SCOTTSDALE FOOD CONTRACT 2013 2014 CONTRACT1.DOC

CONTRACT
FOR SERVICES
BETWEEN
MARICOPA COUNTY
ADMINISTERED BY ITS
HUMAN SERVICES DEPARTMENT
AND
Scottsdale Unified School District
Agreement Amount: $ $103,792
Agreement Start Date: October 1, 2013
Agreement Termination Date: September 30, 2014
______________________________________________________________________________
This Agreement is entered into by and between Scottsdale Unified School District, (hereinafter
referred to as the “District”), and Maricopa County, administered by its Human Services
Department, (hereinafter referred to as the “Department”). The District and Department are
collectively referred to herein as the “Parties” and individually as a “Party.” The District, for and
in consideration of the covenants and conditions set forth in this Agreement, shall provide and
perform the services set forth herein. All rights and obligations of the Parties shall be governed
by the terms of this Agreement, its exhibits, attachments, and appendices, including any
Subcontracts, Amendments, or Change Orders as set forth herein and in:
Section I – General Provisions
Section II – Special Provisions
Section III – Work Statement
Section IV – Compensation
______________________________________________________________________________
District Representative: Dr. David J. Peterson, Superintendent Phone
Email djpeterson@susd.org
Address 3811 North 44th Street, Phoenix, AZ
County Representative Bruce Liggett, Department Director Phone 602-506-5911
Email liggettb@mail.maricopa.gov

Address 234 N. Central, Suite #3201, Phoenix, AZ 85004
Notice under this Agreement shall be given by personal delivery or by registered or certified
mail, postage prepaid and return receipt requested, to the persons at the addresses set forth above
and shall be effective three (3) days after being mailed unless otherwise indicated in the notice.
This Agreement contains all the terms and conditions agreed to by the Parties. No other
understanding, oral or otherwise, regarding the subject matter of this Agreement shall be deemed
to exist or to bind any Party hereto. Nothing in this Agreement shall be construed as consent to
any lawsuit or waiver of any defense in a lawsuit brought against the State of Arizona, County,
or the Contractor in any State or federal court.
IN WITNESS THEREOF, the Parties have signed this Agreement:
Approved By: Approved By:
DISTRICT MARICOPA COUNTY
______________________________________ _____________________________________
Authorized Signature Chairman, Board of Supervisors
______________________________________ _____________________________________
DATE DATE
Attested to:
______________________________________
Clerk, Board of Supervisors
______________________________________
DATE
IN ACCORDANCE WITH A.R.S. §§ 11-952, 11-201, AND 11-251, THIS AGREEMENT HAS BEEN REVIEWED BY THE UNDERSIGNED DEPUTY
COUNTY ATTORNEY WHO HAS DETERMINED THAT THIS AGREEMENT IS PROPER IN FORM AND WITHIN THE POWER AND AUTHORITY
GRANTED UNDER THE LAWS OF THE STATE OF ARIZONA.
APPROVED AS TO FORM: APPROVED AS TO FORM:
_____________________________________ _________________________________________________
Attorney for the Contractor Deputy County Attorney
______________________________________ ___________________________________________________
DATE DATE

SECTION I
GENERAL PROVISIONS
Maricopa County
Human Services Department

Section I General Provisions Page 1
A. EFFECT
To the extent that the Special Provisions are in conflict with the General Provisions, the
Special Provisions shall control. To the extent that the Work Statement is in conflict with
the General Provisions or the Special Provisions, the Work Statement shall control. To the
extent that the Compensation Provisions are in conflict with the General Provisions,
Special Provisions, or Work Statement, the Compensation Provisions shall control.
Nothing herein shall operate to increase the Operating Budget without a written
amendment thereto.
B. DEFINITIONS
As used throughout this Agreement, the following words and terms shall have the
following meanings:
1. Agreement means this Contract for Services Agreement between Maricopa
County, administered by its Human Services Department, and the Contractor.
2. Assistant Director means the Director of the Education Division of the Human
Services Department.
3. Board of Supervisors means the Maricopa County Board of Supervisors.
4. Contract Administrator means the person administering this Agreement on behalf
of the Department.
5. Contractor means the person, firm or organization listed on the Cover Page of this
Agreement.
6. Contract Specialist means the liaison between the Department and the Contractor
The Contract Specialist is responsible for monitoring this Agreement and providing
technical assistance to the Parties.
7. County means Maricopa County, a political subdivision of the State of Arizona.
8. Department means the Maricopa County Human Services Department.
9. Director means the Director of the Maricopa County Human Services Department.
10. Division means the Education Division of the Maricopa County Human Services
Department.
11. Fidelity Bond means a bond to indemnify the Contractor against losses resulting
from fraud or lack of integrity, honesty or fidelity of one or more employees,
officers or other persons holding a position of trust.

Section I General Provisions Page 2
12. Juvenile means any person under the age of eighteen (18).
13. Payment Bond means a bond executed to ensure payment as required by law of all
persons performing work or providing materials in the execution of work provided
under this Agreement.
14. Performance Bond means a bond executed to secure fulfillment of all of the
Contractor's obligations under this Agreement.
15. Program Manager means the Assistant Director of the Education Division of the
Maricopa County Human Services Department.
16. Provider means the Contractor and any Subcontractor providing services under this
Agreement.
17. Public Agency has the meaning prescribed by A.R.S. § 11-951.
18. Subcontract means any contract entered into by the Contractor with a third party
for performance of any of the work or the provision of any of the services under
this Agreement.
19. Subcontractor means an entity employed by or funded through the Contractor to
perform any of the work or provide any of the services under this Agreement.
20. Subrecipient means the Contractor when the County is the recipient of HHS grant
funding.
21. Work Statement means Section III of this Agreement which describes the services
to be delivered under this Agreement.
C. GENERAL REQUIREMENTS
1. The terms of this Agreement shall be construed in accordance with Arizona law.
Any lawsuit arising out of this Agreement shall be brought in the appropriate court
in Maricopa County, Arizona.
2. Contractor shall, without limitation, obtain and maintain all licenses, permits and
authority necessary to do business, render services and perform work under this
Agreement, and shall comply with all laws regarding unemployment insurance,
disability insurance, and workers’ compensation.
3. Contractor is an independent contractor in the performance of all work and the
provision of all services under this Agreement and Contractor shall not be
considered an officer, employee, representative, or agent of the County.

