CASS SFY14 CONTRACT CLEAN VERSION.DOCX

CONTRACT FOR SERVICES AGREEMENT
BETWEEN
MARICOPA COUNTY
ADMINISTERED BY ITS
HUMAN SERVICES DEPARTMENT
AND
CENTRAL ARIZONA SHELTER SERVICES
Contract Amount: $525,000
Contract Start Date: July 1, 2013
Contract Termination Date: June 30, 2014
Contract Number: C-22-14-026-3-00
______________________________________________________________________________
This Contract for Services Agreement (“Agreement”) is entered into by and between the Central
Arizona Shelter Services, (hereinafter referred to as the “Contractor” or “Shelter” or “CASS”),
and Maricopa County, administered by its Human Services Department, (hereinafter referred to
as the “County” or “Department”). The Contractor and County are collectively referred to
herein as the “Parties” and individually as a “Party.”
The Contractor, for and in consideration of the covenants and conditions set forth in this
Agreement, shall provide and perform the services set forth herein. All rights and obligations of
the Parties shall be governed by the terms of this Agreement, its exhibits, attachments, and
appendices, including any subcontracts, amendments, or change orders as set forth herein and
in:
Section I – General Provisions
Section II – Special Provisions
Section III – Work Statement and Compensation
Section IV – Attachments
Attachment A - CASS Payment Request and Requirements
_____________________________________________________________________________

Contractor Representative: Mark Holleran, Chief Executive Officer
Phone: 602-256-6963
Address: 230 South 12th Avenue, Phoenix, AZ 85007
E-mail: mholleran@cassaz.org
Maricopa County: Ursula Strephans, Assistant Director
Phone: 602-372-1526
Address: 234 North Central, Suite 3000, Phoenix, AZ 85004
E-Mail: strephansu@mail.maricopa.gov
Notices under this Agreement shall be given by personal delivery or by registered or certified
mail postage prepaid and return receipt requested, to the persons at the addresses set forth above
and shall be effective three (3) days after being mailed, unless otherwise indicated in the notice.
This Agreement contains all the terms and conditions agreed to by the Parties. No other
understanding, oral or otherwise, regarding the subject matter of this Agreement shall be
deemed to exist or to bind either Party hereto. Nothing in this Agreement shall be construed as
a consent to any lawsuit or waiver of any defense in any lawsuit brought against the State of
Arizona, the County, or the Contractor in any State or federal court.
IN WITNESS THEREOF, the Parties have signed this Agreement:
Approved By:
Approved By:
CENTRAL ARIZONA SHELTER SERVICES,
MARICOPA COUNTY
INC.
______________________________________ _____________________________________
Chief Executive Officer Chairman, Board of Supervisors
______________________________________ _____________________________________
DATE DATE
Attested to:

_____________________________________
Clerk, Board of Supervisors
IN ACCORDANCE WITH A.R.S. §§ 11-201, AND 11-251, THIS AGREEMENT HAS BEEN REVIEWED
BY THE UNDERSIGNED ATTORNEY(S) WHO HAS DETERMINED THAT THIS AGREEMENT IS IN
PROPER FORM AND WITHIN THE POWER AND AUTHORITY GRANTED UNDER THE LAWS OF THE
STATE OF ARIZONA.
APPROVED AS TO FORM:
________________________________________
Deputy County Attorney
_________________________________
Date

SECTION I
GENERAL PROVISIONS
Maricopa County
Human Services Department


Section I General Provisions Page 1
A. EFFECT
To the extent that the Special Provisions are in conflict with the General Provisions, the
Special Provisions shall control. To the extent that the Work Statement is in conflict with
the General Provisions or the Special Provisions, the Work Statement shall control. To the
extent that the Compensation Provisions are in conflict with the General Provisions,
Special Provisions, or Work Statement, the Compensation Provisions shall control.
Nothing herein shall operate to increase the Operating Budget without a written
amendment thereto.
B. DEFINITIONS
As used throughout this Agreement, the following words and terms shall have the
following meanings:
1. Agreement means this Contract for Services between Maricopa County,
administered by its Human Services Department, and the Contractor.
2. Director means the Director of the Human Services Department.
3. Board of Supervisors means the Maricopa County Board of Supervisors.
4. Contract Administrator means the person administering this Agreement on behalf
of the Department.
5. Contractor means the person, firm or organization listed on the Cover Page of this
Agreement.
6. Contract Specialist means the liaison between the Department and the Contractor.
The Contract Specialist is responsible for monitoring this Agreement and providing
technical assistance to the Parties.
7. County means Maricopa County, a political subdivision of the State of Arizona.

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8. Department means the Maricopa County Human Services Department.
9. Director means the Director of the Maricopa County Human Services Department.
10. Division means the Community Development Division of the Maricopa County
Human Services Department.
11. Fidelity Bond means a bond to indemnify the Contractor against losses resulting
from fraud or lack of integrity, honesty or fidelity of one or more employees, officers
or other persons holding a position of trust.
12. Juvenile means any person under the age of eighteen (18).
13. Payment Bond means a bond executed to ensure payment as required by law of all
persons performing work or providing materials in the execution of work provided
under this Agreement.
14. Performance Bond means a bond executed to secure fulfillment of all of the
Contractor's obligations under this Agreement.
15. Program Manager means the Assistant Director of the Community Development
Division of the Maricopa County Human Services Department.
16. Provider means the Contractor and any Subcontractor providing services under this
Agreement.
17. Public Agency has the meaning prescribed by A.R.S. § 11-951.
18. Subcontract means any contract entered into by the Contractor with a third party
for performance of any of the work or the provision of any of the services under this
Agreement.
19. Subcontractor means an entity employed by or funded through the Contractor to
perform any of the work or provide any of the services under this Agreement.

Section I General Provisions Page 3
20. Subrecipient means the Contractor when the County is the recipient of HUD grant
funding.
21. Work Statement means Section III of this Agreement which describes the services
to be delivered under this Agreement.
C. GENERAL REQUIREMENTS
1. The terms of this Agreement shall be construed in accordance with Arizona law.
Any lawsuit arising out of this Agreement shall be brought in the appropriate court
in Maricopa County, Arizona.
2. Contractor shall, without limitation, obtain and maintain all licenses, permits and
authority necessary to do business, render services and perform work under this
Agreement, and shall comply with all laws regarding unemployment insurance,
disability insurance, and workers’ compensation.
3. Contractor is an independent contractor in the performance of all work and the
provision of all services under this Agreement and Contractor shall not be
considered an officer, employee, representative, or agent of the County.
4. Contractor shall not make any payments, either directly or indirectly, to any person,
partnership, corporation, trust or other organization that has a substantial interest
in Contractor's organization or with which Contractor (or any of its directors,
officers, owners, trust certificate holders or a relative thereof) has a substantial
interest, unless Contractor has made full written disclosure of the proposed
payments to the Department and has received written approval therefore.
5. For purposes of this provision, the terms "substantial interest" and "relative" shall
have the meanings prescribed by A.R.S. § 38-502.
D. AMENDMENTS
All Amendments to this Agreement shall be in writing and signed by authorized signers for
both Parties.

