6 1 2021 Minutes REG DRAFT

D R A F T
REGULAR MEETING OF THE COMMON COUNCIL
OF THE CITY OF EL MIRAGE
EL MIRAGE CITY COUNCIL CHAMBERS
10000 N. EL MIRAGE ROAD
6:00 PM -TUESDAY, JUNE 1, 2021
Minutes
 
   
       
   
1.
ROLL CALL
Present: Mayor Alexis Hermosillo; Vice Mayor Monica Dorcey (via Microsoft Teams); Councilmember
Roy Delgado; Councilmember Anita Norton; Councilmember Mike Hutchinson; Councilmember
David Shapera; Councilmember Donna Winston (via Microsoft Teams) 
2.
CALL TO ORDER  - The meeting was held online and publicly; called to order at 6:00 pm.
Pledge of Allegiance
Moment of Silence
New Employee Introductions
Police Chief Paul Marzocca introduced Brittni Campanini, a current employee who transferred
from the City Court to her new role as the Victim Advocate with the Police Department and three
new Police Assistants (Garisson and Gabriel Jordan and Anthony Miller).
Councilmember Delgado asked if Police Assistants would be able to advance their careers and
Chief Marzocca stated yes.  Councilmember Norton asked what training was required for these
types of roles, Mr. Miller stated a two-week introduction was held to establish a foundation as well
as training with Police Officers in many areas to include defensive driving at Luke Air Force Base,
defensive tactics and correct handcuff protocols.  Councilmembers congratulated and welcomed
the newcomers.
 
3.
CALL TO THE PUBLIC
Citizens desiring to speak on any issue within the jurisdiction of the public body may do so at this
time. Comments shall be limited to three (3) minutes per person and shall be addressed to the City
Council as a whole. At the conclusion of the Call to the Public, individual City Council Members
may (1) respond to criticism made by those who have spoken, (2) direct staff to review or follow
up on the matter, and/or (3) direct that the matter be put on a future agenda.
No Public comment cards were received.
 
4.
CONSENT AGENDA
All items listed under the Consent Agenda will be voted on with one motion. If discussion is
desired regarding any Consent Agenda Item, that item will be removed from the Consent Agenda
and voted on separately.

1.
Consideration and action to approve the minutes of the Regular Council meeting held Tuesday,
May 18, 2021. (City Clerk)
  
 
2.
Consideration and action to renew Governmentjobs.com, Inc. (DBA “NEOGOV”)
Software-as-a-Service (SaaS) Agreement for their performance employee evaluations software
subscription in an amount not to exceed $9,500 annually.  (Human Resources)
  
 
3.
Consideration and action to renew Governmentjobs.com, Inc. (DBA “NEOGOV”)
Software-as-a-Service (SaaS) Agreement for their Insight job posting and application processing
software subscription in an amount not to exceed $6,500 annually.  (Human Resources)
  
 
4.
Consideration and action to approve service agreement with Justifacts Credential Verification, Inc.
in an amount not to exceed $5,000 annually.  (Human Resources)
  
 
5.
Consideration and action to approve a service agreement with 1582, LLC, in an amount not to
exceed $30,000 annually.  (Human Resources)
  
 
6.
Consideration and action to request, and accept if awarded, funding from the Tohono O'odham
Nation 2021 revenue sharing program in an amount of approximately $100,000 for updates to the
skate park in Gateway Park and other City park amenities and authorize the Finance department to
make the necessary budget adjustments. (Grants)
  
 
7.
Consideration and action to authorize the City to name fifteen firms to its Qualified Consultants
List (QCL) for FY2021/2022 to FY2024/2025. (Development Services)
  
 
8.
Consideration and action to award a contract to DBA Construction using the City Contract
PW19-JOC01 to install asphalt pavement, sidewalk and curb and gutter along Cactus Road
and 123rd Lane in the amount of $314,020 including a 6% contingency (Activity No. 62124)
(Development Services)
  
 
9.
Consideration and action to approve proposal for PCL construction to complete phase 2 of the
PW21-WRF01 effluent filter project in an amount not to exceed $1,450,000 and for the finance
department to make necessary transfers.  (Public Works)
  
 
10.
Consideration and action to approve a professional service contract with Bustamante & Kuffner,
P.C., an Arizona professional corporation "Law Firm" to provide prosecutorial legal services.
(Administration)
  
 
11.
Consideration and action to approve the adoption of the FY 2021 Financial Policies.  (Finance)
  
 
 
Councilmember Delgado moved to approve Consent Agenda items 1-11 as presented; seconded by
Councilmember Shapera. 
 