Section I General Provisions Page 3
4. Contractor shall not make any payments, either directly or indirectly, to any person,
partnership, corporation, trust or other organization that has a substantial interest in
Contractor's organization or with which Contractor (or any of its directors, officers,
owners, trust certificate holders or a relative thereof) has a substantial interest,
unless Contractor has made full written disclosure of the proposed payments to the
Department and has received written approval therefore.
5. For purposes of this provision, the terms "substantial interest" and "relative" shall
have the meanings prescribed by A.R.S. § 38-502.
D. AMENDMENTS
All Amendments to this Agreement shall be in writing and signed by authorized signers for
both Parties.
E. ASSIGNMENT AND SUBCONTRACTING
No right, liability, obligation or duty under this Agreement may be assigned, delegated or
subcontracted, in whole or in part, by Contractor without the prior written approval of the
Contract Administrator. Contractor shall bear all liability under this Agreement, even if it
is assigned, delegated, or subcontracted, in whole or in part, unless the Department agrees
otherwise.
F. AVAILABILITY OF FUNDS
1. The provisions of this Agreement relating to the payment for services shall become
effective when funds assigned for the purpose of compensating the Contractor, as
provided herein, are actually available to the Department for disbursement. The
Director shall be the sole authority in determining the availability of funds under
this Agreement and the Department shall keep the Contractor fully informed as to
the availability of funds.
2. If any action is taken by any State agency, federal department or any other agency
or instrumentality to suspend, decrease or terminate its fiscal obligation under, or in
connection with this Agreement, the Board of Supervisors may amend, suspend,
decrease or terminate its obligations under or in connection with this Agreement.
In the event of termination, the County shall be liable for payment only for services
rendered prior to the effective date of the termination, provided that such services
performed are in accordance with the provisions of this Agreement. The
Department shall give written notice of the effective date of any suspension,
amendment, or termination under this section at least ten (10) calendar days in
advance.
G. BUDGET ADJUSTMENTS

Section I General Provisions Page 4
Any requests for reasonable budget adjustments shall be submitted ninety (90) days prior to
the expiration date of this Agreement. Requests for financial adjustments to this
Agreement shall be supported by appropriate documentation. If the County agrees to the
budget adjustments, the County shall follow section D of this Agreement to amend this
Agreement.
H. DISPUTES
1. Except as may otherwise be provided for in this Agreement, any dispute arising out
of this Agreement that is not resolved between the Parties within a reasonable
period of time, which shall not exceed one hundred twenty (120) days, shall be
submitted in accordance with the following dispute resolution process.
2. Notice of the specific grounds of a dispute shall be in writing and filed with the
Contract Administrator, if one has been appointed, or, if not, with the County
Procurement Officer within ten (10) working days from the date Contractor knew
or should have known of the basis of the dispute. The Contract Administrator or
County Procurement Officer, as applicable, shall respond in writing to Contractor
within fourteen (14) working days. The decision of the Contract Administrator or
County Procurement Officer shall be final and conclusive unless, within seven (7)
working days from the date Contractor is served with the decision, Contractor files
a written notice of appeal with the Director of the Materials Management
Department of the County, who shall provide Contractor with a written response
within fourteen (14) working days following receipt of Contractor’s notice of
appeal. The decision of the Director of the Materials Management Department
shall be final and not appealable.
3. Pending a final decision of the Director of the Materials Management Department,
the Contractor shall proceed diligently with its performance of this Agreement in
accordance with the Contract Administrator or County Procurement Officer’s
decision.
I. DEFAULT
This Agreement may be immediately terminated by the County if Contractor fails to
perform any objective or breaches any obligation under this Agreement, or any event
occurs that jeopardizes Contractor’s ability to perform any of its obligations under this
Agreement. The County reserves the right to have service provided by persons other than
Contractor if Contractor is unable or fails to provide required services with the specified
time frame.
J. TERMINATION

Section I General Provisions Page 5
1. This Agreement is subject to cancellation by the County in accordance with the
provisions of A.R.S. § 38-511.
2. Either Party may terminate this Agreement at any time by giving the other Party at
least sixty (60) calendar days prior notice in writing (unless terminated by the
Board of Supervisors under the Availability of Funds provision). The notice shall
be given by personal delivery or by registered or certified mail, postage prepaid and
return receipt requested, to the persons at the addresses set forth on the Cover Page
of this Agreement.
3. This Agreement may be terminated by mutual written agreement of the Parties
specifying the termination date therein.
4. The County has the right to terminate this Agreement upon twenty-four (24) hour
notice when the County determines that the health or welfare of the service
recipients are endangered or the Contractor’s non-compliance jeopardizes funding
source financial participation. If not terminated by one of the above methods, this
Agreement shall terminate upon the expiration of the term of this Agreement stated
on the Cover Page of this Agreement.
K. SEVERABILITY
Any provision of this Agreement that is determined to be invalid, void or illegal by a court
shall in no way affect, impair or invalidate any other provision hereof, and the remaining
provisions shall remain in full force and effect.
L. STRICT COMPLIANCE
The Department’s acceptance of Contractor’s performance that is not in strict compliance
with the terms of this Agreement shall not be deemed to waive the requirements of strict
compliance for all future performance. All changes in performance obligations under this
Agreement shall be in writing and signed by both Parties.
M. NON-LIABILITY
The County, its officers, representatives, agents and employees shall not be liable for any
act or omission by Contractor, or any Subcontractor or any officer, representative, agent, or
employee of the Contractor or any Subcontractor that relates to this Agreement, and shall
not be liable for any purchases or contracts made by Contractor, any Subcontractor, or any
officer, representative, agent, or employee of Contractor or any Subcontractor, in
connection with this Agreement.
N. RECIPROCAL INDEMNIFICATION
To the extent permitted by law, each Party (as “Indemnitor”) agrees to indemnify, defend,
and hold harmless the other Party (as “Indemnitee”) from and against all claims, losses,

Section I General Provisions Page 6
liability, costs, or expenses (including reasonable attorneys’ fees, expert witnesses’ fees and
other litigation costs) (hereinafter collectively referred to as “Claims”) arising out of bodily
injury (including death) of any person or property damage, but only to the extent that such
claims, which result in vicarious liability to the Indemnitee, are caused by the act, omission,
negligence, misconduct, or other fault of the Indemnitor, its officers, officials, agents,
employees, or volunteers.
O. TECHNICAL ASSISTANCE
The Department shall provide reasonable technical assistance to Contractor to assist
Contractor in complying with State and federal laws, regulations, and accountability for
diligent performance and compliance with the terms of this Agreement and all applicable
laws, regulations and standards. However, this assistance shall not relieve Contractor of
full liability, responsibility and accountability for its actions and performance to comply
with the terms of this Agreement.
P. SINGLE AUDIT ACT REQUIREMENTS
Contractors in receipt of federal funds through the Department are subject to the federal
audit requirements of the Single Audit Act of 1984, as amended (Pub. L. No. 98-502)
(codified at 31 U.S.C. §§ 7501, et seq.). Contractor shall comply with OMB Circular A-
133. Upon completion, such audits shall be made available for public inspection. Audits
shall be submitted within the twelve (12) months following the close of the fiscal year.
Contractor shall take corrective actions within six (6) months of the date of receipt of the
reports. The Department shall consider sanctions as described in OMB Circular A-133 if
Contractor does not comply with the audit requirements.
Q. AUDIT DISALLOWANCES
1. Contractor shall, upon written notice thereof, reimburse the County for any
payments made under this Agreement that are disallowed by a federal, State, or
County audit in the amount of the disallowance, as well as all court costs and
attorney’s fees the County spends to pursue legal action relating to a disallowance.
Court costs and attorney’s fees incurred shall be specifically identified as applicable
to the recovery of the disallowed costs in question.
2. If the County determines that a cost for which payment has been made is a
disallowed cost, the Department shall notify the Contractor in writing of the
disallowance and the required course of action, which shall be at the option of the
Department to either adjust any future claim submitted by Contractor by the amount
of the disallowance or to require immediate repayment of the disallowed amount by
the Contractor issuing a check payable to the County.