Section I General Provisions Page 4
E. ASSIGNMENT AND SUBCONTRACTING
No right, liability, obligation or duty under this Agreement may be assigned, delegated or
subcontracted, in whole or in part, by Contractor without the prior written approval of the
Contract Administrator. Contractor shall bear all liability under this Agreement, even if it
is assigned, delegated, or subcontracted, in whole or in part, unless the Department agrees
otherwise.
F. AVAILABILITY OF FUNDS
1. The provisions of this Agreement relating to the payment for services shall become
effective when funds assigned for the purpose of compensating the Contractor, as
provided herein, are actually available to the Department for disbursement. The
Director shall be the sole authority in determining the availability of funds under
this Agreement and the Department shall keep the Contractor fully informed as to
the availability of funds.
2. If any action is taken by any State agency, federal department or any other agency
or instrumentality to suspend, decrease or terminate its fiscal obligation under, or in
connection with this Agreement, the Board of Supervisors may amend, suspend,
decrease or terminate its obligations under or in connection with this Agreement.
In the event of termination, the County shall be liable for payment only for services
rendered prior to the effective date of the termination, provided that such services
performed are in accordance with the provisions of this Agreement. The
Department shall give written notice of the effective date of any suspension,
amendment, or termination under this section at least ten (10) calendar days in
advance.
G. BUDGET ADJUSTMENTS
Any requests for reasonable budget adjustments shall be submitted ninety (90) days prior
to the expiration date of this Agreement. Requests for financial adjustments to this
Agreement shall be supported by appropriate documentation. If the County agrees to the

Section I General Provisions Page 5
budget adjustments, the County shall follow section D of this Agreement to amend this
Agreement.
H. DISPUTES
1. Except as may otherwise be provided for in this Agreement, any dispute arising out
of this Agreement that is not resolved between the Parties within a reasonable
period of time, which shall not exceed one hundred twenty (120) days, shall be
submitted in accordance with the following dispute resolution process.
2. Notice of the specific grounds of a dispute shall be in writing and filed with the
Contract Administrator, if one has been appointed, or, if not, with the County
Procurement Officer within ten (10) working days from the date Contractor knew
or should have known of the basis of the dispute. The Contract Administrator or
County Procurement Officer, as applicable, shall respond in writing to Contractor
within fourteen (14) working days. The decision of the Contract Administrator or
County Procurement Officer shall be final and conclusive unless, within seven (7)
working days from the date Contractor is served with the decision, Contractor files
a written notice of appeal with the County’s Chief Procurement Officer, who shall
provide Contractor with a written response within fourteen (14) working days
following receipt of Contractor’s notice of appeal. The decision of the Chief
Procurement Officer shall be final and not appealable.
3. Pending a final decision of the Chief Procurement Officer, the Contractor shall
proceed diligently with its performance of this Agreement in accordance with the
Contract Administrator or County Procurement Officer’s decision.
I. DEFAULT
This Agreement may be immediately terminated by the County if Contractor fails to
perform any objective or breaches any obligation under this Agreement, or any event
occurs that jeopardizes Contractor’s ability to perform any of its obligations under this
Agreement. The County reserves the right to have service provided by persons other than
Contractor if Contractor is unable or fails to provide required services with the specified
time frame.

Section I General Provisions Page 6
J. TERMINATION
1. This Agreement is subject to cancellation by the County in accordance with the
provisions of A.R.S. § 38-511.
2. Either Party may terminate this Agreement at any time by giving the other Party at
least sixty (60) calendar days prior notice in writing (unless terminated by the
Board of Supervisors under the Availability of Funds provision). The notice shall
be given by personal delivery or by registered or certified mail, postage prepaid and
return receipt requested, to the persons at the addresses set forth on the Cover
Page of this Agreement.
3. This Agreement may be terminated by mutual written agreement of the Parties
specifying the termination date therein.
4. The County has the right to terminate this Agreement upon twenty-four (24) hour
notice when the County determines that the health or welfare of the service
recipients are endangered or the Contractor’s non-compliance jeopardizes funding
source financial participation. If not terminated by one of the above methods, this
Agreement shall terminate upon the expiration of the term of this Agreement stated
on the Cover Page of this Agreement.
K. SEVERABILITY
Any provision of this Agreement that is determined to be invalid, void or illegal by a court
shall in no way affect, impair or invalidate any other provision hereof, and the remaining
provisions shall remain in full force and effect.
L. STRICT COMPLIANCE
The Department’s acceptance of Contractor’s performance that is not in strict compliance
with the terms of this Agreement shall not be deemed to waive the requirements of strict

Section I General Provisions Page 7
compliance for all future performance. All changes in performance obligations under this
Agreement shall be in writing and signed by both Parties.
M. NON-LIABILITY
The County, its officers, representatives, agents and employees shall not be liable for any
act or omission by Contractor, or any Subcontractor or any officer, representative, agent, or
employee of the Contractor or any Subcontractor that relates to this Agreement, and shall
not be liable for any purchases or contracts made by Contractor, any Subcontractor, or any
officer, representative, agent, or employee of Contractor or any Subcontractor, in
connection with this Agreement.
N. RECIPROCAL INDEMNIFICATION
Each Party (as “Indemnitor”) agrees to indemnify, defend, and hold harmless the other
Party (as “Indemnitee”) from and against all claims, losses, liability, costs, or expenses
(including reasonable attorneys’ fees, expert witnesses’ fees and other litigation costs)
(hereinafter collectively referred to as “Claims”) arising out of bodily injury (including
death) of any person or property damage, but only to the extent that such claims, which
result in vicarious liability to the Indemnitee, are caused by the act, omission, negligence,
misconduct, or other fault of the Indemnitor, its officers, officials, agents, employees, or
volunteers.
O. TECHNICAL ASSISTANCE
The Department shall provide reasonable technical assistance to Contractor to assist
Contractor in complying with State and federal laws, regulations, and accountability for
diligent performance and compliance with the terms of this Agreement and all applicable
laws, regulations and standards. However, this assistance shall not relieve Contractor of full
liability, responsibility and accountability for its actions and performance to comply with
the terms of this Agreement.
P. SINGLE AUDIT ACT REQUIREMENTS

Section I General Provisions Page 8
Contractors in receipt of federal funds through the Department are subject to the federal
audit requirements of the Single Audit Act of 1984, as amended (Pub. L. No. 98-502)
(codified at 31 U.S.C. §§ 7501, et seq.). Contractor shall comply with OMB Circular A-
133. Upon completion, such audits shall be made available for public inspection. Audits
shall be submitted within the twelve (12) months following the close of the fiscal year.
Contractor shall take corrective actions within six (6) months of the date of receipt of the
reports. The Department shall consider sanctions as described in OMB Circular A-133 if
Contractor does not comply with the audit requirements.
Q. AUDIT DISALLOWANCES
1. Contractor shall, upon written notice thereof, reimburse the County for any
payments made under this Agreement that are disallowed by a federal, State, or
County audit in the amount of the disallowance, as well as all court costs and
attorney’s fees the County spends to pursue legal action relating to a disallowance.
Court costs and attorney’s fees incurred shall be specifically identified as applicable
to the recovery of the disallowed costs in question.
2. If the County determines that a cost for which payment has been made is a
disallowed cost, the Department shall notify the Contractor in writing of the
disallowance and the required course of action, which shall be at the option of the
Department to either adjust any future claim submitted by Contractor by the
amount of the disallowance or to require immediate repayment of the disallowed
amount by the Contractor issuing a check payable to the County.
R. STAFF AND VOLUNTEER TRAINING
The Department may make available to Contractor the opportunity to participate in any
applicable training activities conducted by the Department.

Section I General Provisions Page 9
S. CLEAN AIR ACT
If the total face value of this Agreement exceeds $100,000, Contractor shall comply with all
regulations, standards and orders issued pursuant to the Clean Air Act of 1970, as amended
(42 U.S.C. §§ 7401, et seq.), to the extent any are applicable by reason of performance
under this Agreement.
T. LOBBYING
1. No federal appropriated funds have been paid or will be paid by or on behalf of
Contractor to any person for influencing or attempting to influence an officer or
employee of any agency, a member of Congress, an officer or employee of
Congress, or an employee of a member of Congress in connection with the
awarding of any federal contract, the making of any federal grant, the making of any
federal loan, the entering into of any cooperative agreement, and the extension,
continuation, renewal, amendment, or modification of any federal contract, grant,
loan, or cooperative agreement.
2. If any funds, other than federal appropriated funds, have been paid or will be paid
to any person for influencing or attempting to influence an officer or employee of
any agency, a member of Congress, an officer or employee of Congress, or an
employee of a member of Congress in connection with any federal contract, grant,
loan or cooperative agreement, the Contractor shall complete and submit OMB
Form-LLL, titled "Disclosure of Lobbying Activities," in accordance with its
instructions and 31 U.S.C. § 1352.
U. RELIGIOUS ACTIVITIES
Contractor warrants that none of its costs and none of the costs incurred by any of its
Subcontractors will include any expense for any religious activity.
V. POLITICAL ACTIVITY PROHIBITED

Section I General Provisions Page 10
None of the funds, materials, property or services contributed by the County or Contractor
under this Agreement shall be used for any partisan political activity, or to further the
election or defeat of any candidate for public office.
W. COVENANT AGAINST CONTINGENT FEES
Contractor warrants that no person or entity has been employed or retained by it to solicit
or secure this Agreement upon an agreement or understanding for a commission,
percentage, brokerage or contingent fee. For breach or violation of this warranty, the
County may immediately terminate this Agreement without liability.
X. SAFEGUARDING OF PARTICIPANT INFORMATION
The use or disclosure by Contractor of any information concerning an applicant for, or
recipient of, services under this Agreement is directly limited to the conduct of this
Agreement. Contractor and its agents shall safeguard the confidentiality of this
information, just as Contractor would safeguard its own confidential information.
Contractor shall include a clause to this effect in all Subcontracts related to this Agreement.

