PE CONTRACT CI ENVISIO FOR BOS.PDF

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COMPETITION IMPRACTICABLE  
CONTRACT PH 260097 
 
 
This Contract is entered into this 24th day of May 2026 by and between Maricopa County (“County”), a political 
subdivision of the State of Arizona, and Envisio Solutions, Inc, a Vancouver corporation (“Contractor”) for the 
purchase of services related to the Performance Management System in use by the Maricopa County Department 
of Public Health (MCDPH).    
 
1.0 
CONTRACT TERM: 
 
1.1 
This Contract is for a term of five (5) years, beginning on the 24th day of May 2026 and ending the 
23rd day of May 2031.  
 
At the expiration of the Contract term, the County may, at its sole discretion and with the agreement 
of the Contractor, extend this Contract on a month-to-month basis for a period not to exceed six (6) 
months to allow the County sufficient time to complete a new procurement process, transition 
services to a new contractor, or otherwise ensure continuity of services. 
 
The County shall provide written notice to the Contractor of its intent to extend the Contract at least 
sixty (60) calendar days prior to the expiration of the Contract term. 
 
1.2 
CONTRACT COMPLETION: 
 
The Contractor shall make all reasonable efforts for an orderly transition of its duties and 
responsibilities to another provider and/or to the County.  This may include, but is not limited to, 
the preparation of a transition plan and cooperation with the County or other providers in the 
transition. The transition includes the transfer of all records, and other data in the possession, 
custody or control of Contractor required to be provided to the County either by the terms of this 
agreement or as a matter of law. The provisions of this clause shall survive the expiration or 
termination of this agreement. Any services requested to support the transition beyond the creation 
of a data export must be pre-approved and signed by both parties. The request must clearly delineate 
the services requested, the estimated number of hours to complete, Contractor’s current hourly rate, 
and anticipated total amount. Payment shall then be made upon successful completion of work and 
a submitted invoice.  
 
2.0 
PRICE ADJUSTMENTS: 
 
Any request for reasonable price adjustments must be submitted sixty (60) calendar days prior to the date the 
Contractor would like the adjustment to go into effect. Requests for adjustment in cost of labor and/or 
materials must be supported by appropriate documentation.  The reasonableness of the request will be 
determined by comparing the request with the Consumer Price Index or by conducting a market survey. If

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County agrees to the adjusted price terms, County shall issue written approval of the change and provide an 
updated version of the Contract. The new change shall not be in effect until the date stipulated on the Contract. 
 
3.0 
PAYMENTS: 
 
3.1 
As consideration for performance of the duties described herein, County shall pay Contractor the 
sum stated in Attachment “A.” 
 
3.2 
Payment shall be made Net 30 days from invoice date. 
 
3.3 
INVOICE: 
 
3.3.1 
The Contractor shall submit one (1) legible copy of their detailed invoice before payment(s) 
will be made. An incomplete invoice will not be processed.  At a minimum, the invoice 
must provide the following information: 
 
• 
Company name, address, and contact 
• 
County bill-to name and contact information 
• 
Contract Number 
• 
County purchase order number 
• 
Invoice number and date 
• 
Payment terms 
• 
Deliverable description 
• 
Total Amount Due 
  
3.3.2 
Problems regarding billing or invoicing shall be directed to the Department as listed on the 
Purchase Order. 
  
3.3.3 
Payment shall only be made to the Contractor by Accounts Payable through the Maricopa 
County Vendor Express Payment Program.  This is an Electronic Funds Transfer (EFT) 
process.  After Contract Award the Contractor shall complete the Vendor Registration 
Form located on the County Department of Finance Vendor Registration Website located 
at https://azdom-vss-ext.hostams.com/PRDVSS2X1/Advantage4  
  
3.3.4 
EFT payments to the routing and account numbers designated by the Contractor will 
include the details on the specific invoices that the payment covers.  The Contractor is 
required to discuss remittance delivery capabilities with their designated financial 
institution for access to those details. 
 
3.4 
APPLICABLE TAXES: 
 
3.4.1 
Payment of Taxes: The Contractor shall pay all applicable taxes. With respect to any 
installation labor on items that are not attached to real property performed by Contractor 
under the terms of this Contract, the installation labor cost and the gross receipts for 
materials provided shall be listed separately on the Contractor’s invoices. 
 
3.4.2 
State and Local Transaction Privilege Taxes: To the extent any State and local transaction 
privilege taxes apply to sales made under the terms of this Contract it is the responsibility

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of the seller to collect and remit all applicable taxes to the proper taxing jurisdiction of 
authority. 
 
3.4.3 
Tax Indemnification: Contractor and all subcontractors shall pay all Federal, State, and 
local taxes applicable to its operation and any person employed by the Contractor. 
Contractor shall require all subcontractors to hold Maricopa County harmless from any 
responsibility for taxes, damages and interest, if applicable, contributions required under 
Federal, and/or State and local laws and regulations, and any other costs including 
transaction privilege taxes, unemployment compensation insurance, Social Security, and 
Worker’s Compensation. 
 
3.5 
TAX (SERVICES): 
 
No tax shall be invoiced or paid against Contractor’s labor. It is the responsibility of the Contractor 
to determine any and all applicable taxes. 
 
3.6 
TAX: (COMMODITIES) 
 
Maricopa County is responsible for paying all taxes (except for taxes based on Contractor’s net 
income or capital stock) and shipping charges relating to this Contract, the systems, any services 
provided, and payments made under this Contract.  Applicable tax amounts (if any) are not included 
in the fees set forth in this Agreement and any Order Form.  Contractor will invoice Maricopa 
County for applicable tax and shipping amounts, and such invoices are due upon Maricopa County’s 
receipt thereof per the payment terms in Exhibit A or any additional Order Form. 
 
4.0 
AVAILABILITY OF FUNDS: 
 
4.1 
The provisions of this Contract relating to payment for services shall become effective when funds 
assigned for the purpose of compensating the Contractor as herein provided are available to County 
for disbursement.  The County shall be the sole judge and authority in determining the availability 
of funds under this Contract.  County shall keep the Contractor fully informed as to the availability 
of funds. 
 
4.2 
If any action is taken by, any State agency, Federal department, or any other agency or 
instrumentality to suspend, decrease, or terminate its fiscal obligations under, or in connection with, 
this Contract, County may amend, suspend, decrease, or terminate its obligations under, or in 
connection with, this Contract.  In the event of termination, County shall be liable for payment only 
for services rendered prior to the effective date of the termination or products ordered up to the 
effective date of termination, provided that such services are performed in accordance with the 
provisions of this Contract.  County shall give written notice of the effective date of any suspension, 
amendment, or termination under this Section, at least ten (10) days in advance. Under no 
circumstance will subscription fees for the then-current annual subscription year be refunded as a 
result of termination pursuant to this Section. However, in the event of such termination, any fees 
paid in advance for subscription periods beyond the then-current annual subscription year shall be 
refunded to County within thirty (30) days of the effective date of termination. 
 
5.0 
DUTIES:

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5.1 
The Contractor shall perform all duties stated in Attachment “B” and “C”, or as otherwise agreed to 
in writing by the Procurement Officer and Contractor. 
 