Section I General Provisions Page 7
R. STAFF AND VOLUNTEER TRAINING
The Department may make available to Contractor the opportunity to participate in any
applicable training activities conducted by the Department.
S. CLEAN AIR ACT
If the total face value of this Agreement exceeds $100,000, Contractor shall comply with
all regulations, standards and orders issued pursuant to the Clean Air Act of 1970, as
amended (42 U.S.C. §§ 7401, et seq.), to the extent any are applicable by reason of
performance under this Agreement.
T. LOBBYING
1. No federal appropriated funds have been paid or will be paid by or on behalf of
Contractor to any person for influencing or attempting to influence an officer or
employee of any agency, a member of Congress, an officer or employee of
Congress, or an employee of a member of Congress in connection with the
awarding of any federal contract, the making of any federal grant, the making of
any federal loan, the entering into of any cooperative agreement, and the extension,
continuation, renewal, amendment, or modification of any federal contract, grant,
loan, or cooperative agreement.
2. If any funds, other than federal appropriated funds, have been paid or will be paid
to any person for influencing or attempting to influence an officer or employee of
any agency, a member of Congress, an officer or employee of Congress, or an
employee of a member of Congress in connection with any federal contract, grant,
loan or cooperative agreement, the Contractor shall complete and submit OMB
Form-LLL, titled "Disclosure of Lobbying Activities," in accordance with its
instructions and 31 U.S.C. § 1352.
U. RELIGIOUS ACTIVITIES
Contractor warrants that none of its costs and none of the costs incurred by any of its
Subcontractors will include any expense for any religious activity.
V. POLITICAL ACTIVITY PROHIBITED
None of the funds, materials, property or services contributed by the County or Contractor
under this Agreement shall be used for any partisan political activity, or to further the
election or defeat of any candidate for public office.
W. COVENANT AGAINST CONTINGENT FEES
Contractor warrants that no person or entity has been employed or retained by it to solicit
or secure this Agreement upon an agreement or understanding for a commission,

Section I General Provisions Page 8
percentage, brokerage or contingent fee. For breach or violation of this warranty, the
County may immediately terminate this Agreement without liability.
X. SAFEGUARDING OF PARTICIPANT INFORMATION
The use or disclosure by Contractor of any information concerning an applicant for, or
recipient of, services under this Agreement is directly limited to the conduct of this
Agreement. Contractor and its agents shall safeguard the confidentiality of this
information, just as Contractor would safeguard its own confidential information.
Contractor shall include a clause to this effect in all Subcontracts related to this Agreement.
Y. RIGHTS IN DATA
The Parties shall have the use of data and reports resulting from this Agreement without
cost or other restriction, except as otherwise provided by law or applicable regulation.
Each Party shall supply to the other Party, upon request, any available information that is
relevant to this Agreement and to the performance hereunder.
Z. COPYRIGHTS
If this Agreement results in a book or other written material, the author is free to copyright
the work, but the County reserves a royalty-free, nonexclusive, perpetual and irrevocable
license to reproduce, publish, and otherwise use and to authorize others to use, all
copyrighted material and all material that may be copyrighted as a result of this Agreement.
AA. PATENTS
Any discovery or invention arising out of, or developed in the course of, work under this
Agreement shall be promptly and fully reported to the Department for determination as to
whether patent protection on such invention or discovery shall be sought and how the rights
in the invention or discovery, including rights under any patent issued thereon, shall be
disposed of and administered, in order to protect the public interest.
BB. CONTRACT COMPLIANCE MONITORING
The Department shall monitor Contractor's compliance with, and performance under, the
terms of this Agreement. On-site visits for compliance monitoring may be made by the
Department and/or its grantor agencies at any time during Contractor's normal business
hours, announced or unannounced. During an on-site visit, Contractor shall make all of its
records and accounts related to work performed and services provided under this
Agreement available to the Department for inspection and copying.
CC. CONTINGENCY RELATING TO OTHER CONTRACTS AND GRANTS
1. Contractor shall, during the term of this Agreement, immediately inform the
Contract Administrator in writing of the award of any other agreement or grant,

Section I General Provisions Page 9
including any other agreement or grant awarded by the County, where the award
may affect either the direct or indirect costs being paid or reimbursed under this
Agreement. Contractor’s failure to notify the Department of any such agreement
shall be a breach of this Agreement and the County may immediately terminate this
Agreement without liability.
2. The Contract Administrator may request, and Contractor shall provide within a
reasonable time, which shall not exceed ten (10) working days, a copy of all such
other agreements or grants, when, in the opinion of the Contract Administrator, the
award of the agreement or grant may affect the costs being paid or reimbursed
under this Agreement.
3. If the Contract Administrator determines that the award to Contractor of such other
agreement or grant has affected the costs being paid or reimbursed under this
Agreement, the Contract Administrator shall prepare an amendment to this
Agreement effecting a cost adjustment. If the Contractor disputes the proposed cost
adjustment, the dispute shall be resolved pursuant to the "Disputes" section of this
Agreement.
DD. MINIMUM WAGE REQUIREMENTS
Contractor warrants that it shall pay all its employees who are performing work or
providing services under this Agreement not less than the minimum wage specified under
Section 206(a)(1) of the Fair Labor Standards Act of 1938, as amended (29 U.S.C. §§ 201,
et seq.).
EE. RECOGNITION OF DEPARTMENT SUPPORT
Contractor shall give recognition to the Department, the County, and the funding source for
their support when the Contractor publishes materials or releases public information that is
paid for in whole or in part with funds received by Contractor under this Agreement.
FF. INSURANCE
Contractor shall have in effect at all times during the term of this Agreement insurance that
is adequate to protect the County, its officers and employees, participants, and equipment
funded under this Agreement against the losses set forth below. Contractor shall name the
County as an additional insured party. Contractor shall provide the Department with
documentation of insurance coverage by furnishing the Contract Administrator a certificate
of insurance or a certified copy of the insurance policy or other documentation that is
required by the Contract Administrator.
1. The following types and amounts of insurance are required as minimum:
a. Workers’ Compensation according to statutory limits.

