6309901C-CON-HOLLY STREET STUDIO-DESIGN CONCEPT - RIO SALADO NORTH ACTIVITY ZONES.PDF
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CITY OF TEMPE, ARIZONA
PUBLIC WORKS DEPARTMENT
DIVISION OF ENGINEERING
CONTRACT FOR PROFESSIONAL SERVICES
DESIGN
This Contract is made and entered into on the 22nd day of January 2026, by and
between the City of Tempe, an Arizona municipal corporation (“City”), and Holly Street
Studio, LLC, an Arizona limited liability company (“Consultant”).
City engages Consultant to perform professional services for a project known and described as
Design Concept - Rio Salado North Activity Zones, Project No. 6309901C (“Project”).
1.
SERVICES OF CONSULTANT
Consultant shall perform the following professional services to City in conformance with
applicable professional standards and in accordance with the degree of care and skill that
a registered professional in Arizona would exercise under similar conditions:
1.1.
Consultant shall provide professional services, as described in Exhibit “A”
attached.
1.2.
Consultant has assigned Diane Jacobs as the project manager for this Contract.
Prior written approval by City is required in the event Consultant needs to change
the project manager. Consultant shall submit the qualifications of the proposed
substituted personnel to City for approval prior to any substitution or change.
1.3.
Consultant shall follow and comply with the Arizona Utility Coordinating
Committee’s Public Improvement Project Guide and the City’s Utility Permit and
Construction Manual, latest revisions, as directed by City.
1.4.
Consultant shall prepare plans and technical specifications per the requirements of
the applicable chapters of the City’s Engineering Design Criteria Manual, latest
revision, and the Maricopa Association of Governments (MAG) Uniform
Standard Details for Public Works Construction as amended by City. All plans
shall be prepared in AutoCADD as required by City.
1.5.
Consultant shall submit all final construction documents (electronically or
manually generated). The electronic format shall be AutoCADD compatible, and
all other documents shall be Microsoft Office compatible. The electronic
submission of the plans shall have two versions: one (1) in AutoCADD and one
(1) as a PDF(A) version of the AutoCADD file. The software version used shall
be compatible to current City standards. Other support documents, for example,
structural calculations, drainage reports and geotechnical reports, shall be
submitted electronically.
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1.6.
Consultant shall obtain all necessary permits and licenses required for the
performance of its work. Failure of Consultant to obtain said permits prior to the
commencement of its work shall constitute a breach of this Contract.
1.7.
Consultant shall perform the work in a manner and at times which do not impede
or delay City’s operations and/or functions.
1.8.
Consultant shall be solely responsible for any repair, replacement, remediation
and/or clean-up of any damage done by Consultant including any impairment of
access to City or other lawful invitees, by such work performed on this Project.
2.
TERM OF CONTRACT
Consultant shall complete all services within 300 calendar days of the date appearing on
the “Notice to Proceed” issued by City. In the event delays are experienced beyond the
control of Consultant, the schedule shall be revised as reasonably determined by City in
its sole discretion, and pursuant to Section 3, Consultant’s Compensation.
3.
CONSULTANT’S COMPENSATION
The method of payment for this Contract is payment by installments. Total compensation
for the services performed shall not exceed $385,065.00, unless otherwise authorized by
City. This fee includes an allowance of $3,000.00 for reimbursable expenses, which in no
event will ever be more than actual cost.
3.1.
Payment for this Contract shall be based on the following Budget Schedule:
Task Description
Method
Amount
Architectural Design
Hourly not to Exceed
$152,560.00
Subtotal Task Amount:
$152,560.00
Allowances
Method
Amount
Sub-consultant - Landscape Architect Design
Hourly not to Exceed
$119,960.00
Sub-consultant Services
Hourly not to Exceed
$49,545.00
Economic Development Advisor Allowance
Not to Exceed
$20,000.00
Owner’s Allowance
Not to Exceed
$40,000.00
Reimbursable Expenses
Not to Exceed
$3,000.00
Subtotal Allowances Amount:
$232,505.00
Total Compensation
Not to Exceed:
$385,065.00
3.2.
City shall pay Consultant by installments, each installment based upon monthly
progress reports and related, detailed invoices submitted by Consultant. Payment
requests shall be submitted by Consultant electronically through the City’s
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PMWeb Software System at https://tempe-az.pmweb.com/pmweb/ using a login
provided to Consultant by City. Payment request submittals shall be based on the
Budget Schedule and shall include supporting documentation for all Allowances.
If Budget Schedule includes an Allowance for reimbursable expenses, receipts
must be provided and in no event will payment exceed actual cost. Invoices shall
include job titles and hourly rates when applicable. Hourly rates are established
in the attached Exhibit “A” incorporated hereby by this reference and are in effect
for the entire Contract term unless City provides written authorization for an
hourly rate increase. Consultant shall not exceed any of the specified budget
amounts for any Task or Allowance without prior written authorization from City.
City may provide written authorization for the transfer of budget amounts
between any of the Tasks or Allowances provided the total Contract amount does
not exceed the amount indicated in Section 3.1.
3.3.
If detailed invoice(s) and progress report(s) are approved by City, installment
payments will be made within 30 calendar days after City’s approval.
3.4.
Consultant acknowledges and agrees that invoices shall be submitted to City for
review and approval no more than 60 calendar days after work or services have
been performed. City reserves the right to deny in whole or in part, payment to
Consultant, including but not limited to, fees and expenses contained in any
invoice not received by the City within 60 calendar days of the date such work or
services were performed. This in no way shall be construed to waive or diminish
City’s rights and remedies for otherwise withholding funds under Arizona law.
4.
CITY’S RESPONSIBILITIES
4.1.
City shall designate a project manager during the term of this Contract. The
project manager has the authority to administer this Contract and shall monitor
compliance with all terms and conditions stated herein. All requests for
information from or a decision by City on any aspect of the work shall be directed
to the project manager.
4.2.
City shall review requests for information related to the Project by Consultant and
will endeavor to provide a prompt response to minimize delay in the progress of
Consultant’s work. City will also endeavor to keep Consultant advised
concerning the progress of City’s review of the work. Consultant agrees that
City’s inspection, review, acceptance or approval of Consultant’s work shall not
relieve Consultant of its responsibility for errors or omissions of Consultant or its
sub-consultant(s).
4.3.
City reserves the right to conduct an independent value engineering review of the
Project.
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4.4.
City may retain a consulting firm to prepare an estimate of construction costs.
City may choose not to bid the Project unless and until all estimates received fall
within a reasonable variance, as determined by City.
4.5.
Unless included in Consultant’s services as identified in Section 1, City may
furnish with or without charge, upon Consultant’s reasonable request, the
following information to the extent it is within City’s possession or control:
4.5.1. One copy of its maps, records, laboratory tests, survey ties, and
benchmarks, or other data pertinent to the services. However, Consultant
shall be solely responsible for searching the records and requesting
specific drawings or information and independently verifying said
information.
4.5.2. Available City data relative to policies, regulations, standards, criteria,
studies, etc., relevant to the Project.
4.5.3. When required, title searches, legal descriptions, detailed ALTA Surveys,
and environmental assessments.
5.
TERMINATION AND DEFAULT
5.1.
City shall be entitled to terminate this Contract at any time, in its discretion. In
addition, City may terminate this Contract for default, non-performance, breach or
convenience, or abandon any portion of the Project for which services have not
been fully or properly performed by Consultant. Termination shall be commenced
by delivery of written notice delivered to Consultant, personally or by certified
mail at 1319 E. Van Buren Street, Phoenix, AZ, 85006. Termination shall be
effective upon 14 calendar days of delivery of notice to Consultant. In addition,
this Contract may be terminated pursuant to A.R.S. § 38-511.
5.2.
Upon the occurrence of Consultant’s default, non-performance or breach of the
Contract, City may recover any and all damages permitted by law or in equity
against Consultant, in addition to termination of the Contract, including but not
limited to compensatory damages, together with all costs and expenses as set forth
in Section 12 herein.
5.3.
In the event of Consultant’s default, non-performance or breach, City agrees to,
before exercising any right or remedy available to it, give Consultant written
notice of the default, non-performance, or breach. For the 30 calendar days
following such notice, Consultant shall have the right to cure such default, non-
performance, or breach.
5.4.
If Consultant fails to cure, immediately after receiving notice of termination from
City, Consultant shall discontinue performance under this Contract and proceed to
close said operations under this Contract. Consultant shall submit a detailed
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breakdown of completed work to City for evaluation. City shall have the right to
inspect Consultant’s work to analyze the services completed. Payment to
Consultant shall be determined by City upon approval or disapproval of the
services completed as of the date of delivery of notice of termination, and
pursuant to Section 5.9.
5.5.
Within 14 calendar days of receipt of notice of termination as set forth herein,
Consultant shall deliver to City all drawings, special provisions, field survey
notes, reports, estimates and any and all other documents or work product
generated by Consultant under the Contract, entirely or partially completed,
together with all unused materials supplied by City.
5.6.
In the event of such termination or abandonment, Consultant shall be paid only
for those services performed in a good and workmanlike manner, in accordance
with all plans, specifications and governmental requirements completed prior to
receipt of said notice of termination, subject to approval by City. To the extent
permitted by this Contract, such payment may include reimbursable expenses then
incurred by Consultant, in City’s sole discretion.
5.7.
If the remuneration scheduled hereunder is based upon a fixed fee or definitely
ascertainable sum, the portion of such sum payable shall be proportionate to the
percentage of services completed by Consultant as determined and approved by
City based upon the scope of work set forth in Exhibit “A.” However, in no event
shall the fee exceed that set forth in Section 3 of this Contract.
5.8.
City shall make a determination as to approval or denial of any requested final
payment within 60 calendar days after Consultant has delivered the last of the
completed items and the final appraisal has been submitted to City.
5.9.
The parties agree that in the event of any damages suffered by City as a result of
inexcusable delay, default, non-performance or breach by Consultant, City shall
be entitled to all remedies under the law. No premium will be awarded to
Consultant for delivery and/or performance within the Contract term.
6.
INSURANCE
Without limiting any obligations or liabilities, Consultant, at its sole expense, shall
purchase and maintain the minimum insurance specified below with companies duly
licensed or otherwise approved by the State of Arizona, Department of Insurance, and
with forms reasonably satisfactory to City. Each insurer shall have a current A.M. Best
Company, Inc. rating of not less than A-VII. Use of alternative insurers requires prior
approval from City.
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6.1.
General Clauses
6.1.1. Additional Insured. The insurance coverage, except workers’
compensation and professional liability, required by this Contract, shall
name City, its agents, representatives, directors, officials, and employees,
as additional insured, and shall specify that insurance afforded Consultant
shall be primary insurance, and that any self-insured retention and/or
insurance coverage carried by City or its employees shall be excess
coverage, and not contributory coverage to that provided by Consultant.
This provision and the naming of the City as an additional insured shall in
no way be construed as giving rise to responsibility or liability of the City
for applicable deductible amounts under such policy(s).
6.1.2. Coverage Term. All insurance required herein shall be maintained in full
force and effect until services required to be performed under the terms of
this Contract are satisfactorily completed and formally accepted; failure to
do so shall constitute a material breach of this Contract.
6.1.3. Primary Coverage. Consultant’s insurance shall be primary insurance as
respects City, and any insurance or self insurance maintained by City shall
be in excess of Consultant’s insurance and shall not contribute to it.
6.1.4. Claim Reporting. Consultant shall not fail to comply with the claim
reporting provisions of the policies or cause any breach of a policy
warranty that would affect coverage afforded under the policy to protect
City.
6.1.5. Waiver. The policies for workers’ compensation and general liability
shall contain a waiver of transfer rights of recovery (subrogation) against
City, its agents, representatives, directors, officers, and employees for any
claims arising out of the work of Consultant.
6.1.6. Deductible/Retention. The policies may provide coverage, which contains
deductibles or self-insured retentions. Consultant shall be solely
responsible for deductible or self-insured retentions.
6.1.7. Policies and Endorsements. City reserves the right to request and to
receive, within 14 calendar days, information on any or all of the above
policies or endorsements.
6.1.8. Certificates of Insurance. Prior to commencing services under this
Contract, Consultant shall furnish City with certificates of insurance, or
formal endorsements as required by the Contract, issued by Consultant’s
insurer(s), as evidence that policies providing the required coverages,
conditions, and limits required by this Contract are in full force and effect.