6.0 
TERMS AND CONDITIONS: 
 
6.1 
INDEMNIFICATION: 
 
To the fullest extent permitted by law, and to the extent that claims, damages, losses or expenses are 
not covered and paid by insurance purchased by the Contractor, the Contractor shall defend 
indemnify and hold harmless the County (as Owner), its agents, representatives, agents, officers, 
directors, officials, and employees from and against all claims, damages, losses, and expenses 
(including, but not limited to attorneys' fees, court costs, expert witness fees, and the costs and 
attorneys' fees for appellate proceedings) asserted by a third party arising out of, or alleged to have 
resulted from the negligent acts, errors, omissions, or mistakes relating to the performance of this 
Contract. 
 
Contractor's duty to defend, indemnify, and hold harmless the County, its agents, representatives, 
agents, officers, directors, officials, and employees shall arise in connection with any claim, damage, 
loss, or expense that is attributable to bodily injury, sickness, disease, death or injury to, impairment 
of, or destruction of tangible property, including loss of use resulting there from, caused by negligent 
acts, errors, omissions, or mistakes in the performance of this Contract, but only to the extent caused 
by the negligent acts or omissions of the Contractor, a subcontractor, any one directly or indirectly 
employed by them, or anyone for whose acts they may be liable, regardless of whether or not such 
claim, damage, loss, or expense is caused in part by a party indemnified hereunder. 
 
The amount and type of insurance coverage requirements set forth herein will in no way be construed 
as limiting the scope of the indemnity in this paragraph. 
 
The scope of this indemnification does not extend to the sole negligence of County. 
 
6.2 
INSURANCE: 
 
6.2.1 
Contractor, at Contractor’s own expense, shall purchase and maintain the herein stipulated 
minimum insurance from a company or companies duly licensed by the State of Arizona 
and possessing a current A.M. Best, Inc. rating of B++. In lieu of State of Arizona licensing, 
the stipulated insurance may be purchased from a company or companies, which are 
authorized to do business in the State of Arizona, provided that said insurance companies 
meet the approval of County.   
 
 
 
6.2.2 
All insurance required herein shall be maintained in full force and effect until all work or 
service required to be performed under the terms of the Contract is satisfactorily completed 
and formally accepted.  Failure to do so may, at the sole discretion of County, constitute a 
material breach of this Contract. 
 
6.2.3 
Contractor’s insurance shall be primary insurance as respects County, and any insurance 
or self-insurance maintained by County shall not contribute to it.

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6.2.4 
Any failure to comply with the claim reporting provisions of the insurance policies or any 
breach of an insurance policy warranty shall not affect the County’s right to coverage 
afforded under the insurance policies. 
 
6.2.5 
Insurance policies may provide coverage that contains deductibles or self-insured 
retentions. Such deductible and/or self-insured retentions shall not be applicable with 
respect to the coverage provided to County under such policies.   
 
6.2.6 
The insurance policies required by this Contract, except Workers’ Compensation and 
Errors and Omissions, shall include County, its agents, representatives, officers, directors, 
officials and employees as Additional Insureds. 
 
6.2.7 
The policies required hereunder, except Workers’ Compensation and Errors and 
Omissions, shall contain a waiver of transfer of rights of recovery (subrogation) against 
County, its agents, representatives, officers, directors, officials and employees for any 
claims arising out of Contractor’s work or service. 
 
6.2.8 
Commercial General Liability: 
 
Commercial General Liability insurance and, if necessary, Commercial Umbrella 
insurance with a limit of not less than $2,000,000 for each occurrence, and $4,000,000 
General Aggregate Limit.  The policy shall include coverage for premises liability, bodily 
injury, broad form property damage, personal injury, and blanket contractual coverage, and 
shall not contain any provisions which would serve to limit third party action over claims.  
There shall be no endorsement or modifications of the CGL limiting the scope of coverage 
for liability arising from explosion, collapse, or underground property damage. 
 
6.2.9 
Automobile Liability: 
 
Commercial/Business Automobile Liability insurance and, if necessary, Commercial 
Umbrella insurance with a combined single limit for bodily injury and property damage of 
not less than $2,000,000 each occurrence with respect to any of the Contractor’s owned, 
hired, and non-owned vehicles assigned to or used in performance of the Contractor’s work 
or services or use or maintenance of the premises under this Contract.  
 
6.2.10 
Workers’ Compensation: 
 
Workers’ Compensation insurance to cover obligations imposed by Federal and State 
statutes having jurisdiction of Contractor’s employees engaged in the performance of the 
work or services under this Contract; and Employer’s Liability insurance of not less than 
$1,000,000 for each accident, $1,000,000 disease for each employee, and $1,000,000 
disease policy limit.  
 
Contractor: its contractors and its subcontractors waive all rights against Contract and its 
agents, officers, directors and employees for recovery of damages to the extent these 
damages are covered by the Workers’ Compensation and Employer’s Liability, or 
commercial umbrella liability insurance obtained by Contractor, its contractors and its 
subcontractors pursuant to this Contract.

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Product and Professional Liability: 
 
Contractor shall, at its own expense, obtain product and professional liability insurance in 
an amount no less than $5,000,000 per claim and $5,000,000 annual aggregate. Such 
coverage shall include products/completed operations in the same amount. 
 
6.2.11 
Certificates of Insurance: 
 
6.2.11.1 Prior to Contract award, Contractor shall furnish the County with valid and 
complete certificates of insurance, or formal endorsements as required by the 
Contract in the form provided by the County, issued by Contractor’s insurer(s), as 
evidence that policies providing the required coverage, conditions and limits 
required by this Contract are in full force and effect.  Such certificates shall 
identify this contract number and title. 
 
6.2.11.2 In the event any insurance policy(ies) required by this Contract is(are) written on 
a claim made basis, coverage shall extend for two years past completion and 
acceptance of Contractor’s work or services and as evidenced by annual 
Certificates of Insurance. 
 
6.2.11.3 If a policy does expire during the life of the Contract, a renewal certificate must 
be sent to County fifteen (15) calendar days prior to the expiration date. 
 
6.2.12 
Cancellation and Expiration Notice: 
 
Applicable to all insurance policies required within the Insurance Requirements of this 
Contract, Contractor’s insurance shall not be permitted to expire, be suspended, be 
canceled, or be materially changed for any reason without thirty (30) days prior written 
notice to Maricopa County. Contractor must provide to Maricopa County, within two (2) 
business days of receipt, if they receive notice of a policy that has been or will be 
suspended, canceled, materially changed for any reason, has expired, or will be 
expiring.  Such notice shall be sent directly to Maricopa County Public Health Procurement 
Officer and shall be mailed, or hand delivered, to 4041 N. Central Avenue, #1400, Phoenix, 
AZ 85012 or emailed to the Procurement Officer noted in the solicitation. 
 