Section I General Provisions Page 10
b. Unemployment Insurance as required by Arizona Law.
c. Public Liability, Bodily Injury, and Property Damage;
1) General Liability, each occurrence, $1,000,000
2) Property Damage $1,000,000; or
3) Combined single limit, each occurrence, $1,000,000 minimum.
d. Automobile and Truck Liability, Bodily Injury, and Property Damages:
1) General Liability, each occurrence, $1,000,000
2) Property Damage $1,000,000; or
3) Combined single limit, each occurrence, $1,000,000 minimum.
e. Standard minimum deductible amounts are allowable. Any deductible
amounts are the responsibility of the Contractor and reimbursement, if any,
under this Agreement are subject to regulatory provisions of the funding
source(s) of this Agreement.
f. Property or equipment purchased or furnished through funds provided under
this Agreement shall be fully insured for the purchase or replacement cost
of such property or equipment.
2. If the Contractor provides professional or semi-professional personal services under
this Agreement for which malpractice or professional liability coverage is available,
such as medical, psychiatric, or legal services, Contractor shall carry minimum
liability coverage of $1,000,000 each occurrence and provide the Department with
proof of coverage.
GG. BONDING
1. Contractor shall not receive any initial reimbursements under this Agreement in an
amount greater than the Contractor's bonding limit. Contractor shall provide the
Contract Administrator with documentation of required bonding.
2. Contractor shall have fidelity bonding of not less than the maximum amount of
cash on hand or an amount equal to the initial reimbursement, whichever is greater.
3. Bonding requirements shall prevail throughout the term of this Agreement.
HH. GRIEVANCE PROCEDURE
Contractor shall establish a system through which applicants for and recipients of services
may present grievances and may take appeals about eligibility and other aspects of
Contractor's work under this Agreement. The grievance procedure shall include provisions
for notifying the applicants for and recipients of services of their eligibility or ineligibility
for service and their right to appeal to the Department if the grievance is not satisfied by
Contractor.
II. NONDISCRIMINATION
Contractor, in connection with any service or other activity under this Agreement, shall not
in any way discriminate against any person on the grounds of race, color, religion, sex,

Section I General Provisions Page 11
national origin, age, disability, political affiliation, or belief. Contractor shall include this
clause in all of its Subcontracts related to this Agreement.
JJ. EQUAL EMPLOYMENT OPPORTUNITY
Contractor shall not discriminate against any employee or applicant for employment
because of race, age, disability, color, religion, sex or national origin. Contractor shall take
affirmative action to ensure that applicants are employed and that employees are treated
during employment without regard to their race, age, disability, color, religion, sex or
national origin. Such action shall include, but is not limited to, the following:
employment, upgrading, demotion or transfer, recruitment or recruitment advertising, lay-
off or termination, rates of pay or other forms of compensation, and selection for training,
including apprenticeship. Contractor shall, to the extent such provisions apply, comply
with Title VI and VII of the Civil Rights Act of 1964, as amended (42 U.S.C. §§ 2000a, et
seq.); the Rehabilitation Act of 1973, as amended (29 U.S.C. §§ 701, et seq.); the Age
Discrimination in Employment Act of 1967, as amended (29 U.S.C. §§ 621, et seq.); the
Americans With Disabilities Act of 1990 (42 U.S.C. §§ 12101, et seq.); and Arizona
Executive Order 2009-09, which mandates that all persons shall have equal access to
employment opportunities.
KK. FINANCIAL MANAGEMENT
Contractor shall establish and maintain a separate, interest-bearing bank account for money
provided under this Agreement, or shall establish an accounting system that assures the
safeguarding and accountability of all money and assets provided under this Agreement.
No part of the money deposited in the bank account shall be commingled with other funds
or money belonging to Contractor. All interest earned on the account shall be disbursed in
a manner specified by the County in accordance with applicable State and federal
regulations. Contractor shall provide a signed bank account agreement authorizing the
County to obtain information about the account. If an accounting system is used, it shall be
in accordance with generally accepted accounting principles.
LL. RETENTION OF RECORDS
1. This provision applies to all financial and programmatic records, supporting
documents, statistical records and other records of Contractor that relate to this
Agreement.
2. Contractor shall retain all records related to this Agreement for six (6) years after
final payment or until after the resolution of any audit questions, which could be
more than six (6) years, whichever is longer. The Department, federal and State
auditors, and any other persons duly authorized by the Department shall have full
access to and the right to examine, copy and make use of any and all of the records.
MM. ADEQUACY OF RECORDS

Section I General Provisions Page 12
If Contractor’s books, records and other documents related to this Agreement are not
sufficient to support and document that allowable services were provided to eligible
participants, Contractor shall reimburse the County for the services not supported and
documented.
NN. COMPETITIVE BID REQUIREMENTS
1. Equipment
If this Agreement is with other than a Public Agency, Contractor shall obtain all
equipment to be utilized under this Agreement and purchased with funds provided
under this Agreement at the lowest practical cost pursuant to the following
competitive bidding system:
a. Procurements in excess of $300, but less than $1,000, require oral price
quotations from two (2) or more vendors. Contractor shall keep and
maintain a record of the vendors’ verbal quotations. Contractor’s award
shall be made to the lowest bidder meeting specification requirements
concerning price, conformity to specifications, and other purchasing factors.
b. Procurements exceeding an aggregate amount of $1,000 shall be approved
by the Contract Administrator. At least three (3) bidders shall be solicited
to submit written quotations. Contractor shall solicit written quotations by
issuing a Request for Quotation to at least three (3) vendors. The award
shall be made to the lowest bidder meeting specification requirements
concerning price, conformity to specifications, and other purchasing factors.
2. Supplies
If this Agreement is with other than a Public Agency, Contractor shall obtain all
supplies to be utilized under this Agreement and purchased with funds provided
under this Agreement at the lowest practical cost and pursuant to a system of
written quotes whenever the price is expected to be greater than $300, unless the
Contractor obtains the Contract Administrator’s prior written approval to purchase
supplies by an alternate method.
3. Minority, Women and Small Business Enterprises
Contractor shall take affirmative steps to provide an opportunity for minorities,
women, and small businesses to compete in the procurement of equipment and
supplies under this Agreement.
4. If Contractor is a Public Agency, Contractor's own bidding procedures shall govern.
5. Funding source requirements relating to competitive bid procedures may supersede
any or all subparts of this clause and will be specified in the Special Provisions
Section of this Agreement.
OO. PROPERTY

Section I General Provisions Page 13
Any property furnished or purchased pursuant to the terms of this Agreement shall be
utilized, maintained, repaired, and accounted for in accordance with instructions furnished
by the Department, and title to all such property shall revert to the County upon the
expiration or termination of this Agreement, unless the Contract Administrator determines
otherwise. The costs to repair such property are the responsibility of Contractor within the
limits budgeted herein. Repair costs beyond the budgeted amount shall be approved by the
Contract Administrator.
PP. IMMIGRATION REFORM AND CONTROL COMPLIANCE
Contractor understands and acknowledges that the Immigration Reform and Control Act of
1986 (Pub. L. No.99-603) (“IRCA”) applies to this Agreement. Contractor shall comply
with the IRCA in performing under this Agreement and shall grant the County access to
inspect its personnel records to verify such compliance.
QQ. DRUG FREE WORKPLACE ACT
Contractor shall comply with the Drug-Free Workplace Act of 1988 (41 U.S.C. §§ 701, et
seq.), which requires that contractors and grantees of federal funds must certify that they
will provide drug-free workplaces. This certification is a precondition to receiving a grant
or entering into this Agreement.
RR. GOVERNOR’S EXECUTIVE ORDER NO. 88-26
Contractor shall use the Arizona Taxonomy of Human Services for reporting and
contracting purposes.
SS. EMPLOYMENT DISCLAIMER
This Agreement is not intended to constitute, create, give rise to, or otherwise recognize a
joint venture agreement, partnership, or other business association or organization of any
kind between the Parties, and the rights and obligations of the Parties shall be only those
expressly set forth in this Agreement.
The Parties agree that no individual performing under this Agreement on behalf of
Contractor may be considered a County agent, employee, or representative and that no
rights of County civil service, County retirement, or County personnel rules shall accrue to
or apply to any such individual. Contractor shall have total responsibility for all salaries,
wages, bonuses, retirement, withholdings, workers’ compensation, occupational disease
compensation, unemployment compensation, other employee benefits, and all taxes and
premiums appurtenant thereto concerning such individuals and Contractor shall indemnify,
defend and hold harmless the County with respect thereto.

