FY22 Pavement Maintenance Proposal

Pavement Maintenance Plan FY22

Holbrook Asphalt Co.
Alternate .
i ; ae . A Section
Project Area Crack Seal HAS Paint/Striping|Traffic Contro§_ (Chip Seal, Total
Slurry)
127th Ave $7,228.50 $27,628.42] $22,000.00 $8,500.00) $31,582.03 $96,938.95
129th Ave $4,239.50 $21,709.00} $19,500.00 $8,500.00 $57,864.58 $111,813.08}
Section 11 $25,680.50] $121,436.41] $1,950.00 $0.00] $54,243.59 $203,310.50
[Material Total |__$37,148.50] $170,773.83] $43,450.00] $17,000.00] $143,690.20 $412,062.53
Tax 9.3% $38,321.82
$450,384.35
Sunland Asphalt
Alternate Section
Project Area Crack Seal PMM Paint/StripingfTraffic Contro§ (Chip Seal, Total
Slurry)
El Mirage Rd $15,030.00} $62,657.10] $54,570.78] $18,725.00 $0.00 $150,982.88
Section 12 $64,712.50] $83,598.90] $3,450.00] $26,450.00 $0.00 $178,211.40
{Material Total | $79,742.50] $146,256.00] $58,020.78] $45,175.00] $0.00 $329,194.28
Tax 6.045% $19,899.79
$349,094.07
P1 Paving
Section
ject Al
Project Area Total
Customer Service
Parking $24,958.12
Berry Ln. Edge-Mill &
Overlay $9,193.90
Thunderbird Post
Office Parking Lot 97,080.55

$41,232.57

Proposal

HOLBROOK

Project Location Proposal # Date Issued PO/LD #
ASPHALT CO. City of El Mirage HAA241690 10/22/2021
Asset Preservation c/o: Public Works

Attn: Nick Russo

10355 N 121st Ave Terms

EI Mirage AZ 85335 Due Upon Completion
Bill To Adviser Information
City of El Mirage Justin Holbrook
c/o: Public Works P: 602-377-5406 | E: justin@holbrookasphalt.com
Attn: Nick Russo
10355 N 121st Ave Description

El Mirage AZ 85335 a - : + ,
2022 HAS - Section 11 (Does NOT include the South section

slated for Slurry II)
Item Quantity UM Rate Amount
Crack Repair - Elastomere 48,829 LIFt 0.50 24,414.50
Clean & prepare cracks if necessary. Install Hot-Applied Elastomeric Sealant to
all cracks larger than 1/4 inch.
Crack Repair - Mastic 422 LIFt 3.00 1,266.00
Apply Mastic Patching Compound to cracks wider than 1 inch,
HAS 49,323 SqYd 1.80 88,781.40
Clean & prepare surface using high pressure air & wire bristle brooms
Install "HAS" High Density Mineral Bond advanced performance pavement
preservation treatment. No guarantee surface treatments will adhere to areas
saturated with motor oil. HAS meets demands of High Density Mineral Bond
Specification established by agency engineers.
***THIS PRODUCT HAS A FIVE YEAR WARRANTY PROVIDED BY BOTH THE
MANUFACTURER AND CONTRACTOR***
Paint/Stripe 1 Ea 1,350.00 1,350.00

All Stripes, Symbols and Painting to follow existing pattern. Pricing is based on
work being completed in one day (one mobilization), unless stated otherwise.

Subtotal 115,811.90
Tax 10,770.51
Total $126,582.41

Please sign for proposal acceptance: Do not sign this page, see final page for signing

HAAB06109

Proposal

HOLBROOK

atm Project Location Proposal # Date Issued PO/LD #
ASPHALT co. City of El Mirage HAA241705 10/22/2021
Asset Preservation C/o: Public Works
Attn: Nick Russo
10355 N 121st Ave Terms
EI Mirage AZ 85335 Due Upon Completion
Bill To Adviser Information
City of El Mirage Justin Holbrook
c/o: Public Works P: 602-377-5406 | E: justin@holbrookasphalt.com

10365 N DTS
121st Ave .
El Mirage AZ 85335 Description

2022 Type II Slurry - Section 11 (South portion)

Item Quantity uM Rate Amount

Section 11 - South portion (W Larkspur Rd, N 126th Ln, W Columbine Dr, N
126th Ave, W Bloomfield Rd, W Charter Oak Rd, N 125th Dr)

Type Il Slurry 18,141.67 SqYd 2.99 54,243.59
Sweep and clean Surface. Supply and Place a Type II Slurry seal surface @ 15-18

Ibs per SQ. YD. No guarantee pavement preservation materials will adhere to

areas saturated with motor oil. Type I, II and III Slurry applications are useful

tools for pavement maintenance when used on the right surface, at the right

time. However, there are some noticeable side effects that accompany this

application.