6.3 
FORCE MAJEURE: 
 
6.3.1 
Neither party shall be liable for failure of performance, nor incur any liability to the other 
party on account of any loss or damage resulting from any delay or failure to perform all 
or any part of this Contract if such delay or failure is caused by events, occurrences, or 
causes beyond the reasonable control and without negligence of the parties.  Such events, 
occurrences, or causes will include Acts of God/Nature (including fire, flood, earthquake, 
storm, pandemics, hurricane or other natural disaster), war, invasion, act of foreign 
enemies, hostilities (whether war is declared or not), civil war, riots, rebellion, revolution, 
insurrection, military or usurped power or confiscation, terrorist activities, nationalization, 
government sanction, lockout, blockage, embargo, labor dispute, strike, interruption or 
failure of electricity or telecommunication service.

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6.3.2 
Each party, as applicable, shall give the other party notice of its inability to perform and 
particulars in reasonable detail of the cause of the inability.  Each party must use 
commercially reasonable efforts to remedy the situation and remove, as soon as practicable, 
the cause of its inability to perform or comply. 
 
6.3.3 
The party asserting Force Majeure as a cause for non-performance shall have the burden 
of proving that reasonable steps were taken to minimize delay or damages caused by 
foreseeable events, that all non-excused obligations were substantially fulfilled, and that 
the other party was timely notified of the likelihood or actual occurrence which would 
justify such an assertion, so that other prudent precautions could be contemplated. 
 
6.4 
WARRANTY OF SERVICES: 
 
6.4.1 
The Contractor warrants that all services and goods provided hereunder will conform to 
Contractor’s published product specifications.  County’s acceptance of services or goods 
provided by the Contractor shall not relieve the Contractor from its obligations under this 
warranty. 
 
6.4.2 
In addition to its other remedies, County may, at the Contractor's expense, require prompt 
correction of any services failing to meet the Contractor's warranty herein.  Services 
corrected by the Contractor shall be subject to all the provisions of this Contract in the 
manner and to the same extent as services originally furnished hereunder. 
 
6.5 
INSPECTION OF SERVICES: 
 
6.5.1 
The Contractor shall provide and maintain an inspection system covering the services 
under this Contract.  A service report of services performed by the Contractor shall be 
maintained and made available to County during Contract performance and for as long 
afterwards as the Contract requires. 
 
6.5.2 
County has the right to inspect and test all services called for by the Contract, to the extent 
practicable at all times and places during the term of the Contract.  County shall perform 
inspections and tests in a manner that will not unduly delay the work. 
 
6.5.3 
If any of the services do not conform to Contractor’s published product specifications, 
County may require the Contractor to perform the services again in conformity with 
Contract requirements, at no cost to the County.  When the defects in services cannot be 
corrected by re-performance, County may: 
 
6.5.3.1 Require the Contractor to take necessary action to ensure that future performance 
conforms to Contract requirements; and 
 
6.5.3.2 Reduce the Contract price to reflect the reduced value of the services performed. 
 
6.6 
ORDERING AUTHORITY: 
 
Any request for purchase shall be accompanied by a valid purchase order, issued by Office of 
Procurement Services, a Purchase Order issued by the using Department, or direction by a Certified

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Agency Procurement Aid (CAPA) with a Purchase Card for payment. Purchase Card accepted at 
point of sale only. 
 
6.7 
PURCHASE ORDERS: 
 
County reserves the right to cancel the Purchase Order within a reasonable period of time after 
issuance but prior to shipment of product.  Should a Purchase Order be canceled, the County agrees 
to reimburse the Contractor for actual and documentable costs incurred by the Contractor in 
response to the Purchase Order. The County will not reimburse the Contractor for any costs incurred 
after receipt of County notice of cancellation if such cancellation occurred prior to shipment of 
product, or for lost profits, shipment of product prior to issuance of Purchase Order, etc. 
 
6.8 
SUSPENSION OF WORK:  
 
The Procurement Officer may order the Contractor, in writing, to suspend, delay, or interrupt all or 
any part of the work of this contract for the period of time that the Procurement Officer determines 
appropriate for the convenience of the County.  No adjustment shall be made under this clause for 
any suspension, delay, or interruption to the extent that performance would have been so suspended, 
delayed, or interrupted by any other cause, including the fault or negligence of the Contractor.  No 
request for adjustment under this clause shall be granted unless the claim, in an amount stated, is 
asserted in writing as soon as practicable after the termination of the suspension, delay, or 
interruption, but not later than the date of final payment under the Contract. 
 
6.9 
STOP WORK ORDER:  
 
The Procurement Officer may, at any time, by written order to the Contractor, require the Contractor 
to stop all, or any part, of the work called for by this contract for a period of ninety (90) calendar 
days after the order is delivered to the Contractor, and for any further period to which the parties 
may agree. The order shall be specifically identified as a stop work order issued under this clause. 
Upon receipt of the order, the Contractor shall immediately comply with its terms and take all 
reasonable steps to minimize the incurrence of costs allocable to the work covered by the order 
during the period of work stoppage. Within a period of 90 calendar days after a stop-work is 
delivered to the Contractor, or within any extension of that period to which the parties shall have 
agreed, the Procurement Officer shall either:  
 
6.9.1 
Cancel the stop work order; or  
 
6.9.2 
Terminate the work covered by the order as provided in the Default, or the Termination for 
Convenience clause of this Contract. 
 
6.9.3 
The Procurement Officer may make an equitable adjustment in the delivery schedule 
and/or Contract price, or otherwise, and the Contract shall be modified, in writing, 
accordingly, if the Contractor demonstrates that the stop work order resulted in an increase 
in costs to the Contractor. 
 
6.10 
TERMINATION FOR CONVENIENCE:  
 
Maricopa County may terminate the Contract for convenience by providing sixty (60) calendar days 
advance notice to the Contractor.

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In the event of such termination, the Contractor shall refund to the County any prepaid amounts for 
services not rendered as of the effective date of termination. 
 
Additionally, in recognition that certain services, including the “Projects” module, were provided to 
the County at no additional cost as part of the Contractor’s overall pricing structure, the Contractor 
may retain from such prepaid amounts the value of the “Projects” module attributable solely to the 
portion of the Contract term remaining after the effective date of termination. Such value shall be 
calculated at a rate of Fourteen Thousand Five Hundred Dollars ($14,500) per year, prorated for any 
partial year. 
 
Except as expressly provided above, any remaining prepaid amounts corresponding to the unused 
portion of the base subscription services shall be refunded to the County. 
 
No such retention shall apply in the event of termination for cause or termination pursuant to Section 
4.0 (Availability of Funds). The Contractor shall not retain any amounts for optional or add-on 
services or for costs not yet incurred. 
  
6.11 
TERMINATION FOR DEFAULT: 
 
The County may, by written notice of default to the Contractor, terminate this Contract in whole or 
in part if the Contractor fails to: 
 
6.11.1 
Deliver the supplies or to perform the services within the time specified in this Contract or 
any extension;  
 
6.11.2 
Make progress, so as to endanger performance of this Contract; or  
 
6.11.3 
Perform any of the other provisions of this Contract.  
 
The County’s right to terminate this contract under these subparagraphs may be exercised if the 
Contractor does not cure such failure within ten (10) business days (or more if authorized in writing 
by the County) after receipt of the notice from the Procurement Officer specifying the failure. 
 
