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AMENDMENT NO. 2
PROFESSIONAL SERVICES CONTRACT
This AMENDMENT No. 2 to the bo ARCH L.L.C., PROFESSIONAL SERVICES CONTRACT
(“Contract”) executed on October 6, 2020, is hereby made and entered into this 8th day of July,
2021 by and between the CITY OF EL MIRAGE, ARIZONA, an Arizona municipal corporation
(“City”) and bo ARCH L.L.C., an Arizona corporation (“Consultant”), collectively (“the
Parties”)..
RECITALS
WHEREAS, the City and the Consultant entered into a Professional Services Contract to
provide design services and construction documents for the library remodel/relocation project,
executed on October 6, 2020; and,
WHEREAS, on December 1, 2020, the City and Consultant entered into the Amendment
NO. 1 to the Professional Services Contract; and,
WHEREAS, the City has requested the Consultant to prepare a scope of work for
construction administrative services and compensation for those additional services as set forth in
"Exhibit A"; and,
WHEREAS, the City has reviewed and agreed to amend the original Contract as stated.
CONTRACT AMENDMENT
NOW, THEREFORE, in consideration of the mutual promises and obligations set forth
herein, the parties, hereby agree to amend the Contract as follows:
1. The Consultant shall provide construction administrative services, as described in the
attached scope of services set forth in Exhibit "A".
2. The Contract shall be amended to include compensation for these additional services in
an amount not to exceed $98,980.00 and for a total Contract amount of $295,820.00.
3. The Contract term shall be extended until June 30, 2022.
4. Except as specifically modified above, all of the remaining terms and conditions of said
Contract shall remain and continue in full force and effect.
[Signature page follows]
Page 2 of 2
IN WITNESS WHEREOF, the parties have executed this Contract Amendment as of the
date first above written.
CITY:
CONSULTANT:
City of El Mirage
bo ARCH L.L.C.
_____________________________
By:_____________________________
By: J. Crystal Dyches
Print Name
Its: City Manager
By:______________________________
Signature
ATTEST:
Its:____________________________
__________________________
By: Sharon Antes
Its: City Clerk
APPROVED AS TO FORM:
___________________________
Justin Pierce, City Attorney
Exhibit ‘A’
June 6, 2021
Jorge Gastelum, P.E.
Community Development Director/City Engineer
City of El Mirage
10000 N. El Mirage
El Mirage, AZ 85335
RE:
Proposal for Construction Management Services
Mr. Gastelum:
We are pleased to present our proposal for professional Construction Management services for the
addition and adaptive reuse of the existing 5000 SF fire station, located at 13513 N. El Mirage Rd., to
house a Library for Maricopa County. We understand the significance this undertaking represents to
the City of El Mirage and Maricopa County Library District. Here within is our proposal for professional
services associated with the subject project.
Fee Proposal: Not-To-Exceed $98,980.00
We are prepared to offer our professional services in the amount of $98,980.00 (Ninety-Eight
thousand, Nine Hundred Eighty dollars), inclusive of reimbursables. Please see attached documents
delineating our project understanding, scope of work/services and probable manhours.
We are confident that bo ARCH L.L.C. can render all required services in their entirety to your
satisfaction, upon receipt of a purchase order number we can commence with our services. Feel free
to contact me should you need further clarification or have any questions. We look forward to working
with you on this project.
Sincerely,
bo ARCH L. L. C.
David A Bosak Sr., AIA, LEED AP
Managing Partner
Director of Program/Construction Management | Principal Architect
Authorization and Acknowledgement:
If the services and fee described are acceptable, please sign and return a copy.
Acceptance: _______ ________ ______________ ____________
June 6, 2021
David Bosak, Managing Partner, bo ARCH LLC.
Dated
Acceptance: ______________________________________
_______________
Jorge Gastelum, P.E. City of El Mirage Dated
Attachments:
Project Understanding
Task Summaries
Probable Manpower Schedule
Project Understanding 1 of 3
PROJECT UNDERSTANDING
Project:
1.
Adaptive reuse of existing 5000 SF building, located at 13513 N. El Mirage Rd., to house a Library for
Maricopa County Library District
Stakeholders:
1.