*Price includes restriping of existing pavement markings of the Type II Slurry.

HAS 18,141.67 SqFt 1.80 32,655.01
Apply HAS to the surface after one summer season to help "smooth", "bind",

and "preserve" the new slurry surface. No guarantee pavement preservation

materials will adhere to areas saturated with motor oil.

Paint/Stripe 1 Ea 600.00 600.00
All Stripes, Symbols and Painting to follow existing pattern on pavement. Pricing

is based on work being completed in one day (one mobilization), unless stated

otherwise.

*Re-stripe over HAS.

Subtotal 87,498.60
Tax 8,137.37
Total $95,635.97

Please sign for proposal acceptance: Do not sign this page, see final page for signing

HAAB06109

HOLBROOK

ASPHALT CO.

Asset Preservation

Bill To

City of El Mirage
c/o: Public Works
Attn: Nick Russo
10355 N 121st Ave
El Mirage AZ 85335

Project Location

City of El Mirage
c/o: Public Works
Attn: Nick Russo
10355 N 121st Ave
El Mirage AZ 85335

Justin Holbrook

fe

Proposal #
HAA241687

Terms

Due Upon Completion

Date Issued
10/22/2021

Adviser Information

Proposal

PO/LD #

P: 602-377-5406 | E: justin@holbrookasphalt.com

Description

Item Quantity UM Rate
Crack Repair - Elastomere 5,947 LIFt 0.50
Clean & prepare cracks if necessary. Install Hot-Applied Elastomeric Sealant to
all cracks larger than 1/4 inch.
*Does NOT include 129th Ave from Thunderbird to Soledad where Chip Seal will
be installed,
Crack Repair - Mastic 422 LIFt 3.00
Apply Mastic Patching Compound to cracks wider than 1 inch.
HAS 6,007.78 SqYd 1.80
Clean & prepare surface using high pressure air & wire bristle brooms
Install "HAS" High Density Mineral Bond advanced performance pavement
preservation treatment. No guarantee surface treatments will adhere to areas
saturated with motor oil. HAS meets demands of High Density Mineral Bond
Specification established by agency engineers.
*Does NOT include 129th Ave from Thunderbird to Soledad St. This is included
on Chip Seal proposal.
***THIS PRODUCT HAS A FIVE YEAR WARRANTY PROVIDED BY BOTH THE
MANUFACTURER AND CONTRACTOR***
Paint/Stripe 1 Ea 19,500.00
All Stripes, Symbols and Painting to follow existing pattern. Pricing is based on
work being completed in one day (one mobilization), unless stated otherwise.
Traffic Control 4 Ea 8,500.00
Subtotal
Tax
Total
Please sign for proposal acceptance: Do not sign this page, see final page for signing

HAABO6109

2022 HAS - 129th Ave (Thunderbird Rd to just before Aster
Dr)

Amount

2,973.50

1,266.00

10,814.00

19,500.00

8,500.00

43,053.50
4,003.98
$47,057.48

HOLBROOK

ASPHALT CO.

Asset Preservation

Bill To

City of El Mirage
c/o: Public Works
Attn: Nick Russo
10355 N 121st Ave
El Mirage AZ 85335

Item

Project Location

City of El Mirage
c/o: Public Works
Attn: Nick Russo
10355 N 121st Ave
El Mirage AZ 85335

Proposal

Proposal # Date Issued PO/LD #
HAA241706 10/22/2021
Terms

Due Upon Completion

Adviser Information

Justin Holbrook
P: 602-377-5406 | E: justin@holbrookasphalt.com

Description

2022 Rubberized Chip Seal - 129th Ave (Thunderbird Rd to
Soledad St)

Quantity uv Rate Amount

Rubberized Chip Seal 6,052.78 SqYd 9.56 57,864.58
Install rubberized Chip Seal on 129th Ave from Thunderbird Rd to Soledad St.

HAS 6,052.78 SqYd 1.80 10,895.00

Apply HAS over Chip Seal after one summer season.

Subtotal 68,759.58

Tax 6,394.64

Total $75,154.22

Please sign for proposal acceptance: Do not sign this page, see final page for signing

HAAB06109

HOLBROOK

ASPHALT CO.

Asset Preservation

Bill To

City of El Mirage
c/o: Public Works
Attn: Nick Russo
10355 N 121st Ave
El Mirage AZ 85335

Item

Crack Repair - Elastomere

Clean & prepare cracks if necessary. Install Hot-Applied Elastomeric Sealant to

all cracks larger than 1/4 inch.

