Summary Sheet- RFCA SUMMARY

CITY OF TEMPE
Meeting Date: 01/08/2026  
REQUEST FOR COUNCIL ACTION
Agenda Item: 7B8
ACTION:  Approve one-year contract renewals with LP Rent-A-Fence, LLC. and Proper Site Services 
for the rental of fencing services for City parks.
FISCAL IMPACT:  The total cost of the contracts will not exceed $145,000. Sufficient funds have been 
appropriated in the Park Improvement/Recreation Capital Improvement Project (CIP) Fund, Projects 
6305499 (Park Playground/Replacement), 6303089 (Park Sports Amenities), 6305119 (Park Concrete 
and Court Replacement/Renovation), 6305989 (Parks and Recreation Emergency Repairs) and 
6308169 (Park Infrastructure) for anticipated expenditures during the current fiscal year and next fiscal 
year, contingent upon City Council approval of the City’s annual budget.
RECOMMENDATION:  Approve the contract renewals.
 
BACKGROUND INFORMATION:  (T25-062-01, 02) On January 23, 2025, Procurement staff 
awarded contracts for the rental of fencing services for City parks and various other City needs.  
Procurement awarded the contracts in 2025 as the projected value of the work was below the formal 
threshold ($100,000). Anticipated spending for this renewal period will exceed Procurement’s threshold, 
causing staff to seek Council approval. This renewal request is the first of four, one-year renewal options.
Contractor Performance
The performance of the Contractors was evaluated by City staff as shown in the following table:
LP Rent-A-Fence, LLC.
Proper Site Services
Evaluation Criteria
Meets Contract 
Requirements
Does Not  
Meet 
Contract
Requirements
Meets 
Contract 
Requirement
s
Does Not  
Meet 
Contract
Requireme
nts
Contract personnel are 
responsive, cooperative, and 
available
X
X
Quality of products or 
services delivered
X
X
Timeliness of performance
X
X
Follow-up skills in resolving 
complaints or problems 
X
X
Promptness and accuracy of 
pricing on submitted 
invoices
X
X
Renewal Pricing
The companies have agreed to renew the contracts with no price increase.
ATTACHMENTS: N/A
STAFF CONTACT(S):  Alex Jovanovic, Deputy Community Services Director - Parks, (480) 350-5811

2
Department Director:  Laura Calder, Financial Services Director  
Legal review by:  Dave Park, Senior Assistant City Attorney
Prepared by:  Cecille Lewis, Procurement Officer