Section I General Provisions Page 11
Y. RIGHTS IN DATA
The Parties shall have the use of data and reports resulting from this Agreement without
cost or other restriction, except as otherwise provided by law or applicable regulation. Each
Party shall supply to the other Party, upon request, any available information that is
relevant to this Agreement and to the performance hereunder.
Z. COPYRIGHTS
If this Agreement results in a book or other written material, the author is free to copyright
the work, but the County reserves a royalty-free, nonexclusive, perpetual and irrevocable
license to reproduce, publish, and otherwise use and to authorize others to use, all
copyrighted material and all material that may be copyrighted as a result of this Agreement.
AA. PATENTS
Any discovery or invention arising out of, or developed in the course of, work under this
Agreement shall be promptly and fully reported to the Department for determination as to
whether patent protection on such invention or discovery shall be sought and how the
rights in the invention or discovery, including rights under any patent issued thereon, shall
be disposed of and administered, in order to protect the public interest.
BB. CONTRACT COMPLIANCE MONITORING
The Department shall monitor Contractor's compliance with, and performance under, the
terms of this Agreement. On-site visits for compliance monitoring may be made by the
Department and/or its grantor agencies at any time during Contractor's normal business
hours, announced or unannounced. During an on-site visit, Contractor shall make all of its
records and accounts related to work performed and services provided under this
Agreement available to the Department for inspection and copying.
CC. CONTINGENCY RELATING TO OTHER CONTRACTS AND GRANTS
1. Contractor shall, during the term of this Agreement, immediately inform the
Contract Administrator in writing of the award of any other agreement or grant,

Section I General Provisions Page 12
including any other agreement or grant awarded by the County, where the award
may affect either the direct or indirect costs being paid or reimbursed under this
Agreement. Contractor’s failure to notify the Department of any such agreement
shall be a breach of this Agreement and the County may immediately terminate this
Agreement without liability.
2. The Contract Administrator may request, and Contractor shall provide within a
reasonable time, which shall not exceed ten (10) working days, a copy of all such
other agreements or grants, when, in the opinion of the Contract Administrator, the
award of the agreement or grant may affect the costs being paid or reimbursed
under this Agreement.
3. If the Contract Administrator determines that the award to Contractor of such
other agreement or grant has affected the costs being paid or reimbursed under this
Agreement, the Contract Administrator shall prepare an amendment to this
Agreement effecting a cost adjustment. If the Contractor disputes the proposed
cost adjustment, the dispute shall be resolved pursuant to the "Disputes" section of
this Agreement.

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DD. MINIMUM WAGE REQUIREMENTS
Contractor warrants that it shall pay all its employees who are performing work or
providing services under this Agreement not less than the minimum wage specified under
Section 206(a)(1) of the Fair Labor Standards Act of 1938, as amended (29 U.S.C. §§
201, et seq.).
EE. RECOGNITION OF DEPARTMENT SUPPORT
Contractor shall give recognition to the Department, the County, and the funding source
for their support when the Contractor publishes materials or releases public information
that is paid for in whole or in part with funds received by Contractor under this Agreement.
FF. INSURANCE
Contractor shall have in effect at all times during the term of this Agreement insurance that
is adequate to protect the County, its officers and employees, participants, and equipment
funded under this Agreement against the losses set forth below. Contractor shall name the
County as an additional insured party. Contractor shall provide the Department with
documentation of insurance coverage by furnishing the Contract Administrator a certificate
of insurance or a certified copy of the insurance policy or other documentation that is
required by the Contract Administrator.
1. The following types and amounts of insurance are required as minimum:
a. Workers’ Compensation according to statutory limits.
b. Unemployment Insurance as required by Arizona Law.
c. Public Liability, Bodily Injury, and Property Damage;
1) General Liability, each occurrence, $1,000,000
2) Property Damage $1,000,000; or
3) Combined single limit, each occurrence, $1,000,000 minimum.
d. Automobile and Truck Liability, Bodily Injury, and Property Damages:
1) General Liability, each occurrence, $1,000,000
2) Property Damage $1,000,000; or

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3) Combined single limit, each occurrence, $1,000,000 minimum.
e. Standard minimum deductible amounts are allowable. Any deductible
amounts are the responsibility of the Contractor and reimbursement, if any,
under this Agreement are subject to regulatory provisions of the funding
source(s) of this Agreement.
f. Property or equipment purchased or furnished through funds provided
under this Agreement shall be fully insured for the purchase or replacement
cost of such property or equipment.
2. If the Contractor provides professional or semi-professional personal services under
this Agreement for which malpractice or professional liability coverage is available,
such as medical, psychiatric, or legal services, Contractor shall carry minimum
liability coverage of $1,000,000 each occurrence and provide the Department with
proof of coverage.
GG. BONDING
1. Contractor shall not receive any initial reimbursements under this Agreement in an
amount greater than the Contractor's bonding limit. Contractor shall provide the
Contract Administrator with documentation of required bonding.
2. Contractor shall have fidelity bonding of not less than the maximum amount of cash
on hand or an amount equal to the initial reimbursement, whichever is greater.
3. Bonding requirements shall prevail throughout the term of this Agreement.
HH. GRIEVANCE PROCEDURE
Contractor shall establish a system through which applicants for and recipients of services
may present grievances and may take appeals about eligibility and other aspects of
Contractor's work under this Agreement. The grievance procedure shall include provisions
for notifying the applicants for and recipients of services of their eligibility or ineligibility
for service and their right to appeal to the Department if the grievance is not satisfied by
Contractor.
II. NONDISCRIMINATION

Section I General Provisions Page 15
Contractor, in connection with any service or other activity under this Agreement, shall not
in any way discriminate against any person on the grounds of race, color, religion, sex,
national origin, age, disability, political affiliation, or belief. Contractor shall include this
clause in all of its Subcontracts related to this Agreement.
JJ. EQUAL EMPLOYMENT OPPORTUNITY
Contractor shall not discriminate against any employee or applicant for employment
because of race, age, disability, color, religion, sex or national origin. Contractor shall take
affirmative action to ensure that applicants are employed and that employees are treated
during employment without regard to their race, age, disability, color, religion, sex or
national origin. Such action shall include, but is not limited to, the following: employment,
upgrading, demotion or transfer, recruitment or recruitment advertising, lay-off or
termination, rates of pay or other forms of compensation, and selection for training,
including apprenticeship. Contractor shall, to the extent such provisions apply, comply
with Title VI and VII of the Civil Rights Act of 1964, as amended (42 U.S.C. §§ 2000a, et
seq.); the Rehabilitation Act of 1973, as amended (29 U.S.C. §§ 701, et seq.); the Age
Discrimination in Employment Act of 1967, as amended (29 U.S.C. §§ 621, et seq.); the
Americans With Disabilities Act of 1990 (42 U.S.C. §§ 12101, et seq.); and Arizona
Executive Order 2009-09, which mandates that all persons shall have equal access to
employment opportunities.
KK. FINANCIAL MANAGEMENT
Contractor shall establish and maintain a separate, interest-bearing bank account for
money provided under this Agreement, or shall establish an accounting system that assures
the safeguarding and accountability of all money and assets provided under this
Agreement. No part of the money deposited in the bank account shall be commingled with
other funds or money belonging to Contractor. All interest earned on the account shall be
disbursed in a manner specified by the County in accordance with applicable State and
federal regulations. Contractor shall provide a signed bank account agreement authorizing
the County to obtain information about the account. If an accounting system is used, it
shall be in accordance with generally accepted accounting principles.