*Does NOT include the west half of the road from Thunderbird to Soledad

where Chip Seal will be installed.

Crack Repair - Mastic

Project Location

City of El Mirage
c/o: Public Works
Attn: Nick Russo
10355 N 1214st Ave
El Mirage AZ 85335

Apply Mastic Patching Compound to cracks wider than 1 inch.

HAS

Clean & prepare surface using high pressure air & wire bristle brooms

" High Density Mineral Bond advanced performance pavement
preservation treatment. No guarantee surface treatments will adhere to areas
saturated with motor oil. HAS meets demands of High Density Mineral Bond

Install "HAS'

Specification established by agency engineers.

oes NOT include the west half of the road from Thunderbird to Soledad
where Chip Seal will be installed. This is included on Chip Seal proposal.

***THIS PRODUCT HAS A FIVE YEAR WARRANTY PROVIDED BY BOTH THE
MANUFACTURER AND CONTRACTOR***

Paint/Stripe

All Stripes, Symbols and Painting to follow existing pattern on pavement. Pricing
is based on work being completed in one day (one mobilization), unless stated

otherwise.

Traffic Control

Proposal #
HAA241645

Terms

Due Upon Completion

Date Issued
10/22/2021

Adviser Information

justin Holbrook

Proposal

PO/LD #

P: 602-377-5406 | E: justin@holbrookasphalt.com

Description

2022 HAS - 127th Ave (Thunderbird Rd to Scotts Dr)

Quantity

11,925

422

12,045.56

LIFt

LIFt

SqYd

Ea

Ea

Rate

0.50

3.00

1.80

22,000.00

8,500.00

Subtotal
Tax
Total

Please sign for proposal acceptance: Do not sign this page, see final page for signing

HAAB06109

Amount

5,962.50

1,266.00

21,682.01

22,000.00

8,500.00

59,410.51
5,525.18
$64,935.69

HOLBROOK

ASPHALT CO.
Asset Preservation

Bill To

City of El Mirage
c/o: Public Works
Attn: Nick Russo
10355 N 121st Ave
El Mirage AZ 85335

Project Location

City of El Mirage
c/o: Public Works
Attn: Nick Russo
10355 N 121st Ave
El Mirage AZ 85335

Proposal

Proposal # Date Issued PO/LD #
HAA241707 10/22/2021
Terms

Due Upon Completion

Adviser Information

Justin Holbrook
P: 602-377-5406 | E: justin@holbrookasphalt.com

Description

2022 Rubberized Chip Seal - 127th Ave (West half of the
road only from Thunderbird Rd to Soledad St)

Item Quantity UM Rate Amount
Rubberized Chip Seal 3,303.56 SqYd 9,56 31,582.03
Install rubberized Chip Seal on the west half only of 127th Ave from Thunderbird
Rd to Soledad St.
HAS 3,303.56 SaYd 1.80 5,946.41
Apply HAS over Chip Seal after one summer season.
Subtotal 37,528.44
Tax 3,490.15
Total $41,018.59
Please sign for proposal acceptance: Do not sign this page, see final page for signing

HAABO6109

mesa-az

AGREEMENT PURSUANT TO SOLICITATION

CITY OF MESA AGREEMENT 2020007
PAVEMENT PRESERVATION SERVICES (HIGH DENSITY MINERAL BOND)

CITY OF MESA, Arizona (“City”)

Department Name City of Mesa — Purchasing Division
Mailing Address P.O. Box 1466
Mesa, AZ 86211-1466
Delivery Address 20 East Main St, Suite 400
Mesa, AZ 85201
Attention Brandy Andersen, CPPB, MPA
Procurement Officer
E-Mail brandy.andersen@mesaaz.gov
Telephone (480) 644-6426
Facsimile (480) 644-2655
AND
HOLBROOK ASPHALT, LLC., (“Contractor”)
Mailing Address 3806 S. 16" Street
Phoenix, AZ 85040
Delivery Address 3806 S. 16" Street
Phoenix, AZ 85040
Attention Aaron Eppley, Asset Preservation Consultant
E-Mail aaron@holbrookasphalt.com
Telephone 435-703-0023
Facsimile 435-656-3943
Page 1 of 33 Holbrook Asphalt, LLC

Contract #2020007

CITY OF MESA AGREEMENT PURSUANT TO SOLICITATION

This agreement pursuant to solicitation (“Agreement”) is entered into this 9" day of September 2019, by
and between the City of Mesa, Arizona, an Arizona municipal corporation ("City"), and Holbrook Asphalt

LLC., a Utah company (“Contractor”). The City and Contractor are each a “Party” to the Agreement or
together are “Parties” to the Agreement.

