DEA - MCSO COST REIMBURSEMENT AGREEMENT_ 3.23.26.PDF

DRUG ENFORCEMENT ADMINISTRATION 
MARICOPA COUNTY SHERIFF’S OFFICE (MCSO) 
COST REIMBURSEMENT AGREEMENT 
 
This Agreement is made between the United States Department of Justice, Drug Enforcement 
Administration (hereinafter “DEA”), and the Maricopa County Sheriff’s Office (hereinafter 
“MCSO”). The DEA is authorized to enter into this cooperative agreement under Title 28, 
United States Code (U.S.C.) § 530(c), Title 21 U.S.C. § 878, and Title 28, Code of Federal 
Regulations (C.F.R.) § 0.100. 
 
1. This agreement is entered into pursuant to, and as an annex to, the DEA Memorandum of 
Understanding (MOU). 
 
2. Agreements are approved on a fiscal year basis.  The fiscal year of the Federal 
Government begins on October 1st of a given year and ends on September 30th of the 
following year.  An agreement must fall within a fiscal year period. 
 
3. Commencing upon execution of this agreement, the DEA will, contingent upon 
availability of funds and in accordance with Department of Justice Policy, reimburse 
MCSO for qualified expenditures which are identified in this agreement. 
 
4. Requests for reimbursement shall be made monthly and shall be submitted to the DEA 
Phoenix Field Division (PFD) immediately after the first of the month, which follows the 
month in which reimbursement is requested.   The reimbursement request shall be 
approved by the appropriate Supervisor (or designee) at MCSO prior to the invoice 
submission.  The submitted invoice will be routed for DEA review, approval, and 
processing for payment. 
 
5. For reimbursement of any investigation-related expenses or equipment, regardless of 
cost, the State & Local Law Enforcement Organizations must provide copies of all 
official procurement documents to the DEA PFD along with the Reimbursement Request.  
Official procurement documents include purchase orders, service agreements, invoices, 
receiving documents, or related emails, and other vendor correspondence.  If proper 
supporting documentation is not provided, the DEA will not make reimbursement 
payments.

6. A list of costs for reimbursement is shown below:   
 
MCSO 
Dell computer, GPS trackers, National Vehicle License Search $  87,252.01 
MCSO 
Gray shift/Cellebrite subscriptions 
$ 190,247.82 
MCSO 
Verizon cell phone service 
$  21,580.00 
MCSO 
Maintenance and repair to cameras and lenses 
$  12,000.00 
MCSO 
Binoculars 
$  46,295.04 
MCSO 
Cellphone/forensic equipment to store data 
$  25,000.00 
 
7. Property and equipment purchased must remain available to the DEA Homeland Security 
Task Force (HSTF) for the duration of its existence.  All equipment should be tagged and 
tracked throughout the duration of its existence.  Once the investigation or initiative is 
concluded, usage and disposition are at the discretion of the purchasing agency. 
 
8. This agreement may be terminated by any of the parties by written notice to the other 
parties ten (10) business days prior to termination.  Billing for outstanding obligations 
shall be received within thirty (30) days of the notice of termination.  State & Local Law 
Enforcement Organization shall permit examination and auditing by representative of 
DEA, the sponsoring Federal Agency, the U.S. Department of Justice, the Comptroller 
General of the United States, and/or any of their duly authorized agents and 
representatives, of all records, documents, accounts, invoices, receipts, or expenditures 
relating to this agreement.  In addition, all such records and reports shall be maintained 
until all audits and examinations are completed and resolved, or for a period of six (6) 
years after termination of the agreement, whichever is later.   Failure to provide proper 
documentation will limit State & Local Law Enforcement Organizations from receiving 
DEA funding in the future.  
 
9. This agreement is not a contract or obligation to commit any Federal funds.   Funding 
allocations for the time-period set forth, agreed herein, represent projection only and are 
based upon consultation between DEA PFD HSTF and MCSO.  Additionally, all 
reimbursement is contingent upon availability of funds by the approval and signature of 
the DEA PFD Executive Office authorities.

SIGNATURES: 
 
 
 
____________________________________ 
 
Special Agent in Charge                             Date 
 
DEA Phoenix Field Division                                        
 
FOR THE PARTICIPATING AGENCY 
 
 
 
       
 
______________________________________ 
 
Jerry Sheridan                                             Date 
 
Sheriff                                         
 
 
 
 
______________________________________ 
Kate Brophy McGee                                     Date 
Chair of the Board 
 
 
 
 
 
 
ATTEST:  
 
 
______________________________________ 
Juanita Garza                                               Date 
Clerk of the Board   
 
 
 
 
 
 
     
APPROVED AS TO FORM 
 
____________________________________ 
Deputy Maricopa County Attorney               Date