EV26-0127 FY27 MCAQD TRP AGREEMENT SOW AND BUDGET.PDF

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AGREEMENT  
 
NO. EV26-0127 
 
between the 
 
MARICOPA COUNTY, through its AIR QUALITY DEPARTMENT 
 
and the 
 
ARIZONA DEPARTMENT OF ENVIRONMENTAL QUALITY 
 
  
WHEREAS, THIS AGREEMENT is between the STATE OF ARIZONA DEPARTMENT 
OF ENVIRONMENTAL QUALITY [hereinafter referred to as the “Department” or “ADEQ”], 
authorized to contract pursuant to A.R.S. § 49-104(B), and MARICOPA COUNTY, a political 
subdivision of the State of Arizona, through its AIR QUALITY DEPARTMENT [hereinafter 
referred to as the “County”]. 
  
THEREFORE, ADEQ and County agree to the terms contained in this Agreement.  
 
I. 
PURPOSE AND SCOPE OF AGREEMENT 
The purpose of this Agreement is to fund and administer the Maricopa County Travel 
Reduction Program (TRP) pursuant to A.R.S. §§ 49-581 through 49-593. 
 
This written Agreement includes all terms in this document, Attachment 1 - Scope of Work 
and Budget, and any modifications approved in accordance herewith. 
 
II. 
TERM 
OF 
AGREEMENT, 
MODIFICATION, 
TERMINATION, 
AND 
INTEGRATION 
A. This Agreement shall be effective July 1, 2026, and shall terminate on June 30, 
2027, contingent upon funding.   
B. The Agreement may be modified or renegotiated for additional periods upon mutual 
written agreement by ADEQ and the County, by formal contract amendment 
executed with the same formalities as this Agreement.  
C. Either party may terminate this Agreement at any earlier time by providing written 
notice to the other party at least thirty (30) days prior to the termination date. The 
notice shall specify the effective date of termination. 
D. This Agreement constitutes the entire Agreement between the parties with respect 
to the subject matter hereof. Agreement No. EV25-0037 remains in effect until June 
30, 2026, unless otherwise terminated in accordance therewith.  
 
III. 
DESCRIPTION OF SERVICES 
A. ADEQ shall reimburse County up to $846,661.00 for services rendered pursuant to 
the attached Scope of Work. 
B. The County shall provide all services outlined in the attached Scope of Work.

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C. See Scope of Work and Budget, Attachment 1. 
 
IV. 
MANNER OF FINANCING AND PAYMENT 
A. ADEQ shall reimburse County for services rendered pursuant to the attached Scope 
of Work, not to exceed $846,661.00. 
B. This Agreement is funded with State funds and no Federal funds will be utilized. 
C. Invoices shall be paid within thirty days after receipt of an invoice and 
accompanying documentation that demonstrates the activity was completed. 
D. Reimbursement requests must include detailed support documentation so as to 
determine that expenses are reasonable, allowable, and allocable to the activities 
described in the Scope of Work.   
E. A final reimbursement request must be submitted to ADEQ as specified in 
paragraph XII(A) of this Agreement not later than thirty days after the completion 
of the project. 
 
V. 
REALLOCATION OF FUNDS  
The County will be permitted to reallocate funds from one budget category to another with 
prior written approval of ADEQ. To obtain permission, this request must be made in an 
email to Luecker.Amanda@azdeq.gov. Such a reallocation of funds does not require a 
formal contract amendment executed with the same formalities as this Agreement. 
 
VI. 
REPORTING REQUIREMENTS 
See attached Scope of Work. 
 
VII. 
APPLICABLE LAW 
A. This Contract shall be governed by and construed in accordance with Arizona 
Revised Statutes Title 49 and other laws and regulations of the State of Arizona as 
applicable, including the Arizona Procurement Code at A.R.S. § 41-2501 et. seq. 
and administrative rules and regulations A.A.C. R2-7-101 et. seq. 
B. In the event of any judicial proceeding related to this Agreement or any 
unauthorized Subcontract the parties agree that venue shall be proper in Maricopa 
County, Arizona. See A.R.S. §§ 12-123 and 12-401(17). 
C. The parties to this Contract agree to resolve all disputes arising out of or relating to 
this contract through arbitration, after exhausting applicable administrative review, 
to the extent required by A.R.S. § 12-1518, except as may be required by other 
applicable statutes (Title 41). 
 
