who requests such documents in person or In writing, Organizations that received recognition of
exemption before July 16, 1987, and had a copy of their exemption 'replication on July 15 1 1887, era also
required to make available for public Inspeolion a copy of the exemption application, any supporting
documents and the exemption letter to any individual who requests such documents In parson or In writing.
For additional Information on disclosure requirements, please refer to Internal Revenue Bulletin 1999- 17.
Because this letter could help resolve any questions about your organization's exempt status and Foundation
status, you should keep It with the organization's permanent records.
If you have any questions, please call us at the telephone number shown in (ho heading of this letter.
This letter affirms your organizallon's exempt status.
Sincerely,
goL Lock-2 ,444"a.)
John E. Ricketts, Director, TEM
Customer Account Services