Such certificates shall identify this Contract by referencing the Project
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number and/or Project name and shall provide for not less than 30
calendar days advance written notice by certified mail to City of
cancellation or termination of insurance.
6.1.9. Sub-consultants/Contractors. Consultant shall include all sub-consultants
and subcontractors as insured under its policies or shall furnish separate
certificates and endorsements for each sub-consultant and subcontractor.
6.2.
Workers’ Compensation. Consultant shall carry workers’ compensation
insurance to cover obligations imposed by federal and state statutes having
jurisdiction of Consultant’s employees engaged in the performance of the
services; and employer’s liability insurance of not less than $100,000 for each
accident, $100,000 disease for each employee, and $500,000 disease policy limit.
In case services under this Contract are subcontracted, Consultant shall require all
sub-consultant(s) to provide workers’ compensation and employer’s liability to at
least the same extent as provided by Consultant.
6.3.
Automobile Liability. Consultant shall carry commercial/business automobile
liability insurance with a combined single limit for bodily injury and property
damages of not less than $1,000,000 each occurrence regarding any owned, hired,
and non-owned vehicles assigned to or used in performance of Consultant
services. Coverage will be at least as broad as coverage Code 1 “any auto”
(Insurance Service Office policy form CA 00 01 or any replacements thereof).
6.4.
Commercial General Liability. Consultant shall carry commercial general
liability insurance with unimpaired limit of not less than $1,000,000 for each
claim with a $2,000,000 general aggregate limit. The general aggregate limit
shall apply separately to the services under this Contract, or the general aggregate
shall be twice the required per claim limit. The policy shall be primary and
include coverage for bodily injury including death, property damage, personal
injury, products, completed operations and blanket contractual covering, but not
limited to, the liability assumed under the indemnification provisions of this
Contract, which coverage shall be at least as broad as Insurance Service Office
policy form CG 00 01 or any replacement thereof.
In the event the general liability insurance policy is written on a “claims made”
basis, coverage shall extend for two (2) years past completion and acceptance of
the services as evidenced by annual certificates of insurance.
Such policy shall contain a “severability of interests” provision (also known as
“cross liability” and “separation of insured”).
6.5.
Professional Liability. Consultant retained by City to provide the engineering
services required by the Contract will maintain professional liability insurance
covering errors and omissions arising out of the services performed by Consultant
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or any person employed by it, with an unimpaired limit of not less than
$1,000,000 each claim and $1,000,000 all claims, or 10% of the construction
budget, whichever is larger. In the event the insurance policy is written on a
“claims made” basis, coverage shall extend for two (2) years past completion and
acceptance of services as evidenced by annual certificates of insurance.
6.6.
Property Coverage – Valuable Papers. Consultant shall carry property coverage
on all-risk, replacement cost, agreed amount form with valuable papers insurance
sufficient to assure the restoration of any documents, memoranda, reports, or
other similar data relating to the services of Consultant used in the completion of
this Contract.
7.
HEALTH INSURANCE REQUIREMENTS
7.1.
All consultants and general contractors, who bid on projects or enter into public
works contracts, in excess of $100,000 or the current Council approval contract
limit in place at the time the contract is executed, with the City of Tempe, after
January 1, 2001, are required to sign an affidavit in the form attached hereto. The
general contractor shall be responsible for ensuring that the subcontractors
comply with the health insurance requirements.
7.2.
Health insurance is required for all employees, except for those employees who work
less than one hundred and twenty (120) days in any calendar year. A “workday”
consists of any time within a twenty-four-hour period, regardless of number of
hours, that the individual is paid.
7.3.
The level of health insurance provided shall be determined by each employer but
should be no less than that provided by the Arizona Cost Containment Health
System.
7.4.
All complaints concerning violations of the health insurance requirements shall be
filed, in writing, with the Public Work's Department, within five (5) days from
discovery of the violation. An administrative hearing will be held before the Public
Works Director, and a written decision of findings will be provided to the parties to
the hearing within ten (10) days thereafter. Appeal from the decision of the Public
Works Director may be made within ten (10) days of the date of the decision by
filing a notice of appeal in writing with the Public Works Department. If an appeal
is timely filed, an administrative hearing will be held before an administrative
hearing officer appointed by the City Manager. The decision of the administrative
hearing officer shall be final.
7.5.
In the event of a finding of violation of the insurance provisions, the company in
violation of the provision shall be barred from bidding on, or entering into, any
public works contract with the City for a period of three (3) years.
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7.6.
All consultants and contractors subject to the health insurance requirements shall
post, in English and Spanish, notice of the health insurance requirements at the job
site. Signs for posting will be provided by the City.
8.
WORK FOR HIRE AND OWNERSHIP OF DELIVERABLES
8.1.
Consultant shall ensure that all the results and proceeds of Consultant’s and any
and all work on the Project and any related projects, including that of all agents,
employees, officers, and contractors, shall be owned by City, including the
copyright thereto, as work for hire. In the event, for any reason, such results and
proceeds are not deemed work for hire, Consultant shall be deemed hereby to
have assigned to City, all of its right, title and interest in such results and proceeds
and content to City, without limitation.
8.2.
All work products (electronically or manually generated), including but not
limited to plans, specifications, cost estimates, tracings, studies, design analyses,
original mylar drawings, computer aided drafting and design (CADD) file
diskettes which reflect all final drawings, and other related products which are
prepared in the performance of this Contract, are the property of City and are to
be delivered to City on the particular type of storage media on which they are
stored (e.g. CD, thumb drive, etc.) before the final payment is made to Consultant.
City shall retain ownership of these original works. If approved in writing by
City, Consultant may retain the originals and supply City with reproducible copies
of the work.
9.
CONFLICT OF INTEREST
9.1.
Consultant agrees to promptly disclose any and all financial and/or economic
interest in the property, or any property affected by the work, or the Project itself
other than as set forth herein, existing prior to the execution of this Contract.
Further, Consultant agrees to promptly disclose any financial or economic interest
in the Project property, or any property affected by the work, if Consultant gains
such interest during the course of this Contract.
9.2.
If Consultant gains any financial or economic interest in the Project during the
course of this Contract, this may be grounds for terminating this Contract at the
sole discretion of City.
9.3.
Consultant shall not engage the services on this Contract of any present or former
City employee who was involved as a decision-maker in the selection or approval
processes, or who negotiated or approved billings or contract modifications for
this Contract.
9.4.
Consultant agrees that it shall not perform services on this Project for any other
contractor, subcontractor, or any supplier, other than City. In addition, Consultant
shall not negotiate, contract, or make any agreement with a contractor,
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subcontractor, or any supplier with regard to any of the work under this Contract,
or any services, equipment or facilities to be used on this Project other than with
City unless consultant receives written approval from the City.
10.
COVENANT AGAINST CONTINGENT FEES
Consultant affirms that it has not employed or retained any company or person, other
than a bona fide employee working for Consultant to solicit or secure this Contract, and
that it has not paid or agreed to pay any company or person, other than a bona fide
employee, any fee, commission, percentage, brokerage fee, gift, or any other
consideration, contingent upon or resulting from the award or making of the Contract.
For breach or violation of this clause, City may terminate this Contract without liability,
or in its discretion may deduct from the Contract price or consideration, or otherwise
recover, the full amount of such fee, commission, percentage brokerage fee, gift, or
contingent fee.
11.
INDEMNIFICATION
To the fullest extent permitted by law, Consultant shall indemnify and hold harmless
City, its officers, and its employees, from liabilities, damages, losses, and costs, including
reasonable attorney fees and court costs, to the extent caused by the negligence,
recklessness or intentional wrongful conduct of Consultant, its subcontractors, design
professionals, or other persons employed or used by Consultant in the performance of the
contract or subcontract. Nothing in this section shall prohibit the requirement of
insurance coverage that complies with this section, including the designation of any
person as an additional insured on a general liability insurance policy or as a designated
insured on an automobile liability policy. The amount and type of insurance coverage
requirement set forth herein will in no way be construed as limiting the scope of the
indemnity in this paragraph.
12.
DISPUTE RESOLUTION
In the event of a dispute concerning or in any way connected to the Contract or subject
Project, the parties agree that the unsuccessful party shall pay to the prevailing party a
reasonable sum for attorneys’ fees, including taxable and non-taxable costs, fees, costs
and disbursements of experts, professionals, paralegals, whether at trial, appeal and/or in
bankruptcy court, all of which will be deemed to have accrued on the commencement of
such action and shall be enforceable whether or not such action is prosecuted to
judgment. In addition, should City retain and/or utilize legal counsel as a result of a
breach by Consultant of any term, covenant or provision of this Contract, in addition to
paying any recovery owed to City and/or performing any obligation remaining to be
performed, in order to fully cure such breach or default, Consultant shall reimburse City
for reasonable attorneys’ fees, taxable and non-taxable costs and disbursements, incurred
by City in enforcing Consultant’s obligations, whether or not a legal action is
commenced, including but not limited to the cost of preparing and presenting default
notices, demand letters and similar non-judicial enforcement activities.
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13.
ADDITIONAL SERVICES
Additional services which are outside the scope of basic services contained in this
Contract shall not be performed by Consultant without prior written authorization from
City, at City’s sole discretion. Additional services, when authorized by an executed
contract or an amendment to this Contract shall be compensated for by a fee mutually
agreed upon between City and Consultant.
14.
PROHIBITION ON ASSIGNMENT
This Contract and all duties and obligations of Consultant set forth in this Contract shall
not be assignable except by prior written consent of City, and such prohibition shall
extend to and be binding upon the heirs, executors, administrators, successors, and
assigns of Consultant.
15.
MISCELLANEOUS PROVISIONS
15.1. Lawful Presence in the United States. Pursuant to A.R.S. §1-502, any
individual/sole proprietor who applies for local public benefits by signing this
Contract shall also sign a sworn affidavit (Exhibit B), and present one of the
documents listed on the affidavit to verify lawful presence in the United States.
This Contract shall not be fully executed by the City if the individual/sole
proprietor fails to sign the affidavit and present one of the listed documents.
15.2. Equal Opportunity. City is an equal opportunity, affirmative action employer.
Consultant hereby covenants for itself, its employees, agents, assigns and all
persons claiming under or through it, that it shall not discriminate unlawfully
against any employee or applicant for employment, nor shall it deny the benefits of
this Contract, to any person on the basis of race, color, creed, religion, ancestry,
national origin, physical or mental disability, age, sex, gender, sexual orientation,
gender identity, marital status, or veteran status with regard to discharging
obligations under this Contract. Consultant covenants and agrees that it will comply
in all respects with the applicable provisions of the Executive Order 11246, Title VII
of the Civil Rights Act of 1964, the Americans with Disabilities Act, the Age
Discrimination in Employment Act, the Vietnam Era Veterans’ Readjustment
Assistance Act, the Rehabilitation Act, and any other applicable state and federal
statutes governing equal opportunity. Consultant agrees to post hereinafter in
conspicuous places, available for employees and applicants for employment,
notices to be provided by the contracting officer setting for the provisions of this
clause.
15.3. Antidiscrimination. Consultant shall not refuse to hire or employ or bar or
discharge from employment any person, or discriminate against such person in
compensation, conditions, or privileges of employment because of race, color,
gender, gender identity, sexual orientation, religion, national origin, familial
status, age, disability, or United States military veteran status. Consultant shall
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provide a copy of its antidiscrimination policy to City to confirm compliance with
this requirement or attest in writing to compliance based upon the criteria outlined
in (Exhibit C).
15.4. Legal Compliance. Consultant agrees and covenants that it will comply with
applicable governmental restrictions, regulations and rules of duly constituted
authorities having jurisdiction insofar as the performance of the work and services
pursuant to the Contract, and applicable safety and employment laws, rules and
regulations, including but not limited to, the Fair Labor Standards Act, the Walsh-
Healey Act, and the Legal Arizona Workers Act (LAWA), and all amendments
thereto, along with all attendant laws, rules and regulations at the time services
are performed. Consultant acknowledges that a breach of this warranty is a
material breach of this Contract and Consultant is subject to penalties for
violation(s) of this provision, including termination of this Contract. City retains
the right to inspect the documents of any and all consultants, subconsultants and
sub-subconsultants performing work and/or services relating to the Contract to
ensure compliance with this warranty. Any and all costs associated with City
inspection are the sole responsibility of Consultant. Consultant hereby agrees to
indemnify, defend and hold City harmless for, from and against all losses and
liabilities arising from any and all violations thereof.
