Summary Sheet- RFCA SUMMARY

CITY OF TEMPE
Meeting Date: 01/08/2026  
REQUEST FOR COUNCIL ACTION
Agenda Item: 7B4
ACTION:  Approve one-year contract renewals with Aoka Engineering, LLC.; Bureau Veritas North 
America, Inc.; HR Green, Inc.; SAFEbuilt Arizona, LLC.; Shums Coda Associates; Stantec Consulting 
Services; True North Compliance Services; and Willdan Engineering for plan review and inspection 
services to be used by the Community Development Department.
FISCAL IMPACT:  The total cost of the contracts will not exceed $350,000. Sufficient funds have been 
appropriated in the General Fund, Cost Center 2721 (Inspections + Permits) for anticipated expenditures 
during the current fiscal year and next fiscal year, contingent upon City Council approval of the City’s 
annual budget.
RECOMMENDATION:  Approve the contract renewals.
 
BACKGROUND INFORMATION:  (T24-029-01, 02, 03, 04, 05, 06, 07 and 08) City Council approved 
the contract awards on January 18, 2024, for an initial two-year period with three one-year renewal 
options. This renewal request is the first of three one-year renewal options. 
These contracts provide for building and civil plan review services and/or building and civil inspection 
services. The consultants will serve as an extension of City staff and will perform all services in 
accordance with City procedures, standards, and directives applicable to the services provided.
Contractor Performance
The performance of the Contractors was evaluated by City staff as shown in the following tables:
Aoka Engineering, LLC.
Bureau Veritas North 
America
HR Green, Inc.
SAFEbuilt Arizona, LLC.
Evaluation 
Criteria
Meets 
Contract 
Requirement
s
Does Not  
Meet 
Contract
Requirement
s
Meets 
Contract 
Requirement
s
Does Not  
Meet 
Contract
Requirements
Meets 
Contract 
Requirement
s
Does Not  Meet 
Contract
Requireme
nts
Meets 
Contract 
Requirement
s
Does Not  Meet 
Contract
Requireme
nts
Contract 
personnel are 
responsive, 
cooperative, and 
available
X
X
X
X
Quality of 
products or 
services delivered
X
X
X
X
Timeliness of 
performance
X
X
X
X
Follow-up skills in 
resolving 
complaints or 
problems
X
X
X
X
Promptness and 
accuracy of 
pricing on 
submitted invoices
X
X
X
X

2
Shums Coda 
Associates
Stantec Consulting Services 
True North Compliance 
Willdan Engineering
Evaluation 
Criteria
Meets 
Contract 
Requirement
s
Does Not  
Meet 
Contract
Requireme
nts
Meets 
Contract 
Requirements
Does Not  
Meet 
Contract
Requirements
Meets 
Contract 
Requirement
s
Does Not  Meet 
Contract
Requireme
nts
Meets 
Contract 
Requirement
s
Does Not  Meet 
Contract
Requireme
nts
Contract 
personnel are 
responsive, 
cooperative, and 
available
X
X
X
X
Quality of 
products or 
services delivered
X
X
X
X
Timeliness of 
performance
X
X
X
X
Follow-up skills in 
resolving 
complaints or 
problems
X
X
X
X
Promptness and 
accuracy of 
pricing on 
submitted invoices
X
X
X
X
Renewal Pricing
All companies have agreed to renew the contracts with no price increase. 
ATTACHMENTS: N/A
STAFF CONTACT(S):  John Earhart, Plan Review Manager, (480) 350-8590
Department Director:  Laura Calder, Financial Services Director  
Legal review by:  Dave Park, Senior Assistant City Attorney
Prepared by:  Cecille Lewis, Procurement Officer