OPS SIGNED COMPETITION IMPRACTICAL FORM RELOCATION SERVICES.PDF

of t'rocurement Services
GOODS AND SERVICES
COMPETITION IMPRACTICAL FORM
This form is to be used when an agency believes an acquisition is a single source and the acquisition dollar amount is above
$5,000. The Chief Procurement Officer can approve purchases up to $50,000. Board of Supervisors approval is required if
the acquisition is over $50,000. This form must be submitted for approval to: Office of Procurement Services! 320 W.
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DEPARTMENT NAME DEPARTMENT RX#
Flood Control District
PROPOSED CONTRACT VENDOR NEED IDENTIFIED
Jul 15, 2013
Company: Acquisition Sciences II, LLLP ate.
Address: 4745 North 7th Street, Suite 120 REQUESTED
Jul 30, 2013
City, State: Phoenix, AZ DELIVERY Date:
Zip/Postal Code: 8 014
Phone: QUOTED PRICE:
(602) 2 4- 000
Fax: 6022772888
Contact Name: Beverly Francy
DESCRIPTION OF GOODS OR SERVICE REQUIRED:
The estimated cost of this Procurement is:
0.5 $50k (:)> $50k
sas,o0o
SINGLE SOURCE CATEGORY (Check applicable box, attach documentation or provide explanation below.) I
Maricopa County Procurement Code MCi-351 states: "Single source" means an acquisition where, competition is impractical because
of standardization, warranty, or other factors as approved by the Board of Supervisors.
NOTE: The followina are unlikely to be sufficient single source iustifications:
• Personal or agency preference for a product or vendor
• Agency perception that the vendor is the best qualified (this should be determined through a competitive process)
• Lack of agency planning resulting in limited time to conduct a competitive procurement
• Special incentive or deal offered (can be assessed in open and competitive solicitation)
• Agency convenience
,--,,Software license renewals, additions, or upgrades available from
()Grant specified (supporting documents attached)
''.--f only one source
r-, Brand compatibility available from only one source (no other
()Mailing lists, subscriptions or media advertising
.--) distributors)
OWarranty voided if service provided by other contract vendor 00ther proprietary situation
®Other (Provide written explanation below)

TV CS aOCURIVIENT IS A SINGLE SOURCE BECAUSE (attach additional page if needed):
Acquisition Sciences II, LLLP initiated relocation services for Maricopa County Department of Transportation Project 11347 - Northern Parkway (Dysart
Road to 111th Avenue) under IGA Contract 11141-IGA. Northern Parkway is a partnered project between Maricopa County, Flood Control District of
Maricopa County, City of Glendale, City of Peoria, and the Town of El Mirage. Initially City of Glendale was the lead agency in right-of-way acquisition and
Acquisition Sciences was brought under contract by the City of Glendale. Acquisition Sciences is a company that specializes in the acquisition of right-of-
way and the relocation of affected property owners. In 2010 Maricopa County assumed the role of lead agency for acquisition and commenced
acquisition for Phase I of the Project. In September of 2011 Maricopa County began the acquisition process for Phase II (Dysart Road to 111th Avenue)
whichwould include the acquisition of 1 parcels used for industrial, commercial, and residential purposes - all of which would require sort -se factor of
relocation services in compliance with the Uniform Relocation Act of 1971 (FHWA Federal Guidelines). Because of the resource allocation needed to
complete these relocations, Real Estate Division Management along with MCDOT Management determined that the best course of action to deliver the
relocation services in order to meet project deadlines was to out-source the relocation tasks. Due to the timeline of initiating relocation, Real Estate
Division Management and Transportation Management evaluated that the best solution was to utilize Acquisition Sciences contract with Glendale
through the above mentioned IGA Contract, Glendales contract with Acquisition Sciences expired in December 2012 and the work Acquisition Sciences
is conducting for this project is on-going with an expected completion date of December 31,2015.
SEARCH
A search was conducted consisting of: (check all that RESULTS
arket research Public notice given, list [I] no alternatives were identified
Other vendors contacted Other no alternatives were deemed acceptable
because (explain below):
Describe the search from above in detail:
Aapproximately half of the relocation work is still on-going along with a Federally mandated 18 month follow-up on
completed work, it is impractical to seek a new vendor to complete the work, The project timeline would be seriously
impacted and construction of this phase of the Northern Parkway would be severely impacted causing project delay and
jeopardizing the Fedeal Funding for this project.
MC1-352-13 states: The Using Agency requesting a Competition Impracticable Procurement shall provide written evidence
to support a Competition Impracticable determination con .1r,11(') an explanation of why the proposed procurement
Laocess is Advantageous to the County; and the scope, duration, and estimated total dollar value of the procurement,
Price has been fairly and reasonably established by: X Comparison to public sector contract pricing
Comparison to previous comparable purchases 0 Discount off published catalog pricing
m a different vendor 0 Market survey
rj Independent estimate L
Other, explain:
Describe methodology and results (attach any written supporting data, e.g., survey or market analysis):
The original contract that City of Glendale and Acquisition Sciences initiated for this project wr bid .:1,0 piking for 11141-1GA continued
on with this contracted fee schedule.

CERTIFICATIONS
I certify:
1) I recognize that the Maricopa County Procurement Code requires the use of competitive solicitations unless
exempted by law. I have reviewed the information and materials relevant to this procurement of goods and services,
and am requesting approval of an exception to the competitive process for the reasons described;
2) the price to be paid to the proposed single source vendor is fair, reasonable, and provides the best value to Maricopa
County; and
his request for an exception to the competitive solicitation process is not the result of inadequate advance planning
or for purposes of securing the services of a preferred vendor.
Agency Head or Agency Head Delegate Signature (Required) .
i _ , )
/ a ) ' 1s 6 r% i .
Printed Name Signexr?. . . 0 , ,
Office of Procurement Services
The CPO can approve procurements up to $50,000. This request is over $50,000 and must be submitted as an agenda
itemJO the Board of Supervisors for consideration.
Recommended to BOS for approval.
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