15.5. Boycott. Consultant certifies that it is not currently engaged in and agrees for the
duration of this Contract/Agreement that it will not engage in, a boycott of Israel, as
that term is defined in A.R.S. § 35-393.
15.6. Compliance with Ariz. Rev. Stat. § 35-394. Contractor hereby certifies that it
does not currently, and agrees for the duration of this Agreement, that Contractor
will not, use: 1. The forced labor of ethnic Uyghurs in the People’s Republic of
China; 2. Any goods or services produced by the forced labor of ethnic Uyghurs in
the People’s Republic of China; or 3. Any contractors, subcontractors or suppliers
that use the forced labor or any goods or services produced by the forced labor of
ethnic Uyghurs in the People’s Republic of China. Contractor hereby agrees to
indemnify and hold harmless the City, its officials, employees, and agents from
any claims or causes of action relating to the City’s action based upon reliance
upon this representation, including the payment of all costs and attorney fees
incurred by the City in defending such as action.
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15.7. Specially Designated Nationals and Blocked Persons List. Consultant represents
and warrants to City that neither Consultant nor any affiliate or representative of
Consultant (i) is listed on the Specially Designated Nationals and Blocked
Persons List maintained by the Office of Foreign Asset Control, Department of
the Treasury (OFAC) pursuant to Executive Order No. 13224, 66 Fed.Reg. 49079
(“Order”); (ii) is listed on any other list of terrorists or terrorist organizations
maintained pursuant to the Order, the rules and regulations of OFAC or any other
applicable requirements contained in any enabling legislation or other related
Order(s); (iii) is engaged in activities prohibited in the Order; or (iv) has been
convicted, pleaded nolo contendre, indicted, arraigned or custodially detained on
charges involving money laundering or predicate crimes to money laundering.
Consultant further agrees to include the provisions set forth in Sections 15.1
through 15.7 in any and all subcontracts hereunder. Any violation of such
provisions shall constitute a material breach of this Contract.
15.8. Effective Date. This Contract shall be in full force and effect only when signed
by the duly authorized City officials and the duly authorized agent of Consultant.
15.9. Governing Law; Venue; Jurisdiction. This Contract shall be governed and
interpreted by the laws of the State of Arizona. An action to enforce any
provision of this Contract or to obtain any remedy with respect hereto will be
brought in the Superior Court, Maricopa County, Arizona, and for this purpose,
each party hereby expressly and irrevocably consents to the jurisdiction and venue
of such court.
15.10. Exhibits. All exhibits attached to this Contract are made a part of and are
incorporated into, this Contract. If any inconsistencies exist between this
Contract and any exhibit hereto, the terms of this Contract shall govern.
15.11. Force Majeure. Any prevention, delay or stoppage of this Project for a cause
beyond the reasonable control of Consultant due to acts of God, acts of war or
terrorism, fire or other casualty, shall, notwithstanding anything to the contrary
contained herein, excuse the performance of Consultant, for a period equal to such
prevention, delay or stoppage. For purposes of this Section 15.11, a cause shall
not be deemed beyond a party’s control if it is within the control of such party’s
agents, employees, assigns, contractors or subcontractors.
15.12. Entire Agreement. This Contract contains all of the agreements of the parties
with respect to the Project and related matters, and no prior agreement,
negotiations, postings, offerings, or understanding pertaining to any such matter
shall be effective for any purpose unless expressly contained herein.
15.13. Consultant’s Good Standing. Consultant hereby warrants and represents that it is
an Arizona limited liability company, licensed to do business in the state of
14
Arizona and currently in good standing, and that it is not in violation of any
agreement, instrument, contract, law, rule, or regulation by which Consultant is
bound.
15.14. Independent Contractor. Nothing contained in this Contract shall be deemed or
construed by the parties hereto or otherwise, to create the relationship of principal
and agent, partnership, joint venturer, employer and employee, or any association
between City and Consultant. Consultant is an independent contractor and shall
be solely responsible for any unemployment or disability insurance payments, or
any social security, income tax or other withholdings, deductions or payments that
may be required by federal, state or local law with respect to any compensation
paid to Consultant hereunder or for any and all services or materials provided by
or rendered to Consultant hereunder in connection with the work set forth in this
Contract.
15.15. Severability. If any provision of this Contract shall, to any extent, be determined
by a court of competent jurisdiction to be invalid or unenforceable, the remainder
of this Contract shall not be affected thereby, and every other term and provision
of this Contract shall be valid and enforceable to the fullest extent permitted by
law.
15.16. Time is of the Essence. Time is of the essence in this Contract and each and
every provision herein, except as may expressly be provided in writing by City.
15.17. No Waiver. No breach or default hereunder shall be deemed to have been waived
City, except by a writing to that effect signed on behalf of City. No waiver of any
such breach or default shall operate as a waiver of any other succeeding or
preceding breach or default or as a waiver of that breach or default after written
notice thereof and demand by City for strict performance of this Contract.
Acceptance of partial or delinquent payments or performance shall not constitute
the waiver of any right of City.
15.18. Survival. Any and all representations, obligations, indemnities, warranties,
covenants, conditions and agreements contained in this Contract which are
expressed as surviving the expiration or earlier termination of this Contract, or by
their nature, are to be performed, observed or survive, in whole or in part, after
the termination or expiration of this Contract term, shall survive the termination
or expiration of this Contract.
15.19. Retention of Records. City, through any authorized representative, will have
access to and the right to examine and copy all records, books, papers or
documents related to services rendered under this Contract. Consultant will retain
all books and records related to the services performed for a period of not less
than the greater of any applicable federal law retention requirement or five (5)
years following termination of this Contract.
15
15.20. Antitrust Violations. City and Consultant recognize that in actual economic
practice overcharges resulting from antitrust violations are in fact borne by City.
Therefore, Consultant assigns to City any and all claims for such overcharges.
Consultant in all subcontracts shall require all subcontractors to likewise assign
all claims for overcharges to City.
15.21. Headings. The heading use in this Contract is for ease of reference only and shall
not in any way be construed to limit or alter the meaning of any provision.
15.22. No Construction Against Drafting Party. Each party acknowledges that it has had
an opportunity to review the Contract with counsel, and such documents shall not
be construed against any party that is determined to have been the drafter of the
documents.
15.23. Notices to Parties:
All notices pursuant to this Contract shall be made in writing and delivered or
mailed by certified mail to the parties at the following addresses:
CITY:
Mark A. Weber, P.E.
Deputy Public Works Director/
City Engineer
Engineering Division
31 E 5th Street, Mail Stop 0108
Tempe, AZ 85281
CONSULTANT:
________________________
(Printed Name of Signatory)
Holly Street Studio, LLC
1319 E. Van Buren Street
Phoenix, AZ, 85006
15.24. Non-Appropriation of Funds. City is a government agency that relies upon
appropriation of funds by its governing body to satisfy its obligations. In the event
that (1) funds are not appropriated by the City Council to perform the Work; or
(2) funds appropriated or otherwise allocated to perform the Work become
unavailable for payment by City under this Contract, City may either (a) cancel
this Contract without further obligation of City; or (b) delay the Work for a period
of six (6) months, In case of any such delay by City, Consultant/Contractor may
suspend performance of work or services as applicable. The parties retain all
rights available under this Contract to the extent permitted under Arizona law, in
the event of termination or cancellation of this Contract due to lack of funding on
the part of the City.
15.25. Secure Facility Access. Contracts that call for work to be done in any of the
City’s secure facilities are subject to the City’s Engineering Secure Facilities
Access Guidelines, which are incorporated herein by reference.
15.26. Heat Safety Standards for Outdoor Workers. If Contractor's employees or
contract workers will perform work under this Contract in an outdoor
environment for a substantial period of time, the Contractor must have and
16
implement a written plan listing the preventative and proactive measures that
Contractor will take to protect those employees and contract workers from heat
hazards (the "heat safety plan") while performing that work. The City may
request a copy of this heat safety plan and documentation of all heat safety and
mitigation efforts currently implemented by the Contractor to prevent heat-related
illnesses and injuries for work done under this Contract. The heat safety plan
must also be posted where it is accessible to employees.
At a minimum, the heat safety plan must include each of the following elements
as it relates to heat safety:
(1)
The heat safety plan shall address the requirements of Section 13A-102.
(2)
Effective acclimatization practices to promote the physiological adaptation
of employees or contract workers newly assigned or reassigned to work in
an outside environment. An employee who has been newly assigned to a
high heat area shall be closely observed by a supervisor or designee for the
first ten (10) days of the employee's employment. Employers may follow
the Arizona Division of Occupational Safety and Health (ADOSH)
acclimatization recommendations, which prescribe starting with twenty
percent (20%) of a normal workload and progressively increasing it by
twenty percent (20%) each subsequent day.
(3)
Close monitoring and observation of employees working in heat,
potentially including a 'buddy system' where employees are partnered
together.
(4)
Communication and emergency response protocols: specifically, a means
of communication between supervisors and employees in the event of a
heat-related emergency.
(5)
Training of employees and contract workers, no later than one (1) week
prior to being deployed to work in an outdoor environment, on heat illness
and injury that focuses on environmental and personal risk factors,
prevention, how to recognize and report signs and symptoms of heat illness
and injury and how to report heat illness and injury to emergency medical
personnel. Employees shall receive at least one (1) additional training
session annually thereafter.
(6)
The posting of signage at the job site that contains information, in both
English and Spanish, explaining how to (a) recognize and report signs and
symptoms of heat illness and injury; (b) administer appropriate first aid
measures, and (c) report heat-related illness and injury to emergency
medical personnel. The signage must also include a phone number for
reporting heat violations to OSHA/ADOSH. The signage must also include
a phone number for reporting heat violations to Occupational Safety and
17
Health Administration (OSHA), Arizona Division of Occupational Safety
and Health (ADOSH). The signage must indicate that reports may be made
anonymously.
(7)
Providing written notification to all employees and contract workers
regarding their new worker protections under this provision. This
notification shall be provided to existing employees and during the
onboarding process for new employees. The notification shall be provided
to each worker in the language preferred by that worker and must be posted
in the workplace. Contractors will incorporate this section in all
subcontracts with subcontractors or other entities or individuals who may
perform work under this Contract, including the requirement that those
subcontractors impose the same obligations under any sub- subcontractors.
It is the obligation of the Contractor to ensure compliance with this
provision by its subcontractors. City may terminate this Contract for failure
to comply with this provision.
15.27. Burial and Cultural Discoveries. Personnel working on projects involving
ground-disturbing activity are required to comply with the Salt River Pima-
Maricopa Indian Community (SRPMIC) Statement on Burials and Cultural
Resource Discoveries (the “Statement”), a copy of which can be obtained from
the City of Tempe Historical Preservation Office upon request at 480-350-8870.
To comply with the Statement, Contractor and its’ agents are prohibited from
publicly releasing information about archeological findings or recording (through
photos, video, or other imaging) archaeological resources, including human
remains, funerary objects, or other discoveries.
15.28. GIS Data Disclaimer. THE CITY OF TEMPE DOES NOT WARRANT THE
ACCURACY,
COMPLETENESS,
CONDITION,
SUITABILITY,
PERFORMANCE, OR CURRENCY OF THE GIS DATA PROVIDED UNDER
THIS
CONTRACT.
