CIP 62204 Vacuum Excavator

City of El Mirage Purchase Order Request

Vendor Name |Ditch Witch of America

Address 028 S 36th Street

PO Req. Date:

Fiscal Year:

City Phoenix State

AZ | Zip |85040

Phone [602-437-0351

Activity Code

Project Name [Ditch Witch Vacuum Excavator HX50

Budgeted: Yes Nol] * If Capital Budget Item - Attach page from the budget

07/08/2021

21/22

Vendor Number:

PO Number: |

Cooperative Purchase:

Entity

Contract #

Expiration Date: ,03/14/22

Sourcewell

JPA #012418-CMW

Documents Attached uotation, Cooperative Purchase Agreement, RCA

PURPOSE OF SERVICES/PURCHASE

Department Public Works

Purchase Type Annual: [| One Time:

Blanket: [|

Cooperative: [ | Other. [|

Purpose Ditch Witch Vacuum Excavator HX50

‘ep . [This request is for purchase of one (1) Ditch Witch Vacuum Excavator HX50, 800 gallon spoils tank
Brief Explanation (100 gallons water tank, tong tool box, arrow board, VT24 heavy trailer. This project was approved as
la capital budget item in the 2020/21 fiscal year.

From Dashboard *GL Account | Acct Bal Before Amount Acct Bal After
511-5-7115-617 $ 140,000.00 $ 90,000.00 $ 50,000.00
$ 0.00 $0.00 $ 0.00
$ 0.00 $ 0.00 $ 0.00
TOTAL NOT TO EXCEED: $ 90,000.0
Requested by: Scott Ketchmark Date [07/08/2021

**Department Head Approval:

Purchasing Administrator:
Deputy City Manager (If Applicable):
City Finance Director:

City Manager:

Nick Russo Date (07/08/2021
Valerie Ojeda Date
Date
Robert Nilles Date
J.Crystal Dyches Date

Council Approved : res] No [ “If Yes, please ATTACH the agenda items submitted and the Council Action

(&

Account Number

Account Balance

*Tf account balance is negative, what account/line item number will be used to cover the overage?

$ 0.00

**T certify by my signature on this document that I have complied with all City and State procurement requirements and this purchase is not intended to
circumvent City quotation or solicitation requirements. **

DitchWitch

CORPORATE ACCOUNTS

The Charles Machine Works
1959 West Fir Avenue

P.O.Box PO BOX 66

Perry, OK 73077

Phone No: 1-800-654-6481

Fax No: 580 336 0617

Email : global@ditchwitch.com

Sold-to Party Address

CITY OF EL MIRAGE
SOURCEWELL MEMBER 24620
12145 NW GRAND AVENUE

EL MIRAGE AZ 85335

Quotation

| Information
Quotation No. 20171852
Document Date 06/02/2021
Customer No. 509620

Dealership = DITCH WITCH OF ARIZONA
PHOENIX

PO

Created by Todd Miller

Global Account Price Quote
Quote Valid until : 08/02/2021

TAXES ARE AN ESTIMATE AT TIME OF QUOTATION-ACTUAL TAX WILL BE CALCULATED AT TIME OF INVOICING. IF TAXES ARE
QUOTED AND THIS IS A TAX EXEMPT TRANSACTION, PLEASE PROVIDE TAX EXEMPT CERTIFICATE OR LEASING DETAILS WITH

YOUR PURCHASE ORDER.