VIII. 
NON-AVAILABILITY OF FUNDS 
In accordance with A.R.S. § 35-154, every payment obligation of ADEQ under the 
Agreement is conditioned upon the availability of funds appropriated or allocated for 
payment of such obligation. If funds are not allocated and available for the continuance of 
this Agreement, this Agreement may be terminated by ADEQ at the end of the period for 
which funds are available. No liability shall accrue to ADEQ in the event this provision is 
exercised, and ADEQ shall not be obligated or liable for any future payments or for any 
damages as a result of termination under this paragraph.

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IX. 
AUDIT 
In accordance with A.R.S. § 35-214, County shall retain and shall contractually require 
each contractor and subcontractor to retain all data, books and other records (“records”) 
relating to this Agreement for a period of five years after completion of the Agreement. 
Upon request, County shall produce the original of any or all such records. 
 
X. 
CONFLICT OF INTEREST 
In accordance with A.R.S. § 38-511, ADEQ may within three years after execution cancel 
the Agreement, without penalty or further obligation, if any person significantly involved 
in initiating, negotiating, securing, drafting or creating the Agreement on behalf of ADEQ, 
at any time while the Agreement is in effect, becomes an employee or agent or any other 
party to the Agreement in any capacity or a consultant to any other party of the Agreement 
with respect to the matter of the Agreement. 
 
XI. 
NONDISCRIMINATION  
All Parties shall comply with all existing federal, state, and local laws, rules, policies, or 
executive orders, including the Americans with Disabilities Act and State of Arizona 
Executive Order 2023-1, to prohibit discrimination based on race, color, sex, pregnancy, 
childbirth or medical conditions related to pregnancy or childbirth, political or religious 
affiliation or ideas, culture, creed, social origin or condition, genetic information, sexual 
orientation, gender identity or expression, national origin, ancestry, age, disability, military 
service or veteran status, or marital status by the persons performing the contract or 
subcontract. 
 
XII. 
NOTICES 
A. Invoices and Payments: 
 
County shall address all invoices relative to this Agreement to ADEQ: 
 
Amanda Luecker 
Associate Transportation Planner  
Arizona Department of Environmental Quality 
1110 West Washington Street 
Phoenix, AZ 85007 
Email: Luecker.Amanda@azdeq.gov 
 
ADEQ shall address all payments relative to this Agreement to: 
 
David Bruce 
MCAQD Finance Manager 
301 West Jefferson Street, Suite 410  
Phoenix, AZ 85003 
0: 602-206-4016 
Email: David.Bruce@Maricopa.Gov 
 
 
B. Other Notices:

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County shall address all other notices relative to this Agreement to ADEQ: 
 
Amanda Luecker 
Associate Transportation Planner  
Arizona Department of Environmental Quality 
1110 West Washington Street 
Phoenix, AZ 85007 
Email: Luecker.Amanda@azdeq.gov 
 
ADEQ shall address all other notices relative to this Agreement to: 
 
Kristen Weston-Smith  
TRP Supervisor 
30I West Jefferson Street, Suite 410  
Phoenix, AZ 85003 
0: 602-361-6725 
Email: Kristen.Smith@maricopa.gov 
 
 
XIII.  
INDEMNIFICATION  
Each party (as "Indemnitor") agrees to defend, indemnify, and hold harmless the other 
party (as "Indemnitee") from and against any and all claims, losses, liability, costs, or 
expenses (including reasonable attorney's fees) (hereinafter collectively referred to as 
"Claims") arising out of bodily injury of any person (including death) or property damage, 
but only to the extent that such Claims which result in vicarious/derivative liability to the 
Indemnitee are caused by the act, omission, negligence, misconduct, or other fault of the 
Indemnitor, its officers, officials, agents, employees, or volunteers.  The State of Arizona, 
(State Agency) is self-insured per A.R.S. 41-621. 
 