RECITALS

The City issued solicitation number 2020007 (‘Solicitation’) for PAVEMENT PRESERVATION
SERVICES (HIGH DENSITY MINERAL BOND), to which Contractor provided a response
("Response"); and

The City Selected Contractor's Response as being in the best interest of the City and wishes to
engage Contractor in providing the services/materials described in the Solicitation and Response.

In consideration of the reciprocal promises contained in the Agreement, and for other valuable and good

consideration, which the Parties acknowledge the receipt and sufficiency of, the Parties agree to the
following Terms & Conditions.

TERMS & CONDITIONS

Term. This Agreement is for a term beginning on September 9, 2019 and! ending on June 30, ;
| 2022, :The use of the word “Term” in the Agreement includes the aforementioned périod as well as
any applicable extensions or renewals in accordance with this Section 1.

1.1 Renewals. On the mutual written agreement of the Parties, the Term may be renewed up
to a maximum of two (2) years. Any renewal(s) will be a continuation of the same terms
and conditions as in effect immediately prior to the expiration of the then-current term.

1.2 Extension for Procurement Processes. Upon the expiration of the Term of this
Agreement, including any renewals permitted herein, at the City’s solé discretion this
Agreement may be extended on a month-to-month basis for a maximum of six (6) months
to allow for the City’s procurement processes in the selection of a vendor to provide the
services/materials provided under this Agreement. The City will notify the Contractor in
writing of its intent to extend the Agreement at least thirty (30) calendar days prior to the
expiration of the Term. Any extension under this Subsection 1.2 will be a continuation of
the same terms and conditions as in effect immediately prior to the expiration of the then-
current term.

1.3 Delivery. Delivery shall be made to the location(s) contained in the Scope of Work within
twenty-four (24) hours after receipt of an order.

Scope of Work. The Contractor will provide the necessary staff, services and associated
resources to provide the City with the services, materials, and obligations attached to this
Agreement as Exhibit A ("Scope of Work") Contractor will be responsible for all costs and expenses
incurred by Contractor that are incident to the performance of the Scope of Work unless otherwise
stated in Exhibit A. Contractor will supply all equipment and instrumentalities necessary to perform
the Scope of Work. If set forth in Exhibit A, the City will provide Contractor's personnel with
adequate workspace and such other related facilities as may be required by Contractor to carry out
the Scope of Work.

The Agreement is based on the Solicitation and Response which are hereby incorporated by
reference into the Agreement as if written out and included herein. In addition to the requirements
specifically set forth in the Scope of Work, the Parties acknowledge and agree that the Contractor

Page 2 of 33 Holbrook Asphalt. LLC
Contract #2020007

34.

35.

36.

37.

38.

WARRANTY OF RIGHTS. Contractor warrants it has title to, or the right to allow the City to use,

the materials and services being provided and that the City may use same without suit, trouble or
hindrance from Contractor or third parties.

PROPRIETARY RIGHTS INDEMNIFICATION. Without limiting the warranty in section 34,
Contractor will without limitation and at its expense defend the City against all claims asserted by
any person that anything provided by Contractor infringes a patent, copyright, trade secret or other
intellectual property right and must, without limitation, pay the costs, damages and attorneys' fees
awarded against the City in any such action, or pay any settlement of such action or claim. Each
party agrees to notify the other promptly of any matters to which this provision may apply and to
cooperate with each other in connection with such defense or settlement. If a preliminary or final
judgment is obtained against the City’s use or operation of the items provided by Contractor
hereunder or any part thereof by reason of any alleged infringement, Contractor will, at its expense
and without limitation, either: (a) modify the item so that it becomes non-infringing: (b) procure for
the City the right to continue to use the item; (c) substitute for the infringing item other item(s) having
at least equivalent capability; or (d) refund to the City an amount equal to the price paid, less
reasonable usage, from the time of installation acceptance through cessation of use, which amount
will be calculated on a useful life not less than five (5) years, plus any additional costs the City may
incur to acquire substitute supplies or services.

CONTRACT ADMINISTRATION. The contract will be administered by the applicable Purchasing
Officer and/or an authorized representative from the using department (collectively “Contractor
Administrators’), all questions regarding the Agreement will be referred to the Contract
Administrators. |f authorized by the Contract Administrators, supplements or amendments may be
written to the Agreement for the addition or deletion of services. Payment will be negotiated and
determined by the Contract Administrators.