FOR MODEL SPECIFICATIONS OR OTHER INFORMATION, VISIT OUR WEBSITE AT WWW.DITCHWITCH.COM

Page

1 of 3

Quotation Details

Qty Material Description

Unit Price

Discount

Amount

Preeeteiees

CHARLES MACHINE WORKS
1959 W FIR AVENUE
PERRY, OK 73077

1EA} VAC - VAC

1EA| HX50 - HX50

Reverse Flow Yes

Hose and Tooling

Accessories None
Accessories
Accessories
Accessories
Vac Boom None

Controls

PER SOURCEWELL CONTRACT
PLEASE ISSUE PURCHASE ORDER TO:

SELLE Seeee eee teeter ete re rt err treet terest’

With the following configuration:
Spoils Tank 800 Gallon
Water Tank 400 Gallons

4 Inch

Filter Cyclonic Separator
Right Hand Traffic

Prospector Digging Lance
Rear Work Lights
Traffic Cone Storage

60,918.72

Confidentiality Notice:

This quote may contain confidential information. Tne information is intenaed only for the individual or entty named. If you are not tne intenaed recipient,
please immediately notify us at 1-800-654-6481 to arrange for return of the document.

DitchWitch

CORPORATE ACCOUNTS

The Charles Machine Works Quotation
1959 West Fir Avenue

P.O.Box PO BOX 66 Information

Perry, OK 73077 ;
Phone No : 1-800-654-6481 Quotation No. 20171852

Fax No: 580 336 0617 Document Date 06/02/2021
Email : global@ditchwitch.com — Gustomer No. 509620

SUS EAIVAUMLGee Dealership =DITCH WITCH OF ARIZONA

CITY OF EL MIRAGE PHOENIX
SOURCEWELL MEMBER 24620

412145 NW GRAND AVENUE PO

EL MIRAGE AZ 85335 Created by Todd Miller

Global Account Price Quote
Quote Valid until : 08/02/2021

TAXES ARE AN ESTIMATE AT TIME OF QUOTATION-ACTUAL TAX WILL BE CALCULATED AT TIME OF INVOICING. IF TAXES ARE
QUOTED AND THIS IS A TAX EXEMPT TRANSACTION, PLEASE PROVIDE TAX EXEMPT CERTIFICATE OR LEASING DETAILS WITH
YOUR PURCHASE ORDER.

FOR MODEL SPECIFICATIONS OR OTHER INFORMATION, VISIT OUR WEBSITE AT WWW.DITCHWITCH.COM

Page 2 of3
Quotation Details
Qty Material Description Unit Price Discount Amount
Water Heater No
Trailer Model VT24
Trailer Jack Manual
Hydraulic Oil Standard
Color Standard
Decals English
Quiet Package No
Weight Display None
DoorsFront Hinged Doors
1EA| 190-2506 - PROSPECTOR ASSEMBLY, W/48" LANC 300.65
E,#5 NOZZ
1EA| HX50-PREP - HX50 Vacuum Excavator Prep Asse
mbly
1EA| 190-2385 - TRAILER TONGUE TOOLBOX 586.22
1EA 350-3060 - REAR WORK LIGHTS 144.34
1EA| 350-3061 - TRAFFIC CONE STORAGE 55.66
1EA| 025-1034 - VT24 800 GAL HEAVY TRAILER 16,684.20
1EA| NON CMW PART - ARROW BOARD W/ MOUNT KIT HX50 2,187.90
Confidentiality Notice:
This quote may contain confidential information. The information is intenaed only for tne individual or entity named. If you are not the intended recipient,
please immediately notify us at 1-800-654-6481 to arrange for return of the document.

DitchWitch

CORPORATE ACCOUNTS

The Charles Machine Works
1959 West Fir Avenue

P.O.Box PO BOX 66

Perry, OK 73077

Phone No : 1-800-654-6481

Fax No: 580 336 0617

Email : global@ditchwitch.com

Sold-to Party Address

CITY OF EL MIRAGE
SOURCEWELL MEMBER 24620
12145 NW GRAND AVENUE

EL MIRAGE AZ 85335

Quotation
Information
Quotation No. 20171852
Document Date 06/02/2021
Customer No. 509620
Dealership = DITCH WITCH OF ARIZONA
PHOENIX
PO
Created by Todd Miller

Global Account Price Quote
Quote Valid until : 08/02/2021

TAXES ARE AN ESTIMATE AT TIME OF QUOTATION-ACTUAL TAX WILL BE CALCULATED AT TIME OF INVOICING, IF TAXES ARE
QUOTED AND THIS IS A TAX EXEMPT TRANSACTION, PLEASE PROVIDE TAX EXEMPT CERTIFICATE OR LEASING DETAILS WITH

YOUR PURCHASE ORDER.