6.12 
STATUTORY RIGHT OF CANCELLATION FOR CONFLICT OF INTEREST: 
 
Notice is given that pursuant to A.R.S. § 38-511 the County may cancel any Contract without 
penalty or further obligation within three years after execution of the Contract, if any person 
significantly involved in initiating, negotiating, securing, drafting or creating the Contract on behalf 
of the County is at any time while the Contract or any extension of the Contract is in effect, an 
employee or agent of any other party to the Contract in any capacity or consultant to any other party 
of the Contract with respect to the subject matter of the Contract.  Additionally, pursuant to A.R.S 
§ 38-511 the County may recoup any fee or commission paid or due to any person significantly 
involved in initiating, negotiating, securing, drafting or creating the Contract on behalf of the County 
from any other party to the Contract arising as the result of the Contract. 
 
6.13 
USAGE REPORT

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The Contractor shall furnish the County a usage report, upon request, delineating the acquisition 
activity governed by the contract. The format of the report shall be approved by the County and 
shall disclose the quantity and dollar value of each contract item by individual unit of measure. 
 
6.14 
CONTRACTOR LICENSE REQUIREMENT: 
 
The Contractor shall procure all permits, insurance, licenses and pay the charges and fees necessary 
and incidental to the lawful conduct of his/her business, and as necessary complete any required 
certification requirements, required by any and all governmental or non-governmental entities as 
mandated to maintain compliance with and in good standing for all permits and/or licenses.  The 
Contractor shall keep fully informed of existing and future trade or industry requirements, Federal, 
State and Local laws, ordinances, and regulations which in any manner affect the fulfillment of a 
Contract and shall comply with the same. Contractor shall promptly notify both Office of 
Procurement Services and the Department of all changes concerning permits, insurance, or licenses. 
 
6.15 
SUBCONTRACTING: 
 
6.15.1 
The Contractor may not assign to another contractor or subcontract to another party for 
performance of the terms and conditions hereof without the written consent of the County.  
All correspondence authorizing subcontracting must reference the Contract Number and 
identify the job project. 
 
6.15.2 
The Subcontractor’s rate for the job shall not exceed that of the Prime Contractor’s rate, as 
bid in the pricing section, unless the Prime Contractor is willing to absorb any higher rates, 
or the County has approved the increase.  The Subcontractor’s invoice shall be invoiced 
directly to the Prime Contractor, who in turn shall pass-through the costs to the County, 
without mark-up.  A copy of the Subcontractor’s invoice must accompany the Prime 
Contractor’s invoice. 
 
6.16 
AMENDMENTS: 
 
All amendments to this Contract shall be in writing and approved/signed by both parties. The 
designated Procurement Officer shall be responsible for approving all amendments for Maricopa 
County. 
 
6.17 
ADDITIONS/DELETIONS OF REQUIREMENTS: 
 
The County reserves the right to add and/or delete materials and services to a Contract.  If a service 
requirement is deleted, payment to the Contractor will be reduced proportionately to the amount of 
service reduced in accordance with the bid price.  If additional materials or services are required 
from a Contract, prices for such additions will be negotiated between the Contractor and the County. 
 
6.18 
STRICT COMPLIANCE: 
 
Acceptance by County of a performance that is not in strict compliance with the terms of the 
Contract shall not be deemed to be a waiver of strict compliance with respect to all other terms of 
the Contract. 
6.19 
VALIDITY:

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The invalidity, in whole or in part, of any provision of this Contract shall not void or affect the 
validity of any other provision of the Contract. 
 
6.20 
SEVERABILITY: 
 
The removal, in whole or in part, of any provision of this Contract shall not void or affect the validity 
of any other provision of this Contract. 
 
6.21 
RIGHTS IN DATA: 
 
The County shall have the use of data and reports resulting from a Contract without additional cost 
or other restriction except as may be established by law or applicable regulation.  Each Party shall 
supply to the other Party, upon request, any available information that is relevant to a Contract and 
to the performance thereunder. 
 
6.22 
AMERICANS WITH DISABILITY ACT 
 
Contractor agrees and warrants that all of its web content services and products and all of its mobile 
apps services and products, covered under this contract, and in all languages provided, comply with 
Level A and Level AA success criteria and conformance requirements specified in the WCAG 2.1, 
W3C Recommendation 05 June 2018, https://www.w3.org/TR/2018/REC-WCAG21-20180605/  
and https://perma.cc/UB8A-GG2F or will be modified to be compliant prior to delivery or 
installation to County.  Contractor further agrees and warrants that all web content services and 
products and all mobile apps services and products, in all languages provided, shall remain in full 
compliance with the above WCAG success criteria and conformance requirements during the term 
of the contract. Contractor agrees to immediately notify County in the event it becomes aware that 
any web content services and products or any mobile apps services and products provided under this 
Contract become non-compliant with the above WCAG success criteria and conformance 
requirements, if applicable. In such an event, Contractor agrees it will work to remediate any 
identified compliance deficiencies and will notify County concerning the estimated remediation 
completion date. Upon request, Contractor shall provide County with documentation, including but 
not limited to a third-party assessment certificate, substantiating compliance of the services or 
products with the above WCAG success criteria and conformance requirements and any other 
applicable governmental regulations regarding accessibility.  Non-compliance with the above 
WCAG success criteria and conformance requirements will be deemed a material breach of the 
contract and the County may immediately terminate the contract or impose other legal remedies at 
the County’s discretion, including suspension of services and/or products.   The County reserves the 
right to audit Contractor’s compliance with the above WCAG success criteria and conformance 
requirements.  The Contractor will indemnify, defend, and hold harmless the County against any 
third-party claims arising from the Contractor’s non-compliance with the above WCAG success 
criteria and conformance requirements. 
 
6.23 
NON-DISCRIMINATION: 
 
Contractor agrees to comply with all provisions and requirements of Arizona Executive Order 2009-
09 including flow down of all provisions and requirements to any subcontractors. Executive Order 
2009-09 supersedes Executive order 99-4 and amends Executive order 75-5 and may be viewed and 
downloaded 
at 
the 
Arizona 
State 
Library 
Research 
website

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(http://azmemory.azlibrary.gov/cdm/singleitem/collection/execorders/id/680/rec/1) 
which 
is 
hereby incorporated into this contract as if set forth in full herein. During the performance of this 
Contract, Contractor shall not discriminate against any employee, client, or any other individual in 
any way because of that person’s age, race, creed, color, religion, sex, disability, or national origin. 
 