Section I General Provisions Page 14
TT. CERTIFICATION REGARDING DEBARMENT, SUSPENSION INELIGIBILITY
AND VOLUNTARY EXCLUSION
The undersigned, by signing this Agreement, represents that he/she has the authority to
bind Contractor to the terms of this Certification. Contractor, as the primary participant in
accordance with 45 C.F.R. Part 76, certifies to the best of its knowledge and belief that it
and its principals:
1. Are not presently debarred, suspended, proposed for debarment, declared ineligible,
or voluntarily excluded from covered transactions by any federal department or
agency;
2. Have not within a 3-year period preceding the Start Date of this Agreement, been
convicted of or had a civil judgment rendered against them for (1) the commission
of fraud or a criminal offense in connection with obtaining, attempting to obtain, or
performing a public (federal, State, or local) transaction or contract under a public
transaction; (2) the violation of any federal or State antitrust statutes or (3) the
commission of embezzlement, theft, forgery, bribery, falsification or destruction of
records, making false statements, or receiving stolen property;
3. Are not presently indicted or otherwise criminally or civilly charged by a
governmental entity (federal, State, or local) with the commission of any of the
offenses enumerated in subparagraph 2 above;
4. Have not, within a three-year period preceding this Start Date of this Agreement,
had one or more public transactions (federal, State, or local) terminated for cause or
default;
5. Shall immediately notify the Department if, at any time during the term of this
Agreement, it is debarred, suspended, declared ineligible, or voluntarily excluded
from participation. The Department may pursue available remedies in the event of
such occurrence, including immediate termination of this Agreement without
liability; and
6. Shall not enter into a subcontract or sub-recipient agreement with any person or
organization that is debarred, suspended, declared ineligible, or voluntarily
excluded from participation. The Department may pursue available remedies in the
event of such occurrence, including immediate termination of this Agreement
without liability.
Contractor shall include, without modification, the language of this Certification, in all
agreements with all sub-recipients and other subcontractors; in all lower tier covered
transactions, and in all solicitations for lower tier covered transactions in accordance with
45 C.F.R. Part 76.

Section I General Provisions Page 15
If Contractor is not able to provide this Certification, an explanation as to why shall be
immediately provided to the Department, Attention: Donald Bower at the address set forth
on the Cover Page of this Agreement.
UU. VERIFICATION REGARDING COMPLIANCE WITH ARIZONA REVISED
STATUTES § 23-214 AND FEDERAL IMMIGRATION LAWS AND
REGULATIONS
By entering into this Agreement, Contractor represents and warrants that it is in compliance
with the Immigration and Nationality Act (8 U.S.C. §§ 1101, et seq.) and all other federal
and State immigration laws and regulations related to the immigration status of its
employees. Contractor shall obtain statements from its Subcontractors certifying such
compliance and shall furnish the statements to the Department upon request. These
representations and warranties shall remain in effect throughout the term of this
Agreement. Contractor and its Subcontractors shall also maintain Employment Eligibility
Verification forms (I-9), as required by the U.S. Department of Labor’s Immigration
Reform and Control Act of 1986 (Pub. L. No. 99-603), for all employees performing work
under this Agreement. I-9 forms are available for download at USCIS.GOV.
Contractor warrants that it is in compliance with A.R.S. § 41-4401 (e-verify requirements)
and further represents:
1. That Contractor and its Subcontractors, if any, warrant their compliance with all
federal immigration laws and regulations that relate to their employees and their
compliance with A.R.S. § 23-214;
2. That breach of the warranty under subparagraph 1 above shall be deemed a material
breach of this Agreement and the County may immediately terminate this
Agreement without liability; and
3. That the County and any contracting government entity retains the legal right to
inspect the papers and employment records of any Contractor or Subcontractor
employee who works under this Agreement to ensure that the Contractor and its
Subcontractor are complying with the warranty provided under subsection 1 above,
and that Contractor agrees to make all papers and employment records of said
employee(s) available to the County during normal working hours in order to
facilitate such an inspection.
VV. CONTRACTOR COMPLIANCE WITH A.R.S. §§ 35-391.06 AND 35-393.06
(SCRUTINIZED BUSINESS RELATIONS WITH SUDAN AND IRAN):
By entering into this Agreement, the Contractor certifies that it does not have scrutinized
business operations in Sudan or Iran. Contractor shall obtain statements from its
Subcontractors certifying compliance and shall furnish the statements to the County upon
request. These certifications shall remain in effect through the term of this Agreement.

Section I General Provisions Page 16
The County may request verification of compliance from any Contractor or Subcontractor
performing work under this Agreement. If the County suspects or determines that the
Contractor or any of its Subcontractors are not in compliance, the County may pursue any
and all remedies allowed by law, including, but not limited to: suspension of work,
immediate termination of this Agreement for default, and the suspension and/or debarment
of Contractor. All costs necessary to verify compliance are the responsibility of
Contractor.

SECTION II
SPECIAL PROVISIONS
Maricopa County
Human Services

Section II Special Provisions Page 1
A. EFFECT
To the extent that the Special Provisions are in conflict with the General Provisions, the
Special Provisions shall control. To the extent that the Work Statement is in conflict with
the General Provisions or the Special Provisions, then the Work Statement shall control.
To the extent that the Compensation Provisions are in conflict with the General
Provisions, Special Provisions or Work Statement then the Compensation Provisions
shall control.
B. DEFINITIONS
As used throughout this Agreement, the following terms shall have the meaning set forth.
1. Budget means the authorized funding level for performance under this Contract.
2. Congregate Meal means a service that provides for nutritious meals and snacks
containing at least 1/3 of the daily-recommended dietary allowances for an individual
in a congregate setting.
3. Eligible Client means a household, which meets Arizona Department of Education
and Head Start guidelines.
4. Food means providing nutritious meals/snacks, meeting CACFP guidelines and
containing at least 1/3 of the daily-recommended dietary allowances for an individual
in a congregate setting.
5. Food Service Site means the location at which the food for the congregate meals is
delivered.
C. GENERAL PROVISIONS
Delete the following paragraphs from Section I, General Provisions:
G. BUDGET ADJUSTMENTS
P. SINGLE AUDIT ACT REQUIREMENTS
EE. RECOGNITION OF DEPARTMENT SUPPORT
RR. GOVERNOR’s EXECUTIVE ORDER NO. 88-26
D. PURPOSE
The purpose of this Agreement is to establish terms and conditions governing the
purchase of full service food catering for the Department within the boundaries of the
District or surrounding vicinity. The District shall perform the work and provide the
services as identified in the Work Statement and shall immediately, as soon as
practicable, notify the Contract Administrator whenever the District is unable to, or

Section II Special Provisions Page 2
anticipates an inability to perform any of the work, or provide any of the services
required by the terms of the Agreement.