FOR MODEL SPECIFICATIONS OR OTHER INFORMATION, VISIT OUR WEBSITE AT WWW.DITCHWITCH.COM

Total Amount

Page 3 of3
Quotation Details
Qty Material Description Unit Price Discount Amount
Corporate Account Price 80,877.69
Total Freight 1,501.98
Total Tax 6,955.48
Installation Charge 120.00

Confidentiality Notice:

This quote may conrain confidential information. The information is intendea only for ine individuat or entity named. If you are not tne intended recipient,
please immediately notify us at 1-800-654-6481 to arrange for return of the document.

EXCEPTIONS TO PROPOSAL, TERMS, CONDITIONS,
AND SOLUTIONS REQUEST

Company Name:
The Charles Machine Works, Inc.

Any exceptions to the terms, conditions, specifications, or proposal forms contained in this RFP must be noted in
writing and included with the Proposer’s response. The Proposer acknowledges that the exceptions listed may or
may not be accepted by NJPA or included in the final contract. NJPA will make reasonable efforts to accommodate
the listed exceptions and may clarify the exceptions in the appropriate section below.

NIPA
Term, Condition, or

Section/page Specification Exception ACCEPTS

rem The discount structure for Canada Is :
different due to brokerage fees, etc., toget |

Form P, products over the border. All billing for

Section products sold to Canada will be invoiced by | Acknowledged.
Pricing, our Canadian Dealerships. Also, additional

Delivery, items are added to the equipment

Audits, and . mandated in Canada that are not required

Administrative | Discount Structure for in the U.S. These items will be shown on

Fee, item 8 Canada the quote. |

nf be
Proposer’s Signature: 6 d Ca Pad tad Date: / / 7/3

NJPA's clarification on exceptions listed above:

Rely ZA re /-(g
NJPA Legal Departffient

Contract Award
RFP #012418

FORM D

Formal Offering of Proposal
(To be completed only by the Proposer)

PUBLIC UTILITY EQUIPMENT WITH RELATED ACCESSORIES AND SUPPLIES |

In compliance with the Request for Proposal (RFP) for PUBLIC UTILITY EQUIPMENT WITH RELATED
ACCESSORIES AND SUPPLIES, the undersigned warrants that the Proposer has examined this RFP and, being familiar
with all of the instructions, terms and conditions, general and technical specifications, sales and service expectations, and any
special terms, agrees to furnish the defined products and related services in full compliance with all terms and conditions of
this RFP, any applicable amendments of this RFP, and all Proposer’s response documentation. The Proposer further
understands that it accepts the full responsibility as the sole source of solutions proposed in this RFP response and that the
Proposer accepts responsibility for any subcontractors used to fulfill this proposal.

Company Name: _'The Charles Machine Works, Inc. Date: January 19,2018

Company Address: 1959 W. Fir Street - —

City:_ Perry State: OK Zip: 73077
CAGE Code/Duns & Bradstreet Number:_#00-724-0088

Contact Person: _Gary Lawson ZF Title: Sr Global Account Manager
VA > il
7 Yi a SS CNW
: _— (Name printed or typed)

Authorized Signature:

37

FORME
CONTRACT ACCEPTANCE AND AWARD

(Top portion of this form will be completed by NJPA if the vendor is awarded a contract. The vendor should
complete the vendor authorized signatures as part of the RFP response.)

Proposer's full legal name: The Charles Machine Works, Inc.