FORCE MAJEURE. Failure by either party to perform its duties and obligations will be excused by
unforeseeable circumstances beyond its reasonable control, including acts of nature, acts of the
public enemy, riots, fire, explosion, legislation, and governmental regulation. The party whose
performance is so affected will, within five (5) calendar days of the unforeseeable circumstance,
notify the other party of all pertinent facts and identify the force majeure event. The party whose
performance is so affected must also take all reasonable steps, promptly and diligently, to prevent
such causes if it is feasible to do so or to minimize or eliminate the effect thereof. The delivery or
performance date will be extended for a period equal to the time lost by reason of delay, plus such
additional time as may be reasonably necessary to overcome the effect of the delay, provided
however, under no circumstances will delays caused by a force majeure extend beyond one
hundred-twenty (120) calendar days from the scheduled delivery or completion date of a task
unless agreed upon by the parties.

| COOPERATIVE USE OF CONTRACT) The City has entered into various cooperative purchasing
" agreements with other Arizona government agencies, including the Strategic Alliance for Volume

Expenditures (SAVE) cooperative. Under the SAVE Cooperative Purchasing Agreement, any
contract may be extended for use by other municipalities, school districts and government agencies
in the State of Arizona with the approval of Contractor. Any such usage by other entities must be
in accordance with the statutes, codes, ordinances, charter and/or procurement rules and
regulations of the respective government agency.

The City currently holds or may enter into Intergovernmental Governmental Agreements (IGA) with
numerous governmental entities. These agreements allow the entities, with the approval of
Contractor, to purchase their requirements under the terms and conditions of this Agreement.

A contractor. subcontractor or vendor or any employee of a contractor, subcontractor or vendor
who is contracted to provide services on a regular basis at an individual school shall obtain a valid
fingerprint clearance card pursuant to title 41, chapter 12, article 3.1. A school district governing
board shall adopt policies to exempt a person from the requirements of this subsection if the
person's normal job duties are not likely to result in independent access to or unsupervised contact

Page 31 of 33 Holbrook Asphalt, LLC
Contract #2020007

RESPONDENT CERTIFICATION

RSS SEE MER TIPAUION

By submitting the Response and signing this Certification, the Respondent understands and
certifies to all of the following:

a) The information provided in Respondent's Response it true and accurate to the best of
Respondent's knowledge.

b) Respondent is under no legal prohibition that would prevent Respondent from contracting with the
City of Mesa.

c) Respondent has read and understands the Solicitation packet as a whole (including attachments,
exhibits, and referenced documents) and: (i) can attest that Respondent is in compliance with the
requirements of the Solicitation packet; and (ii) is capable of fully carrying out the requirements of
the Solicitation as set forth in Respondent's Response.

d) To Respondent's knowledge, Respondent and Respondent's employees have no known,
undisclosed conflicts of interest as defined by applicable law or Cily of Mesa Procurement Rules.
|f Respondent or Respondent employees have a known conflict of interest, Respondent has
disclosed the conflict in its Response.

e) Respondent did not engage in any anti-competitive practices related to its Response or the
Solicitation. The prices offered by Respondent were independently developed without consultation
or collusion with any other Respondents or potential Respondents.

f) No gifts, payments or other cansideration were made to any City employee, officer, elected official,
agent, or consultant who has or may have a role in the procurement process for the
services/materials covered by the Solicitation.

g) Respondent grants the City of Mesa permission to copy all parts of its Response including, without
limitation, any documents and materials copyrighted by Respondent: (i) for the City's use in
evaluating the Response; and (ii) to be disclosed in response to a public records request under
Arizona's public records law (A.R.S. § 39-121 et. seq.) or other applicable law, subpoena, or other
judicial process provided such disclosure is in accordance with City of Mesa Procurement Rule
6.13,

h) If a contract is awarded to Respondent as a result of the Response submitted to the Solicitation
Respondent will:

i, Provide the materials or services specified in the Response in compliance with all
applicable federal, state, and local statutes, rules and policies;

ii, Honor all elements of the Response submitted by Respondent to the City including, but not
limited to, the price and the materials/services to be provided; and

iii. Enter into an agreement with the City based on the terms and conditions of the Solicitation
and the Response, subject to any negotiated exceptions and terms.

i) Respondent is current in all obligations due to the City including any amounts owed the City and
any licenses/permits required for the general lawful conduct of business. Respondent shall acquire
all licenses/permits necessary to lawfully conduct business specific to the Solicitation prior to the
execution of a contract with the City pertaining to the Solicitation.

j) The signatory of this Certification is an officer or duly authorized agent of Respondent with full
power and authority to submit binding offers for the gaods/services specified herein. Respondent
intends by the submission of this Certification to be bound by the terms of the Certification,
Sollcitation, and Response, subject to any negotiated terms/exceptions.