AREAS
DEPICTED
BY
GIS
DATA
ARE
APPROXIMATE, AND NOT GUARANTEED TO BE ACCURATE TO
STANDARDS FOR MAPPING, SURVEYING OR ENGINEERING. THIS
DATA IS FOR ILLUSTRATIVE PURPOSES ONLY AND SHOULD NOT BE
RELIED UPON FOR SITE-SPECIFIC PURPOSES. THE DATA HEREIN IS
SUBJECT TO CONSTANT CHANGE AND MAY NOT BE COMPLETE,
ACCURATE OR UP-TO-DATE. THE CITY OF TEMPE IN NO WAY
ASSUMES LIABILITY OR RESPONSIBILITY FOR ANY INCORRECT
DATA OR ANY INFORMATION PROVIDED HEREIN. THE CONSULTANT
ACKNOWLEDGES AND AGREES THAT THE CITY OF TEMPE ASSUMES
NO LIABILITY FOR DAMAGES INCURRED DIRECTLY OR INDIRECTLY
RESULTING
FROM
INCOMPLETE,
INCORRECT
OR
MISSING
INFORMATION; INCLUDING ANY DIRECT, INDIRECT, SPECIAL OR
CONSEQUENTIAL DAMAGES, HOWEVER CAUSED OR UNDER ANY
THEORY OF LIABILITY, WHETHER IN TORT, CONTRACT, STRICT
LIABILITY OR OTHERWISE. BY WAY OF THE SIGNATURE ON THIS
18
CONTRACT, THE CONSULTANT ASSUMES ALL LIABILITY FOR
ANY AND ALL DEPENDENCE AND/OR RELIANCE UPON THIS
INFORMATION AND ASSUMES ALL RESPONSIBILITY RELATING
THERETO. ANY AND ALL EXPRESSED OR IMPLIED WARRANTIES,
INCLUDING BUT NOT LIMITED TO, IMPLIED WARRANTIES OF
MERCHANTABILITY
AND
FITNESS
FOR
A
PURPOSE
ARE
SPECIFICALLY AND EXPRESSLY DISCLAIMED. CONSULTANT
SHOULD NOT RELY UPON THE GIS DATA WITHOUT PROPER FIELD
VERIFICATION FOR ANY PURPOSE.
[SIGNATURE PAGE TO FOLLOW]
19
SIGNATURE PAGE
Design Concept - Rio Salado North Activity Zones
Project No. 6309901C
DATED this 22nd day of January 2026.
CITY OF TEMPE, ARIZONA
By:
Corey D. Woods, Mayor
By:
Public Works Director
ATTEST:
Recommended By:
Kara A. DeArrastia, City Clerk
Deputy Public Works Director/
City Engineer
APPROVED AS TO FORM:
Eric C. Anderson, City Attorney
Consultant warrants that the person who is signing this Contract on behalf of Consultant is
authorized to do so and to execute all other documents necessary to carry out the terms of this
Contract.
CONSULTANT:
Holly Street Studio, LLC
Signature
Printed Name
Title
Email Address
Federal I.D. No./Tax Payer I.D. No.
rev 15 December 2025
rev. 05 December 2025
rev. 25 November 2025
30 September 2025
Gregg Kent, PE CFM
Principal Civil Engineer
City of Tempe
31 E Fifth Street
Tempe, AZ 85281
Re: Rio Salado North Activity Zones Design Concept
Dear Mr. Kent
Holly Street Studio [HSS] is pleased to submit the following revised proposal for Professional Services
for the City of Tempe Rio Salado North Activity Zones Concept Design project at Tempe Beach Park.
The following attachments outline Project Description, Professional Services, Schedule, and
Compensation.
Please let us know if you have any comments, corrections or if you need additional information from
HSS. We look forward to working with your team at City of Tempe toward the successful completion of
this project.
Sincerely,
Diane Jacobs, FAIA | Principal
Holly Street Studio Architects
Attachments:
a. Scope of Work
b. Professional Fees
c. Preliminary Project Schedule
d. Consultant Proposals
e. Scope Boundaries
Scope of Work: Attachment A
Client:
Project:
Date
Page
City of Tempe
Rio Salado North Activity Zones
Concept Design
rev 15 Dec 2025
rev 05 Dec 2025
rev 25 Nov 2025
30 Sep 2025
1/3
Holly Street Studio, LLC [HSS] is pleased to submit the following scope of work as Attachment A to the Contract between HSS and
the City of Tempe [CoT] for the Rio Salado North Activity Zones Concept Design. The following outlines the Project Description,
Professional Services, Project Schedule, and Compensation.
Project Description
Per the RFP for Project No. 6309901C - Design Concept – Rio Salado North Activity Zones:
“This conceptual planning and preliminary design effort is for three (3) of the ten (10) activity zones, and will also include the
development of Rio Salado Park design guidelines:
•
Recreation/Adventure
•
Entertainment North Shore
•
Athletics
These three interconnected, yet distinct, activity zones are currently undeveloped recreationally. The outcome of this process
is to map out the twenty-one and a half (21.5) acres to provide a better mix of passive and active recreational opportunities.
The conceptual plan should be developed in conjunction with public input and align with the five guiding principles of the Rio
Salado and Beach Park Master Plan, which include:
1.
Public Ownership: Balance between special events and everyday experiences.
2.
Connectivity: Multimodal access from near and far; connections to various networks and neighborhoods.
3.
Shade: Trees as primary source with supplementary structures related to new developments.
4.
Opportunity: Vibrant combination of active and passive activities for all walks of life.
5.
Sustainability: Environmental stewardship, flora and fauna conservation, ease of maintenance.”
Professional Services
HSS and our consultants will provide the following Professional Services.
TASK 1 | Project Management
•
Meetings and Coordination
•
[1] Formal Kick-Off Meeting and Bi-Weekly Project Meetings for [10] months up to [15] Meetings
•
Deliverables: Agendas and Meeting Minutes
TASK 2 | Existing Conditions Assessments
•
Existing Report Analysis: Master Plans, Feasibility Studies, and other relevant City Planning Documents
•
Field Assessments: Survey of existing condition data and infrastructure deficiencies
•
Analysis Diagrams: Existing Circulation, Utility, Flood Control District [FDC] Info, Public Artwork, etc
•
Deliverables: Narratives of Existing Conditions, Presentation of Findings to CoT.
TASK 3 | Stakeholder & Community Engagement
•
Development of collateral and participation in engagement meetings
•
Presentations to Council Sub-Committee [3 meetings]
•
Presentation to Council at Work Study Session [1 meeting]
•
Technical Advisory Committee, Focus Groups, Boards & Commissions [8 meetings]
•
Public Input Workshops + Surveys [7 meetings]
•
[1] Virtual Public Intro Information Session [during TASK 2]
•
[1] In-Person and [1] Virtual Public Design Workshop [during TASK 3]
•
[1] In-Person and [1] Virtual Share Out Presentation [at conclusion of TASK 4]
•
[1] In-Person and [1] Virtual Share Out Presentation[at conclusion of TASK 5]
•
Deliverables: Presentation Documents and Narratives, Final Report Draft 1 to CoT
TASK 4 | Conceptual Planning & Plan Alternatives
•
Character & Program Precedents
•
Preliminary Plan Renders [2 Alternates]
•
High Level Concept Diagrams: Programming, Circulation, Site Opportunities, Constraints, and potential Public Art
•
Deliverables: Presentation Documents of [2] Conceptual Planning Alternatives, Final Report Draft 2 to CoT.
TASK 5 | Preferred Concept Plan & Preliminary Design
•
Advancement of Preferred Concept Plan:
•
Programming & Activities Plan by Activity Zone
•
Overall Site Plan, Conceptual 3D Renderings
•
Conduct parking needs calculations and a Level 1 Transportation Impact Study [TIS]
Scope of Work: Attachment A
Client:
Project:
Date
Page
City of Tempe
Rio Salado North Activity Zones
Concept Design
rev 15 Dec 2025
rev 05 Dec 2025
rev 25 Nov 2025
30 Sep 2025
2/3
•
Vehicular & Emergency Access
•
Pedestrian & Drop-Off Locations
•
Parking Lot Locations & Crosswalk Locations
•
Architectural Strategies:
•
ADA Transition Plan
•
Maintenance Building[s]
•
Concessions / Program Support Structures
•
Restrooms
•
Shade Structures
•
Site Lighting Strategy
•
Public Art Strategies
•
Landscape Strategies:
•
Preliminary Planting & Ecology Recommendations
•
Preliminary Site Features
•
Grading / Flood Control Strategies
•
Hardscape & Furniture Recommendations
•
Economics Report:
•
Recommendations & Strategies for P3 Partnership, Grants, Operations & Management, Capital Funding
•
Proposed construction phasing plan
•
Narrative of anticipated permits and processes for development, including USACE and FEMA.
•
Provide Rough Order of Magnitude [ROM] Costs for park development, utilities, and annual operations,
maintenance and programming. Costs to be forecasted out five, ten, and fifteen years [if phased].
•
Conformance with applicable CoT Guidelines and any other federal, state, county, or local requirements.
•
Deliverables: Final Concept Plan Report & Presentation Documents to CoT
Project Schedule
HSS will verify the project schedule with the CoT team during Task 1. Based on our understanding of the current scope of
work, we estimate the following durations for professional services:
•
Task 1 | Project Management
•
Task 2 | Existing Conditions Assessments
•
Task 3 | Stakeholder & Community Engagement
•
Task 4 | Conceptual Planning & Alternatives
•
Task 5 | Preferred Concept Plan & Preliminary Design
concurrent with other tasks
1 months
3 months
3 months
3 months
Total duration: 10 months from NTP
Compensation
HSS will provide professional services for all work included in the scope as indicated in the fees below.
•
Refer to Attachment [B]
Reimbursable Allowance
Any out-of-pocket expenses incurred by HSS and/or our consultants [i.e. blueprints, photography, CADD plots, photocopies, binding,
courier services, mailing, etc.] for the benefit of the project, and outside of compensation for professional services rendered, are
reimbursable. All reimbursables are in addition to compensation for Professional Services.
•
Refer to Attachment [B]
Point of Contact
Diane Jacobs will be the main point of contact for all communication between HSS and CoT.
Gregg Kent will be the main point of contact for all communication between CoT and HSS.
Supplemental Services
HSS will provide the following supplemental services with respective consultants. Services will run concurrently with the
phases listed above unless noted otherwise.
•
Civil Engineering Analysis
•
Traffic Engineering Analysis
•
Site Electrical and Lighting Analysis
Scope of Work: Attachment A
Client:
Project:
Date
Page
City of Tempe
Rio Salado North Activity Zones
Concept Design
rev 15 Dec 2025
rev 05 Dec 2025
rev 25 Nov 2025
30 Sep 2025
3/3
Additional Services
HSS will not undertake any additional services without written authorization from CoT. Additional services will be billed at our hourly
rates listed below — unless otherwise negotiated:
•
Principal’s time at the fixed rate of $225 per hour
•
Project Manager’s time at the fixed rate of $161 per hour
•
Project Architect’s time at the fixed rate of $145 per hour
•
Lead Designer’s time at the fixed rate of $140 per hour
•
Job Captain’s time at the fixed rate of $110 per hour
•
Project Designer’s time at the fixed rate of $90 per hour
•
Administrative Assistant’s time at the fixed rate of $73 per hour
Fee Adjustment
If the project scope, budget or schedule changes (either an increase or decrease) the two parties will negotiate an appropriate
adjustment to the contract.
Exclusions
The following are specific services that maybe necessary for the completion of the project, but are excluded from HSS’s
scope of work:
•
Architectural or Engineering Basic Services
•
Construction Documents
•
Alta survey
•
Offsite utilities
•
Geotechnical Engineering
•
Utility or Infrastructure Extensions or Upgrades
•
Hazardous materials identification or abatement, or environmental investigations
•
Videography and Physical Models
•
Measurement & Verification of Building Systems
•
Temporary Structural Supports and / or Temporary Structures
•
FF&E Procurement
•
Building Wayfinding Signage / Environmental Graphics
•
Specialty Systems [Security, Voice, Data, Cable Specifications, etc.]
