Summary Sheet- RFCA SUMMARY

CITY OF TEMPE
Meeting Date: 01/08/2026  
REQUEST FOR COUNCIL ACTION
Agenda Item: 7B9
ACTION:  Approve one-year contract renewals with OverDrive, Inc. and Midwest Tape, LLC. for the 
purchase of eBooks and eAudiobook content for the Tempe Public Library.
FISCAL IMPACT:  The total cost of the contracts will not exceed $510,000. Sufficient funds have been 
appropriated in the General Fund, Cost Center 2440 (Library) for anticipated expenditures during the 
current fiscal year and next fiscal year, contingent upon City Council approval of the City’s annual 
budget.
RECOMMENDATION:  Approve the contract renewals.
 
BACKGROUND INFORMATION:  (T24-032-01, 02) City Council approved the contract awards on 
January 18, 2024, for an initial two-year period with three one-year renewal options. This renewal 
request is the first of three one-year renewal options. 
These contracts provide for the purchase and delivery of eBook and eAudiobook content for the Tempe 
Library on an as-needed basis. This supports the Library’s ongoing collection development efforts by 
ensuring timely access to digital materials that meet the community's needs and interests.
Contractor Performance
The performance of the Contractors was evaluated by City staff as shown in the following table:
OverDrive, Inc.
Midwest Tape, LLC. 
Evaluation Criteria
Meets Contract 
Requirements
Does Not  
Meet 
Contract
Requirements
Meets 
Contract 
Requirement
s
Does Not  
Meet 
Contract
Requireme
nts
Contract personnel are 
responsive, cooperative, and 
available
X
X
Quality of products or 
services delivered
X
X
Timeliness of performance
X
X
Follow-up skills in resolving 
complaints or problems 
X
X
Promptness and accuracy of 
pricing on submitted 
invoices
X
X
Renewal Pricing 
The companies have agreed to renew the contracts with no price increase. 
ATTACHMENTS: N/A
STAFF CONTACT(S):  Jessica Jupitus, Deputy Community Services Director - Library, (480) 350-
5254

2
Department Director:  Laura Calder, Financial Services Director  
Legal review by:  Dave Park, Senior Assistant City Attorney
Prepared by:  Cecille Lewis, Procurement Officer