ACCEPTED AND AGREED TO BY RESPONDENT:

Company Name: Holbrook Asphalt, LLC.
Seneitpnrnge.

Signature: fee

Printed Namte-C.UDavis

Title: Vice President

Date: 7/30/2019

(Page 8 of 33 Holbrook Asphalt, LLC
Contract #2020007

V7/N412015, Required Response Forms ~ Page 5 of 5 2020007

City Acceptance of Offer
The below document will be executed when Agreement is finalized and awarded.

ACCEPTANCE OF OFFER:

The offer is hereby accepted. The Contractor is now bound to sell the materials or services specified in the

Contract, including all terms and conditions, specifications, addenda, etc. This contract shall henceforth be
referred to as Contract Number 2020007.
Ado: Acrobat «reste;

Awarded this _ Z. h
20°94"2 10048

Edward Quedens, CPPO, C.P.M.
As Business Services Director

jbnom—
REVIEWED BY: gotta

By:
Brandy Andersen, CPPB, MPA
Procurement Officer

bby Edvard suede

1: 2019.09.99 25228 OF I

Page 9 of 33 Holbrook Asphalt, LLC
Contract #2020007

UNL AND.) 3030 S, 7™ STREET, PHOENIX, AZ 85040

ASPHALT

PHONE: 602.323.2800 | WWW.SUNLANDASPHALT.COM

To: City of El Mirage Contact: Cason Chambers
Address: 12145 NW Grand Ave Phone: 623 518 0381

El Mirage, AZ 85335 US Fax: 623 933 8418
Project Name: City of El Mirage - FY 21-22 Pavement Maintenance Bid Number: = PH010722
Project Location: —_ Various Streets, El Mirage, AZ Bid Date: 11/1/2021

Bid in Accordance with the 1 GOVERMENTAL PROCUREMENT ALLIANCE (1GPA)
Contract #17-16P-05 — Asphalt and Related Surfaces - Awarded May 2, 2019
UNIT PRICE BREAKDOWN CAN BE PROVIDED UPON REQUEST — ZONE #1

[Item Description

Estimated Quantity Unit Unit Price

Total Price}

EI Mirage - Cactus to Cinnabar

Crack Seal 9,000.00 LB
Provide Traffic Control And Barricades During Our Scope Of Work.

Power Clean With High Volume Air As Needed And Seal All Cracks 1/4 In

And Larger With Crafco PolyFlex III Crack Sealant. (Alligatored Areas

Not Included.)

*Crack Seal Quantity Is Only An Estimate. Crack Seal Will Be

Billed For Actual Quantity Used.

Apply PMM Sealer 56,961.00 SY
Provide Traffic Control And Barricades During Our Scope Of Work.

Power Sweep/clean Asphalt Surface.

Furnish And Apply Two (2) Coats Of PMM Sealer By Spray Application.

SealMaster PMM has 3-5 Ibs. of Aggregate per gallon blended with 2

Percent Polymer Modified Latex. (Adhesion Or Bonding Of Seal Coat

Materials Is Not Warranted In Areas Exposed To Automotive Fluids

And/or Other Spills.)

Pavement Markings 1.00 LS
PERMANENT PAINT WHITE, 4" EQUIV. - 25,565 LF

PERMANENT PAINT YELLOW, 4" EQUIV. - 3,600 LF

4" EQUIV. WHITE EXTRUDED THERMOPLASTIC S9O0MIL - 28,005 LF
4" EQUIV. YELLOW EXTRUDED THERMOPLASTIC SOMIL - 3,600 LF
4" EQUIV. WHITE TRANSVERSE THERMOPLASTIC 9OMIL - 4,065 LF
PREFORMED TAPE SYMBOL, LEFT ARROW (3M 270) - 11 EA
PREFORMED TAPE SYMBOL, RIGHT ARROW (3M 270) - 10 EA
TYPE D RPM (2-WAY YELLOW) - 215 EA

TYPE G RPM (1-WAY WHITE) - 500 EA

OBLITERATE EXISTING STRIPING, 4" EQUIV. - 35,670 LF
OBLITERATE SYMBOL OR LEGEND - 21 EA

REMOVE RAISED PAVEMENT MARKER - 715 EA

Tri trol (Allowance 1.00 AL
Provide Traffic Control & Barricades Within Our Scope Of Work Per City

Of El Mirage Requirements, TCP’s Are To Be Drafted And Submitted To

City Of El Mirage For Approval Prior To Start Of Work. Traffic Control

Will Be An Allowance Item In Order To Provide All Of The Requested

Labor & Devices (Flaggers, VMB's, Off-Duty Officers, Etc.) At The City's

Direction. Costs Shown Are Only An Estimate. Actual Costs For Traffic

Control Items Will Be Billed At Cost Plus 10% Mark-Up. These Items Will

Be Subject To Tax & Bond As Part Of The Overall Contract Value.