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LL. RETENTION OF RECORDS
1. This provision applies to all financial and programmatic records, supporting
documents, statistical records and other records of Contractor that relate to this
Agreement.
2. Contractor shall retain all records related to this Agreement for six (6) years after
final payment or until after the resolution of any audit questions, which could be
more than six (6) years, whichever is longer. The Department, federal and State
auditors, and any other persons duly authorized by the Department shall have full
access to and the right to examine, copy and make use of any and all of the records.
MM. ADEQUACY OF RECORDS
If Contractor’s books, records and other documents related to this Agreement are not
sufficient to support and document that allowable services were provided to eligible
participants, Contractor shall reimburse the County for the services not supported and
documented.
NN. COMPETITIVE BID REQUIREMENTS
1. Equipment
If this Agreement is with other than a Public Agency, Contractor shall obtain all
equipment to be utilized under this Agreement and purchased with funds provided
under this Agreement at the lowest practical cost pursuant to the following
competitive bidding system:
a. Procurements in excess of $300, but less than $1,000, require oral price
quotations from two (2) or more vendors. Contractor shall keep and
maintain a record of the vendors’ verbal quotations. Contractor’s award
shall be made to the lowest bidder meeting specification requirements
concerning price, conformity to specifications, and other purchasing factors.
b. Procurements exceeding an aggregate amount of $1,000 shall be approved
by the Contract Administrator. At least three (3) bidders shall be solicited

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to submit written quotations. Contractor shall solicit written quotations by
issuing a Request for Quotation to at least three (3) vendors. The award
shall be made to the lowest bidder meeting specification requirements
concerning price, conformity to specifications, and other purchasing factors.
2. Supplies
If this Agreement is with other than a Public Agency, Contractor shall obtain all
supplies to be utilized under this Agreement and purchased with funds provided
under this Agreement at the lowest practical cost and pursuant to a system of
written quotes whenever the price is expected to be greater than $300, unless the
Contractor obtains the Contract Administrator’s prior written approval to purchase
supplies by an alternate method.
3. Minority, Women and Small Business Enterprises
Contractor shall take affirmative steps to provide an opportunity for minorities,
women, and small businesses to compete in the procurement of equipment and
supplies under this Agreement.
4. If Contractor is a Public Agency, Contractor's own bidding procedures shall govern.
5. Funding source requirements relating to competitive bid procedures may supersede
any or all subparts of this clause and will be specified in the Special Provisions
Section of this Agreement.
OO. PROPERTY
Any property furnished or purchased pursuant to the terms of this Agreement shall be
utilized, maintained, repaired, and accounted for in accordance with instructions furnished
by the Department, and title to all such property shall revert to the County upon the
expiration or termination of this Agreement, unless the Contract Administrator determines
otherwise. The costs to repair such property are the responsibility of Contractor within the
limits budgeted herein. Repair costs beyond the budgeted amount shall be approved by the
Contract Administrator.
PP. IMMIGRATION REFORM AND CONTROL COMPLIANCE

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Contractor understands and acknowledges that the Immigration Reform and Control Act of
1986 (Pub. L. No.99-603) (“IRCA”) applies to this Agreement. Contractor shall comply
with the IRCA in performing under this Agreement and shall grant the County access to
inspect its personnel records to verify such compliance.
QQ. DRUG FREE WORKPLACE ACT
Contractor shall comply with the Drug-Free Workplace Act of 1988 (41 U.S.C. §§ 701, et
seq.), which requires that contractors and grantees of federal funds must certify that they
will provide drug-free workplaces. This certification is a precondition to receiving a grant
or entering into this Agreement.
RR. GOVERNOR’S EXECUTIVE ORDER NO. 88-26
Contractor shall use the Arizona Taxonomy of Human Services for reporting and
contracting purposes.
SS. EMPLOYMENT DISCLAIMER
This Agreement is not intended to constitute, create, give rise to, or otherwise recognize a
joint venture agreement, partnership, or other business association or organization of any
kind between the Parties, and the rights and obligations of the Parties shall be only those
expressly set forth in this Agreement.
The Parties agree that no individual performing under this Agreement on behalf of
Contractor may be considered a County agent, employee, or representative and that no
rights of County civil service, County retirement, or County personnel rules shall accrue to
or apply to any such individual. Contractor shall have total responsibility for all salaries,
wages, bonuses, retirement, withholdings, workers’ compensation, occupational disease
compensation, unemployment compensation, other employee benefits, and all taxes and
premiums appurtenant thereto concerning such individuals and Contractor shall
indemnify, defend and hold harmless the County with respect thereto.

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TT. CERTIFICATION REGARDING DEBARMENT, SUSPENSION INELIGIBILITY AND
VOLUNTARY EXCLUSION
The undersigned, by signing this Agreement, represents that he/she has the authority to
bind Contractor to the terms of this Certification. Contractor, as the primary participant in
accordance with 45 C.F.R. Part 76, certifies to the best of its knowledge and belief that it
and its principals:
1. Are not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from covered transactions by any federal
department or agency;
2. Have not within a 3-year period preceding the Start Date of this Agreement, been
convicted of or had a civil judgment rendered against them for (1) the commission
of fraud or a criminal offense in connection with obtaining, attempting to obtain, or
performing a public (federal, State, or local) transaction or contract under a public
transaction; (2) the violation of any federal or State antitrust statutes or (3) the
commission of embezzlement, theft, forgery, bribery, falsification or destruction of
records, making false statements, or receiving stolen property;
3. Are not presently indicted or otherwise criminally or civilly charged by a
governmental entity (federal, State, or local) with the commission of any of the
offenses enumerated in subparagraph 2 above;
4. Have not, within a three-year period preceding this Start Date of this Agreement,
had one or more public transactions (federal, State, or local) terminated for cause or
default;
5. Shall immediately notify the Department if, at any time during the term of this
Agreement, it is debarred, suspended, declared ineligible, or voluntarily excluded
from participation. The Department may pursue available remedies in the event of
such occurrence, including immediate termination of this Agreement without
liability; and

Section I General Provisions Page 20
6. Shall not enter into a subcontract or sub-recipient agreement with any person or
organization that is debarred, suspended, declared ineligible, or voluntarily
excluded from participation. The Department may pursue available remedies in the
event of such occurrence, including immediate termination of this Agreement
without liability.
Contractor shall include, without modification, the language of this Certification, in all
agreements with all sub-recipients and other subcontractors; in all lower tier covered
transactions, and in all solicitations for lower tier covered transactions in accordance with
45 C.F.R. Part 76.
If Contractor is not able to provide this Certification, an explanation as to why shall be
immediately provided to the Department, Attention: Department Director at the address
set forth on the Cover Page of this Agreement.
UU. VERIFICATION REGARDING COMPLIANCE WITH ARIZONA REVISED
STATUTES § 23-214 AND FEDERAL IMMIGRATION LAWS AND REGULATIONS
By entering into this Agreement, Contractor represents and warrants that it is in
compliance with the Immigration and Nationality Act (8 U.S.C. §§ 1101, et seq.) and all
other federal and State immigration laws and regulations related to the immigration status
of its employees. Contractor shall obtain statements from its Subcontractors certifying
such compliance and shall furnish the statements to the Department upon request. These
representations and warranties shall remain in effect throughout the term of this
Agreement. Contractor and its Subcontractors shall also maintain Employment Eligibility
Verification forms (I-9), as required by the U.S. Department of Labor’s Immigration
Reform and Control Act of 1986 (Pub. L. No. 99-603), for all employees performing work
under this Agreement. I-9 forms are available for download at USCIS.GOV.
Contractor warrants that it is in compliance with A.R.S. § 41-4401 (e-verify requirements)
and further represents:
1. That Contractor and its Subcontractors, if any, warrant their compliance with all
federal immigration laws and regulations that relate to their employees and their
compliance with A.R.S. § 23-214;

Section I General Provisions Page 21
2. That breach of the warranty under subparagraph 1 above shall be deemed a
material breach of this Agreement and the County may immediately terminate this
Agreement without liability; and
3. That the County and any contracting government entity retains the legal right to
inspect the papers and employment records of any Contractor or Subcontractor
employee who works under this Agreement to ensure that the Contractor and its
Subcontractor are complying with the warranty provided under subsection 1 above,
and that Contractor agrees to make all papers and employment records of said
employee(s) available to the County during normal working hours in order to
facilitate such an inspection.

