9 14 2021 Minutes DRAFT

D R A F T
REGULAR MEETING OF THE PLANNING & ZONING
COMMISSION OF THE CITY OF EL MIRAGE
EL MIRAGE CITY COUNCIL CHAMBERS
10000 N. EL MIRAGE ROAD
6:00 PM - TUESDAY, SEPTEMBER 14, 2021
MINUTES
 
 
         
   
1.
CALL TO ORDER AND PLEDGE OF ALLEGIANCE
 
2.
ROLL CALL
Present: 
Commissioner Chairperson Martin Crosby; Commissioner Vice Chair Skip Ast; Commissioner
Bob Jones; Commissioner Mariane Anderson; Commissioner Leonard Gradillas 
Attendees: Jorge Gastelum, Development Service Director/City Engineer
Jose A Macias, Senior Planner
Thomas Doyle, Economic Development Manager
Jon Paladini, City Attorney's Office
3.
APPROVAL OF MINUTES FROM THE PLANNING & ZONING COMMISSION MEETING
HELD ON Tuesday, August 10, 2021.
  
 
 
Commissioner Jones moved to approve the minutes from the August 10, 2021, Planning and Zoning
Commission Meeting; seconded by Commissioner Anderson. 
 
Vote: 5 - 0 - Unanimously
 
4.
CALL TO THE PUBLIC 
An opportunity will be provided to members of the public to address the Planning and Zoning
Commission on items not scheduled on the agenda that fall under the jurisdiction of the City of El
Mirage Planning and Zoning Commission or on items on the agenda for discussion, but not for action.
Members of the public shall not exceed a three-minute time period for their comments. At the
conclusion of the Call to the Public, individual Commission Members may (1) respond to criticism
made by those who have spoken, (2) direct staff to review or follow-up on the matter, and/or (3) direct
that the matter be put on a future agenda. 
No public comments were received. 
 
5.
ACTION ITEMS 
Zoning items requiring review and Commission action.
 
Jose A. Macias, Community Development- Planning & Zoning
Posted October 4, 2021

1.
A Public Hearing, closure of public hearing followed by a discussion and action on a Conditional Use
Permit application to allow a residential wall to exceed the six (6) foot height limit to eight (8) feet
submitted by the Rancho El Mirage Homeowners Association.
Chair Crosby opened the Public Hearing, Macias presented the staff report and stated that staff had no
concerns or objections to the proposed wall enhancement to the existing wall but had the following
stipulations; 
The applicant shall submit the following documents when applying for a block wall and/or gate
building permit. 
Application Form
Site Plan
Engineered wall construction details with a current engineered stamped.
Signed “Neighboring Property Owners Authorization Form” by the school district and the
owner of the wash parcel. 
1.
John Taylor, Rancho El Mirage HOA President was in attendance to address the Commission
and Keith Gray, Rancho El Mirage HOA Vice-President attended virtually to assist with
questions.  After several questions from the Commissioners, Chair Crosby made a call for public
comments. Residents Cheryl and Steward Clodfelter, 14929 N. 126th Avenue, had questions for the
HOA president. After additional discussion between the Commissioners, HOA President and
Vice-President and residents, Chair Crosby closed the public hearing and called for additional
discussion among the Commissioners or for a vote. City Attorney Paladini provided guidance to the
Comissioners on the item. 
  
 
 
Commissioner Vice-Chair Ast, moved to approve the Conditional Use Permit as presented to allow a
residential wall to exceed the six (6) foot height limit to eight (8) feet submitted by the Rancho El
Mirage Homeowners Association; seconded by Commissioner Anderson.  
 
Vote: 5 - 0 - Unanimously
 
6.
NEW BUSINESS
Administrative items requiring Commission action.
No new business for action. 
 
7.
DISCUSSION / PRESENTATION
Non-action items for discussion and comment pertaining to Planning and Zoning Commission.
There were no items for discussion. 
 
8.
STAFF REPORT
The Commission may not discuss or act upon any matter unless the matter is properly noticed for legal
action.
City Engineer Jorge Gastelum mentioned that the Development Services Department status reports are
distributed weekly and asked the commissioners to contact his office if they had any questions.
Economic Development Manager Tom Doyle gave an update on pending and potential development
projects coming to the City. Senior Planner Jose Macias gave an update on current zoning applications
and reminded those commissioners on the Zoning and Land Use Update Task Force of upcoming
meetings.  
 
Jose A. Macias, Community Development- Planning & Zoning
Posted October 4, 2021

9.
COMMISSIONER COMMENTS
The Commission may not discuss or act upon any matter unless the matter is properly noticed for legal
action.
Commissioner Gradillas asked for an update on the traffic light construction on Dysart Road and
Acoma Avenue and Mr. Gastelum provided an update. Vice-Chair Ast thanked the City Attorney for
his attendance and guidance. Commissioner Jones recapped the items from the meeting and thanked
staff for their work. Chair Crosby thanked staff for all their work.
 
10.
ADJOURNMENT
Vice-Chair Ast moved to adjourn the meeting at 6:44 pm; seconded by Commissioner Anderson. 
 
The City of El Mirage is committed to providing accessibility for all citizens to its programs, activities, and
services, as required by the Americans with Disabilities Act (ADA). A sign language interpreter or alternative
format materials are available with 72 hours notice to the Senior Planner [TDD 623-933-3258]; additional
reasonable accommodations will be available to the extent possible within the time of the request. For more
information or to view related materials, contact Senior Planner Jose A. Macias, at 10000 N. El Mirage Road., El
Mirage, Arizona 85335, call 623-876-2996, or email jmacias@elmirageaz.gov. 
Jose A. Macias, Community Development- Planning & Zoning
Posted October 4, 2021