In addition, should Maricopa County utilize a contractor(s) and subcontractor(s) the 
indemnification clause between Maricopa County and its contractor(s) and 
subcontractor(s) shall include the following: 
 
To the fullest extent permitted by law, Contractor shall defend, indemnify, and hold 
harmless Maricopa County and the State of Arizona, and any jurisdiction or agency issuing 
any permits for any work arising out of this Agreement, and its departments, agencies, 
boards, commissions, universities, officers, officials, agents, and employees (hereinafter 
referred to as “Indemnitee”) from and against any and all claims, actions, liabilities, 
damages, losses, or expenses (including court costs, attorneys’ fees, and costs of claim 
processing, investigation and litigation) (hereinafter referred to as “Claims”) for bodily 
injury or personal injury (including death), or loss or damage to tangible or intangible 
property caused, or alleged to be caused, in whole or in part, by the negligent or willful 
acts or omissions of the contractor or any of the directors, officers, agents, or employees or 
subcontractors of such contractor.  This indemnity includes any claim or amount arising 
out of or recovered under the Workers’ Compensation Law or arising out of the failure of 
such contractor to conform to any federal, state or local law, statute, ordinance, rule,

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regulation or court decree. It is the specific intention of the parties that the Indemnitee shall, 
in all instances, except for Claims arising solely from the negligent or willful acts or 
omissions of the Indemnitee, be indemnified by such contractor from and against any and 
all claims. It is agreed that such contractor will be responsible for primary loss 
investigation, defense and judgment costs where this indemnification is applicable.  
Additionally, on all applicable insurance policies, contractor and its subcontractors shall 
name the State of Arizona, and its departments, agencies, boards, commissions, 
universities, officers, officials, agents, and employees as an additional insured and include 
a waiver of subrogation in favor of the State. 
 
XIV. 
SEVERABILITY 
 
If any provision of this Agreement is determined to be void or unenforceable, such 
determination shall not affect the remainder of this Agreement, which shall continue to be 
in full force and effect.

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IN WITNESS WHEREOF, the parties hereto agree to execute this Agreement.  
 
 
MARICOPA COUNTY, a political subdivision of the State of Arizona 
 
 
By:___________________________________________________ 
     Chair, Maricopa County Board of Supervisors 
 
 
Approved as to Form: 
 
 
________________________________________________ 
 
Deputy County Attorney 
 
 
STATE OF ARIZONA    ) 
 
 
 
 
) ss. 
County of Maricopa     ) 
 
 
 
On this ______ day of __________, 2026, before me personally appeared 
_________________________, the Chairman of Maricopa County Board of Supervisors, 
for and on behalf of MARICOPA COUNTY, a political subdivision of the State of Arizona, 
whose identity was proven to me on the basis of satisfactory evidence to be the person who 
he or she claims to be, and acknowledged that he or she signed the above/attached 
document. 
 
 
 
ATTEST: 
BY: 
_________________________________________________ 
 
Clerk of the Maricopa County Board of Supervisors 
 
 
 
 
____________________________________________ 
 
_____________________ 
Daniel Czecholinski  
 
 
 
 
 
Date 
Director, Air Quality Division 
Arizona Department of Environmental Quality 
Max Carpinelli
4/21/2026

AGREEMENT NO. EV26-0127 
ATTACHMENT 1 
SCOPE OF WORK AND BUDGET FY27 
Maricopa County Travel Reduction Program 
 