SECTION II
SPECIAL PROVISIONS
Maricopa County
Human Services

Section II Special Provisions Page 1
A. EFFECT
To the extent that the Special Provisions are in conflict with the General Provisions, the
Special Provisions shall control. To the extent that the Work Statement is in conflict with
the General Provisions or the Special Provisions, the Work Statement shall control. To
the extent that the Compensation Provisions are in conflict with the General Provisions,
Special Provisions, or Work Statement, the Compensation Provisions shall control.
B. DEFINITIONS
1. Delete the following definitions from Section I, General Provisions:
Subrecipient
2. As used throughout this Section, the following terms shall have the following
meanings:
a. Emergency shelter means any facility, whose primary purpose is to provide
temporary or transitional shelter for the homeless in general, or for
specific populations of the homeless.
b. Homeless person means an individual or family that lacks a fixed, regular
and adequate nighttime residence; or an individual or family that
has a primary nighttime residence that is:
1) A supervised publicly or privately operated shelter designed to
provide temporary living accommodations (including welfare
hotels, congregate shelter, and transitional housing for persons
with mental illness);
2) An institution that provides a temporary residence for individuals
intended to be institutionalized;

Section II Special Provisions Page 2
3) A public or private place not designed for, or ordinarily used as, a
regular sleeping accommodation for human beings;
The term does not include any individual imprisoned or otherwise
detained pursuant to an Act of Congress, a State Law, County or City
regulations and laws, etc.
c. Low demand shelter (also known as Men’s Outreach Shelter – “MOS”)
means any facility, the primary purpose of which is to provide temporary
emergency overnight sleeping accommodations for homeless men, with
minimal requirements for shelter eligibility and client tracking.
d. Benchmarks mean checkpoints or milestones of the Contractor’s progress
during a specific performance goal.
e. Operations means service necessary to perform shelter operations
including rent, security systems, fuel, equipment, insurance, utilities,
furnishings, and supplies for shelter clients.
f. Shelter services means services that may include shelter facility operations,
subsidy payments for renovation or rehabilitation of shelter facilities and
may be supported by ancillary services.
g. Unit of service means one residential day per person.
h. Materials/supplies means office supplies such as pencils, papers and
forms, but not data processing supplies.
j. Personnel means all staff members, in whole, or in part, who are directly
involved in and who are paid to provide services under this Contract.
k. MCHSD means Maricopa County Human Services Department.
l. CDD means MCHSD’s Community Development Division.

Section II Special Provisions Page 3
C. GENERAL PROVISIONS
Delete the following paragraphs from Section I, General Provisions:
N. RECIPROCAL INDEMNIFICATION
UU. VERIFICATION REGARDING COMPLIANCE WITH ARIZONA REVISED
STATUTES § 23-214 AND FEDERAL IMMIGRATION LAWS AND
REGULATIONS
X. SAFEGUARDING OF PARTICIPANT INFORMATION
P. SINGLE AUDIT ACT REQUIREMENTS
S. CLEAN AIR ACT
GG. BONDING
R. STAFF AND VOLUNTEER TRAINING
D. STANDARDS
Contractor shall perform the work and provide the services as identified in Section III,
the Work Statement, and shall immediately notify the Contract Administrator whenever
the Contractor is unable to, or anticipates an inability to, perform any of the work or
provide any of the services required by the terms of this Agreement.
E. CHANGES ORIGINATED BY THE DEPARTMENT
Payment Adjustments: If changes do not result in an increase or reduction of the total
contract budget amount and result in more than a 10% change in a payment category,
changes will take place with budget change orders to be executed, approved and signed
by both the MCHSD Director and Contractor agency director.
Changes that result in an increase or decrease in the total contract budget will require a
formal contract amendment pursuant to Section D of the General Provisions.

Section II Special Provisions Page 4
Any dispute or disagreement resulting from written change orders shall constitute a dispute
within the meaning of the dispute clause of the contract General Provisions and shall be
adjusted accordingly.
The MCHSD Director may, at any time, make changes by written order to the general
scope of this contract in any or all of the following areas and methods:
1. Work statement activities reflecting changes in County or Department regulation,
policies and requirements.
2. Administrative requirements such as reporting format quality and/or quantity.
F. COMPLIANCE WITH LAWS, RULES & REGULATIONS
Contractor shall comply with all applicable laws, rules, and regulations, without
limitation, to those designated within this Agreement.
G. AUDIT REQUIREMENTS
In accordance with A.R.S. § 11-624, the Contractor shall, at its own expense, file with
the Human Services Department, either:
1. Audited financial statements prepared in accordance with federal single audit
requirements or,
2. Financial statements prepared in accordance with generally accepted accounting
principles audited by an independent certified public accountant.
H. INDEMNIFICATION
The Contractor shall, and shall cause any of its Subcontractors to, indemnify, defend save
and hold harmless Maricopa County, any jurisdiction or agency issuing any permits for any
work arising out of this Agreement, and their directors, officers, officials, agents, and
employees (hereinafter referred to as “Indemnitee”) from and against any and all claims,
actions, liabilities, damages, losses, or expenses (including court costs, attorneys’ fees, and

Section II Special Provisions Page 5
costs of claim processing, investigation and litigation) (hereinafter referred to as “Claims”)
for bodily injury or personal injury (including death), or loss or damage to tangible or
intangible property caused, or alleged to be caused, in whole or in part, by the negligent or
willful acts or omissions of Contractor and any of its Subcontractors, or any of the directors,
officers, agents, or employees of Contractor and any of its Subcontractors. This indemnity
includes any claim or amount arising out of or recovered under the Workers’ Compensation
Law or arising out of the failure of the Contractor or any of its Subcontractors to conform
to any federal, state or local law, statute, ordinance, rule, regulation or court decree. It is
the specific intention of the Parties that the Indemnitee shall, in all instances, except for
Claims arising solely from the negligent or willful acts or omissions of the Indemnitee, be
indemnified by the Contractor and any of its Subcontractors from and against any and all
claims. It is agreed that the Contractor and any of it Subcontractors will be responsible for
primary loss investigation, defense and judgment costs where this indemnification is
applicable.

Section II Special Provisions Page 6
I. INSURANCE REQUIREMENTS
The Contractor and any of its subcontractors shall procure and maintain such insurance
requirements until all of their obligations have been discharged and any warranty periods
under this Contract are satisfied, including any claims for injury to persons or damage to
property which may arise from or in connection with the performance of the work
hereunder by the Contractor, its agents, representatives, employees or subcontractors.
The insurance requirements herein are minimum requirements for this Agreement and in
no way limit the indemnity covenants contained in this Agreement. The County and
State of Arizona in no way warrant that the minimum limits contained herein are
sufficient to protect the Contractor from liabilities that might arise out of the
performance of the work under this Agreement by the Contractor, his agents,
representatives, employees or subcontractors, and the Contractor is free to purchase
additional insurance.
1. MINIMUM SCOPE AND LIMITS OF INSURANCE: Contractor shall provide
coverage with limits of liability not less than those stated below.
a. Commercial General Liability – Occurrence Form
Policy shall include bodily injury, property damage, personal injury and
broad form contractual liability.
 General Aggregate
$2,000,000
 Products – Completed Operations Aggregate
$2,000,000
 Personal and Advertising Injury
$1,000,000
 Fire Legal Liability $ 50,000
 Each Occurrence
$1,000,000
i. The policy shall be endorsed to include the following
additional insured language: “Maricopa County, its departments,
agencies, boards, commissions, officers, officials, agents, and