•
Fire Alarm + Fire Sprinkler
•
Artwork or Donor Signage
•
Life Cycle Cost Analysis
Project Team
Holly Street Studio
Dig Studio
Dibble
Lokahi
Wright
Rider Levett Bucknall
Stokes Urban Strategies
Project Lead / Architect
Landscape Architect
Civil Engineering
Traffic Engineering
Site Electrical / Lighting
Cost Estimating
Economic Development Advisor
Rio Salado North Activity Zones Concept Design
attachment [B] professional fees
rev 15 December 2025
rev 05 December 2025
rev 25 November 2025
Professional Fees - Full Team
'30 September 2025
Task 1 | Project Management
Architectural
$13,968.00
Landscape Architecture
$6,222.00
Civil Engineering
$3,430.00
Cost Estimating
$1,710.00
Traffic Engineering
$2,150.00
Site Electrical / Lighting
$1,960.00
$29,440
Task 2 | Existing Conditions Assessments
Architectural
$7,238.00
Landscape Architecture
$12,276.00
Civil Engineering
$5,640.00
Site Electrical / Lighting
$2,550.00
$27,704
Task 3 | Stakeholder & Community Engagement
Architectural
$37,504.00
Landscape Architecture
$11,400.00
Civil Engineering
$3,000.00
Traffic Engineering
$3,870.00
$55,774
Task 4 | Conceptual Planning & Plan Alternatives
Architectural
$27,182.00
Landscape Architecture
$24,300.00
Site Electrical / Lighting
$860.00
$52,342
Task 5 | Preferred Concept Plan & Preliminary Design
Architectural
$66,668.00
Landscape Architecture
$65,762.00
Civil Engineering
$6,000.00
Cost Estimating
$11,400.00
Traffic Engineering
$6,975.00
$156,805
sub total fees
$322,065
allowances
Owners Allowance
$40,000.00
Economic Development Advisor Allowance
$20,000.00
Reimbursable Expenses [as required]
$3,000.00
total fee not-to-exceed
$385,065
Holly Street Studio Architects
1319 E Van Buren | Phoenix, AZ 85006
Rio Salado North Activity Zones Concept Design
attachment [B] professional fees
rev 15 December 2025
rev 05 December 2025
rev 25 November 2025
HSS Hourly Fee Breakdown
'30 September 2025
professional services - hourly rates
personnel
Principal
Project Manager
Lead Designer
Admin Support
hourly rates
$225.00
$161.00
$140.00
$73.00
Task 1 | Project Management
Kickoff Meeting [1]
2
2
2
2
Bi-Weekly Project Meetings + Documentation [15]
15
30
30
5
total hours
17
32
32
7
88
total fees
$3,825.00
$5,152.00
$4,480.00
$511.00
$13,968.00
Task 2 | Existing Conditions Assessments
Existing Report Analysis
2
4
4
2
Field Assessments
4
4
4
-
Analysis Diagrams & Deliverables
2
4
16
-
total hours
8
12
24
2
46
total fees
$1,800.00
$1,932.00
$3,360.00
$146.00
$7,238.00
Task 3 | Stakeholder & Community Engagement
Development of Collateral
20
20
40
-
Presentation to Council Sub-Committee [3]
9
9
9
-
Presentation to Council Session [1]
2
2
2
-
Technical Advisory, Focus Groups, Boards & Commissions [8]
16
16
16
-
Public Input Workshops & Surveys [7]
14
21
21
7
total hours
61
68
88
7
224
total fees
$13,725.00
$10,948.00
$12,320.00
$511.00
$37,504.00
Task 4 | Conceptual Planning & Plan Alternatives
Character & Program Precedents
8
16
24
-
Preliminary Plan Renders [2 Alternates]
16
16
40
-
High-Level Concept Diagrams
12
10
24
-
total hours
36
42
88
0
166
total fees
$8,100.00
$6,762.00
$12,320.00
$0.00
$27,182.00
Task 5 | Preferred Concept Plan & Preliminary Design
Advancement of Preferred Concept Plan
Programming & Acitivities Plan by Activity Zone
8
8
8
-
Overall Site Plan
8
20
40
-
3D Renderings / Modeling
-
-
24
-
Vehicular & Emergency Access
1
4
4
-
Pedestrian & Drop Off Locations
1
4
4
-
Parking Lot & Crosswalk Locations
1
4
4
-
Architectural Strategies
ADA Transition Plan
8
8
8
-
Maintenance Building[s]
2
4
16
-
Concessions / Program Support Structures
2
4
16
-
Restrooms
2
4
8
-
Shade Structures
4
4
16
-
Site Lighting Strategy
2
4
4
-
Public Art Strategies
2
4
4
-
Landscape Strategies [coordination & review]
Preliminary Planting & Ecology Recommendations
2
2
4
-
Peliminary Site Feature Details
2
2
4
-
Grading / Flood Control Strategies
2
2
4
-
Hardscape & Furniture Recommendations
4
8
16
-
Economics Report [coordination & review]
Recommendations & Strategies for Partnerships, Grants, Ops, Et
4
4
4
-
Construction Phasing Strategies
4
8
8
-
Narrative of Permits & Process Requirements
1
8
4
-
ROM Costs & Forecasting
2
4
4
-
Development of Final Concept Plan Report
8
8
24
-
total hours
70
118
228
0
416
total fees
$15,750.00
$18,998.00
$31,920.00
$0.00
$66,668.00
total hours
192
272
460
16
940
total fees not-to-exceed:
$43,200.00
$43,792.00
$64,400.00
$1,168.00
$152,560.00
Holly Street Studio Architects
1319 E Van Buren | Phoenix, AZ 85006
Dig Studio Scope of Work: Attachment A
Client:
Project:
Date
Page
City of Tempe / Holly Street Studio
Rio Salado North Activity Zones
Concept Design
Revision 2
1/3
15 December 2025
Dig Studio, Inc. is pleased to submit the following scope of work to Holly Street Studio for landscape architecture and park
planning service for the Rio Salado North Activity Zones Concept Design, for the City of Tempe. The following outlines the Project
Description, Professional Services, Project Schedule, and Compensation.
Project Description
Per the RFP for Project No. 6309901C - Design Concept – Rio Salado North Activity Zones:
This conceptual planning and preliminary design effort is for three (3) of the ten (10) activity zones, and will also include the
development of Rio Salado Park design guidelines:
•
Recreation/Adventure
•
Entertainment North Shore
•
Athletics
These three interconnected, yet distinct, activity zones are currently undeveloped recreationally. The outcome of this process
is to map out the twenty-one and a half (21.5) acres to provide a better mix of passive and active recreational
opportunities. The conceptual plan should be developed in conjunction with public input and align with the five guiding
principles of the Rio Salado and Beach Park Master Plan, which include:
1.
Public Ownership: Balance between special events and everyday experiences.
2.
Connectivity: Multimodal access from near and far; connections to various networks and neighborhoods.
3.
Shade: Trees as primary source with supplementary structures related to new developments.
4.
Opportunity: Vibrant combination of active and passive activities for all walks of life.
5.
Sustainability: Environmental stewardship, flora and fauna conservation, ease of maintenance.”
The initial scope of work and deliverables for this effort will include the tasks as outlined below.
Professional Services
Dig Studio will partner with Holly Street Studio (prime) to perform the following Professional Services:
TASK 1 | Project Management
Meetings and Coordination (Dig Assist)
•
[1] Formal Kick-Off Meeting (Two Dig Representatives)
•
Bi-Weekly Project Meetings for [10] months = [15] Meetings (Two Dig Representatives)
Deliverables: Agendas and Meeting Minutes (Dig Assist)
TASK 2 | Existing Conditions Assessments
Existing Report Analysis: Master Plans, Feasibility Studies, and other relevant City Planning Documents (Dig
Assist)
Field Assessments: Survey of existing condition data and infrastructure deficiencies (Dig Assist)
Analysis Diagrams: Existing Circulation, Utility, Flood Control District [FDC] Info, Public Artwork, etc (Dig Assist)
Deliverables: Narratives of Existing Conditions, Presentation of Findings to CoT. (Dig Assist)
TASK 3 | Stakeholder & Community Engagement
Development of collateral and participation in engagement meetings (Dig Assist)
•
Presentations to Council Sub-Committee [3 meetings, 1 per Phase] (One Dig Representatives)
•
Presentation to Council at Work Study Session [1 meeting] (One Dig Representatives)
•
Stakeholder + Technical Advisory Committee [8 meetings] (Two Dig Representatives)
•
Boards and Commissions [3 in person + 1 virtual meeting] (One Dig Representative)
•
Public Input Workshops + Surveys [6-7 meetings] (Two Dig Representatives)
•
[1] In-Person + Virtual Public Design Workshops [at beginning of TASK 4]
•
[1] In-Person + Virtual Public Information Session [at conclusion of TASK 4]
•
[1] In-Person + Virtual Public Share Out Presentations [at conclusion of TASK 5]
Deliverables: Presentation Documents and Narratives, Final Report Draft 1 to CoT (Dig Assist)
Dig Studio Inc. | 3003 North Central Ave. Phoenix, AZ 85012 | 602.595.4101
Scope of Work: Attachment A
Client:
Project:
Date
Page
City of Tempe / Holly Street Studio
Rio Salado North Activity Zones
Concept Design
Revision 1
2/3
05 December 2025
TASK 4 | Conceptual Planning & Plan Alternatives
Character & Program Precedents (Dig Assist)
Preliminary Plan Renders [3 Alternates] (Dig Lead)
High Level Concept Diagrams: Programming, Circulation, Site Opportunities, Constraints and potential Public Art
strategies (Dig Lead)
Deliverables: Presentation Documents of [3] Conceptual Planning Alternatives, Final Report Draft 2 to CoT. (Dig
Team with HSS)
TASK 5 | Preferred Concept Plan & Preliminary Design
Advancement of Preferred Concept Plan: (Dig Team with HSS)
•
Programming & Activities Plan by Activity Zone (Dig Lead)
•
Overall Site Plan, Conceptual 3D Renderings / Modeling, Site Sections & Elevations (Dig Lead)
•
Vehicular & Emergency Access (Dig Assist)
•
Pedestrian & Drop-Off Locations (Dig Assist)
•
Parking Lot Locations & Crosswalk Locations (Dig Assist)
Architectural Strategies: (Dig Assist)
•
Overall Site Analysis, Materiality + Details
•
Shade Structures
•
Site Lighting Strategy
•
Public Art Strategies
Landscape Strategies: (Dig Lead)
•
Preliminary Planting & Ecology Recommendations
•
Preliminary Hardscape & Furniture Recommendations
•
Grading / Flood Control Strategies
Economics Report: (Dig Assist)
•
Recommendations & Strategies for P3 Partnership, Grants, Operations & Management, Capital Funding
•
Proposed construction phasing plan.
•
Narrative of anticipated permits and processes for development, including USACE and FEMA.
Conformance with applicable CoT Guidelines and any other federal, state, county, or local requirements.
Deliverables: Final Concept Plan Report & Presentation Documents to CoT
Dig Studio Inc. | 3003 North Central Ave. Phoenix, AZ 85012 | 602.595.4101
Scope of Work: Attachment A
Client:
Project:
Date
Page
City of Tempe / Holly Street Studio
Rio Salado North Activity Zones
Concept Design
Revision 1
3/3
05 December 2025
Project Schedule
Based on our understanding of the current scope of work, we estimate the following durations for professional services:
Task 1 | Project Management
Task 2 | Existing Conditions Assessments
Task 3 | Stakeholder & Community Engagement
Task 4 | Conceptual Planning & Alternatives
Task 5 | Preferred Concept Plan & Preliminary Design
concurrent with other tasks
2 months
2 months
3 months
3 months
Total duration: 10 months from NTP
Compensation
Dig Studio will provide professional services for all work included in the scope as indicated in the fees below.
Refer to Attachment [B] - $119,960.00
Reimbursable Allowance
Any out-of-pocket expenses incurred by Dig Studio [i.e. blueprints, photography, CADD plots, photocopies, binding, courier services,
mailing, etc.] for the benefit of the project, and outside of compensation for professional services rendered, are reimbursable. All
reimbursables are in addition to compensation for Professional Services.
NTE $2,000
Fee Adjustment
If the project scope, budget or schedule changes (either an increase or decrease) the two parties will negotiate an appropriate
adjustment to the contract.
Exclusions
The following are specific services that maybe necessary for the completion of the project, but are excluded from Dig
Studio’s scope of work:
•
Architectural or Engineering Basic Services
•
Construction Documents
•
Alta survey
•
Offsite utilities
•
Utility or Infrastructure Extensions or Upgrades
•
Hazardous materials identification or abatement, or environmental investigations
•
Videography and Physical Models
•
Measurement & Verification of Building Systems
•
Temporary Structural Supports and / or Temporary Structures
•
FF&E Procurement
•
Building Wayfinding Signage / Environmental Graphics
•
Specialty Systems [Security, Voice, Data, Cable Specifications, etc.]
•
Fire Alarm + Fire Sprinkler
•
Artwork or Donor Signage
•
Life Cycle Cost Analysis
•
Irrigation System Analysis
Dig Studio Inc. | 3003 North Central Ave. Phoenix, AZ 85012 | 602.595.4101
EXHIBIT B | Dig Studio
Tempe Rio Salado Park
rates
$230.00
$230.00
$175.00
$136.00
$126.00
$121.00
12.15.25
Brandon
Chad
TBD
Yuchia
Emily
TBD
Task
No.