I. BACKGROUND 
In April 1985, the Center for Law and Public Interest filed suit against the State of Arizona 
and Maricopa County for failure to meet the National Ambient Air Quality Standards for 
carbon monoxide. The federal court ordered the State of Arizona to write a State 
Implementation Plan (SIP) to comply with the standards. In response, the Arizona 
Legislature passed the 1988 Air Quality Bill (Arizona Revised Statutes (ARS) §49-581 et 
seq.) which mandated a Travel Reduction Program (TRP) for employers and schools in 
Maricopa County. 
The Maricopa County TRP is included in regional carbon monoxide plans and included as 
committed transportation control measures in several ozone and PM10 particulate plans. 
The objectives of TRP and the Clean Air Campaign are aligned, as both are rooted in 
legislation intended to reduce vehicle miles traveled in Maricopa County, especially travel 
by single occupancy vehicles. 
The Clean Air Campaign continues as a year-round public relations and education effort 
supporting employers in encouraging commuters to use alternative modes of 
transportation and educating the public. While the campaign continues to place emphasis 
on the winter carbon monoxide season, as required by statute, ozone and particulate issues 
are also being addressed through the summer Commit to One Day ozone campaign. 
The Maricopa County Air Quality Department (MCAQD) TRP staff administers all aspects of 
TRP including conducting all research, planning, coordinating, regulatory, and compliance 
assurance aspects of TRP. Employer training, technical assistance, and program promotion 
are carried out through a contract with Valley Metro/Commute Solutions under direction of 
Maricopa County TRP staff. 
 
II. 
GOALS and OBJECTIVES 
Continue implementation of the TRP pursuant to ARS Title 49, Chapter 3, Article 8 (§49-581 
through §49-593), the Regional Voluntary No-Drive Day Campaign pursuant to ARS Title 49, 
Chapter 3, Article 3 (§49-506), and the Maricopa County Ordinance Air Pollution Control 
Regulations P-7 Travel Reduction Program. 
The primary goals of the program are:

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● Increase by two percent the “tons of pollution saved” for those commuters using an 
alternative mode of travel to travel to their workplace from the level achieved in FY 
2026. 
● Maintain the percent of alternative vehicle miles traveled by Travel Reduction 
Program participants at the level achieved in FY 2026. 
 
III. 
TASKS and ACTIVITIES 
Task 1:  MCAQD - TRP 
● Administer the TRP to major employers within Maricopa County Area A who have 50 
or more employees. Pursuant to ARS §49-581(11), a major employer within area A 
has 50 employees working at or reporting to a single work site during any 24-hour 
period for at least three days per week at least six months of the year.  
● Issue internet/intranet surveys to participating TRP employers. 
● Process and analyze TRP surveys for participating employers. 
● Research, identify, and incorporate new major employers that are legally required to 
participate in TRP. 
● Provide summary analyses to employers participating in TRP regarding their 
employee commuting habits based on the employee survey results. With this 
information, employers formulate plans that will reduce single occupancy vehicle 
trips and/or miles. 
● Assist employers in the development of approvable TRP annual plans. 
● Submit completed annual plans to the Maricopa County TRP Regional Task Force 
for approval. 
● Conduct employer check-in for TRP annual plans reviewing any promotional 
materials to ensure content provides enough guidance to employees, courtesy visits 
to answer questions, and providing best practices. 
● Administer the county’s year-round Clean Air Campaign to encourage weekly use of 
travel reduction solutions. Implement marketing, advertising, and initiatives to create 
awareness and encourage the increased use of alternative modes and work 
schedules in coordination with the TRP. 
● Negotiate a sub award agreement with Valley Metro/Commute Solutions to assist 
MCAQD in providing TRP training, program promotions, and promotion of alternative 
transportation modes and strategies. 
 
Task 2:  Subcontractor – TRP Training and Assistance  
● Promote the use of alternative modes by developing promotional kits for employers 
and associated collateral pieces under direction of the county up to four times per 
year. 
● Provide online training to TRP transportation coordinators on the survey process, 
plans and associated documentation, types of alternative modes, and travel 
reduction strategies. Revise training to address program changes.  
● Assist employers in achieving at least the minimum response rate for the TRP 
annual survey.