Section II Special Provisions Page 7
employees shall be named as additional insureds with respect to
liability arising out of the activities performed by or on behalf of
the Contractor".
ii. Policy shall contain a waiver of subrogation against
Maricopa County, its departments, agencies, boards, commissions,
and its officers, officials, agents, and employees for losses arising
from work performed by or on behalf of the Contractor.
iii. The policy shall be endorsed to include coverage for
sexual abuse and molestation.
b. Business Automobile Liability
Bodily Injury and Property Damage for any owned, hired, and/or non-
owned vehicles used in the performance of this Contract.
Combined Single Limit (CSL) $2,000,000
i. The policy shall be endorsed to include the following additional
insured language: “Maricopa County, its departments, agencies,
boards, commissions, officers, officials, agents, and employees shall
be named as additional insureds with respect to liability arising out
of the activities performed by or on behalf of the Contractor,
involving automobiles owned, leased, hired or borrowed by the
Contractor".
ii. Policy shall contain a waiver of subrogation against Maricopa
County, its departments, agencies, boards, commissions, officers,
officials, agents, and employees for losses arising from work
performed by or on behalf of the Contractor.
c. Worker's Compensation and Employers' Liability
Workers' Compensation Statutory
Employers' Liability
Each Accident
$1,000,000

Section II Special Provisions Page 8
Disease – Each Employee
$1,000,000
Disease – Policy Limit
$1,000,000
i. Policy shall contain a waiver of subrogation against Maricopa
County, its departments, agencies, boards, commissions, officers,
officials, agents, and employees for losses arising from work
performed by or on behalf of the Contractor.
d. Professional Liability (Errors and Omissions Liability)
Each Claim $1,000,000
Annual Aggregate $2,000,000
i. In the event that the professional liability insurance required by
this Contract is written on a claims-made basis, the Contractor
warrants that any retroactive date under the policy shall precede
the effective date of this Contract; and that either continuous
coverage will be maintained or an extended discovery period will
be exercised for a period of two (2) years beginning at the time
work under this Contract is completed.
ii. The policy shall cover professional misconduct or lack of
ordinary skill for those positions defined in the Work Statement
under this Contract.
2. ADDITIONAL INSURANCE REQUIREMENTS: The policies, except Worker’s
Compensation and Professional Liability insurance, are to contain, or be endorsed to
contain, the following provisions:
a. Maricopa County and its departments, agencies, boards, commissions, officers,
officials, agents, and employees and the Contractor shall be additional insureds to the full

Section II Special Provisions Page 9
limits of liability purchased by the Contractor, even if those limits of liability are in excess
of those required by the Contract.
b. The Contractor’s and its subcontractors’ insurance coverage shall be primary
insurance with respect to all other available sources.
c. The Contractor’s and its subcontractors’ insurance shall apply separately to each
insured against whom claim is made or suit is brought, except with respect to the limits of
the insurer's liability. Coverage provided by the subcontractors shall not be limited to the
liability assumed under the indemnification provisions of their contracts with the
Contractor.
3. NOTICE OF CANCELLATION: With the exception of (10) day notice of
cancellation for non-payment of premium, any changes material to compliance with this
contract in the insurance policies above shall require (30) days written notice to
Maricopa County. Such notice shall be sent directly to Maricopa County Human Services
Department (Attn: Community Development Division), 234 N. Central Avenue, Ste
3000, Phoenix, AZ 85004, and shall be sent by certified mail, return receipt requested.
4. ACCEPTABILITY OF INSURERS: Insurance is to be placed with duly licensed
or approved non-admitted insurers in the State of Arizona with an “A.M. Best” rating of
not less than A VII. The County in no way warrants that the above-required minimum
insurer rating is sufficient to protect the Contractor from potential insurer insolvency.
If the social services program utilizes the Social Service Contractors Indemnity Pool
(SSCIP) or other approved insurance pool for insurance coverage, SSCIP or the other
approved insurance pool is exempt from the A.M. Best’s rating requirement listed in this
Contract. If the Contractor or it Subcontractor chooses to use SSCIP or another
approved insurance pool as its insurance provider, the Contract or Contractor’s
Subcontract would be considered in full compliance with insurance requirements relating
to the A.M. Best rating requirements.
5. VERIFICATION OF COVERAGE: Contractor shall furnish the County with
certificates of insurance (ACORD form or equivalent approved by the County) as

Section II Special Provisions Page 10
required by this Contract. The certificates for each insurance policy are to be signed by a
person authorized by that insurer to bind coverage on its behalf.
All certificates and endorsements are to be received and approved Maricopa County
before work commences. Each insurance policy required by this Contract must be in
effect at or prior to commencement of work under this Contract and remain in effect for
the duration of the Contract’s contract term. Failure to maintain the insurance policies as
required by this Contract, or to provide evidence of renewal, is a material breach of
contract.
All certificates required by this Contract shall be sent directly to Maricopa County
Human Services Department (Attn: Community Development Division), 234 N. Central
Avenue, Ste 3000, Phoenix, AZ 85004. The County’s Contract number is to be noted on
the certificate of insurance. The County reserves the right to require complete, certified
copies of all insurance policies required by this Contract at any time.
6. APPROVAL: Any modification or variation of these Insurance Requirements
under this Contract must have prior approval from Maricopa County Risk Management,
whose decision shall be final. Such action will not require a formal contract amendment,
but may be made by administrative action.
7. EXCEPTIONS: In the event the Contractor’s subcontractor(s) is/are a public
entity, then the Insurance Requirements may, based upon the sole discretion of the
County, not apply. Such public entity may, based upon the sole discretion of the County,
provide a certificate of self-insurance to the Contractor and may be provided to the
County upon request.
J. FINGERPRINTING
The provisions of A.R.S. § 46-141 (as may be amended) are hereby incorporated in their
entirety as provisions of this contract. For reference, these provisions include, but are not
limited to, the following:
1. Contractor and any subcontractor staff (pre-approved by the County) who are
required or allowed to provide services directly to juveniles or vulnerable adults

Section II Special Provisions Page 11
shall possess a fingerprint clearance card that meets Level One requirements as
described in ARS 41-1758.07, OR, if awaiting receipt of their clearance card, shall
provide services under direct visual supervision and oversight of an employee who
possess a level one fingerprint clearance card until they are issued a valid
fingerprint clearance card that meets the Level One requirements. Contractor
and subcontractor staff includes current employees, whether paid or not, who
transfer into a direct service position, volunteers, and new employees whether
paid or not.
2. The Contractor shall assume the costs of fingerprint checks and may charge these
costs to its fingerprinted personnel. The Department may allow all or part of the
costs of fingerprint checks to be included as an allowable cost in a contract.
3. Except as provided in A.R.S. § 46-141, this contract may be cancelled or
terminated immediately if a person employed by the Contractor and who has
contact with juveniles certifies pursuant to the provisions of A.R.S. § 46-141 (as
may be amended) that the person is awaiting trial or has been convicted of any of
the offenses listed therein in this State, or of acts committed in another state that
would be offenses in this State, or if the person does not possess or is denied
issuance of a valid fingerprint clearance card.
4. Personnel who are employed by any Contractor whether paid or not, and who are
required or allowed to provide services directly to juveniles shall certify on forms
provided by the Arizona Department of Economic Security and notarized whether
they are awaiting trial on or have ever been convicted of any of the offenses
described in A.R.S. § 46-141 (as may be amended).
5. Personnel who are employed by any Contractor, whether paid or not, and who are
required or allowed to provide services directly to juveniles shall certify on forms
provided by the Arizona Department of Economic Security and notarized whether
they have ever committed any act of sexual abuse of a child, including sexual
exploitation and commercial sexual exploitation, or any act of child abuse.
6. Upon receiving the valid fingerprint clearance card, Contractor shall forward a
copy of the card’s front and back to MCHSD. Community Development Division

Section II Special Provisions Page 12
K. CONTRACTOR CHANGES
The Contractor is required to notify the MCHSD Director, in writing, within fifteen (15)
calendar days, of any changes in the following:
 Agency executive staff funded with this contract
 Agency authorized signatory
 Agency address, phone, fax or email addresses
 Person to whom Agreement notices should be sent
 Any variation of insurance requirements as indicated in this Contract
L. DEPARTMENT DETERMINATIONS
The Department reserves the right to increase or decrease contractor’s budget or scope of
work based on over, under or non-performance resulting from program overview and
monitoring by MCHSD staff.