Based on NJPA's evaluation of your proposal, you have been awarded a contract. As an awarded vendor, you
agree to provide the products and services contained in your proposal and to meet all of the terms and
conditions set forth in this RFP, in any amendments to this RFP, and in any exceptions that are accepted by NJPA,

The effective date of the Contract will be March 14, 2018 cn STM 12022 later than the
later of four years from the expiration date of the currently awarded contract or four years from the date that the
NJPA Chief Procurement Officer awards the Contract). This Contract may be extended for a fifth year at NJPA's
discretion.

NJPA Authorized Signatures:

—_Mabbo) Jeremy Schwartz
NPA DIRECTOR OL SOGTERAAYE CONTRACTS [NAME PRINTED OR IYPED)

wae AENT/CPO SIGHATBRESSs
vn : ct Chad Coauette
NPA EXECUTIVE DIRECTOR/CEO SIGNATURE (NAME PRINTED OR TYPED)

Awarded on March 12, 2018 NJPA Contract #012418-CMW

Vendor Authorized Signatures:
The Vendor hereby accepts this Contract award, including all accepted exceptions and amendments.

Vendor Name __ The Charles Machine Works, Inc.

Authorized Signatory's Title _ Senior Global Account Manager

Mf Soom: Gary Lawson

VENDOR AUTHORIZED SIGNATURE (NAME PRINTED OR TYPED)

Executed on_March, 13, 20 18 NJPA Contract #012418-CMW

Form F

PROPOSER ASSURANCE OF COMPLIANCE

Proposal Affidavit Signature Page

PROPOSER’S AFFIDAVIT

The undersigned, authorized representative of the entity submitting the foregoing proposal (the “Proposer”), swears that
the following statements are true to the best of his or her knowledge.

wv

The Proposer is submitting its proposal under its true and correct name, the Proposer has been properly originated
and legally exists in good standing in its state of residence, the Proposer possesses, or will possess before
delivering any products and related services, all applicable licenses necessary for such delivery to NJPA members
agencies. The undersigned affirms that he or she is authorized to act on behalf of, and to legally bind the Proposer
to the terms in this Contract.

The Proposer, or any person representing the Proposer, has not directly or indirectly entered into any agreement
or arrangement with any other vendor or supplier, any official or employee of NJPA, or any person, firm, or
corporation under contract with NJPA, in an effort to influence the pricing, terms, or conditions relating to this
RFP in any way that adversely affects the free and open competition for a Contract award under this RFP.

The Proposer has examined and understands the terms, conditions, scope, contract opportunity, specifications
request, and other documents in this solicitation and affirms that any and all exceptions have been noted tn
writing and have been included with the Proposer’s RFP response.

The Proposer will, if awarded a Contract, provide to NJPA Members the /products and services in accordance
with the terms, conditions, and scope of this RFP, with the Proposer-offered specifications, and with the other

documents in this solicitation.

The Proposer agrees to deliver products and services through valid contracts, purchase orders, or means that are
acceptable to NJPA Members. Unless otherwise agreed to, the Proposer must provide only new and first-quality
products and related services to NJPA Members under an awarded Contract.

The Proposer will comply with all applicable provisions of federal, state, and local laws, regulations, rules, and
orders.

The Proposer understands that NJPA will reject RFP proposals that are marked “confidential” (or “nonpublic,”
etc.), either substantially or in their entirety. Under Minnesota Statute §13.591, Subd. 4, ail proposals are
considered nonpublic data until the evaluation is complete and a Contract is awarded. At that point, proposals

generally become public data. Minnesota Statute §13.37 permits only certain narrowly defined data to be
cottsidered a “trade secret,” and thus nonpublic data under Minnesota’s Data Practices Act.

The Proposer understands that it is the Proposer’s duty to protect information that it considers nonpublic,
and it agrees to defend and indemnify NJPA for reasonable measures that NJPA takes to uphold such a

data designation.

(The rest of this page has been left intentionally blank. Signature page below]

39

By signing below, Proposer is acknowledging that he or she has read, understands, and agrees to comply with the terms

and conditions specified above.