Vote: 7 - 0 Passed - Unanimously
 
5.
REGULAR AGENDA
 
2 
Regular Meeting - Council Minutes
June 1, 2021

1.
Consideration and action to approve a Zoning Application for a Site Plan for a Warehouse Use for
a Cold Storage Facility located at the northwest corner of Joe R. Ramirez Road and Dysart Road
submitted by Tippmann Innovations.  (Community Development)
Planner/GIS Jose Macias presented this item stating this is a zoning application for a site plan
approval on a 22 acre parcel for Tippmann Innovations located at the northwest corner of Joe R.
Ramirez Road and Dysart Road.  It is currently zoned EI (Employment/Industry) and no public
comments were received.  Mr. Macias stated other businesses in this area include Cives Steel and
Cavco West, along with a proposed rail system for use by Tippmann Innovations that would cross
Dysart Road; timeframe to be determined.  Mr. Macias reviewed site plans, elevations to include a
scheduled expansion (retention basin) on the east side of the parcel, and renderings including
a 320,000 square foot building with septic water provided by Epcor.  Mr. Macias stated Tippman
Innovations is a cold storage facility and would be leasing out space to its customers.  The
applicant is asking for a parking waiver to reduce the parking spaces from 320 to 102.  One
comment was received at the Planning and Zoning Commission meeting from a resident regarding
traffic and traffic studies and was ultimately satisfied with his response.  Staff has reviewed the
zoning application for a site plan approval and stipulated that the applicant address all Technical
Advisory Committee (TAC) review comments as stated in the memorandum dated, April 21,
2021, at the time of the Construction and Civil Plan submittal.  The Planning Commission
recommended approval of the zoning application with a 4-0 vote on May 11, 2021.
Councilmember Delgado stated he had some knowledge of cold storage facilities and his
understanding was the food is packaged and stored for distribution throughout the region.  Account
Manager for Tippman Innovations Mr. Logan Stuller stated their customer base are typically public
warehouse companies that operate within the Greater Phoenix market moving and distributing
products around the region.  Councilmember Norton asked for clarification on the parking space
request and who would be utilizing those spaces.  Mr. Macias responded the parking space waiver
was to reduce parking spaces from 320 down to 102 spaces and would be utilized for employees
and truck parking for customers moving their product adding that pursuant to current City Code the
City calculated one parking space for every 1,000 square feet (City Code is currently under review
for revisions). Mr. Stuller further stated that staging areas would be available for additional trucks
that are not currently being either loaded or unloaded and are separate to the employee parking.
Vice Mayor Dorcey asked how many employees would be working at this location upon
completion and was advised by Mr. Stuller that sixty employees are anticipated.Councilmember
Shapera expressed concerns with landscaping due to water shortages and the need for water
conservation. He requested authority to request City staff work with the developer to cut back
landscaping to between 50% and 75% within an industrial zone. Councilmember Norton stated it
was the developer's decision to decide how they want their image to be portrayed for their customer
base. Mayor Hermosillo concurred with Councilmember Shapera and Councilmember
Hutchinson but added it should be up to the developer to either reduce or leave their area as they
intended. Councilmember Shapera stated Council's goal for the previous two years has been
water conservation and it is the City's decision and responsibility to meet that goal when working
with developers. Mayor Hermosillo agreed with the need to conserve water and ensure City
regulations are in alignment with that Council goal. Councilmember Winston echoed the Mayor's
comments but added she wants to also see beautification. Councilmember Norton asked Mr.
Macias to check vegetation that requires minimal water usage.  Mr. Macias stated per City Code
one tree and six plants are required every thirty feet. The applicant has met this requirement,
however, the City can review cutting back on landscaping with the applicant.  Council directed
staff to work with the developer to decrease landscaping and conserve water.
  
 
 
Councilmember Delgado moved to approve a Zoning Application for a Site Plan for a Warehouse
Use for a Cold Storage Facility located at the northwest corner of Joe R. Ramirez Road and Dysart
Road; seconded by Councilmember Norton. 
 
Vote: 7 - 0 Passed - Unanimously
3 
Regular Meeting - Council Minutes
June 1, 2021