6.24 
CERTIFICATION REGARDING DEBARMENT AND SUSPENSION: 
 
6.24.1 
The undersigned (authorized official signing on behalf of the Contractor) certifies to the 
best of his or her knowledge and belief that the Contractor, it’s current officers and 
directors; 
 
6.24.1.1 are not presently debarred, suspended, proposed for debarment, declared 
ineligible, or voluntarily excluded from being awarded any contract or grant by 
any United States Department or Agency or any state, or local jurisdiction; 
 
6.24.1.2 have not within three (3) year period preceding this Contract;  
 
6.24.1.2.1 been convicted of fraud or any criminal offense in connection with 
obtaining, attempting to obtain, or as the result of performing a 
government entity (Federal, State or local) transaction or contract; and  
 
6.24.1.2.2 been convicted of violation of any Federal or State antitrust statues or 
conviction for embezzlement, theft, forgery, bribery, falsification or 
destruction of records, making false statements, or receiving stolen 
property regarding a government entity transaction or contract;  
 
6.24.1.2.3 are not presently indicted or  criminally  charged by a government 
entity (Federal, State or local) with commission of any criminal 
offenses in connection with obtaining, attempting to obtain, or as the 
result of performing a government entity public (Federal, State or 
local) transaction or contract; and are not presently facing any civil 
charges from any governmental entity regarding obtaining, attempting 
to obtain, or from performing any governmental entity contract or 
other transaction; and have not within a three (3) year period preceding 
this Contract had any  public transaction (Federal, State or local) 
terminated for cause or default. 
 
6.24.1.3 If any of the above circumstances described in the paragraph are applicable to the 
entity submitting a bid for this requirement, include with your bid an explanation 
of the matter including any final resolution. 
 
6.24.2 
The Contractor shall include, without modification, this clause in all lower tier covered 
transactions (i.e., transactions with Subcontractors) and in all solicitations for lower tier 
covered transactions related to this Contract.   
 
6.25 
VERIFICATION REGARDING COMPLIANCE WITH A.R.S. §41-4401 AND FEDERAL 
IMMIGRATION LAWS AND REGULATIONS:

Serial # CI PH 260097 
 
Page 13 of 21 
 
6.25.1 
By entering into the Contract, the Contractor warrants compliance with the Immigration and 
Nationality Act (INA using E-Verify) and all other Federal immigration laws and regulations 
related to the immigration status of its employees and A.R.S. §23-214(A).  The Contractor 
shall obtain statements from its subcontractors certifying compliance and shall furnish the 
statements to the Procurement Officer upon request.  These warranties shall remain in effect 
through the term of the Contract.  The Contractor and its subcontractors shall also maintain 
Employment Eligibility Verification forms (I-9) as required by the Immigration Reform and 
Control Act of 1986, as amended from time to time, for all employees performing work under 
the Contract and verify employee compliance using the E-Verify system and shall keep a 
record of the verification for the duration of the employee’s employment or at least three (3) 
years, whichever is longer.  I-9 forms are available for download at USCIS.GOV. 
 
6.25.2 
The County retains the legal right to inspect Contractor and subcontractor employee 
documents performing work under this Contract to verify compliance with paragraph 6.25.1 
of this Section.  Contractor and subcontractor shall be given reasonable notice of the County’s 
intent to inspect and shall make the documents available at the time and date specified.  
Should the County suspect or find that the Contractor or any of its subcontractors are not in 
compliance, the County will consider this a material breach of the Contract and may pursue 
any and all remedies allowed by law, including, but not limited to; suspension of work, 
termination of the Contract for default, and suspension and/or debarment of the Contractor. 
All costs necessary to verify compliance are the responsibility of the Contractor. 
 
6.26 
INFLUENCE: 
 
As prescribed in MC1-1203 of the Maricopa County Procurement Code, any effort to influence an 
employee or agent to breach the Maricopa County Ethical Code of Conduct or any ethical conduct 
may be grounds for Disbarment or Suspension under MC1-902.  
  
An attempt to influence includes, but is not limited to: 
 
6.26.1 
A Person offering or providing a gratuity, gift, tip, present, donation, money, entertainment 
or educational passes or tickets, or any type of valuable contribution or subsidy, 
 
6.26.2 
That is offered or given with the intent to influence a decision, obtain a contract, garner 
favorable treatment, or gain favorable consideration of any kind. 
 
If a Person attempts to influence any employee or agent of Maricopa County, the Chief Procurement 
Officer, or his designee, reserves the right to seek any remedy provided by the Maricopa County 
Procurement Code, any remedy in equity or in the law, or any remedy provided by this contract.   
 
6.27 
CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS AND REQUIREMENT TO 
INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS: 
 
6.27.1 
The Parties agree that this Contract and employees working on this Contract will be subject 
to the whistleblower rights and remedies in the pilot program on Contractor employee 
whistleblower protections established at 41 U.S.C. § 4712 by section 828 of the National 
Defense Authorization Act for Fiscal Year 2013 (Pub. L. 112–239) and section 3.908 of 
the Federal Acquisition Regulation.

Serial # CI PH 260097 
 
Page 14 of 21 
 
6.27.2 
Contractor shall inform its employees in writing, in the predominant language of the 
workforce, of employee whistleblower rights and protections under 41 U.S.C. § 4712, as 
described in section 3.908 of the Federal Acquisition Regulation.  Documentation of such 
employee notification must be kept on file by Contractor and copies provided to County 
upon request. 
 
6.27.3 
Contractor shall insert the substance of this clause, including this paragraph, in all 
subcontracts over the simplified acquisition threshold ($150,000 as of September 2013). 
 
6.28 
UNIFORM ADMINISTRATIVE REQUIREMENTS: 
 
By entering into this Contract, Contractor agrees to comply with all applicable provisions of Title 
2, Subtitle A, Chapter II, PART 200—UNIFORM ADMINISTRATIVE REQUIREMENTS, COST 
PRINCIPLES, AND AUDIT REQUIREMENTS FOR FEDERAL AWARDS contained in Title 2 
C.F.R. § 200 et seq. 
 
6.29 
ACCESS TO AND RETENTION OF RECORDS FOR THE PURPOSE OF AUDIT AND/OR 
OTHER REVIEW: 
 
6.29.1 
In accordance with section MC1-372 of the Maricopa County Procurement Code the 
Contractor agrees to retain (physical or digital copies of) all books, records, accounts, 
statements, reports, files, and other records and back-up documentation relevant to this 
Contract for six (6) years after final payment or until after the resolution of any audit 
questions which could be more than six (6) years, whichever is latest.  The County, Federal 
or State auditors and any other persons duly authorized by the Department shall have full 
access to, upon prior written notice to Contractor and the right to examine, copy and make 
use of, any and all said materials. 
 
6.29.2 
If the Contractor’s books, records, accounts, statements, reports, files, and other records 
and back-up documentation relevant to this Contract are not reasonably sufficient to 
support and document that requested services were provided, the Contractor shall 
reimburse Maricopa County for the services not so adequately supported and documented.  
 
6.30 
AUDIT DISALLOWANCES: 
 
If at any time it is determined by the County that a cost for which payment has been made is a 
disallowed cost, at no fault of the County, and such payment was for goods which were not received 
or used by the County, the County shall notify the Contractor in writing of the disallowance.  The 
course of action to address the disallowance shall be either an adjustment to future invoices, request 
for credit, request for a check or a deduction from current invoices submitted by the Contractor 
equal to the amount of the disallowance, or to require reimbursement forthwith of the disallowed 
amount by the Contractor by issuing a check payable to Maricopa County. 
 
6.31 
CONFIDENTIAL INFORMATION: 
 
Any information obtained in the course of performing this Contract may include information that is 
proprietary or confidential to the County. This provision establishes the Contractor’s obligation 
regarding such information.