Company Name: _ ‘I'he Charles Machine Works, Inc.

Address: _1959 W. Fir Street

City/State/Zip: _ Perry, OK 73077

Telephone Number: _ 580-572-2279 a

E-mail Address:_ itch.com_- “en _
Authorized Signature: Mes O7T4iLae m

Authorized Name (printed): _ Gary Lawson ee

Title: Sr, Global Account Manager

Date: _ 1/19/2018 _ —

Notarized

STATE OF OKLAHOMA )
)
COUNTY OFNOBLE )

Subscribed and sworn to before me this 19th day of ___ January

Notary Public in and for the County of Noble

, 20_18

Stateof_ OK.

My commission expires: _ 3/8/2019

—
Signature: Aunan ne Dilircdiagsion

|
uj en 270 6

40

Form P

PROPOSER QUESTIONNAIRE

Payment Terms, Warranty, Products and Services, Pricing and Delivery, and Industry-Specific Questions

Proposer Name:

The Charles Machine Warks, Inc,

Questionnaire completed by:

Gary Lawson

Payment Terms and Financing Options

4)

2)

3)

What are your payment terms (e.g., net 10, net 30)?
Net 30

Do you provide leasing or financing options, especially those options that schools and governmental entities may
need to use in order to make certain acquisitions?.

Ditch Witch” Financial Services, our in-house finance group, offers a complete package of leasing and
conditional sales programs to meet the needs of our customers. Hereis a list of what we offer through Ditch
Witch Financial Services:

The 24, 36 & 48 month fease Index rate is determined based on the 3 year, 4 year and 5 year published swap
rates on the Board of Governors of the Federal Reserve System and is adjusted quarterly. The Ditch Witch”
Financial Services (DWFS) standard lease is a purchase option lease and not considered a fair market. value
fease. Residuals are determined before contract agreement has been signed.

Lease terms are 24,36,48 and 60 months.

Ditch Witch® Financial Services (DWFS) is a private label group under Bank of the West, which fs a subsidiary
bank of BNP Paribas.

Briefly describe your proposed order process. Please include enough detail to support your ability to report
quarterly sales to NJPA. For example, indicate whether your dealer network is included in your response and
whether each dealer {or some other entity) will process the NJPA Members’ purchase orders.

Our order process for NIPA is as follows:

Gur dealership sales personnel work with the NIPA member to spec the equipment properly for their area,
They give this information to our internal Global Account group to quote the unit with the NIPA pricing. Once

the NJPA customer decides to purchase, the Purchase Order is made out to The Charles Machine Works, Inc.
The Ditch Witch® dealer orders the equipment or delivers out of their Inventory to the NIPA customer and
sends ina delivery receipt to the factory. The factory bills the NIPA member, and at the same time, funds our
dealer for the sale. By having this type of system, all NJPA sales go through one entity, the factory, so we can
track the sale and give the proper quarterly sales and fee ta NJPA.

4) Do you accept the P-card procurement and payment process?
No, not at this time.
If so, is there any additional cost to NJPA Members for using this process?
Warranty
5) Describe in detail your manufacturer warranty program, including conditions and requirements to qualify, claims
procedure, and overall structure. You may include in your response a copy of your warranties, but at a minimum
please also answer the following questions.
® Do your warranties cover all products, parts, and labor?
Yes, excluding wear items
¢ Do your warranties impose usage restrictions or other Jimitatlons that adversely affect coverage?
No
* Do your warranties cover the expense of technicians’ travel time and mileage to perform warranty repairs?
We pay our dealerships a fee for up to 400 miles if a service truck is dispatched, plus pay for parts and labor
for the repairs,
e Are there any geographic regions of the United States for which you cannot provide a certified technician to
perform warranty repairs? No How will NJPA Members in these regions be provided service for warranty
repair? N/A
® Will you cover warranty service for items made by other manufacturers that are part of your proposal, or are
these warranties issues typically passed on to the original equipment manufacturer?
Yes, excluding the following: Engines, tires, batteries or VanAir Systems
« What are your proposed exchange and return programs and policies?
One year warranty on any replacement part that is not considered a wear item.
6) Describe any service contract options for the items included in your proposal.