2.
Consideration and action to hold a public hearing to permit any taxpayer to be heard in favor or
against any proposed expenditure or tax levy. (Finance)
Mayor Hermosillo opened the public hearing.
Finance Director Robert Nilles presented the tax levy expenditure and Financial Analyst Macy
Walker presented the final budget review.  Mr. Nilles explained State law for the subject of
taxation, property tax, and the requirement for publishing a Truth in Taxation notice in the local
newspaper.  The Primary levy is $2,611,504 with 100% of the levy applied to Public Safety per
Council Resolution.  Mr. Nilles reviewed the proposed increase in primary property taxes of
$51,117 or 2.16% with about a third of that amount absorbed from local businesses. 
Ms. Walker presented by reviewing the budget comparison by fund and identified the total budget
amount of $103,954,000.  Ms. Walker reviewed pie charts of revenue sources and Citywide
expenditures by category and fund. She explained the next steps which included adoption of the
final budget and CIP followed by property tax adoption.
Councilmember Hutchinson asked if Council did not approve the proposed levy increase would
that necessitate adjustment to both Fire and Police budgets and was there a specific need for the
levy increase.  Mr. Nilles responded the City has reserves above the current amount and therefore
no budget adjustments would be required for either Fire or Police budgets for FY 2021/2022.  Mr.
Nilles added the City's philosophy was to maximize the City's primary property tax rate because it
is specifically dedicated to Public Safety, and is the primary source of revenue from
non-commercial or industrial facilities.
Hearing no comments from the public, Mayor Hermosillo closed the Public Hearing.
  
 
3.
Consideration and action to approve a motion, in accordance with Truth in Taxation legislation, to
levy the increased FY2021-2022 Primary Property Tax equal to the amount of $2,611,504.
(Finance)
Councilmember Hutchinson expressed his concerns with an increase to the levy.
Councilmember Delgado moved to approve a motion, in accordance with Truth in Taxation
legislation, to levy the increased FY2021-2022 Primary Property Tax equal to the amount of
$2,611,504; seconded by Councilmember Shapera.
Required Roll Call Vote:
AYE - Mayor Hermosillo 
AYE - Vice Mayor Dorcey 
AYE - Councilmember Delgado 
NAY - Councilmember Hutchinson 
AYE - Councilmember Norton 
AYE - Councilmember Shapera 
AYE - Councilmember Winston 
Vote: Passed (6 - 1) 
  
 
4.
Consideration and action to convene in a Special Meeting to finally determine and adopt estimates
of proposed expenditures pursuant to A.R.S. 42-17105. Adoption of budget. (Finance)
No discussion (see Mr. Nilles' presentation under Regular Agenda Item 5.2).
  
 
4 
Regular Meeting - Council Minutes
June 1, 2021

Councilmember Delgado moved to convene into a Special Meeting to finally determine and adopt
estimates of proposed expenditures pursuant to A.R.S. 42-17105.  Adoption of budget; seconded by
Councilmember Shapera. 
 
Vote: 7 - 0 Passed - Unanimously
 
5.
SPECIAL MEETING OF THE COMMON COUNCIL
OF THE CITY OF EL MIRAGE
EL MIRAGE CITY COUNCIL CHAMBERS
10000 N. EL MIRAGE ROAD
TUESDAY, JUNE 1, 2021
Consideration and action to finally determine and adopt the FY 2021-2022 proposed spending
limitation and budget pursuant to Resolution R21-06-18.  (Finance)
No discussion (see Mr. Nilles' presentation under Regular Agenda Item 5.2).
Vice Mayor Dorcey expressed her appreciation to all Staff for their contributions in completing the
budget.
  
 
 
Councilmember Delgado moved to finally determine and adopt the FY2021-2022 proposed
spending limitation and budget pursuant to Resolution R21-06-18; seconded by Councilmember
Shapera. 
 
Vote: 7 - 0 Passed - Unanimously
 
6.
Consideration and action to close the Special Meeting and reconvene in a Regular Session.
(Finance)
  
 
 
Councilmember Delgado moved to close the Special Meeting and reconvene into a Regular
Session; seconded by Councilmember Shapera. 
 
Vote: 7 - 0 Passed - Unanimously
 
6.
CITY MANAGER'S COMMENTS & SUMMARY OF CURRENT EVENTS 
The City Council may not act upon any matter in the City Manager's summary but may have
general comment or questions.
City Manager Dyches had no comments.
 
7.
MAYOR'S COMMENTS and COUNCIL SUMMARY OF CURRENT EVENTS 
The Mayor and City Council may not discuss or act upon any matter in the summary unless the
specific matter is properly noticed for legal action.
Councilmember Delgado recognized Memorial Day and all veterans.
Councilmember Hutchinson expressed his appreciation for a well done budget.
Councilmember Shapera asked what the status was for the Fire Department study.  Mr. Nilles
stated it should be closing within the next two weeks.
 
5 
Regular Meeting - Council Minutes
June 1, 2021

8.
ADJOURNMENT - The Meeting adjourned at 6:50 pm.
 
_____________________________
Alexis A. Hermosillo, Mayor
ATTEST:
______________________________
Sharon Antes, City Clerk
I hereby certify the aforementioned minutes are a true and accurate record of the Regular El Mirage City Council
Meeting held on Tuesday, June 1, 2021 and a quorum was present. 
6 
Regular Meeting - Council Minutes
June 1, 2021