$1.67

$1.10

$54,570.78

$18,725.00

$15,030.00

$62,657.10

$54,570.78

$18,725.00

Page 1 of 5

Subtotal for above El Mirage - Cactus to Cinnabar Items:
City of El Mirage 6.0450%:

Total Price for above EI Mirage - Cactus to Cinnabar Items:

Section 12

fi al 38,750.00 LB $1.67
Provide Traffic Control And Barricades During Our Scope Of Work,
Power Clean With High Volume Air As Needed And Seal All Cracks 1/4 In
And Larger With Crafco PolyFlex III Crack Sealant. (Alligatored Areas
Not Included.)
*Crack Seal Quantity Is Only An Estimate. Crack Seal Will Be
Billed For Actual Quantity Used.

Apply PMM Sealer 75,999.00 SY $1.10
Provide Traffic Control And Barricades During Our Scope Of Work.

Power Sweep/clean Asphalt Surface.

Furnish And Apply Two (2) Coats Of PMM Sealer By Spray Application.

SealMaster PMM has 3-5 Ibs. of Aggregate per gallon blended with 2

Percent Polymer Modified Latex. (Adhesion Or Bonding Of Seal Coat

Materials Is Not Warranted In Areas Exposed To Automotive Fluids

And/or Other Spills.)

Pavement Markings 1.00 LS $3,450.00
PERMANENT PAINT WHITE, 4" EQUIV. - 600 LF

PERMANENT PAINT YELLOW, 4" EQUIV. - 790 LF

24" PAINTED YELLOW CIRCLE - 4 EA

4" EQUIV. YELLOW EXTRUDED THERMOPLASTIC 90MIL - 310 LF

4" EQUIV. WHITE TRANSVERSE THERMOPLASTIC 90MIL - 600 LF

4" EQUIV. YELLOW TRANSVERSE THERMOPLASTIC 9OMIL - 480 LF

OBLITERATE EXISTING STRIPING, 4" EQUIV. - 1,390 LF

OBLITERATE SYMBOL OR LEGEND - 4 EA

Traffic Control (Allowance) 1.00 AL $26,450.00
Provide Traffic Control & Barricades Within Our Scope Of Work Per City

Of El Mirage Requirements. TCP's Are To Be Drafted And Submitted To
City Of El Mirage For Approval Prior To Start Of Work. Traffic Control
Will Be An Allowance Item In Order To Provide All Of The Requested
Labor & Devices (Flaggers, VMB's, Off-Duty Officers, Etc.) At The City's
Direction. Costs Shown Are Only An Estimate. Actual Costs For Traffic
Control Items Will Be Billed At Cost Plus 10% Mark-Up. These Items Will
Be Subject To Tax & Bond As Part Of The Overall Contract Value.

Subtotal for above Section 12 Items:
City of El Mirage 6.0450%:

Total Price for above Section 12 Items:
Bid Price Subtotal:

$150,982.88
$9,126.92
$160,109.80

$64,712.50

$83,598.90

$3,450.00

$26,450.00

$178,211.40
$10,772.88

$188,984.28

$329,194.28

Total City of El Mirage 6.0450%: $19,899.79
Total Bid Price: $349,094.07

Notes:

* In order to hold pricing, this proposal must be signed and returned within 30 days from the bid date specified above.
* Pricing excludes night/weekend work, permits, fees, bonds, notifications, QC testing, utility adjustment hardware, gate loops, painting bumper
blocks, permanent signage, herbicide, water source, or survey/staking in price unless noted above. Any pre-existing ADA compliance issues are

excluded from contract unless specifically stated in proposal.

* Additional (downtime/mobilization) charges may result from delays beyond the control of Sunland Asphalt (or its subcontractors) which prohibit the
above mentioned work from being completed as scheduled. (i.e., unmoved vehicles, disregard for Sunland traffic control, sanitation/delivery

services, sprinkler runoff, etc.)

Page 2 of 5

ACCEPTED:

The above prices, specifications and conditions are satisfactory and
are hereby accepted.

Buyer:

Signature:

Date of Acceptance:

CONFIRMED:
Sunland Asphalt & Construction, LLC.