The Ditch Witch dealership offers up to a 2000 hour service contract that can be purchased locally from them.

Pricing, Delivery, Audits, and Administrative Fee

7) Provide a general narrative description of the equipment/products and related services you are offering in
your proposal,

We are offering special pricing on the entire Ditch Witch” product line, as well as Subsite” electronics, and
HammerHead” pneumatic tools. These are all items carried by our specialist Ditch Witch dealer
organization.

8) Describe your pricing model (e.g., line-item discounts ar product-category discounts). Provide detailed pricing
data {including standard or list pricing and the NJPA discounted price} on ail of the items that you want NJPA
to consider as part of your RFP response. Provide a SKU for each item in your proposal. (Keep in mind that
reasonable price and product adjustments can be made during the term of an awarded Contract. See the body
of the RFP and the Price and Product Change Request Form for more detail.)

Attached to this RFP are the NPA price lists for Ditch witch®, Subsite” Electronics and HammerHead”,

9) Please quantify the discount range presented in this response. For example, indicate that the pricing in your
response represents is a 50% percent discount from the MSRP or your published list.

The discounts listed in our pricing are from MSRP and vary depending on the specific product line.
10) The pricing offered in this proposal is

a. the same as the Proposer typically offers to an individual municipality, university, or
schoo! district.

b. the same as the Proposer typically offers to GPOs, cooperative procurement
organizations, or state purchasing departments.

x c. better than the Proposer typically offers to GPOs, cooperative procurement
organizations, or state purchasing departments.

d. other than what the Proposer typically offers (please describe).

14) Describe any quantity or volume discounts or rebate programs that you offer.
We choose to give a premium discount on our products up front whether you purchase one or more than
one unit. The discounts are spelled out in the pricing attached to this RFP.

12) Propose a method of facilitating “sourced” products or related services, which may be referred to as “open
market” items or “nonstandard options”. For example, you may supply such items “at cost” or “at cost plus a
percentage,” or you may supply a quote for each such request.

A sourced product will be specified on the quote to the NJPA member and will be at the price given to us by
our Ditch Witch® dealer. An example would be a trailer that we do not manufacture but is sourced by our
dealer to go with a particular unit. We would call out the price of the trailer in the quote.

13) tdentify any total cost of acquisition costs that are NOT included in the pricing submitted with your response.
This cost includes all additional charges that are not directly identified as freight or shipping charges. For

example, list costs for items like installation, set up, mandatory training, or initial inspection. Identify any
parties that impose such costs and their relationship to the Proposer.

There are installation charges to install items on the Ditch Witch® products at our dealerships and are

shown in the price list for those products.

14) If delivery or shipping is an additional cost to the NJPA Member, describe in detail the complete shipping and
delivery program.
A freight matrix is attached to this RFP that spells out our freight charges on the Ditch Witch® products. The
freight is from the factory in Perry, Oklahoma, to our Ditch Witch dealership location. The Ditch Witch
dealer does not charge freight from the dealership location to the NJPA customer when they deliver the
unit. This is a part of their delivery program.

15) Specifically describe those shipping and delivery programs for Alaska, Hawaii, Canada, or any offshore delivery.
Freight rates for Canada are listed in the freight matrix, and freight to Alaska and Hawaii will be quoted
separately as needed,

16) Describe any unique distribution and/or delivery methods or options offered in your proposal.

