PD and YMCA Landscape Maintenance

City of El Mirage Purchase Order Request

Vendor Number:

PO Number:

ee
eee

Cooperative Purchase:

Vendor Name | Bright View Landscape Services PO Req. Date: |09/09/2020
Address _ |10237 N El Mirage Rd Fiscal Year: FY 20/21
City EI Mirage State JAZ | Zip |85335
Phone 602-276-5900 Entity
: Contract #
Project Name |PD & YMCA Landscape Maintenance
Expiration

Budgeted: Yes Nol | * If Capital Budget Item - Attach page from the budget

Date:

Quotes

Documents Attached

PURPOSE OF SERVICES/PURCHASE

Department Public Works - Facilities

Purchase Type Annual:

One Time: [|

Blanket: [|

Cooperative: [ |

Purpose Landscape Maintenance for El Mirage PD & YMCA - October 2020-June 2021
Brief Explanation This purchase order is for the purchase of landscape maintenance services at El Mirage PD & YMCA
for FY 20/21.
From Dashboard *GL Account | Acct Bal Before Amount Acct Bal After
111-5-1583-313 $.57,231577, $ 9,045.00 $ 48,186.77
$ 0.00 $ 0.00 $ 0.00
$ 0.00 $ 0.00 $ 0.00
TOTAL NOT TO EXCEED: $9,045.01
Requested by: Cason Chambers Date 09/09/2020
**Department Head Approval: Date
Purchasing Administrator: Date
Deputy City Manager (/f Applicable) Date
City Finance Director: Robert Nilles Date
City Manager: J. Crystal Dyches Date

Council Approved : Yes[ | No [ | “Tf Yes, please ATTACH the agenda items submitted and the Council Action

-

Account Number

oer

*If account balance is negative, what account/line item number will be used to cover the overage?

Account Balance

circumvent City quotation or solicitation requirements, **

*"I certify by my signature on this document that I have complied with all City and State procurement requirements and this purchase is not intended to

Monthly Landscape Maintenance Summary - PD & YMCA, October 2020-June 2021
Trim & Tidy | Carescape
PD $450.00 $927.00
YMCA $600.00 | $1,127.00

Monthly Total} $1,050.00 | $2,054.00
9-Month Total $9,450.00] $18,486.00

‘Trim & Tidy Landscape Maintenance

LANDSCAPE MANAGEMENT PROPOSAL

CITY OF EL MIRAGE POLICE DEPARTMENT —

PROJECT ADDRESS: 12401 W CINNABAR AVE EL MIRAGE, AZ 85335

The Trim & Tidy Landscape Service Specifications are hereby incorporated into this agreement
in accordance with the type and service as specified in the statement of work.

LANDSCAPE MAINTENANCE PROPOSAL

The purpose of this agreement is to set forth the terms and conditions under which Trim & Tidy
Landscape Maintenance will provide weekly landscape maintenance service for City of El Mirage
PD.

Trim & Tidy agrees to perform the following service as outlined in the Statement of Work “SOW”.

Trim & Tidy will furnish all labor and equipment necessary to perform the services outlined in the
SOW.

Customer agrees to promptly notify Trim & Tidy, in writing, of any dissatisfaction with
maintenance service to ensure that maintenance performed is satisfactory and concerns are remedied
timely.

Customer shall pay Trim & Tidy at a rate or service herein agreed to
by the SOW. Pricing is at a fixed rate for the term of this agreement and customer will not be
subject to a price increase unless there is a change of terms in writing. Trim and Tidy will bill the
customer and the customer shall make payment within 30 days of billing date.

The terms of this agreement shall commence on the Ist day of 2020 and shall continue in
full force for a minimum of 12 months, effective until the 1“ day of 2021. The contract may
be terminated by either party with a 30 day written notice. After the 12 month term, this agreement
may be modified and/or a new contract may be submitted for renewal.

Trim & Tidy guarantees that it will perform its services in a professional workmanlike manner.
Should the customer’s plantings be damaged by Trim & Tidy, damage would be repaired or replaced
by Trim & Tidy at no cost to the customer. Trim & Tidy shall not be liable for any damage due to
acts of God, nature, vandalism, or acts of third parties. Customer’s right to repair and replacement
are exclusive remedies and Trim & Tidy shall not be liable for damages as a result of work
performed by others.

‘Trim & Tidy Landscape Maintenance

LANDSCAPE MANAGEMENT PROPOSAL

CITY OF EL MIRAGE YMCA

PROJECT ADDRESS: 12450 W CINNABAR AVE EL MIRAGE, AZ 85335

The Trim & Tidy Landscape Service Specifications are hereby incorporated into this agreement
in accordance with the type and service as specified in the statement of work.

LANDSCAPE MAINTENANCE PROPOSAL

The purpose of this agreement is to set forth the terms and conditions under which Trim & Tidy
Landscape Maintenance will provide weekly landscape maintenance service for City of El Mirage
YMCA.

Trim & Tidy agrees to perform the following service as outlined in the Statement of Work “SOW”.