The City of El Mirage
2.
Maricopa County Library District
3.
Neighboring businesses, homeowners, and adjacent school
Delivery Method:
1.
Construction Management At Risk
Assumptions:
1.
We have assumed (30) site meetings during construction plus time for agenda, travel, minutes.
preparation, and distribution.
Scope of Work:
1.
Based on 100% Construction Documents Dated May 26, 2021
Scope of Professional Services: Required services are outlined in detail in attached Task Summaries
document
1.
Construction Management services to include pre-construction conference: Chair weekly meetings,
certify payment applications payments, change order review and processing, CMAR Sequencing
Schedule and monitoring, Qwest, COX, FF&E Coordination, Project close-out.
2.
Construction Administration services to include: construction observation QAQC Reports, review of
submittals, responding to RFIs, preparing ASIs and PRs.
3.
Prepare record drawings.
Supplemental Service as deemed necessary by the Client, will be billed at our standard hourly rate with
client approval:
1.
Additional City requested changes during Construction.
2.
Additional City requested meetings beyond those specified.
3.
Additional services required if CMARs contractual completion dates are exceeded.
Exclusions:
1.
Special Inspections
2.
Material Testing
3.
CA services associated with Landscape and Civil Engineering
Deliverables:
1.
Weekly Construction Minutes
2.
Observation Reports
3.
Punch List
4.
Certificate of Substantial Completion
Budget:
1.
Construction Budget is $2.15M
Project Understanding 2 of 3
Schedule: We have assumed an 8-month construction curve and 1 month for close out
1.
Construction Schedule
Calendar Target Dates
Notice to Proceed for Project
Week 0
Preconstruction Conference
Week 1
Substantial Completion
Week 34
Final Completion
Week 38
Fee:
1.
Our Manpower loading Schedule is attached, with the associated hours broken down by Task
Task Summaries 1 of 2
TASK SUMMARIES
TASK 7.0 CONSTRUCTION ADMINISTRATION SERVICES
Subtask 7.1 Meetings
1.
Facilitate a comprehensive Pre-Construction Conference (1) to discuss Stakeholder’s goals and
objectives, schedule requirements, time and cost control requirements, access requirements,
administration requirements. Procedures will be established for the orderly exchange, processing and
expediting of correspondence.
2.
Chair weekly construction meetings (30 weekly meetings). Minutes are detailed and comprehensive. All
outstanding items are prioritized and delegated to appropriate team members with completion dates
identified. Provide follow-up to assure prompt response and implementation of directions given.
3.
Assist with coordination of Client vendors, such as Qwest, Cox, IT, Keying, Card Access, and FF&E
suppliers, and with the CMAR to help mitigate scheduling and installation issues.
4.
A CPM Baseline Construction Schedule will be required from the GC for monitoring construction
activities and for identifying any schedule variances well in advance of the time that they might affect
the critical path to completion.
Subtask 7.2 Construction Observation
1.
bo ARCH provides weekly Field Reports, distributed to the core team that identify areas of non-
conformance, items requiring attention or potential problem areas.
2.
We conduct pre-installation meetings to identify and discuss installation requirements.
3.
Review any mockups for approval and as a standard for all subsequent installations.
4.
Review testing required by the contract documents.
5.
Ensure that contractor updates their drawings with as-built information.
Subtask 7.3 Submittals | RFIs | ASIs
1.
Log and Review Submittals
2.
Respond to RFIs, analyze each RFI for Schedule, Quality, and Cost Impact, and will explore alternatives
if practical.
3.
Prepare Architect’s Supplemental Information forms as needed.
Subtask 7.4 Change Order Review | Review Progress Payments
1.
Issue Proposal Requests
2.
Review requests for change order
3.
Prepare change orders.
4.
Write recommendations regarding change orders.
5.
Review actual progress versus progress claimed on progress payment request.
6.
Certify Payment Applications
Subtask 7.5 Substantial Completion
1.
Prepare, in conjunction with the Architect and GC, a punch list of deficiencies to be addressed to
achieve substantial completion.
2.
Issue Certificate of Substantial Completion punch
3.
Sign off on completed corrections.