Section II Special Provisions Page 13
M. ALLOCATION OF FUNDING
Should additional funds become available during the term of the contract period, the
Department reserves the right to allocate these funds and proportionate services in this
Agreement. Allocations may be adjusted based on documented client need, census
determinations, or over, under or non-performance by the Contractor.
N. COMPUTER SOFTWARE POLICY
The contractor shall comply with Federal copyright laws applicable to software licenses. In
addition, all policies and agreements between the Department and the Contractor related
to contract equipment, software, internet accessible database system, and access shall be
implemented and monitored. Annually, contractors will be required to submit an inventory
of all county provided hardware and software to the MCHSD Community Development
Division Assistant Director.
O. COOPERATION IN TRAINING, PLANNING, NEEDS ASSESSMENT, OUTCOME
MEASUREMENT INITIATIVES
The Contractor will be required to cooperate in needs assessments, training required by
MCHSD and planning and outcome measurement initiatives.
P. REPORTING REQUIREMENTS
Unless otherwise provided in this Agreement, reporting shall adhere to the following
schedule: no later than the 20th of the following month for each month during the
contract term. The Contractor shall submit programmatic and financial reports to the
Department in the form set forth in this Agreement. Failure to submit timely, accurate
and complete reports by the designated day may result, at the option of the Department,
in retention or forfeiture of payment.
Contractor shall submit to the Department all final program and fiscal reports no later
than the designated date to be determined by the Department, following the termination
or expiration of this Agreement. Failure to submit final program and fiscal reports within

Section II Special Provisions Page 14
the designated time period may result, at the option of the Department, in forfeiture of
final payment.
Q. BACKGROUND CHECKS FOR EMPLOYMENT THROUGH CENTRAL REGISTRY
If providing direct services to children or vulnerable adults, the following shall apply:
1. The provisions of A.R.S. § 8-804 (as may be amended) are hereby incorporated
in its entirety as provisions of this Contract.
2. Contractor shall submit information directly to MCHSD CDD prior to employing
or allowing any person to volunteer who provides such direct services under this
Agreement. MCHSD will request ADES to conduct Central Registry
Background Checks on behalf of the Contractor. The results must indicate that
the person has no disqualifying acts that would prohibit him/her from providing
services to clients. If the Central Registry background check specifies any
disqualifying act and the person does not have a Central Registry exception, the
person shall be prohibited from providing direct services to clients.

Section II Special Provisions Page 15
3. The information contained in the Central Registry will be used as a factor to
determine qualifications for positions that provide direct service to juveniles or
vulnerable adults as follows:
a. Any agency, their employees or volunteers who apply for a
contract with MCHSD; or
b. All employees/volunteers of the Contractor; or
c. A subcontractor of the Contractor and any subcontractor
employees or volunteers; or
d. Prospective employees/volunteer of the Contractor or its
subcontractor before being employed or volunteering.
4. The Contractor shall ensure all requirements of this Section are met in order to:
a. Protect Clients
b. Avoid Agreement cancellation or termination for cause by the
County.
c. Include any salary/employee-related expenses on the monthly
Financial Claim Form pertaining to any people included in clause
Q.3.a above.
5. Before being employed or volunteering in a position that provides direct services
to children or vulnerable adults under this Agreement, persons shall certify on
forms provided by ADES whether an allegation of abuse or neglect was made
against them and was substantiated.
6. A person who is disqualified because of a Central Registry Background Check may
apply to the Board of Fingerprinting for a Central Registry exception pursuant to
A.R.S. § 41-619.57. A person who is granted a Central Registry exception
pursuant to A.R.S. § 41-619.57 is not entitled to a contract, employment,
licensure, certification or other benefit because the person has been granted a
Central Registry exception.

Section II Special Provisions Page 16
7. Results from ADES of the Central Registry background checks shall be submitted
to the Contractor within five (5) days of receipt by MCHSD/CDD.
8. The Contractor shall maintain the Central Registry Background Check results in a
confidential file for six (6) years after termination of the Contract, or resolution of
any audit issues, whichever is longer. This requirement is pursuant to the
Retention of Records section under this Contract.
R. CODE OF CONDUCT
The Contractor shall avoid any action that might create or result in the appearance of:
1. Inappropriate use or divulging of information gathered or discovered pursuant to
the performance of its duties under this Agreement.
2. Acted on behalf of the County without appropriate authorization.
3. Provided favorable or unfavorable treatment to anyone.
4. Made a decision on behalf of the County that exceeded its authority, could result
in partiality, or have a political consequence for the County.
5. Misrepresent or otherwise impeded the efficiency, authority, actions, policies, or
adversely affect the confidence of the public or integrity of the Department.
6. Loss of impartiality when advising the Department.
S. CONTRACT TERM AND OPTION TO EXTEND
1. The term of the resultant Agreement shall commence upon July 1, 2013, and shall
remain in effect until June 30, 2014 or otherwise specified date, unless terminated,
cancelled, or extended as otherwise provided herein.

Section II Special Provisions Page 17
2. The County may, at its option and with the agreement of the Contractor, renew the
term of this Agreement for additional terms up to a maximum of two (2) years, (or at
the County’s sole discretion, extend the Agreement on a month-to-month basis for a
maximum of six (6) months after expiration). The County shall notify the Contractor
in writing of its intent to extend the contract term at least thirty (30) calendar days
prior to the expiration of the original contract term, or any additional term thereafter.
T. LEVEL OF SERVICES
If the Contractor determines service recipient eligibility, the Contractor shall maintain
and regulate the units or services set forth in this contract to ensure continuity and
availability of services to eligible persons during the term of this Agreement and during
any transition to a subsequent Contractor.
The Department makes no guarantee to purchase specific quantities of goods or services
or to refer eligible persons as may be identified or specified herein. Further, it is
understood and agreed that this Agreement is for the sole convenience of the Department
and that the Department reserves the right to obtain like goods or services from its
sources when such need is determined necessary by the Department.
Services under this Agreement may be moved or expanded to other site locations within
the geographic area awarded only by a written amendment.
U. PANDEMIC CONTRACTUAL PERFORMANCE
1. The Department shall require a written plan that illustrates how the contractor
shall perform up to contractual standards in the event of a pandemic. The
Department may require a copy of the plan at anytime prior or post award of a
contract. At a minimum, the pandemic performance plan shall include:
a. Key succession and performance planning if there is a sudden significant
decrease in contractor’s workforce.
b. Alternative methods to ensure there are services or products in the supply
chain.

Section II Special Provisions Page 18
c. An up to date list of agency contacts and organizational chart.
2. In the event of a pandemic, as declared by the Governor of Arizona, U.S.
Government or the World Health Organization, which makes performance of any
term under this contract impossible or impracticable, The Department shall have
the following rights:
a. After the official declaration of a pandemic, the Department may
temporally void the contract(s) in whole or specific sections if the
contractor cannot perform to the standards agreed upon in the initial
terms.
b. The Department shall not incur any liability if a pandemic is declared, and
emergency procurements are authorized by the Director of the Arizona
Department of Administration per A.R.S. § 41-2537 as may be amended
of the Arizona Procurement Code.
c. Once the pandemic is officially declared over and/or the contractor can
demonstrate the ability to perform, the Department, at its sole discretion
may reinstate the temporarily voided contract(s).
V. PAYMENT RECOUPMENT
The Contractor shall reimburse the Department upon demand or the Department may
deduct from future payments the following:
1. Any amounts received by the Contractor from the Department for contract
services which have been inaccurately reported or are found to be
unsubstantiated.
2. Any amounts paid by the Contractor to a subcontractor not authorized in writing
by the Department.

Section II Special Provisions Page 19
3. Any amount or benefit paid directly or indirectly to an individual or organization
not in accordance with the Substantial Interest section of these terms and
conditions.
4. Any amounts paid by the Department for which the Contractor’s books, records,
and other documents are not sufficient to clearly substantiate that those amounts
were used by the Contractor to perform contract services.
5. Any amounts received by the Contractor from the Department which are
identified as a financial audit exception.
6. Any amounts paid or reimbursed in excess of the contract or service
reimbursement ceiling.
7. Any payments made for services rendered before the contract begin date or after
the contract termination date.
W. PERSONNEL
The Contractor's personnel shall satisfy all qualifications, carry out all duties, and work
the hours as set forth in this contract.