Trim & Tidy will furnish all labor and equipment necessary to perform the services outlined in the
SOW.

Customer agrees to promptly notify Trim & Tidy, in writing, of any dissatisfaction with
maintenance service to ensure that maintenance performed is satisfactory and concerns are remedied
timely.

Customer shall pay Trim & Tidy at a rate for service herein agreed to
by the SOW. Pricing is at a fixed rate for the term of this agreement and customer will not be
subject to a price increase unless there is a change of terms in writing. Trim and Tidy will bill the
customer and the customer shall make payment within 30 days of billing date.

The terms of this agreement shall commence on the Ist day of 2020 and shall continue in
full force for a minimum of 12 months, effective until the 1“ day of 2021. The contract may
be terminated by either party with a 30 day written notice. After the 12 month term, this agreement
may be modified and/or a new contract may be submitted for renewal.

Trim & Tidy guarantees that it will perform its services in a professional workmanlike manner.
Should the customer’s plantings be damaged by Trim & Tidy, damage would be repaired or replaced
by Trim & Tidy at no cost to the customer. Trim & Tidy shall not be liable for any damage due to
acts of God, nature, vandalism, or acts of third parties. Customer's right to repair and replacement
are exclusive remedies and Trim & Tidy shall not be liable for damages as a result of work
performed by others.

CARESCAPE

We care. It’s our nature!

CONTRACT AGREEMENT

This contract is made between:

City of El Mirage ~ Police Department "Owner"
12401 W Cinnabar Ave
El Mirage, AZ 85335

and

"Contractor"
370 W. Foxfire Dr.
Surprise, AZ 85378

Re: Landscape Maintenance Proposal

Terms of Payment; $927.00 per month

Price includes: pre and post emergent in DG, fertilizer, trimming of trees and
shrubs (SLM guidelines), trash pick-up, and irrigation system
checks/programming.

Payment is due by the 15th of each month.

This annual contract, when accepted and signed by you and approved by a duly authorized
official of this firm, shall constitute the contract between us, with it being understood that
it covers all agreements between us. No modifications of this proposal or contract shall be
binding unless said modifications are in writing and signed by the parties hereto. This
contract will renew automatically and either party may cancel with a 30-day notice sent by
certified mail.

Date: . 2020 Date: August 21 , 2020
City of El Mirage CareScapé, Inc. “

Representative Jonathan Tellez

CONTRACT AGREEMENT

This contract is made between:

City of El Mirage Racal "Owner"
12450 W Cinnabar Ave

El Mirage, AZ 85335

and
CareScape, Ine. "Contractor"

. Foxfire Dr.
Surprise, AZ 85378
Re: Landscape Maintenance Proposal

Terms of Payment: $1,127.00 per month

Price includes: pre and post emergent in DG, fertilizer, trimming of trees and
shrubs (SLM guidelines), trash pick-up, and irrigation system
checks/programming.

CARESCAPE

We cara. It’s our nature!

Payment is due by the 15th of each month.

This annual contract, when accepted and signed by you and approved by a duly authorized
official of this firm, shall constitute the contract between us, with it being understood that
it covers all agreements between us. No modifications of this proposal or contract shall be
binding unless said modifications are in writing and signed by the parties hereto. This
contract will renew automatically and either party may cancel with a 30-day notice sent by
certified mail.

Date: , 2020 Date: August 21 , 2020

City of El Mirage CareScape; Inc.
Representative Jonathan Tellez

PRICING DETAILS

Basin Park

$3,780.00

$45,360.00

Monthly Annual
Total Pricing for El Mirage Portfolio $4,785.00 $57,420.00
ENHANCEMENT PRICING
Type of Labor, Equipment or Materials Unit Cost
Install 1 Gallon Standard Plant $9.00-$12.00)
Install 5 Gallon Standard Plant $19.00-$21.00
Install 15 Gallon Standard Tree (staked) $75.00-$150.00)
Install 24" Box Standard Tree (staked) $225 .00-$275.00
Install Standard 4" Color (16 ct flat) $40.00)
Install Premium 4" Color (16 ct flat) $55.00)
Install 4" Pop-up Spray Sprinkler Head $10.00
Install 6" Pop-up Spray Sprinkler Head $14.00
Install 12" Pop-up Spray Sprinkler Head $25.00
Install Rotor Head (Depends on Model) $35.00 - $65.00)
General Labor (per hour) $32.00
Tractor/Bobcat Work (per hour) $105.00)
Irrigation Technician (per hour) $65.00
Dump Fees (per yard) $28.00
Install Decomposed Granite (per ton) $65.00 - $105.00
After-hours Emergency (per hour) $85.00
Demolition Labor (per hour) $35.00
Install Sod ; Pick-up, Soil Prep & Demo (per s.f.) $1.25
Tree Trimming - Above Twelve (10) Feet (per tree) Varies Based on Species
Tree Removal and Stump Grinding (per tree) Varies Based on Species
Adjusting & Replacement of Stakes & Guys (per hour) $35.00
Storm Debris Clean-Up (per hour) $35.00

F | BrightView Landscape Services Inc.