Subtask 7.6 Final Completion | Close-out | Record Drawings | 1-Year Warranty
1.
Review O&M Manuals
2.
Review HVAC T&B Reports.
Task Summaries 2 of 2
3.
Receive keying for all GC furnished equipment.
4.
Verification of attic stock received by facilities personnel.
5.
Prepare Certificate of Final Completion
6.
Review Contractor’s as-builts
7.
Make one year inspection Provide 11-month warranty walk with Project Team to identify remaining
warranty issues, compile list and forward to GC for timely completion. Provide follow-thru for proper
completion.
*Probable Manpower Loading Schedule
Construction Management Services
Prepared 6/6/21
Library Project
Project
Architect
Cost
Estimator
Job
Captain
$150.00
$135.00
$115.00
1
Preconstruction Conference
4
4
8
$1,060.00
2
On site meetings, Minutes and Distribution
99
99
198
$26,235.00
3
Client vendor Coordination
6
6
$900.00
4
Schedule Monitoring
0
$0.00
Subtotal - Precon
0
109
0
103
0
212
$28,195.00
1
Weekly Reports
30
30
60
$7,950.00
2
Preinstall mtgs | Mockups
0
$0.00
3
Review Testing Reports
4
4
$600.00
4
Not Used
0
$0.00
Subtotal - Meetings
0
34
0
30
0
64
$8,550.00
`
Submittal and Shop Drawing review
24
120
144
$17,400.00
2
Respond to RFIs
5
45
50
$5,925.00
3
Prepare ASIs
90
90
$10,350.00
4
Not Used
0
$0.00
Subtotal - Costs
0
29
0
255
0
284
$33,675.00
1
Issue Proposal Requests
8
8
$920.00
2
Review and Process Change Orders
2
24
4
30
$4,000.00
3
Certify Payment Applications
8
4
12
$1,660.00
4
Not Used
0
$0.00
Subtotal - Documents
0
10
24
16
0
50
$6,580.00
Task 7.5 - Substantial Completion
1
Punch List
4
4
8
$1,060.00
2
Issue Certificate of Substantial Completion
2
2
$230.00
3
Signoff on Punch List
4
4
$460.00
4
Not Used
0
$0.00
Subtotal - Documents
0
4
0
10
0
14
$1,750.00
Task 7.6 - Final Completion |Closeout | Record Drawings | 1-Year Warranty
1
Review O&Ms
8
8
$920.00
2
Close out Documentation
8
8
$920.00
3
Prepare Certificate of Final Completion
2
2
$230.00
4
Review As-builts
12
4
16
$2,260.00
5
1-year Warranty
0
$0.00
Subtotal - Closeout
0
12
0
22
0
34
$4,330.00
Subtotal Hours - bo Arch Labor Summary
Hrs
198 Hrs
24 Hrs
436 Hrs
Hrs
658 Hrs
Subtotal Fees - bo Arch Labor Summary
$0
$29,700
$3,240
$50,140
$0
$83,080
*Hours depicted are not a reflection of actual hrs to be billed, rather an analysis of the effort required in order to derive a fee.
Task 7.1 - Meetings
I. bo ARCH Summary
Total
Hours
bo Arch
Labor cost
Task 7.2 -Construction Observation
Task 7.3 -Submittals | RFIs | ASIs
Task 7.4 - Change Order Review | Certify Progress Paym
Fee Proposal 1 of 2
1
Rick Engineering - Civil Engineering
$0.00
2
James Lane - Structural Engineering
$7,600.00
3
AZPL - Mechanical/Plumbing/Electrical Engineering
$8,300.00
4
Open
$0.00
Subtotal - Consultant Labor Summary
$15,900.00
Item No. Expense Description
Unit
Cost/Unit
Total
1
Indirect - Reproduction
LS
-
$
2
Indirect - Mileage
LS
Subtotal - Direct/Indirect Costs
-
$
IV. Recommended Allowances
1
CA Contingency for out of scope changes as requested by the City
-
$
2
Open
-
$
Subtotal - Allowances
-
$
Total Fee
98,980.00
$
III. Other Direct/Indirect Costs
II. Consultant Labor Summary
Fee Proposal 2 of 2