All of the equipment In this proposal receives a Pre-Delivery Inspection {PD}) from the Ditch Witch” dealer,
plus a multi-point inspection of key components to insure everything is up to standard in operation. In
addition, a Delivery Check list is performed during delivery that insures key areas are covered by the dealer,
such as when training on the unit is performed or scheduled, operator's manual provided and understood,
explanation of the warranty, and key personnel from the dealership to call with questions or problems,

We feel that this is one of the most important functions we can perform to insure that complete delivery
and understanding has occurred with the customer.
17) Please specifically describe any seff-audit process or program that you plan to employ to verify compliance

with your proposed Contract with NJPA. This process includes ensuring that NJPA Members obtain the proper
pricing, that the Vendor reports all sales under the Contract each quarter, and that the Vendor remits the

proper administrative fee to NJPA.

Under our current contract with NJPA, we are set up to be invoiced by one entity, the Ditch Witch” factory.
By doing this, all transactions with NJPA members are tracked by the factory so that proper reporting and
fees can be paid quarterly to NJPA. Our dealers are very familiar with this system, as we use a similar
process for other national! programs with customers.

18) Identify a proposed administrative fee that you will pay to NJPA for facilitating, managing, and promoting the
NJPA Contract in the event that you are awarded a Contract. This fee is typically calculated as a percentage of
Vendor's sales under the Contract or as a per-unit fee; it is not a line-item addition to the Member's cost of
goods. (See RFP Section 6.29 and following for details.)

We will pay a 2% fee of the contract sales price, less any freight or set up to NJPA, for all products in our

proposal.

Industry-Specific Questions

19) Describe how the equipment you propose in response to this RFP simplifies the operation for end-users.

All of the products proposed in this RFP are designed to make the underground work an end-user
performs faster, easier, safer with reliability and confidence, This holds true whether it is installing
pipe and cable in the ground with a trencher, plow, directional drill or HammerHead” mole. In
addition to installing pipe and cable in the ground, we offer other products in the RFP that help the
end-user perform this task with safety in mind, such as Subsite” pipe and cable locators that enable
the user to know exactly where current pipes or cables are located and Vacuum Excavation units to
pothole the utility to confirm its location found with the locator.

20) Provide examples from your product offering that are not available from most competitors in this industry.

24

We have competitors in all of the products that we manufacture at Ditch Witch. What makes a difference is how
we manufacture our products vs. our competition. Manufacturing a large portion of our products ourselves gives
us advantages that are not the same as our competition. A goad example is the fact that we design and
manufacture our Directional Drills, the drill pipe that goes with that particular model, and the electronics that go
with the drill to track its progress and give accurate location information. Our competitors don’t make their own
drill pipe or electronics as they depend on other manufacturers to supply them. We have better contral and can
make necessary changes faster by not having ta depend on other companies.

We also manufacture our own digging teeth for our trenchers, sprackets far the digging chains, as well as tanks
and trailers for our vac systems.

Explain how your equipment in this category reduces down-time on the job site.

We design and build more components that go into our products than anyone else in the underground
construction industry. Since many of the components for our equipment are manufactured at our factory and
custom-designed for our equipment, this prevents breakdowns that can occur from ill-fitting components and
generic parts that might be purchased “off-the shelf.”

In addition, we have the comprehensive solution for installing pipe and cable underground, and our products
operate synergistically. Our Subsite” Electronics locate buried pipe and cable underground so that HDD drilling
equipment operators know exactly where to drill to get to existing pipe and cable or to install new pipe and cable
in the ground. As pipe and cable are being installed, our Subsite Electronics trackers give the HDD drilling
equipment operators the precise location of their pipe and cable at all times during the bore. Our underground
cameras are another too! that eliminate the unknowns of drilling tnderground. We also have a complete line of
moles and HDD tooling that equip HDD equipment operators for drilling in every type of soil condition, ranging
from sandy loam to the hardest rock, Our vacuum excavators remove mud and waste water from the drilling
site, ensuring more accurate bores and less damage to the environment.