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● Assist employers in implementation of approved TRP annual plans, including 
attending employer events, lunch and learns, and provide technical assistance 
through webinars, e-newsletters, and in-person training.  
● Assist MCAQD in encouraging weekly use of travel reduction strategies through 
integrated campaigns which may include print materials, public and media relations 
campaigns, and events. 
● Establish Transportation Management Associations in Maricopa County to 
customize assistance for employers and offer increased collaborative opportunities 
at no expense to members. 
 
IV. 
DELIVERABLES  
MCAQD will submit to ADEQ monthly, semi-annual, and annual reports describing activities 
for which ADEQ funding has been received. MCAQD will also provide ADEQ a digital copy of 
the refined TRP survey data set on a fiscal year (FY) basis. 
● Twelve monthly reports, to be filed with ADEQ with monthly invoices shall be 
submitted within 30 days following the last day of the prior month, and will include 
the following: 
o A recap of annual survey distribution, survey analysis reports generated, and 
travel reduction plans received/approved. 
o A separate report from subcontractor Valley Metro/Commute Solutions 
addressing employer contacts and employer assistance efforts. 
● One semi-annual report, be filed with ADEQ within 60 days following the end of six 
months (July 1 – December 31), and will include the following: 
o A recap of annual survey distribution, survey response rates, survey analysis 
reports generated, reduction of vehicle miles traveled, percentage of employer 
survey respondents who reported teleworking, and travel reduction plans 
received/approved. 
o A summary of enforcement activities. 
o A narrative on any general program activities. 
● One annual report, to be filed with ADEQ within 105 days following the last day of the 
FY, will include the following: 
o A table to display the total emission reductions in tons for the current FY and 
the past four years for the following pollutants: CO, VOC, PM10, NOx, and total 
pollution reduction.  
o A table to display the current FY and the past four years for the annual TRP 
SOVMT, SOV and AMU Rates by Trips including SOVMT %, SOV %, Carpool %, 
Bus %, Bike %, Walk %, Telework %, Other %, and Total AMU%.  
o A summary of program participation levels for employer count, survey site 
count, and employee/student count information. 
o A summary evaluation of pollution/emissions prevented associated with 
program operations as estimated using the regional miles per pound of 
pollution factor supplied annually by the Maricopa Association of 
Governments.

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• 
Measure 1:  Increase by two percent the "tons of pollution saved" for 
those commuters using an alternative mode of travel to get to their 
workplace from the level achieved in FY 2026. 
o A summary of changes in SOV/SOVMT rates, employee/student survey 
response rates, and alternative mode participation rates for the program in 
total. 
• 
Measure 2: Maintain the percent of alternative vehicle miles traveled by 
Travel Reduction Program participants at the level achieved in FY 
2026. 
o A summary of enforcement activities and compliance assistance efforts for 
the reporting period, including action taken regarding survey response and 
other program elements. 
 
MCAQD will continue to coordinate with ADEQ and other ADEQ-funded travel reduction 
programs to identify and refine metrics and methodologies that allow for consistent 
reporting and data sharing across programs, and for assessment of program elements in 
terms of their effectiveness in increasing alternative mode usage. This information will be 
used in gauging program efficacy and in assisting employers that participate in the 
program.  
      
 
V. 
SCHEDULE FOR SUBMISSION OF DELIVERABLES 
 
Deliverable 
Date of Submittal 
Monthly Reports and Invoices 
30 days following the last day of previous 
month 
Semi-Annual Report 
60 days following the last day of the sixth 
month 
Annual Report 
105 days within the close of the FY

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VI. 
Budget 
Task 1: MCAQD TRP expenses shall not exceed $671,661. 
Task 2: Subcontractor - RPTA/Valley Metro expenses shall not exceed $175,000. 
 