Section II Special Provisions Page 3
E. STANDARDS
The Contractor shall perform the work and provide the services as identified in the Work
Statement and shall immediately, as soon as practicable, notify the Contract
Administrator whenever the Contractor is unable to, or anticipates an inability to, perform
any of the work, or provide any of the services required by the terms of this Agreement.
F. CHANGES
1. The Director may, at any time, by written order, make changes within the general
scope of this Agreement in any one or more of the following areas:
a. Work Statement activities reflecting changes in funding source or
Department regulations, policies and requirements;
b. Reallocation of budget line item amounts in accordance with funding
sources or Department regulations, policies, and requirements, or
whenever any budget line item increases or decreases by a factor of 10%
or $100, whichever is greater, during the term of the Agreement. Such
Change Orders may be issued quarterly for changes incurred during this
period.
c. Administrative requirements such as reporting format quality, and/or
quantity, as required by the funding source or Department regulatory
requirements.
2. Such Change Orders will not serve to increase or decrease the Operating Budget
total without written approval of both parties. Additionally, such order will not
direct substantive changes in services to be rendered by the District without the
written agreement of both parties.
3. Any dispute or disagreement caused by such written order shall constitute a
“dispute” within the meaning of the Dispute Clause of the General Provisions of
this Agreement and shall be administered accordingly.
G. COMPLIANCE WITH LAWS, RULES & REGULATIONS
The Contractor shall comply with all applicable laws, rules and regulations, without
limitation to those designated within this Agreement.
H. AUDIT REQUIREMENTS
In accordance with A.R.S. § 11-624, the Contractor shall, at its own expense, file with the
Department, either:
1. Audited financial statements prepared in accordance with federal single audit
requirements; or,

Section II Special Provisions Page 4
2. Financial statements prepared in accordance with generally accepted accounting
principles audited by an independent certified public accountant.
I. STANDARDS/LICENSURE REQUIREMENTS
1. Maricopa County Head Start Zero-Five business office days Monday through Friday,
8:00 a.m. to 5:00 p.m.
2. Department classrooms use the same Holiday schedule as the District.
3. Program services shall be provided for up to, but not limited to, one hundred and
twenty eight (128) days.
4. The District shall be authorized for food service by the Arizona Department of
Education, Food and Nutrition Division.
5. The District shall maintain proper sanitation practices and health standards in
conformance with all applicable State and local laws and regulations.
The District shall comply with the U.S. Department of Agriculture meal requirements and shall be
subject to any additional requirements or changes as designated by the State or local laws and/or
regulations.

SECTION III
WORK STATEMENT
Maricopa County
Human Services

Section III Work Statement Page 1
A. PURPOSE
The purpose of this Agreement is to establish terms and conditions governing the purchase
of full service food catering for the Department within the boundaries of the District or
surrounding vicinity. The District shall perform the work and provide the services as
identified in the Work Statement and shall immediately notify the Contract Administrator
whenever the District is unable to, or anticipates an inability to perform any of the work,
or provide any of the services required by the terms of the Agreement.
B. CONTRACTOR RESPONSIBLITIES
1. TASKS
Menu Preparation and Approval.
a. District shall provide the Department, for approval, a proposed 28-day cycle
menu for the operational period, at least 14 working days prior to the
beginning of the period to which the menu applies.
b. The Department Nutritionist will review the menu for compliance with the
Child and Adult Care Food Program (CACFP) requirements and age
appropriate foods and then make changes, if necessary, and email the menu
back to the District.
c. The District will make changes, if necessary; to comply with CACFP
regulations and ensure age appropriate foods are offered and create a final
copy of the menu to submit back to the Department Nutritionist via email.
1) Any changes to the menu made after Department approval must be
agreed upon by the Department and documented on the menu
records. Menu items may be adjusted in writing by the mutual
consent of both parties. However, the District shall adjust the menus
at the request of the Department whenever the Department
determines certain items to be unacceptable. Such items can be
determined to be unacceptable because of (1) a monotonous diet
resulting from items served frequently or the similarity to other
items; (2) the nutritional needs of the students; (3) susceptibility to
spoilage; and (4) excessive waste resulting from unpopularity of
items with students. Such adjustments shall be made at the earliest
convenience of both parties, but in no instance later than one week
after the request except that in the case of spoilage adjustment shall
be made in such a manner that the children in attendance on the day
spoilage is discovered shall receive meals meeting the CACFP meal
requirements.
d. The schedule will be adjusted by mutual agreement to meet the District and
Head Start's operational requirements.

Section III Work Statement Page 2
2. MENU SPECIFICATIONS
a. Meal Requirements
1) The District will develop cycle menus in conjunction with the Head Start
Nutritionist taking into consideration parent/staff/community input. All
menus, portion sizes and recipes shall be in compliance with the U. S.
Department of Agriculture's Child and Adult Care Food Program (CACFP)
and Head Start Nutrition Performance Standards.
2) Meal type requirements as outlined on the menu specifications shown below
shall be subject to any additional requirements or changes as designated by
the State or local laws and/or regulations and one (1) day’s emergency
supply of nonperishable food. One day’s emergency supply equals
breakfast, lunch, and snack for the number of children and adults present at
a site for one day.
3) District will be responsible for meals prepared to include Breakfast, Lunch
and Snack.
b. Menu Item Adjustments
1) Menu items may be adjusted by the written mutual consent of both parties,
provided minimal requirements are maintained. Menu items, which contain
excessive sugar, may not be supplied. An appropriate substitute item shall
be supplied at no additional charge. If a substitution must occur, the District
will ensure the cafeteria substitutes items that will meet the meal
components and the CACFP requirements of less than 35% sugar by weight
and less than 35% calories from fat. If the cafeteria manager is unsure of the
substituted item being sent, they will call the Head Start Nutritionist for
guidance or utilize the CACFP Nutrition Calculator on the website:
http://www.azed.gov/cacfpnutritioncalculator/.