This synergistic approach to underground construction reduces down-time on the job site by having everything
needed for the job available and on-site from the beginning to the end of the job from one comprehensive
source,

22) Explain how your company has integrated technology into your equipment to provide efficiencies and analytics to
save time and casts on the job.

The Chartes Machine Works, Inc., is a family of companies that offers an entire range of fully integrated products
that address the installation of pipe and cable underground. That is the singular purpose of our business. Our
family of companies complement and complete each other so that we can be the sole source provider from the
beginning to the end of every HDD bore.

Subsite” Electronics locate existing pipe and cable underground and track the installation of new pipe and cable
being installed so that the HDD equipment operator virtually has “eyes that see underground.” Ditch Witch”
equipment offers a broad line of equipment ranging from mini skid steer units to trenchers to HDD machines to
vacuum excavators. American Augers” and Trencor™ offer HDD machines in sizes that exceed Ditch Witch
models to accommodate the largest of jobs. DWTXS® offers an HDD line of equipment specifically designed for
various segments of the international market. The HammerHead” line of equipment ranges from moles to pipe
bursters. The Radius” line of HDD tooling complements thase manufactured by Ditch Witch and Hammerttead
for the most complete line of HDD tooling offered by any manufacturer in the underground construction market
today. When pre-owned equipment is the answer, MTI” is the one-stop shop for those needs,

The synergy created by The Charles Machine Works, Inc., family of companies is intended to give any contractor
assurance that we have the product te complete the most difficult of installations of pipe and cable underground
and that we do so with maximum productivity and cost efficiencies in mind.

23) How does your manufacturing process eliminate waste and non-value added options to keep price increases to a

minimum?
Ditch Witch employs a number of methods to contro! costs and eliminate waste in our business. We call this

approach to waste elimination The Orange Way, and it focuses all areas of the company on the pursuit of
continuous improvement in our business processes. This approach to business keeps customer requirements in
focus as we seek to increase value for them and other key stakeholders on an on-going basis. The Orange Way
applies principles of lean manufacturing to drive waste out of our processes, which allows us to operate more
efficiently and achieve a best cost position in the marketplace. Our new product introduction process partners
design engineers with their manufacturing counterparts to improve product manufacturability and control cost
at product launch. For more mature products we conduct value analysis (VAE) events on to intentionally review
product designs and manufacturing process to ensure that value for the end customer is maximized. Finally, we
apply a comprehensive approach to supplier management that allows us to partner with our supplier base to
improve our relationships and minimize unexpected changes in cost. Each of these initiatives combines to form a
robust set of tools and system to keep Ditch Witch on the cutting edge of value creation for our customers.

24) Explain how your distributors are set up to provide service and support for equipment in this industry.

We have a worldwide network of authorized Ditch Witch” deaters for the sale and service of the equipment
and products we manufacture. Our network of dealers is the envy of the underground construction
industry. Our dealers’ parts and service personnel are factory-trained to ensure they are knowledgeable in
all facets of the scape of our product and in its service and maintenance.

We have 96 locations in the mainland United States, Alaska and Hawaii, and we have 83 international
locations in Canada and the rest of the world.

All of the equipment in this proposal would receive a Pre-Delivery Inspection (PDI) from our Ditch Witch®
dealers, plus a multi-point inspection of key components to insure everything is up to standard in operation.
In addition, a Delivery Check list would be performed during delivery that insures key areas are covered by
the dealer, such as when training on the unit is performed or scheduled, operator’s manual provided and
understood, explaining of the warranty, and key personnel from the dealership to call with questions or
problems.

We feel these services performed by our dealers are very important to ensure that a complete
understanding and delivery of our equipment and products has occurred with our customers.

25) Identify how your products, services and supplies address the scope of this RFP.
As elaborated more fully in item #22, The Charles Machine Works, Inc., family of companies offers an entire
range of underground construction equipment and products for the installation of pipe and cable

underground, as well as a worldwide network of dealers for the service and support of said products after
the sale.

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