Task Title
Principal in Charge
Principal - Design
Senior PM
Production Lead
Production Assist
Production Assist
1
PROJECT MANAGEMENT
44
4-5 months
Brandon
Chad
Yuchia
Emily
Moqi
Meeting and Coordination
Kick Off Meeting (1)
2
0
0
2
0
0
Bi-Weekly Team Meetings (15)
15
0
0
15
0
0
Task Total
17
0
0
17
0
0
34
Task Fee
$3,910.00
$0.00
$0.00
$2,312.00
$0.00
$0.00
$6,222.00
2
Existing Condition Assessment
6
Brandon
Chad
Yuchia
Emily
Moqi
Assess Existing Park conditions, opportunities, and constraints.
Existing Report Analysis
4
0
0
8
8
0
Field Assessments
4
0
0
20
20
0
Analysis Diagrams (Circulation / Utility / FCD / Public Art / Etc)
2
0
0
12
8
0
Task Total
10
0
0
40
36
0
86
Task Fee
$2,300.00
$0.00
$0.00
$5,440.00
$4,536.00
$0.00
$12,276.00
3
Public Engagement
Brandon
Chad
Yuchia
Emily
Moqi
Develop and Implement Public Engagement Program
1
0
0
1
0
0
Public Meetings (3 + 3 virtual) incl prep
9
0
0
9
4
0
Stakeholder + Focus Group Meetings (8 total) incl prep
16
0
0
16
0
0
Council + Board and Commission Meetings (3+1 Virtual)
6
0
0
0
0
0
Task Total
32
0
0
26
4
0
62
Task Fee
$7,360.00
$0.00
$0.00
$3,536.00
$504.00
$0.00
$11,400.00
4
CONCEPT ALTERNATIVES PHASE
12
Brandon
Chad
Yuchia
Emily
Moqi
Concept Plan Alternatives
High Level Concept Diagrams (Program / Circulation)
8
2
0
24
20
0
Preliminary Plan Renders (3 Alternates)
8
2
0
32
36
0
Character + Program Precedents
4
2
0
12
16
0
Conceptual Scale Modeling / Massing
0
0
0
0
0
0
Conceptual ROM Budgeting per Option - Coordination
0
0
0
0
0
0
Task Total
20
6
0
68
72
0
166
Task Fee
$4,600.00
$1,380.00
$0.00
$9,248.00
$9,072.00
$0.00
$24,300.00
5
FINAL PLAN PHASE
16
Brandon
Chad
Yuchia
Emily
Moqi
Final Concept Plan
Advancement of Preferred Concept Plan:
Programming & Activities Plan by Activity Zone
10
2
0
36
32
24
Overall Site Plan
6
2
0
36
32
24
3D Renderings / Modeling
6
0
0
20
24
24
Site Sections & Elevations
4
0
0
16
8
8
Vehicular & Emergency Access
1
0
0
2
2
0
Pedestrian & Drop-Off Locations
2
0
0
2
0
0
Parking Lot Locations & Crosswalk Locations
2
0
0
2
0
0
Architectural Strategies:
Overall Site Analysis, Materiality + Details
0
0
0
0
0
0
ADA Transition Plan
0
0
0
0
0
0
Maintenance Building[s]
0
0
0
0
0
0
Concessions / Program Support Structures
0
0
0
0
0
0
Restrooms
0
0
0
0
0
0
Shade Structures
2
0
0
2
0
0
Site Lighting Strategy
2
0
0
2
0
0
Public Art Strategies
0
0
0
0
0
0
Landscape Strategies:
Preliminary Planting + Ecology Recommendations
4
0
0
16
16
0
Preliminary Hardscape + Furniture Recommendations
4
0
0
16
16
0
Preliminary Site Feature Details + Hardscape Recommendations
0
0
0
0
0
0
Grading / Flood Control Strategies
6
0
0
16
0
0
Finance + Operations
P3 Parternship Recommendations / Strategies
4
0
0
4
0
0
Cost Estimation - Coordination w/ Estimator (Takeoffs)
4
0
0
8
0
0
Phasing Strategies
4
0
0
4
0
0
Task Total
61
4
0
182
130
80
457
Task Total
$14,030.00
$920.00
$0.00
$24,752.00
$16,380.00
$9,680.00
$65,762.00
Project Total
140
10
0
333
242
80
805
Project Total
$32,200.00
$2,300.00
$0.00
$45,288.00
$30,492.00
$9,680.00
$119,960.00
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$6,000
$3,000
$18,070
$18,070
Diane Jacobs
Holly Street Studio
1319 E Van Buren St
Phoenix, AZ 85006
steven@hollystreetstudio.com
September 24, 2025
Re: Tempe Rio Salado North Activity Zone Concept Design
Transportation Impact Study – Level 1
Parking Analysis
Scope and Fee
Lōkahi, LLC (Lōkahi) is excited to submit this scope and fee for work with Holly Street Studio on the proposed
Tempe Rio Salado North Activity Zone Concept Design development, located north of the Tempe Town Lake
and south of the Loop 202 in Tempe, Arizona.
Project Understanding
Lōkahi will provide professional traffic engineering services to Holly Street Studio to complete a Transportation
Impact Study – Level 1 and Parking Analysis, to evaluate parking demand and supply for the proposed design
concept Tempe, AZ. The attached Scope of Services and Fees have been developed to reflect the requirements
of the City of Tempe’s Policy for Transportation Impact Studies and Parking Analysis documents.
Lōkahi
$ 12,995.00
Please feel free to contact me with any questions that you may have regarding this proposal. We look forward
to working with you.
Sincerely,
Jamie Ann K. Blakeman, PE, PTOE
Principal
Lōkahi, LLC
Accepted Holly Street Studio:
____________________________ ______________
Diane Jacobs
Date
Billing and Payment
Invoice will be sent to rbumb@subtextliving.com, unless otherwise directed.
Acceptance of Proposal with Standard Terms and Conditions
This Proposal, including the attached Professional Services Agreement shall constitute our contract for the Scope of Services stated in this
Proposal. This Proposal is valid for sixty (60) days from the date of this letter and will expire if not accepted within that time. Your prompt
return of a signed copy of this Proposal completes our contract and assures a timely commencement of our services. Lōkahi will begin its work
following Holly Street Studio signature and return of this Proposal and Professional Services Agreement
m jacobs 30 sept 2025
2
Holly Street Studio
Tempe Rio Salado North Activity Zone Concept Design
Scope of Services
Tempe Rio Salado North Activity Zone Concept Design
September 24, 2025
PROJECT UNDERSTANDING
Lōkahi will provide professional traffic engineering services to Holly Street Studio for the proposed Tempe Rio
Salado North Activity Zone Concept Design. Specifically, Lōkahi will prepare a Transportation Impact Study –
Level 1 and a Parking Analysis for the conceptual planning and preliminary design effort for three (3) of the ten
(10) activity zones, as a part of the Rio Salado Park Master Plan. These efforts will evaluate anticipated traffic
and parking demand relative to proposed supply and will adhere to the requirements set forth in the City of
Tempe’s Policy for Transportation Impact Studies. The completed study and analysis will be submitted to the
City of Tempe for review and approval.
SCOPE OF SERVICES
Lōkahi understands tasks include:
TRANSPORTATION IMPACT STUDY – LEVEL 1 AND PARKING ANALYSIS
During the pre-design phase of the project, a Traffic Impact and Parking Analysis studies will consider the
activity zone program, parking space needs, and will assess and define entrance locations to new parking lot
adjacent developments. The ENGINEER will also take into consideration any upcoming phases of the site
design and assess potential future traffic counts and parking needs:
Lōkahi will complete a Transportation Impact Study – Level 1 to include the following:
Task 100 - Transportation Impact Study – Level 1
•
Prepare a draft memorandum including figures, documentation, and conclusions for a Transportation
Impact Study – Level 1 . The memorandum will include the following for the preferred alternative:
o Site plan
o Existing Conditions
o Trip generation calculation, for the proposed development
o Trip Distribution & Assignment
o Level 1 Trip Reduction Plan summary
o Analysis of traffic related impacts of the proposed development
The draft memorandum will be provided for review and comment. Review comments will be incorporated as
appropriate into the final signed and sealed Transportation Impact Study – Level 1 for the Preferred
Alternative design.
Task 200 – Parking Study
•
Determine the existing parking demand peaks based on parking occupancy data provided by the City
of Tempe.
3
Holly Street Studio
Tempe Rio Salado North Activity Zone Concept Design
•
Understand the operational aspects and programming schedules of the Tempe Rio Salado concept
design, with input from the project team and the City of Tempe, to estimate peak usage times.
•
Evaluate proposed land use, operational characteristics, and alternative modes of transportation,
including pedestrian and bicycle access, carpooling, and rideshare options, to understand their impact
on parking demand.
•
Account for public transportation availability, walking, and cycling options to reduce reliance on
parking.
•
Complete shared parking analysis for all uses on site as appropriate.
•
Determine the appropriate number of parking spaces for three (3) design concepts and one (1)
preferred alternative design.
•
Prepare a Parking Study report which will also include Parking Demand Calculations.
•
The study will include figures, tables, documentation of the procedures, conclusions, and
recommendations.
Task 300 – Meetings and Presentations
Lōkahi will attend the following meetings:
•
Kick-off meeting (1) attended by one Lokahi representative.
•
Team / Coordination meetings – (8) Eight total bi-weekly online meetings for coordination with design
team and city staff to be attended by one Lokahi representative.
•
One (1) presentation regarding existing conditions to the City of Tempe. Assist Holly Street in
presentation as needed.
•
Two (2) presentation/meetings to the Technical Advisory Committee. Assist Holly Street in
presentation as needed.
DESIGN ASSUMPTIONS AND EXCLUSIONS:
1. City of Tempe will provide any available existing reports or studies pertaining to existing and/or
proposed utility projects in the project area.
2. This scope does not include data collections.
3. This scope does not include capacity analysis.
4. This scope does not include cost estimates.
5. This scope does not include existing parking and / or traffic counts. All counts shall be provided by the
City of Tempe if deemed necessary.
6. This scope does not include meetings beyond those listed in this scope of work.
If this general understanding is not correct or if additional time is needed beyond this Scope of Work, such
services can be provided on an additional time and materials basis using the rates outlined below:
Project Manager Sr.
$235.00/hour
Project Engineer Sr.
$215.00/hour
Project Engineer
$205.00/hour
Designer
$195.00/hour
Traffic Impact Study and Parking Analysis
Classification
Man Hours
Rates
Total
Project Manager Sr.
4
$235.00
$940.00
Project Engineer Sr.
37
$215.00
$7,955.00
Project Engineer
20
$205.00
$4,100.00
Designer
0
$195.00
$0.00
Total
61
$12,995.00
Sub Consultant Total
$0.00
Total Direct & Subconsultant Cost
$12,995.00
Lokahi, LLC
9/24/2025
Date
Jamie Ann K. Blakeman, Principal
City of Tempe
Rio Salado North Activity Zones
Estimated Direct Labor & Rates
Subconsultants
Derivation of Cost Proposal:
all terms + conditions of hss
contract with CoT apply
30 Sept 2025
City of Tempe
Rio Salado North Activity Zones
24-Sep-25
Project Manager Sr.
Project Engineer Sr.
Project Engineer
Total
100
Transportation Impact Study - Level 1
Draft memorandum including assessment, figures, documentation, and conclusions
2
3
8
13
200
Parking Study
Existing parking, evaluate master plan design and adjacent land uses, modes of transportation,
pedestrian and bicycle access, rideshare, public transportation to provide appropriate number
of parking spaces per design concept.
2
6
12
20
300
Meetings
One (1) Kick off meeting - in-person (includes travel time)
2
2
Eight (8) Team / Coordination meetings - via online
8
8
One (1) presentation regarding existing conditions to the City of Tempe - in person (includes
travel time)
2
2
Two (2) presentation / meetings to the Technical Advisory Committee - in person (includes
travel time).
16
16
4
37
20
61
Task
Grand Total:
Traffic Impact Study and Parking Analysis
P R O P O S A L
B 2 5 - 0 5 7 2
480.497.5829 | 165 E Chilton Dr, Chandler, AZ 85225
wrightengineering.us
Electrical Engineering & Lighting Design
September 30, 2025
Holly Street Studio
1319 E Van Buren St
Phoenix AZ 85006
Re:
Tempe Rio Salado Concept Design
Attn: Steven Warnick
Wright Engineering appreciates this opportunity to submit a proposal for electrical engineering
services on the above referenced project. The following services will be performed in a professional
manner to meet City of Tempe requirements:
Task 1 Project Management Scope of Services:
1.