Section III Work Statement Page 3
CACFP MEAL PATTERN REQUIREMENTS FOR CHILDREN
BREAKFAST
FOOD COMPONENT Ages 1-2 Ages 3-5
1. Milk, fluid ½ cup ¾ cup
2. Vegetable, fruit*, or ¼ cup ½ cup
100%full-strength juice
3. Grains/breads (whole grain or enriched)
bread, or ½ slice ½ slice
biscuits, rolls, muffins, cornbread, or ½ serving ½ serving
cold dry cereal or ¼ cup or 1/3 oz. 1/3 cup or ½ oz.
cooked cereal, cereal grains or ¼ cup ¼ cup
cooked pasta or noodle products ¼ cup ¼ cup
LUNCH/SUPPER
1. Milk, fluid ½ cup ¾ cup
2. Vegetable and/or fruit*, or 100 % full ¼ cup ½ cup
strength juice (from 2 or more kinds)
3. Grains/breads (whole grain or enriched)
Bread ½ slice ½ slice
or cornbread, biscuits, rolls, muffins ½ serving ½ serving
or cooked pasta, noodle products ¼ cup ¼ cup
or cooked cereal, cereal grains ¼ cup ¼ cup
4. Meat or meat alternates:
Lean meat, poultry, or fish 1 oz. 1½ oz.
or egg 1 egg 1 egg
or cooked dry beans, peas, lentils*** ¼ cup 3/8 cup
or peanuts, soy nuts, tree nuts, seeds ½ oz.**** ¾ oz.****
or peanut butter, other nut or seed butters 2 Tbsps**** 3 Tbsps****
or yogurt (low or nonfat)** ½ cup or 4 oz. ¾ cup or 6 oz.
or cheese** 1 oz. 1½ oz.
an equivalent quantity of any combination of the
above meat/meat alternates

Section III Work Statement Page 4
CACFP MEAL PATTERN REQUIREMENTS FOR CHILDREN (Continued)
SNACKS
FOOD COMPONENT Ages 1-2 Ages 3-5
Select 2 of theses 4 components*****
1. Milk, fluid****** ½ cup ½ cup
2. Vegetable, fruit* or ½ cup ½ cup
100 % full-strength juice *****
3. Grains/breads (whole grain or enriched)
Bread ½ slice ½ slice
or cornbread, biscuits, rolls, muffins ½ serving ½ serving
or cold dry cereal ¼ cup or 1/3 oz. 1/3 cup or ½ oz.
or cooked cereal or cereal grains ¼ cup ¼ cup
or cooked pasta, noodle products ¼ cup ¼ cup
4. Meat or meat alternates:
Lean meat, poultry or fish ½ oz. ½ oz.
or cheese** ½ oz. ½ oz.
or eggs ½ egg ½ egg
or cooked dry beans, peas, lentils*** 1/8 cup 1/8 cup
or peanut butter, other nut or seed butters 1 Tbsp. 1 Tbsp.
or peanuts, soy nuts, tree nuts or seeds**** ½ oz. ½ oz.
or yogurt ¼ cup ¼ cup
* If dried raisins or cranberries are served, another fruit or vegetable must be served with them.
** Natural or Processed only.
*** In the same meal service, dried beans or dried peas may be used as a meat alternate or as a vegetable;
however, such use does not satisfy the requirement for both components.
**** No more than 50 percent of the requirement shall be met with nuts, seeds or nut butters. These
components shall be combined with another meat/meat alternate to fulfill the requirement. For the
purpose of determining combinations, one ounce of nuts or seed is equal to one ounce of cooked lean
meat, poultry, or fish.
***** Juice may not be served when milk is served as the other component.
****** Due to milk already being served at breakfast and lunch, it is recommended that two food items be
offered at all snacks, with water as the beverage.
Additional requirements:
 Vitamin C rich food will be served at least once a day for morning session and afternoon
sessions.
 Vitamin A rich food will be served at least twice a week.
 Iron rich foods will be served at least twice a week.
 Fruit juices will be 100% juice and enriched with 100% vitamin C.

Section III Work Statement Page 5
3. APPLICABLE LAWS/REGULATIONS
a. The District shall comply with all applicable Federal, State and local
statutes and ordinances and any regulations promulgated there under.
Those statutes and regulations the District shall comply with include, but
are not limited to (31USC 1352 et seq.) and 26 CFR, Parts 1, 7, 10, 25, 53,
56 and 602., the prevention of fraud and abuse; conflict of interest,
kickbacks, comingling of funds, charging of fees, nepotism, child labor,
political patronage, political activities, lobbying activities, sectarian
activities, unionization and anti-unionization activities/work stoppages,
U.S.D.A. regulations as set forth in 7 CFR parts 210 to 250 (Child/Adult
Care Food Program), and Human Services Department Directives and
Executive Order 75-05.
b. District shall establish and use internal program management procedures
sufficient to prevent non-compliance of applicable laws and/or regulations.
4. FOOD PREPARATION AND SANITATION
a. Sanitation
The District shall maintain proper sanitation practices and health standards
in conformance with all applicable State and local laws and regulations.
The District shall also assure that wholesome ingredients are used, and that
all foods are properly stored, prepared, packaged and ready for transporting.
In addition, any substance which the food contacts, or which is used in
conjunction with the food, shall be so handled as to assure that it does not
become contaminated. The District agrees to notify the Department of the
results of any health inspection that is made during the duration of this
agreement.
b. Food Preparation
District shall assure that each meal provided to the Department under this
Agreement meets the minimum requirements as to the nutritional content as
specified and approved by the CACFP. This includes the Nutrition
Standards set forth in Title 7 of the Code of Federal Regulations (CFR)
Section 226.20. Institutions who participate on CACFP must ensure that no
more than two high sugar items and two high fat items are served per week.
High sugar items may be served only during breakfast or snack. The District
must provide menus to the Department on a weekly basis if no cycle menus
are used; or if cycle menus are used they must be furnished monthly or as
the cycle runs. 7 CFR 226.6 (i)(4)
5. DISTRICT LICENSE REQUIREMENTS
The District shall procure all permits and licenses, and pay all charges and fees
necessary and incidental to the lawful conduct of business. District shall keep
fully informed of existing and future Federal, State and Local laws, ordinances

Section III Work Statement Page 6
and regulations that in any manner affect the fulfillment of this Agreement and
shall comply with the same.
C. MEALTIME SCHEDULE
1. Mealtime schedules may vary by site as agreed upon by the Head Start Nutritionist
and District Representative.
2. In the center base sites, the morning session will require breakfast and lunch; the
afternoon session will include lunch plus snack. Center base sites run either Monday
– Thursday or Monday – Friday as per schedule. The home base socialization will be
held on the first and third Fridays of each month, unless schedule changes. The home
base socialization will include lunch.
3. Each site shall notify school cafeteria personnel of any adjustment as to the number
of meals or snacks to be prepared no later than 2:00 PM the day before for meal
adjustments.
4. Center staff will notify the site cafeteria personnel, no later than Thursday of the
preceding week, of the weekly meal count.
5. Head Start Teachers will meet with Cafeteria Manager or representative one week
prior to the beginning of the school year to review food service needs and Head Start
nutrition philosophy.
D. INDICATORS OF COMPLIANCE
1. The District maintains available for review, documentation of production sheets
according to CACFP on meals and snacks served for each site.
2. The District produces cycle menus, which meet Head Start Nutrition Philosophy, and
CACFP requirements.
E. REPORTING REQUIREMENTS
1. The District shall submit to the Head Start Nutritionist, an original itemized, signed,
monthly statement billing of the daily meals delivered and the Daily Food Count
Form, no later than five (5) working days after the close of the month.
2. District shall maintain full and accurate records/production worksheets that
document: (1) the menus provided to the Department during the term of this
Agreement, (2) a listing of all components of each meal, and (3) an itemization of
the quantities and portion sizes of each component used to prepare each meal. The
District agrees to provide lunch preparation documentation by using yield factors
for each food item as listed in the United States Department of Agriculture
(“USDA”) Food Buying Guide when calculating and recording the quantity of food
prepared for each meal. District shall also maintain and make available:
a. Recipes, nutrition facts labels, and any necessary child nutrition (CN) labels
or product specification sheets related to the menus served;