Section II Special Provisions Page 20
X. TRANSITION OF ACTIVITIES
In the event that a contract is awarded to a new contractor for services similar to those
being performed by Contractor under this Agreement, there shall be a transition of
services period. During this period, the contractor, under this contract, shall work closely
with the new contractor’s personnel and/or Department staff to ensure a smooth and
complete transfer of duties and responsibilities. The Department’s authorized
representative will coordinate all transition activities. A transition plan will be developed
in conjunction with the existing contractor to assist the new contractor and/or
Department staff to implement the transfer of duties. The Department reserves the right
to determine which projects/service delivery nearing completion will remain with the
current Contractor of record.
Y. SUBSTANTIAL INTEREST DISCLOSURE
Contractor shall not make any payments, either directly or indirectly, to any person,
partnership, corporation, trust, or any other organization which has a substantial interest
in Contractor's organization or with which Contractor (or one of its directors, officers,
owners, trust certificate holders or a relative thereof) has a substantial interest, unless
Contractor has made a full written disclosure of the proposed payments, including
amounts, to the Department.
Leases or rental agreements of property shall be in writing and accompanied by an
independent commercial appraisal of fair market rental, lease, or purchase value, as
appropriate.
For the purpose of this Section, "relative" shall have the same meaning as in A.R.S. §38-
502 as may be amended.
Z. VERIFICATION REGARDING COMPLIANCE WITH ARIZONA REVISED
STATUTES § 23-214 AND FEDERAL IMMIGRATION LAWS AND REGULATIONS

Section II Special Provisions Page 21
By entering into this Agreement, Contractor represents and warrants that it is in
compliance with the Immigration and Nationality Act (8 U.S.C. §§ 1101, et seq.) and all
other federal and State immigration laws and regulations related to the immigration status
of its employees. Contractor shall obtain statements from its Subcontractors certifying
such compliance and shall furnish the statements to the Department upon request. These
representations and warranties shall remain in effect throughout the term of this
Agreement. Contractor and its Subcontractors shall also maintain Employment Eligibility
Verification forms (I-9), as required by the U.S. Department of Labor’s Immigration
Reform and Control Act of 1986 (Pub. L. No. 99-603), for all employees performing work
under this Agreement. I-9 forms are available for download at USCIS.GOV. Contractor
agrees to verify employee compliance using the E-verify system and shall keep a record of
the verification for the duration of the employee’s employment or at least three years,
whichever is longer.
Contractor warrants that it is in compliance with A.R.S. § 41-4401 (e-verify requirements)
and further represents:
1. That Contractor and its Subcontractors, if any, warrant their compliance with all
federal immigration laws and regulations that relate to their employees and their
compliance with A.R.S. § 23-214(A);
2. That breach of the warranty under subparagraph 1 above shall be deemed a
material breach of this Agreement and the County may immediately terminate this
Agreement without liability; and
3. That the County and any contracting government entity retains the legal right to
inspect the papers and employment records of any Contractor or Subcontractor
employee who works under this Agreement to ensure that the Contractor and its
Subcontractor are complying with the warranty provided under subsection 1 above,
and that Contractor agrees to make all papers and employment records of said
employee(s) available to the County during normal working hours in order to
facilitate such an inspection.
AA. SAFEGUARDING OF PARTICIPANT INFORMATION

Section II Special Provisions Page 22
The use or disclosure by Contractor of any information concerning an applicant for, or
recipient of, services under this Agreement is directly limited to the conduct of this
Agreement. Contractor and its agents shall safeguard the confidentiality of this
information, just as Contractor would safeguard its own confidential information.
Contractor shall include a clause to this effect in all Subcontracts related to this Agreement.
The Contractor shall comply with the requirements of the Arizona Address
Confidentiality Program, A.R.S. § 41-161 et. seq.

SECTION III
WORK STATEMENT AND COMPENSATION
Maricopa County
Human Services

Section III Work Statement and Compensation Page 1
A. PURPOSE AND OBJECTIVE
This Agreement awards the Contractor $525,000 to be used for the provision of
homeless shelter and related support services to eligible homeless individuals and
families. These services shall be pursuant to this Work Statement and
Compensation Section under this Agreement.
By working with partners and service providers, the Contractor shall develop a
plan to decrease the need for the Low Demand Shelter (Men’s Outreach Shelter -
MOS). While the timeline for the MOS closure has been identified as June 30,
2014, this timeline is controlled and dependent upon the development and
implementation of a community-driven and endorsed plan. This plan will provide
alternative housing options and related supportive services that result in the
ability to responsibly close the MOS. Additionally, via this process, the
Contractor shall work to increase effectiveness and efficiency of services provided
on the Human Services Campus by enhancing coordination and collaboration
with community partners.
B. CONTRACTOR RESPONSIBILITIES
1. Emergency Shelter Services
a. Provide shelter services for homeless persons or families for 365
days (July 1, 2013 – June 30, 2014) in Maricopa County, regardless
of origin or residence.
b. For each homeless individual and/or family, provide:
i. An assessment of need;
ii. Assistance in obtaining or directly providing other
needed/essential services; and

Section III Work Statement and Compensation Page 2
iii. Maintain a client file containing the assessment of need and
other services obtained or directly provided.
a. Shelter shall remain open seven (7) days per week, twenty-four (24)
hours per day, including all holidays.
2. Low Demand Shelter (Men’s Outreach Shelter) Services
a. Shelter shall be available from 7:00 p.m. to 6:00 a.m., from July 1,
2013 through June 30, 2014.
b. Shelter shall remain open during all holidays during the period of
operation, which is July 1, 2013 through June 30, 2014.
3. Reporting Requirements
a. Progress and/or Program Performance Reports to be forwarded to
the County shall be maintained by the Contractor in the Homeless
Management Information System (HMIS) or as necessary, in the
Contractor’s system. Such reports may include, but are not limited
to, the HMIS Program Performance Report, HMIS Homelessness
Prevention Housing Outcomes Report, and the HMIS Homeless
Assistance Outcomes Report. Contractor shall request HMIS
reports be delivered from HMIS administrator (Community
Information & Referral) directly to MCHSD.
b. MCHSD reserves the right to add, remove or revise reporting
requirements at its discretion.
c. The Contractor shall submit a monthly Financial Claim Form
(Claim) to MCHSD/CDD before payment(s) can be made by the
County as provided for under this Agreement. A template Claim

Section III Work Statement and Compensation Page 3
form (Attachment A) shall be provided by MCHSD/CDD to the
Contractor.
d. Sufficient backup shall also be attached to the Claim, such as a
General Ledger or detailed Expenditure Report, with the included
charges circled or highlighted.
e. Submit all reports to: Maricopa County Human Services
Department, Community Development Division, 234 N. Central
Avenue, Suite 3000, Phoenix, AZ 85004. At the County’s
discretion, reports may be emailed by the Contractor upon receipt
of specific County contact information.
C. AGREEMENT PAYMENT AND REQUIRED REPORTING
Compensation: Payments shall be made to the contractor upon receipt of the
following documentation:
 Payment # 1, $105,000
o Documentation Required – Due by the 20th calendar day of October, 2013:
 Payment request be made via Attachment A
 Consolidated Financial Reports from July 1, 2013 through
September 30, 2013, separately provided for Emergency Shelter and
MOS.
 HMIS Program Performance Report
 Occupancy Information Report
 Payments 2 through 8, $60,000 each (total of $420,000)
o Documentation Required – Due by the 20th calendar day of the following
month (for the months of October - April):
 Payment requests be made via Attachment A

Section III Work Statement and Compensation Page 4
 Monthly Financial Report
 HMIS Program Performance Report
 Occupancy Information Report

SECTION IV
ATTACHMENTS
Maricopa County
Human Services

Section IV Attachments to C-22-14-026-3-00 Page 1

Section IV Attachments to C-22-14-026-3-00 Page 1