Serial # CI PH 260097 
 
Page 15 of 21 
 
Both Parties shall establish and maintain procedures and controls that are adequate to assure that no 
information, including financial and pricing information, contained in its records and/or obtained 
from either Party or from others in carrying out its functions (services) under the Contract shall be 
used by or disclosed by it, its agents, officers, or employees, except as required to efficiently perform 
duties under the Contract or as otherwise required by applicable law or by a court order from a court 
with competent jurisdiction.  Each Party’s procedures and controls at a minimum must be the same 
procedures and controls it uses to protect its own proprietary or confidential information.  
 
Any requests to the Contractor for County proprietary or confidential information shall be referred 
to the County for review and approval, prior to any dissemination.  Any request to the County for 
the Contractor’s proprietary or confidential information shall be referred to the Contractor for review 
and possible legal action to prevent or limit dissemination, prior to any dissemination. 
 
6.32 
PUBLIC RECORDS: 
 
Under Arizona law, all Offers submitted and opened are public records and must be retained by the 
Records Manager at the Office of Procurement Services. Offers shall be open to public inspection 
and copying after Contract award and execution, except for such Offers or sections thereof 
determined to contain proprietary or confidential information by the Office of Procurement Services. 
If an Offeror believes that information in its Offer or any resulting Contract should not be released 
in response to a public record request under Arizona law, the Offeror shall indicate the specific 
information deemed confidential or proprietary and submit a statement with its offer detailing the 
reasons that the information should not be disclosed.  Such reasons shall include the specific harm 
or prejudice which may arise from disclosure. The Records Manager of the Office of Procurement 
Services shall determine whether the identified information is confidential pursuant to the Maricopa 
County Procurement Code. 
 
6.33 
INTEGRATION: 
 
This Contract represents the entire and integrated agreement between the parties and supersedes all 
prior negotiations, proposals, communications, understandings, representations, or agreements, 
whether oral or written, express or implied. 
 
6.34 
RELATIONSHIPS: 
 
6.34.1 
In the performance of the services described herein, the Contractor shall act solely as an 
Independent Contractor or Subrecipient, and nothing herein or implied herein shall at any 
time be construed as to create the relationship between employer and employee, co-
employee, partnership, principal and agent, or joint venture between the County and the 
Contractor. 
 
6.34.2 
For Task Order contracts: The County reserves the right of final approval on proposed staff 
for all services performed.  Also, upon request by the County, the Contractor shall be 
required to remove any employees working on County projects and substitute personnel 
based on the discretion of the County within two (2) business days, unless previously 
approved by the County. 
 
6.35 
WRITTEN CERTIFICATION PURSUANT to A.R.S. § 35-393.01:

Serial # CI PH 260097 
 
Page 16 of 21 
 
If Contractor engages in for-profit activity and has 10 or more employees, and if this agreement has 
a value of $100,000 or more, Contractor certifies it is not currently engaged in, and agrees for the 
duration of this agreement to not engage in, a boycott of goods or services from Israel. This 
certification does not apply to a boycott prohibited by 50 U.S.C. § 4842 or a regulation issued 
pursuant to 50 U.S.C. § 4842. 
 
6.36 
WRITTEN CERTIFICATION PURSUANT to A.R.S. § 35-394: 
 
Contractor warrants and certifies that it does not currently, and agrees for the duration of the 
Agreement, that it will not use: 
 
1. the forced labor of ethnic Uyghurs in the People's Republic of China, 
2. any goods or services produced by the forced labor of ethnic Uyghurs in the People's 
Republic of China, 
3. any contractors, subcontractors or suppliers that use the forced labor or any goods or 
services produced by the forced labor of ethnic Uyghurs in the People's Republic of 
China. 
 
If Contractor becomes aware during the term of this Agreement that the Contractor is not in 
compliance with this paragraph, Contractor shall notify the County within five business days after 
becoming aware of the noncompliance. If the Contractor fails to provide a written certification to 
the County that the Contractor has remedied the noncompliance within 180 days after notifying  
the County of its noncompliance, then the agreement terminates, except that if the agreement 
termination date occurs before the end of the 180-day period, the agreement terminates on the  
agreement termination date.  
 
6.37 
RELIGIOUS ACTIVITIES: 
 
The Contractor agrees that costs, planned or claimed, including costs incurred, shall not include 
any expense for any religious activity. 
 
6.38 
GOVERNING LAW: 
 
This Contract shall be governed by the laws of the State of Arizona.  Venue for any actions or 
lawsuits involving this Contract will be in Maricopa County Superior Court, Phoenix, Arizona. 
 
6.39 
ORDER OF PRECEDENCE: 
 
In the event of a conflict in the provisions of this Contract and Contractor’s proposed initial or best 
and final response to the solicitation, the terms of this Contract shall prevail. 
 
6.40 
UNIQUE ENTITY IDENTIFIER (UEI) AND SYSTEM FOR AWARD MANAGEMENT 
REGISTRATION 
  
All Contractors must have a Unique Entity Identifier (UEI) number issued through 
https://sam.gov/content/entity-registration. If Contractor does not have one at time of award, they 
must apply for one within 30 days of contract award.  Contractor must also remain current within 
the System for Award Management platform located at www.sam.gov throughout the term of the 
contract.

Serial # CI PH 260097 
 
Page 17 of 21 
 
 
6.41 
INCORPORATION OF DOCUMENTS: 
 
The following are to be attached to and made part of this Contract: 
 
6.41.1 
Exhibit A, Vendor Information and Pricing  
 
6.41.2 
Exhibit B, Description of Standard Service  
 
6.41.3 
Exhibit C, Contractor’s Quote 
 
6.42 
NOTICES: 
 
All notices given pursuant to the terms of this Contract shall be addressed to: 
 
For County: 
 
 
 
 
For Contractor: 
 
 
Maricopa County Department of Public Health 
Envisio Solutions, Inc. 
Purchasing & Contracts Unit 
 
 
Terri Quist 
ATTN:  Cheryl Bucalo, Procurement Officer 
Account Manager  
4041 N. Central Avenue, #1400 
 
 
15300 Croydon Dr, Suite 300 
Phoenix, AZ 85012 
 
 
 
Surrey, BC V3ZZ5 
Cheryl.Bucalo@Maricopa.gov   
 
 
tquist@envisio.com  
(602) 506-6886  
 
 
 
(604) 256-7053 or (888) 974-2363

Serial # CI PH 260097 
 
Page 18 of 21 
 
 
IN WITNESS WHEREOF, this Contract is executed on the date set forth above. 
 
 
CONTRACTOR 
 
 
 
 
 
 
 
 
 
AUTHORIZED SIGNATURE 
 
 
 
 
 
 
 
 
PRINTED NAME AND TITLE 
 
 
 
 
 
 
 
 
ADDRESS 
 
 
 
 
 
DATE 
 
 
 
MARICOPA COUNTY 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
CHAIR, BOARD OF SUPERVISORS 
 
 
DATE 
 
 
ATTESTED: 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
CLERK OF THE BOARD 
 
 
 
DATE 
 
 
APPROVED AS TO FORM: 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
DEPUTY COUNTY ATTORNEY  
 
 
DATE 
 
 
April 2, 2026
15300 Croydon Drive, Suite 300, Surrey, BC V3Z 0Z5
Craig Ross, CEO

Serial # CI PH 260097 
 
Page 19 of 21 
 
ATTACHMENT A 
 
Vendor Information and Pricing  
 
 
BIDDER NAME:  
Envisio Solutions, Inc. 
 