Section III Work Statement Page 7
b. Such cost records as invoices, receipts or other documentation that exhibit
the purchase, or otherwise availability to the District, of the meal
components and quantities itemized in the meal preparation records;
c. On a daily basis, an accurate count of the number of meals, by meal type,
prepared for and delivered to the Department. Meal count documentation
must include the number of meals requested by the Department in writing.
3. The Department will provide weekly class rosters to the District indicating up to
date enrolled children. The District will utilize these weekly class rosters to
add/drop Head Start children on the National School Lunch and School Breakfast
Programs. Public law 110-134 of the Improving Head Start for School Readiness
Act of 2007 makes any child enrolled in Head Start automatically eligible for free
meals without further application or eligibility determination and also amends
sections 9(b)(12)(A)(iii) and 17(c)(5) of the NSLA to correspond with the new
eligibility criteria. Therefore, the District will not bill the Department for any
children’s meals who are enrolled in on-site campuses participating in the National
School Breakfast and Lunch programs.

SECTION IV
COMPENSATION
Maricopa County
Human Services

Section IV Compensation Page 1
A. OBJECTIVE
To provide meals and snacks that are high in nutrients and low in fat, sugar, and salt for
children and adults, in compliance with the CACFP MEAL PATTERN REQUIREMENTS
FOR CHILDREN as defined in the Agreement’s Work Statement. All meals are child size
and priced according to child rates.
B. COMPENSATION
Funding for this agreement is through Federal Funding Awards from the Department of
Human Services. Head Start (HS), Early Head Start (EHS), ARRA HS Expansion, and
ARRA EHS grants, which provide funds through the Catalog of Federal Domestic
Assistance Numbers (CFDA) 93.600, 93.708, and 93.709.
The agreement is a vendor agreement. Payments will be initiated after District submits a
monthly invoice and back-up documentation to substantiate the expenditures.
C. REIMBURSEMENT
1. Effective October 1, 2013 through September 30, 2014, Contractor will be
reimbursed according to the fee schedule below:
2. The Agreement maximum for all services, provided during the term of this
agreement shall be one hundred three thousand, seven hundred ninety two dollars
($103,792).
3. Public law 110-134 of the Improving Head Start for School Readiness Act of
2007 makes any child enrolled in Head Start automatically eligible for free meals
without further application or eligibility determination and also amends sections
9(b)(12)(A)(iii) and 17(c)(5) of the National School Lunch Act (NSLA) to
correspond with the new eligibility criteria. Therefore, the District will not bill
the Department for any children’s meals who are enrolled in on-site campuses
participating in the National School Breakfast and Lunch programs.
4. Subject to the availability of funds, the Department shall reimburse the District for
provision of services under this Agreement up to the maximum total reimbursement
of the Agreement Amount.
5. Claims in excess of this amount necessitate a Change Order or a formal
Amendment as specified in the Amendments clause of the General Provisions of
this Agreement.
6. Meals delivered or served that have been determined not to meet the minimum
standards or requirements of this Agreement will not be paid for by the Department.
7. The Director shall be sole determiner of the availability of funds.

Section IV Compensation Page 2
Meals and Costs
Child Meals and Costs
Total CHILD
Meals Provided to CHILD Meals Unit Total Costs
Department by Paid for by Price Paid by
District Department CHILD Department
Breakfast 10,816 10,816 $2.25 $24,336
Lunch 12,992 12,992 $3.00 $38,976
Snack 10,816 10,816 $1.45 $15,683
TOTAL 34,624 34,624 n/a $78,995
Adult Meals and Costs
Total ADULT
Meals Provided to ADULT Meals Unit Total Costs
Department by Paid for by Price Paid by
District Department ADULT Department
Breakfast 2,544 2,544 $2.50 $6,360
Lunch 2,544 2,544 $3.25 $8,268
Snack 2,544 2,544 $1.45 $3,689
TOTAL 7,632 7,632 n/a $18,317
Delivery Charges
EARLY HEAD START SITE Days Delivery Total
Charge
Maxwell Chandler 216 $10 $2,160
House of Refuge 216 $20 $4,320
Guad CDC 216 No charge $0
Westside Generational Center
Total $6,480
FOOD CONTRACT TOTALS
Head Start Meals $78,995
Adult Meals $18,317
Delivery Charges $6,480
GRAND TOTAL $103,792

Section IV Compensation Page 3
D. METHOD OF PAYMENT
1. On or before the fifth (5th) working day of the month following the month, or
portion thereof, of service delivery or work performance, the Contractor shall
submit to the Head Start Accountant an original itemized signed billing statement
of the daily meals delivered along with the documentations supporting the bill (e.g.,
the Daily Report Worksheet or Daily Meal Count Sheet indicating the number of
meals ordered, served, and billed to the Department.) This sheet must have both the
Head Start Staff and Cafeteria Staff’s initials for each day meals were ordered and
received.
Monthly reports shall be submitted to:
Maricopa County Human Services Department
Finance Office, Head Start Accountant
234 N. Central Avenue, Suite 300
Phoenix, AZ 85004
602-506-5911
2. Subject to the availability of funds, the Department will, within twenty (20)
working days from the date of receipt of the documents enumerated herein, process
and remit to the Contractor, a warrant for payment up to the maximum total
allowable for the previous month of service provision or work performance.
3. Should there be a disallowance in the claim; the claim shall be processed for the
reduced amount. If the District protests the amount or the reason for a
disallowance, the protest shall be construed as a dispute concerning a question of
fact within the meaning of the "Disputes" clause of the General Provisions of this
Agreement.
4. The District understands and agrees that the Department may not honor any claim
for payment submitted after the fifth (5th) working day of the month following the
Agreement termination date.
5. The District understands that this is a multiple source funded cost reimbursement
Agreement, and as such, all incurred costs must be documented and allocated to the
appropriate cost objective as indicated in the Operating Budget contained in this
section.
E. PAYMENT RECOUPMENT

Section IV Compensation Page 4
The Department shall initiate payment recoupment process if program monitoring or
quality assurance review result in any findings:
1. Contract services have been reported inaccurately or are found to be
unsubstantiated.
2. Contractor’s financial records and backup documentation do not substantiate that
funds were used to perform agreement services as specified in the Work
Statement.
3. If the Contractor is in material default in the performance of any material obligation
under this Contract, or if audit exceptions are identified.
The Department will either adjust the payment amount or will withhold payment until
satisfactory resolution of the default or exceptions are made.
F. DISCLOSURE OF FRAUD OR MISCONDUCT
Contractor shall promptly refer to the HHS Office of Inspector General any credible
evidence that a principal, employee, agent, contractor, subcontractor, or other person has
submitted a false claim under the False Claims Act or has committed a criminal or civil
violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar
misconduct involving those funds. The HHS Office of Inspector General can be reached
at http://www.oig/hhs.gov/fraud/hotline.