Coordinate design with owner, power company, architect and/or landscape architect as
noted:
a.
Project coordination will be performed via email, telephone calls, and meetings.
b.
Attend project kick-off meeting.
c.
Up to (5) five design coordination meetings are included in this scope.
Task 2 Existing Conditions Assessments Scope of Services:
1.
Visit the site to determine existing conditions and electrical configuration. Please note, this
task will require extensive onsite discovery of the existing conditions, electrical equipment,
and loads being served. Up to (1) one visit.
2.
Review existing electrical drawings and load calculations for site.
3.
Determine existing peak demand loads and coordinate proposed electrical loads.
4.
Prepare electrical portion of the preliminary design report as provided by Holly Street Studio.
Report to include assessment of existing electrical services, including electrical loads on the
service and identifying availability of adding future loads.
Task 4 Conceptual Planning & Plan Alternatives Scope of Services:
1.
Review plan alternatives and coordinate/prepare information needed by design team.
2.
Prepare an rough order of magnitude opinion of probable electrical construction costs.
Task 5 Preferred Concept Plan & Preliminary Design Scope of Services:
1.
Prepare 24” X 36” 15% concept electrical drawings showing all new equipment to include the
following:
a.
Existing electrical service locations
b.
Potential locations of new electrical service entrance and distribution equipment
rev 26 nov 2025
Tempe Rio Salado Concept Design | B25-0572
Page 2 of 3
September 30, 2025
480.497.5829 | 165 E Chilton Dr, Chandler, AZ 85225
wrightengineering.us
c.
Area / pathway lighting
d.
Ramada / Shade structure lighting
e.
Parking lot lighting
f.
Specialty lighting in Recreation Adventure Zone
g.
Specialty lighting in Athletics Zone
h.
Specialty lighting in Entertainment North Shore Zone
2.
Prepare concept level photometric calculations showing all lighting averages per zone.
3.
For the equipment listed above prepare:
a.
Elevation views
b.
Preliminary installation details
c.
Product specifications sheets
4.
Update rough order of magnitude opinion of probable electrical construction costs.
5.
Perform in-house QAQC review and modifications.
6.
The above plans will be provided to client at 15% concept levels for submittal review and
comment. Submittals will be made via email in digital PDF format. Client will submit to the City
and owner as required.
7.
Municipal review comments will be responded to and addressed.
Responsibilities of Others:
1.
Provide Wright Engineering Corp. electronic base files in an AutoCAD format which includes all
proposed and existing utilities, all proposed improvements, and any existing conditions that
affect this scope.
2.
Wright Engineering will submit plans to the project manager/client for submittal to the local
government agencies for approval and permits.
Final Deliverables:
1.
Upon completion of the concept design, we will provide sealed documents bearing the
signature of a registered electrical engineer in the State of Arizona.
Engineering Fee:
The above services will be provided as follows:
1.
Task 1 Project Management:
$1,960.00 (Hourly, Not to Exceed)
2.
Task 2 Existing Conditions Assessments:
$2,550.00 (Hourly, Not to Exceed)
3.
Task 4 Conceptual Planning & Plan Alternatives:
$860.00 (Hourly, Not to Exceed)
4.
Task 5 Preferred Concept Plan & Preliminary Design:
$3,360.00 (Hourly, Not to Exceed)
Total Fee:
$8,730.00
$5,370
Tempe Rio Salado Concept Design | B25-0572
Page 3 of 3
September 30, 2025
480.497.5829 | 165 E Chilton Dr, Chandler, AZ 85225
wrightengineering.us
Hourly Rate Schedule:
Any services listed as billed hourly or not specifically included in the Scope of Services section
shall be payable at the following rates:
Principal
$210/hour
Designer
$130/hour
Senior Engineer
$180/hour
Drafter
$110/hour
Engineer
$150/hour
Admin
$80/hour
Printing Charges:
Although not anticipated, any printing and delivery requested will be charged at cost.
Billing:
We will bill you on a monthly basis for these services. Payment terms are Net 30 days. This
proposal will be valid for the next 90 days. If you have any questions, please contact us at your
earliest convenience.
I look forward to working with you on this project.
Sincerely,
Clifford Tolman, PE
Wright Engineering Corporation
all terms and conditions
of HSS’s contract with
CoT apply
Project Name:
Client:
TASK NUMBER
TASK DESCRIPTION
Pincipal
Senior
Engineer
Engineer
Designer
Drafter
Admin
TOTAL
Hourly Rate
$210.00
$180.00
$150.00
$130.00
$110.00
$80.00
100
Project Coordination/Management
0.00
2.00
0.00
0.00
0.00
2.00
4.00
101
Meetings
0.00
3.00
6.00
0.00
0.00
0.00
9.00
SUB TASK HOURS PER CATEGORY
0.00
5.00
6.00
0.00
0.00
2.00
13.00
SUB TASK FEE PER CATEGORY
$0.00
$900.00
$900.00
$0.00
$0.00
$160.00
$1,960.00
$1,960.00
TASK NUMBER
TASK DESCRIPTION
Pincipal
Senior
Engineer
Engineer
Designer
Drafter
Admin
TOTAL
Hourly Rate
$210.00
$180.00
$150.00
$130.00
$110.00
$80.00
200
Visit Site
0.00
0.00
6.00
0.00
0.00
0.00
6.00
201
Assessment Report
0.00
2.00
6.00
3.00
0.00
0.00
11.00
SUB TASK HOURS PER CATEGORY
0.00
2.00
12.00
3.00
0.00
0.00
17.00
SUB TASK FEE PER CATEGORY
$0.00
$360.00
$1,800.00
$390.00
$0.00
$0.00
$2,550.00
$2,550.00
TASK NUMBER
TASK DESCRIPTION
Pincipal
Senior
Engineer
Engineer
Designer
Drafter
Admin
TOTAL
Hourly Rate
$210.00
$180.00
$150.00
$130.00
$110.00
$80.00
400
Plan Alternate Development
0.00
0.00
2.00
0.00
0.00
0.00
2.00
401
OPC
0.00
0.00
2.00
2.00
0.00
0.00
4.00
SUB TASK HOURS PER CATEGORY
0.00
0.00
4.00
2.00
0.00
0.00
6.00
SUB TASK FEE PER CATEGORY
$0.00
$0.00
$600.00
$260.00
$0.00
$0.00
$860.00
$860.00
TASK NUMBER
TASK DESCRIPTION
Pincipal
Senior
Engineer
Engineer
Designer
Drafter
Admin
TOTAL
Hourly Rate
$210.00
$180.00
$150.00
$130.00
$110.00
$80.00
500
Plan Development
0.00
1.00
3.00
3.00
0.00
0.00
7.00
501
Photometrics
0.00
1.00
6.00
4.50
0.00
0.00
11.50
502
OPC
0.00
0.50
1.50
1.00
0.00
0.00
3.00
503
QAQC
0.00
0.50
0.50
0.50
0.00
0.00
1.50
SUB TASK HOURS PER CATEGORY
0.00
3.00
11.00
9.00
0.00
0.00
23.00
SUB TASK FEE PER CATEGORY
$0.00
$540.00
$1,650.00
$1,170.00
$0.00
$0.00
$3,360.00
$3,360.00
$8,730.00
TOTAL FEE
COMBINED TOTAL FEE
Task 4 Conceptual Planning & Plan Alternatives
TOTAL FEE
Task 5 Preferred Concept Plan & Preliminary
Electrical Engineering & Lighting Design
480.497.5829 | 165 E Chilton Dr, Chandler, AZ 85225
wrightengineering.us
Tempe Rio Salado Concept Design
City of Tempe
September 30, 2025
Task 1 Project Management
TOTAL FEE
Task 2 Existing Conditions Assessments
TOTAL FEE
Electrical Engineering
Services Fee Schedule
rev 26 nov 2025
JB:K/PHX-FP:RSC:NAZ
November 24, 2025
Mr. Steven Warnick
Communications Director
Holly Street Studios
1319 E. Van Buren St.
Phoenix, Arizona 85006
Via e-mail: steven@hollystreetstudio.com
Dear Steven:
RE: RIO SALADO NORTH ACTIVITY ZONES PROJECT
FEE PROPOSAL FOR COST CONSULTANCY SERVICES
Thank you very much for inviting Rider Levett Bucknall (RLB) to submit a fee proposal for
providing Cost Consultancy Services for planned work for the Rio Salado North Activity Zones
project in Tempe, Arizona.
General Scope of Work
Project Description
Per the RFP for Project No. 6309901C - Design Concept – Rio Salado North Activity Zones:
“This conceptual planning and preliminary design effort is for three (3) of the ten (10) activity
zones, and will also include the development of Rio Salado Park design guidelines:
•
Recreation/Adventure
•
Entertainment North Shore
•
Athletics
These three interconnected, yet distinct, activity zones are currently undeveloped recreationally.
The outcome of this process is to map out the twenty-one and a half (21.5) acres to provide a
better mix of passive and active recreational opportunities…The conceptual plan should be
developed in conjunction with public input and align with the five guiding principles of the Rio
Salado and Beach Park Master Plan, which include:
1. Public Ownership: Balance between special events and everyday experiences.
2. Connectivity: Multimodal access from near and far; connections to various networks
and neighborhoods.
3. Shade: Trees as primary source with supplementary structures related to new
developments.
4. Opportunity: Vibrant combination of active and passive activities for all walks of life.
5. Sustainability: Environmental stewardship, flora and fauna conservation, ease of
maintenance.”
Mr. Steven Warnick
Communications Director
Holly Street Studio
November 24th, 2025
Page 2
RE: RIO SALADO NORTH ACTIVITY ZONES PROJECT
FEE PROPOSAL FOR COST CONSULTANCY SERVICES
Cost Consultancy Services Scope of Work
•
Per Task 5, prepare one (1) 15% Concept Estimate for 1 preferred Concept Plan.
Fee Proposal
RLB’s hourly not-to-exceed fee for providing the above referenced Cost Consultancy Services is
as follows:
•
Attendance for Meetings– $1,710 (9-hours @ $190/hour)
•
Development of 15% Concept Design Estimate - $11,400 (60-hours @ $190/hour)
•
Total Fee - $13,110
Additional Services
If any additional Cost Consultancy Services are requested then those services will be
reimbursed in accordance with our current hourly rates which are as follows:
President, Executive Vice President
$275.00
Senior Vice Presidents, Vice Presidents
$250.00
Principals, Associates, Resident Managers
$225.00
Senior Cost Manager
$185.00
Cost Manager
$150.00
Cost Estimator
$135.00
Mr. Steven Warnick
Communications Director
Holly Street Studio
November 24th, 2025
Page 3
RE: RIO SALADO NORTH ACTIVITY ZONES PROJECT
FEE PROPOSAL FOR COST CONSULTANCY SERVICES
Exclusions
Please note that our fees generally exclude out-of-pocket expenses (such as; airfares and travel
outside the Greater Phoenix area; color photocopying; reproduction costs associated with other
consultants’ documents), which are to be reimbursed at the actual cost to us.
Please carefully note that our proposed fees specifically do not include the following:
•
detailed labor, material and equipment build-ups for unit rates included within RLB’s
construction cost estimate(s)
•
preparation of new cost estimates or amendments to our cost estimates necessitated by
changes in the design or by further redesigns beyond the design milestone exercises
specifically included within this proposal
•
travel for in-person reconciliation and/or meetings.
Terms & Conditions
Unless otherwise agreed to in writing, RLB's fees will be billed in accordance with the proposed
sum and/or hourly rates, and our services will be performed in accordance with our standard
Conditions of Engagement and Payment of Accounts included herein.
Unless otherwise agreed to in writing, RLB's scope of services is limited to the extent discussed
in this proposal.
Any additional scope, changes in the scope, or additional scope required by contract
terms and conditions shall be an additional service for which additional fees will be
required.
Mr. Steven Warnick
Communications Director
Holly Street Studio
November 24th, 2025
Page 4
RE: RIO SALADO NORTH ACTIVITY ZONES PROJECT
FEE PROPOSAL FOR COST CONSULTANCY SERVICES
Acceptance
To signify your acceptance of this proposal, please sign below and return it to me.