 
 
 
 
 
 
 
F.I.D./VENDOR #:  
2821035 
 
 
 
 
 
 
 
 
 
BIDDER ADDRESS: 
15300 Croydon Dr Suite 300 Surrey, BC V3ZZ5 
 
 
 
 
 
P.O. ADDRESS:  
 
 
 
 
 
 
 
 
 
 
 
BIDDER PHONE #: 
(604) 256-7053  
 
 
 
 
 
 
 
BIDDER FAX #:  
 
 
 
 
 
 
 
 
 
 
 
COMPANY WEB SITE: www.envisio.com 
 
 
 
 
 
 
 
 
COMPANY CONTACT (REP): 
Terri Quist 
 
 
 
 
 
 
 
 
E-MAIL ADDRESS (REP): 
tquist@envisio.com 
 
 
 
 
 
 
 
PAYMENT TERMS: 
Net 30 
 
 
 
COMPENSATION/FEES: 
 
 
 
      
TOTAL COST 
 
 
 
 
 
 
 
 
 
 
    
 
 
            
5-year Enterprise subscription for unlimited users, including software licensing 
and online support to: 
 
Envisio Plans, Analytics, and Public Dashboard 
 
 
 
$355,162.50 ($71,032.50 per year) 
 
 
Envisio Projects Module 
This module is being provided as an kind to 
MCDPH; however, it is valued at $22,000 for Year 1 
and $14,500 for subsequent years.  
 
 
 
. 
 
 
 
 
 
              
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Respondent's signature below indicates understanding and agreement to provide services as outlined in the attached 
contract for the total amount listed above.    
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Signature (REQUIRED)  
 
 
 
 
 
Date 
 
 
 
 
April 2, 2026

Serial # CI PH 260097 
 
Page 20 of 21 
 
ATTACHMENT B 
 
DESCRIPTION OF STANDARD SERVICE 
 
 
Envisio Solutions, Inc. (“Contractor”) shall provide the Maricopa County Department of Public Health (“County”) 
with a five (5) year enterprise subscription to its performance management software platform, including the Envisio 
Plans, Analytics, and Public Dashboard modules (the “Service”). 
 
This software has been in use by MCDPH since 2022, and existing data and capabilities shall continue under this 
Contract. The subscription term shall begin May 24, 2026, and end May 23, 2031. The Service shall be delivered as 
a hosted, web-based Software-as-a-Service (SaaS) solution, providing the County with access for unlimited 
authorized users, along with ongoing system maintenance, updates, and online support, as further described in 
Attachment C (Quote). 
 
Additionally, the Contractor shall provide the County with access to the “Projects” module as an in-kind service at 
no additional cost. The Contractor has agreed to waive its standard pricing for this module, which is valued at 
Twenty-Two Thousand Dollars ($22,000) for the first year and Fourteen Thousand Five Hundred Dollars ($14,500) 
for each subsequent year. 
 
The total cost for the five (5) year subscription to the Service shall be Seventy-One Thousand Thirty-Two Dollars 
and Fifty Cents ($71,032.50) per year, for a total not-to-exceed amount of Three Hundred Fifty-Five Thousand One 
Hundred Sixty-Two Dollars and Fifty Cents ($355,162.50), exclusive of applicable taxes. 
 
The Contractor shall continue to provide access to the Service through its hosted platform with no material reduction 
in current service levels. The County shall continue to utilize the system for performance management, tracking, 
analytics, and public-facing dashboard functions in support of its operational needs and shall also have the ability to 
utilize the Projects module upon contract execution.

Serial # CI PH 260097 
 
Page 21 of 21 
 
ATTACHMENT C 
 
CONTRACTOR’S QUOTE

Office of Procurement Services 
GOODS AND SERVICES 
COMPETITION IMPRACTICABLE FORM 
This form is to be used when a department believes an acquisition is considered Competition Impracticable and the acquisition 
dollar amount is above $ϭϬ,000. The Chief Procurement Officer can approve purchases up to $100,000. Board of Supervisors 
approval is required if ƚŚĞĂĐƋƵŝƐŝƚŝŽŶŝƐŽǀĞƌΨϭϬϬ͕ϬϬϬ. This form must be submitted for approval to: Office of Procurement 
Services | ϯϬϭt:ĞĨĨĞƌƐŽŶ^ƚƌĞĞƚ^ƵŝƚĞϳϬϬ | Phoenix, AZ 85003. Fax number: 602.506.6766. The signed form must be retained 
in the purchasing file. Unless approved by the Board of Supervisors in a formal agenda item or the Chief Procurement Officer in 
a formal Contract a CI form is valid from July 1 thru June 30th of each Fiscal Year. 
DEPARTMENT NAME 
DEPARTMENT RX# 
PROPOSED CONTRACT VENDOR 
NEED IDENTIFIED Date: 
REQUESTED DELIVERY 
Date: 
QUOTED PRICE: 
Accounting String: 
Company: 
Address: 
City, State: 
Zip/Postal Code: 
Phone: 
Fax: 
Contact Name: 
DESCRIPTION OF GOODS OR SERVICES REQUIRED: 
The estimated cost of this Procurement is: 
ч $100k 
> $100k
Is this a Technology Procurement? 
Yes 
No 
COMPETITION IMPRACTICABLE CATEGORY (Check applicable box, attach documentation or provide explanation below.)
Maricopa County Procurement Code MC1-351 states: “Competition Impracticable” means an acquisition where, competition is 
impractical because of standardization, warranty, or other factors as approved by the Board of Supervisors. 
NOTE:  The following are unlikely to be sufficient Competition Impracticable justifications: 
ͻ Personal or department preference for a product or vendor
ͻ Department perception that the vendor is the best qualified (this should be determined through a competitive process)
ͻ Lack of department planning resulting in limited time to conduct a competitive procurement
ͻ Special incentive or deal offered (can be assessed in open and competitive solicitation)
ͻ Department  convenience
Grant specified (supporting documents attached) 
Mailing lists, subscriptions or media advertising 
Warranty voided if service provided by other contract vendor 
Other (Provide written explanation below) 
Software license renewals, additions, or upgrades available 
from only one source 
Brand compatibility available from only one source (no other 
distributors) 
Other proprietary situation 
Public Health
Envisio Solutions, Inc.
Envisio Solutions, Inc.
03/02/2026
Unit 300 - 15300 Croydon Drive
N/A
604-670-0710
V3Z 0Z5
Surrey, BC
Terri Quist
Envisio is a web-based performance management and strategy execution software made exclusively for the
public sector. The platform enables users to monitor and report plan progress and build data visuals and
dashboards for program and operational performance. The department has been using the platform since
Summer 2022 to meet accreditation performance management requirements, including monitoring and reporting
strategic plan and work plan progress, evaluating achievement of program goals and objectives, identifying
improvement opportunities, and communicating program performance to internal and external audiences.
05/01/2026
$355,162.50
✔
✔
✔