TASK 1: CONTRACTOR - MCAQD/TRP (TRP ADEQ) 
  
  
Period: July 1, 2026 - June 30, 2027 
 
 
 
  
  
 
 
Program 
Total 
Personnel 
 
Hourly Rate 
Operations 
Cost 
Gregory Moeller 
  
$33.79  
       1,044.00  
$35,277.00  
Jessica Chapman 
 
$29.36  
       1,044.00  
$30,652.00  
Joshua Miller 
 
$27.89  
       1,044.00  
$29,117.00  
Kate Geisenhaver 
 
$22.79  
       1,044.00  
$23,793.00  
Kristen Weston-Smith 
 
$47.96  
       1,044.00  
$50,070.00  
Lucette Ramirez 
 
$51.40  
          522.00  
$26,831.00  
Melysa Lewis 
 
$28.21  
       1,044.00  
$29,451.00  
Michael Joslin 
 
$37.81  
          336.00  
$12,704.00  
Michele Wheatley 
 
$25.32  
       1,044.00  
$26,434.00  
Morgan Wohlbrandt 
 
$27.06  
       1,044.00  
$28,251.00  
Community Services Assistant 
 
$20.86  
                 -   
$0.00  
Community Services Assistant 
 
$20.86  
                 -   
$0.00  
Travel Reduction Program Coordinator 
 
$27.23  
       1,044.00  
$28,428.00  
TRP Intern 
  
$15.00  
                 -   
$0.00  
Total Hourly Cost 
  
  
  
$321,008.00  
Total Hours 
 
 
10,254.00 
  
Fringe Benefit 
42.97% 
 
 
$137,939.00  
Total Labor with Fringe 
  
  
  
$458,947.00  
REIMBURSABLE EXPENSES 
  
  
  
Total Cost 
  
  
  
  
  
Marketing/Advertising Clean Air Campaign 
 
$7,000.00  
$7,000.00  
Supplies and Services (Conferences/Trainings, Telecom, Printing, 
Mileage) 
$27,558.00  
$27,558.00  
Total Reimbursable Expenses 
 
 
$34,558.00  
$34,558.00

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TASK 2: SUBCONTRACTOR - RPTA/Valley Metro TRASUB 
  
Period: July 1, 2026 - June 30, 2027 
 
 
Training & 
Total 
Personnel 
 
Hourly Rate 
Assistance 
Cost 
Williams, Abigail 
$65.00  
270.10 
$17,556.50  
Papenhausen, Mary 
$53.48  
360.13 
$19,259.75  
Duarte, Lillian 
$36.74  
360.13 
$13,231.18  
Nordman, Suesan 
$33.85  
360.13 
$12,190.40  
Subtotal 
  
  
 
$62,237.83 
Total Hours  
 
 
1,350.49 
  
Total Hourly Subcontractors Cost 
 
 
 
$62,237.83  
Fringe Benefit 
61.75% 
 
 
$38,431.86  
Overhead 
30.00% 
 
 
$18,671.35  
Consultants (Other) 
 
 
 
$25,000.00  
Consultant (Marketing/Graphics) 
 
 
 
$6,500.00  
Reimbursable Expense (Meetings & Mileage) 
 
 
$4,158.96  
Reimbursable Expense (Postage/Print/Misc.) 
 
 
$20,000.00  
Total Subcontractor Expenses 
  
  
  
$175,000.00  
 
 
 
 
 
GRAND TOTAL COSTS BY TASK 
  
TASK 1 
TASK 2 
  
Period: July 1, 2025 - June 30, 2026 
  
MCAQD/TRP 
TRASUB 
TOTAL 
Total Labor with Fringe 
 
$458,947.00  
 
$458,947.00  
Reimbursable Expenses 
 
$34,558.00  
 
$34,558.00  
Overhead 
36.10% 
$178,156.00  
 
$178,156.00  
Subcontractor (RPTA/Valley Metro) 
 
 
$175,000.00  
$175,000.00  
  
TOTALS:  
$671,661.00  
$175,000.00  
$846,661.00