In the meantime, if you have any questions, or would like to discuss some aspect of this
proposal, please feel free to contact us.
Yours faithfully,
RIDER LEVETT BUCKNALL LTD.
Scott J. Macpherson MRICS Jesse Zunke CM-Lean
Executive Vice President
Principal
Accepted:
________________________________
Position / Title:
________________________________
Date:
________________________________
m jacobs principal
26 nov 2025
all terms and conditions of
HSS’s contract with CoT apply
EXHIBIT B
AFFIDAVIT DEMONSTRATING LAWFUL
PRESENCE IN THE UNITED STATES
A.R.S. § 1-501 and § 1-502 require any individual person or sole proprietor who applies to the City for a local
public benefit (including the award of a contract) to demonstrate his or her lawful presence in the United States. An
individual person or sole proprietor who submits a bid for this contract must complete this Affidavit and submit it
with the bid, along with a copy of one of the documents listed below.
ALL VIOLATIONS OF FEDERAL IMMIGRATION LAW SHALL BE REPORTED TO 1-866-347-2423.
LAWFUL PRESENCE IN THE UNITED STATES CAN BE DEMONSTRATED BY
PRESENTATION OF ONE (1) OF THE DOCUMENTS LISTED BELOW.
Please present the document indicated below to the City. If mailing the document, attach a copy of the document to this Affidavit.
(If the document may not be copied, present the document in person to the City for review and signing of the affidavit.)
1.
An Arizona driver license issued after 1996.
Print first 4 numbers/letters from license:
___ ___ ___ ___
2.
An Arizona non-operating identification License.
Print first 4 numbers/letters:
___ ___ ___ ___
3.
A birth certificate or delayed birth certificate issued in any state, territory or possession of the
United States.
Year of birth:
: Place of birth:
4.
A United States Certificate of Birth abroad.
Year of birth:
: Place of birth:
5.
A United States passport.
Print first 4 numbers/letters on Passport:
___ ___ ___ ___
6.
A foreign passport with a United States Visa.
Print first 4 numbers/letters on Passport
___ ___ ___ ___
Print first 4 numbers/letters on Visa
___ ___ ___ ___
7.
An I-94 form with a photograph.
Print first 4 numbers on I-94:
___ ___ ___ ___
8.
A United States Citizenship and Immigration Services Employment Authorization Document
(EAD).
Print first 4 numbers/letters on EAD:
___ ___ ___ ___
9.
Refugee travel document.
Date of Issuance:
Refugee Country:
10.
A United States Certificate of Naturalization.
Print first 4 digits of CIS Reg. No.:
___ ___ ___ ___
11.
A United States Certificate of Citizenship.
Date of Issuance:
Place of Issuance:
12.
A tribal Certificate of Indian Blood.
Date of Issuance:
Name of Tribe:
13.
A tribal or Bureau of Indian Affairs Affidavit of Birth.
Year of Birth:
Place of Birth:
I DO SWEAR OR AFFIRM UNDER PENALTY OF LAW THAT I AM LAWFULLY PRESENT IN THE UNITED
STATES AND THAT THE DOCUMENT I PRESENTED ABOVE AS VERIFICATION IS TRUE.
Signature
Business/Company (if applicable)
Print Name
Address
Date:
City, State, Zip Code
STATE OF ARIZONA
COUNTY OF MARICOPA
SUBSCRIBED AND SWORN to before me this ___________ day of _____________________ 2026.
[Notary Seal]
Notary Public ________________________________
EXHIBIT C
COMPLIANCE WITH TEMPE CITY CODE
CHAPTER 2 ARTICLE VIII SECTION 2-603(5)
_________________________________________________
Per Tempe City Code Chapter 2 Article VIII Section 2-603(5), it is unlawful for a City vendor or
City contractor, because of race, color, gender, gender identity, sexual orientation, religion,
national origin, familial status, age, disability, or United States military veteran status, to refuse
to hire or employ or bar or discharge from employment any person, or to discriminate against
such person in compensation, conditions, or privileges of employment.
City vendors and contractors of fifteen (15) or more employees shall provide a copy of its
antidiscrimination policy to the city’s procurement officer to confirm compliance with this
article. Employers having fourteen (14) or less employees may attest in writing to compliance
with this article.
CONTRACTOR means any person who has a contract with the City.
VENDOR means a person or firm in the business of selling or otherwise providing
products, materials, or services.
CONTRACTOR/VENDOR, select one:
Current copy of antidiscrimination policy attached.
OR
_____ I hereby certify _________________________________ (contractor/vendor) to be
in compliance with Tempe City Code Chapter 2 Article VIII Section 2-603(5).
____________________________________
Date: _____________________
Signature
____________________________________
__________________________
Print Name
Title
___________________________________
Company
EXHIBIT D
CITY ENGINEERING SECURE FACILITIES ACCESS GUIDELINES
These guidelines are applicable to all contracts that call for work to be done in any of the City’s
secure facilities and are incorporated by reference into said contracts. Contractors should be
advised that there are separate requirements for General Secure Facilities and Water Utilities
Department Secure Facilities.
I.
GENERAL SECURE FACILITIES ACCESS REQUIREMENTS
The Contractor and Third-Party Construction Manager shall provide the City with a 10-year
background check for all employees, including subcontractors, working in any of the City’s
secure facilities which include, but are not limited to, the Tempe Transportation Center, East
Valley Bus Operations and Maintenance Facility, Police Department/Courts Headquarters, and
Police Department substations. Background checks shall be performed by an authorized
company capable of conducting a nationwide search. Background checks shall include, at a
minimum, information regarding state and national criminal and sexual offender information,
and a 5-year driving record search. The Contractor and Third-Party Construction Manager shall
be responsible for the cost of all their employee background checks. Below is a list of automatic
and discretionary disqualifiers which may disqualify or make an individual ineligible to work at
any of the City’s secure facilities. The Contractor and Third-Party Construction Manager shall
submit all employee background checks to the City of Tempe for review and authorization
before the contractor employees or subcontractors are issued a Contractor Identification Badge
and before being allowed to work at any of the City’s secure facilities. All authorized contractor,
subcontractor and third-party construction manager employees shall coordinate with the
respective facility supervisor to obtain a contractor identification badge. Contractor and Third-
Party Construction Manager employees must wear their contractor identification badge at-all-
times while working at the City’s secure facility.
AUTOMATIC DISQUALIFIERS
The following will disqualify any individual who has, at any time:
•
Has known affiliations with gangs, gang members, terrorist groups and/or individuals,
•
Outstanding felony warrants,
•
Conviction for selling, producing, cultivating, or transporting marijuana for sale,
•
Conviction for producing, cultivating, or transporting any dangerous drugs or narcotics
for sale.
DISCRETIONARY DISQUALIFIERS
The following may, upon review by the Tempe Police Department, make an individual ineligible
to work in or around secure areas of City Facilities:
•
Unlawful sexual misconduct;
•
DUI conviction or suspension of your Arizona driver’s license due to a DUI;
•
Commission of a felony;
•
Conviction of a felony or any offense that would be a felony if committed in Arizona;
•
Outstanding misdemeanor warrants;
•
Any other conduct or offense that could jeopardize the safety of City employees or the
public; or,
•
Insufficient information.
II.
WATER UTILITIES DEPARTMENT SECURE FACILITIES ACCESS
REQUIREMENTS
The Contractor and Third-Party Construction Manager shall verify that a 10-year background
check has been completed within the last 5 years for all employees, including subcontractors,
working in any of the City’s Water Utilities Department secure facilities which include, but are
not limited to, the Johnny G. Martinez Water Treatment Plant, South Tempe Water Treatment
Plant, and Kyrene Water Reclamation Facility. The background check shall include state and
national criminal and sexual offender information as well as driving record information outlined
in Secure Facility Access Requirements. Background checks shall be performed by an authorized
company capable of conducting a nationwide search. Background checks shall include, at a
minimum, information regarding state and national criminal and sexual offender information,
and a 5-year driving record search. The Contractor and Third-Party Construction Manager shall
be responsible for the cost of all their employee background checks.
Contractor and Third-Party Construction Manager shall disclose any knowledge of employee
criminal history status involving the following:
•
Any felony offense,
•
Any offense involving assault or threats of violence,
•
Any theft, fraud, or financial crimes offense,
•
Any arson offense,
•
Any sexual misconduct offense
•
Any offense of misconduct involving a deadly weapon
SECURE FACILITY VERIFICATION REQUIREMENTS
The Contractor and Third-Party Construction Manager shall verify that all employee background
checks have been completed before the contractor employees or subcontractors are issued a
Contractor Identification Badge and before being allowed to work at any of the City’s Water
Utilities Department secure facilities. All authorized contractor, subcontractor and third-party
construction manager employees shall coordinate with the respective facility supervisor to obtain
a contractor identification badge. Contractor and Third-Party Construction Manager employees
must wear their contractor identification badge at-all-times while working at the City’s secure
facility.
EXHIBIT E
CITY OF TEMPE
TEMPE, ARIZONA
PUBLIC WORKS DEPARTMENT
DIVISION OF ENGINEERING
AFFIDAVIT OF GENERAL CONTRACTOR / PRIME CONSULTANT
REGARDING HEALTH INSURANCE
, Arizona
Date
Design Concept - Rio Salado North Activity Zones
Project No. 6309901C
I hereby certify that ______________________________________________ (name of company) currently has, and
all of its major subcontractors/sub-consultants, defined as doing work in excess of $100,000.00, will have, during
the course of this contract, health insurance for all employees working on this project and will offer health insurance
coverage to eligible dependents of such employees, as defined in the accompanying Guidelines. The company’s
health insurance is as follows:
Name of Insurance Company:_____________________________________________________
Type of Insurance (PPO, HMO, POS, INDEMNITY): __________________________________
Policy No.: ___________________________________________
Policy Effective Date (MM/DD/YY): ______________________________________
Policy Expiration Date (MM/DD/YY): _____________________________________
Signed and dated at
, this
day of 2026.
General Contractor/Prime Consultant
By:
STATE OF ARIZONA
)
) ss
COUNTY OF MARICOPA
)
SUBCRIBED AND SWORN to before me this ___________ day of _____________________ 2026.
Notary Public
[Notary Seal]
My commission expires:
____________________________
CITY OF TEMPE
GUIDELINES FOR IMPLEMENTATION OF RESOLUTION NO. 2000.73
These Guidelines are provided for purposes of implementing Resolution No. 2000.73 which
requires that health insurance be provided by all consultants, general contractors and major
subcontractors, as determined at the start of each project, for employees and dependents of
employees. Questions regarding this procedure should be addressed to Tara Ford, Public Works
Director, for the City of Tempe.
1. All consultants and general contractors, who bid on projects or enter into public works
contracts, in excess of $100,000 or the current Council approval contract limit in place at
the time the contract is executed, with the City of Tempe, after January 1, 2001, are
required to sign an affidavit in the form attached hereto. The general contractor shall be
responsible for ensuring that the subcontractors comply with the health insurance
requirements.
2. Health insurance is required for all employees, except for those employees who work less
than one hundred and twenty (120) days in any calendar year. A “workday” consists of
any time within a twenty-four-hour period, regardless of number of hours, that the
individual is paid.
3. The level of health insurance provided shall be determined by each employer but should be
no less than that provided by the Arizona Cost Containment Health System.
4. All complaints concerning violations of the health insurance requirements shall be filed, in
writing, with the Public Work's Department, within five (5) days from discovery of the
violation. An administrative hearing will be held before the Public Works Director, and a
written decision of findings will be provided to the parties to the hearing within ten (10)
days thereafter. Appeal from the decision of the Public Works Director may be made
within ten (10) days of the date of the decision by filing a notice of appeal in writing with
the Public Works Department. If an appeal is timely filed, an administrative hearing will be
held before an administrative hearing officer appointed by the City Manager. The
decision of the administrative hearing officer shall be final.
5. In the event of a finding of violation of the insurance provisions, the company in
violation of the provision shall be barred from bidding on, or entering into, any public
works contract with the City for a period of three (3) years.
6. All consultants and contractors subject to the health insurance requirements shall post, in
English and Spanish, notice of the health insurance requirements at the job site. Signs for
posting will be provided by the City.
March 24, 2025
Tara Ford, Public Works Director