SEARCH 
A search was conducted consisting of: (check all that apply) 
Market research 
Public notice given, list 
Other vendors contacted 
Other 
RESULTS 
no alternatives were identified 
no alternatives were deemed acceptable 
because (explain below): 
Describe the search from above in detail: 
PRICE 
MC1-352-B states: The Using Agency requesting a Competition Impracticable Procurement shall provide written evidence 
to support a Competition Impracticable determination containing an explanation of why the proposed procurement 
process is advantageous to the County; and the scope, duration, and estimated total dollar value of the procurement. 
Price has been fairly and reasonably established by: 
Comparison to previous comparable purchases 
from a different vendor 
Independent estimate 
Comparison to public sector contract pricing 
Discount off published catalog pricing 
Market survey 
Other, explain: 
Describe methodology and results (attach any written supporting data, e.g., survey or market analysis): 
THIS IS A COMPETITION IMPRACTICABLE PROCUREMENT BECAUSE (attach additional page if needed): 
As an accredited health department, Maricopa County Department of Health is required to maintain and utilize a
performance management system that enables the department to establish and evaluate the achievement of goals,
objectives, and improvements or actions across programs, policies, and processes. The Department of Public Health
has been utilizing Envisio as its official program performance management software since Summer 2022, and the
system was presented to, reviewed by, and approved by the Public Health Accreditation Board in Fall 2023. Over
the past 4 years, programs throughout the department have been using the platform to monitor and report on their
program and grant workplans, receive progress updates from grant subcontractors, and evaluate and report on their
key performance measures. Currently, the platform stores over 900 data sources, over 1000 data visuals, 82
performance dashboards, and 63 workplans. Switching to a different software would require human resources, time
and costs, including efforts to move information to another software, manage the people change of using a new
software, and building new performance management processes and training materials.
In 2022 and 2024, Public Health released an RFQ for a program performance management software and reviewed quotes from 7 different vendors. In each
review, Envisio was rated the highest by all reviewers due to its familiarity and exclusivity with the public sector; wide-ranging and user-friendly functionality;
and ability to have unlimited users, plans, dashboards, and data sources.
This year, additional market research was conducted on other vendors (listed below), looking at the landscape of available performance management software
used by other health departments to meet the accreditation requirements. Overall, the cost, usability, data functionality, and effort and time required to move to
a new software, made Envisio the best and only choice for the department to maintain high-quality program performance management functions.
1. Achieveit: Researched and piloted software. Did not allow for unlimited users and plans, which would mean higher costs for usage and a higher demand on
a small number of Public Health employees to migrate and maintain.
2. Clear Impact: Utilizes a different performance management framework that would require re-training and recreation of plans and performance measures
across the department.
3. VMSG: Does not have data visualization and dashboard capabilities, which would require us to find an additional software for those functions.
4. PowerBI & Microsoft Project: Would require 2 paid licenses to cover the functionality of Envisio. Additionally, would require more specialized staff training
and in-house effort to migrate historical and active data and plans.
Envisio sets subscription pricing for unlimited everything based on the size of the population served by the public institution, ensuring consistency and predictability
for customers. Renewal pricing for longer-term contracts lowers the Year 1 price increase and eliminates the increase for all following years of the contract.
Additionally, Envisio will include a Project Management module at no cost for the 5-year extension, a value of $80,000 over 5 years. For a 5-year contract renewal,
Envisio quoted $71,032.50/year (official quote attached)
Based on available online pricing, annual pricing for the full functionality of what we are currently getting through Envisio with the other researched platforms is
estimated to be:
1. AchieveIt: $138,480 (We would not have the same user functionality as Envisio, burdening a small number of staff with full access abilities and would need to pay
an additional fee per user)
2. Clear Impact: $36,000 (~9.5% annual price increase since 2022) with an additional $36,000 fee for data migration and technical assistance through the transition
(We would not have the plan functionality and would need to look for other solutions to fill that gap)
3. VMSG: $15,625 (Would only provide less than half the functions we currently have with Envisio, so we would need to fund an additional platform with licenses to
meet the data functionality of Envisio)
4. PowerBI & Microsoft Project: Over $100,000 for adequate licenses for both platforms, not including costs for specialized training in using each software and the
time and resources needed to migrate existing and historical information
✔
✔
✔
Public Health intends to create an MA once the contract is fully executed to track expenditures. 
The  MA# will be 260097.

CERTIFICATIONS 
I certify: 
1) I recognize that the Maricopa County Procurement Code requires the use of competitive solicitations unless
exempted by law.  I have reviewed the information and materials relevant to this procurement of goods and  services,
and am requesting approval of an exception to the competitive process for the reasons described;
2) the price to be paid to the proposed vendor is fair, reasonable, and provides the best value to Maricopa County; and
3) this request for an exception to the competitive solicitation process is not the result of inadequate advance planning
or for purposes of securing the services of a preferred vendor.
Department Head or Department Head Delegate Signature (Required) 
Printed Name 
Signature 
Date 
Office of Procurement Services 
The CPO can approve procurements up to $100,000.  /ĨƚŚŝƐƌĞƋƵĞƐƚŝƐŽǀĞƌΨϭϬϬ͕ϬϬϬŝƚmust be submitted as 
an agenda item to the Board of Supervisors for consideration. 
ƉƉƌŽǀĞĚͬRecommendedfor pproval 
Printed Name 
Signature 
Date 
Office of Enterprise Technology (/ĨƚŚŝƐƉƌŽĐƵƌĞŵĞŶƚŝƐĐůĂƐƐŝĨŝĞĚĂƐĂƚĞĐŚŶŽůŽŐLJƉƌŽĐƵƌĞŵĞŶƚ ŝƚmust be 
forwarded to OET for coordination and/or approval. If this procurement request is not approved by OET, the form will 
be returned to the requestor.) 
Approved. Recommended purchase is in line with Maricopa County's strategic technology plan or currently installed 
equipment or service, and is considered to be a competition impracticable procurement. 
Not Approved. 
Reasoning: 
Printed Name 
Signature 
Date 
Save 
Mitchell Lach
Mitchell Lach
Digitally signed by Mitchell Lach 
Date: 2026.03.11 07:45:26 
-07'00'
03/11/2026
Terry Richardson
Terry Richardson
Digitally signed by Terry 
Richardson
Date: 2026.03.10 15:02:47 -07'00'
✔
Email
X
Kevin Tyne, Dir., OPS
March 17, 2026
MARICOPA COUNTY:
_____________________________ 
 
 
_______________________ 
 
 
 
 
 
CHAIR, BOARD OF SUPERVISORS 
 
 
 
DATE
ATTESTED:
_____________________________ 
 
 
_______________________ 
 
 
 
 
 
CLERK OF THE BOARD 
 
 
 
 
DATE
APPROVED AS TO FORM:
_____________________________ 
 
 
_______________________ 
 
 
 
 
 
DEPUTY COUNTY ATTORNEY 
 
 
 
DATE