Authorized Signature:

Project Consultant: Chance Cherry
(602) 288-5052

Page 3 of S

(Gavernnient Procurement Aitiance

Contract Extension

April 5, 2021

Sunland Asphalt & Construction, ine.
775 W, Elwood Street
Phoenix, AZ 85020

Attn: Colin O’Brten (colrlen@sunlandasphalt.com, {folsom@suntandasphalt.com)

Re: Extension Agreement for Contract 417-16P-05, Asphalt Products and Services

The above referanced contract is hereby mutually extended for an adalttonal one (1) year period until
June 28, 2022. This Is the fifth and final year of a five-year agreement. Please Indicate your desire to
extend your contract hy complating and emailing back the signed Contract Extension along with the
following documentation:

Updated Certificate of tnsurance (see terms and conditions of contract to ensure compliance),
Proof/Verification of ROC Licensing in good standing (if applicable),
Proof of any other applicable licensing related to your contract,
Proof/Veriftcation of good standing with Arizona Corporation Cotmmission or other State's
comparable Corporations/Business Division or Secretary of State (as applicable).

¢ Current SAM Verification and/or DUNS Number.
Updated Contact Information Sheet completed.

Please check ONE of the following appropriate boxes regarding pricing:
O Ourcontract utilizes firm-fixed pricing, We agree to hold the current firov-fixed prices untll6/28/2022.

&4 We agree to hold current MSRP/List pricing until 6/28/2022, Percentage Discounts remain the same
as per contract terms and conditions.

We have provided new price lists for 1GPA’s review. Please see the attached updates, Note:
Percentage Discounts remain the same as per contract terms and conditions,

We are aware of new price fists that will be coming available during the upcoming contract year. We
will present those when recelved for approval.

It ls the contractor's responsibility to keep all pricing up to date and on file with GPA. All price changes
must be provided to 1GPA for ravlew and utillzing the same format provided in the contractor's original
proposal.

Page 1 of 2

By signing this document, vendor certifies that neither it
suspended, proposed for debarment, declared Ineligible,
transaction by any Federal department or agency,

hor Its princlpals are presently debarred,
or voluntarily excluded from participation in this

In addition, please verify that your company {s providin;
Ifyou have any questions or conc
by email: malken@1GPA.org,

8 Usage reports as per the terms of your contract,
ens regarding these reports, please feel free to contact Michelle Alken

Vendor Acceptance/Signature:

Alex Declusin
Printed Name: _ °

Alex DeCtusin

Mele: Vice President

Title: Vice President

| Printed Name: Ji Broussard

Ln
Title: Superintendent

Page 2 of 2

Executive Sum mary
Asphalt Products and Services
IFB [7-16P

The purpose of this Invitation for Bid (IFB) is to establish a contract with responsive/responsible
contractor(s) that provide Asphalt Products and Services to be utilized by the Lead Agency and Members
of |GPA Cooperative on an as-needed basis, The Solicitation is broken down into the following categories:
Existing Asphalt, New Asphalt, and Related Services. Products and/or services may include, but are not
limited to asphalt surface patching, removal and replacement of asphalt, speed bumps/humps, asphaltic
concrete paving, fabric overtays, pulverizing, concrete, saw cutting, parking lot sweeping, sealants, crack

seals, emulsion sealers, excavation, soil Stabilization, striping, flatwark, and much more asphalt related
services,

(GPA is awarding contracts to cover all of Arizona, Firms were also allowed to submil responses to include
other states. Firms shall follow the laws as applicable in all states in which they submitted bids and assure

that this solicitation meets the requirements of said states. Pinal County ESA is the lead agency for this
solicitation.

On May 12, 2017 the invitation for bids was issued and sent to the prospective bidders via Public Purchase
website and posted on the IGPA website. A total of 166 vendors received notification of the solicitation,
This solicitation was advertised in the Florence Blade on May 18, 2017 and May 25, 2017 as the official
paper of Pinal County, A Pre-Bid Conference was held on May 18, 2017 to review contract terms and
conditions, scope of work and review pricing structure of the contract with prospective bidders. The Public
Bid Opening was held on June 9, 2017 at 11:00 a.m. at the IGPA Office at 1910 W. Washington St.,
Phoenix, AZ 85009. Six (6) bids were received by the due date and time,

The bids were initially reviewed to determine tesponsiveness and responsibility as required in the IFB. All
six (6) bids were considered responsive and responsible. Bids were then evaluated per line item of the Cost
Form. Each bidder was ranked highest to lowest rank based on the pricing submitted, Cost Formula was
wlilized for all lines to determine a “score” for each line item given a weight of 100 points each. After all
lines were evaluated, an average score was calculated which then received a Rank score from highest to
lowest. After initial ranking of all firms was established, an analytic review of the scope of services was
performed to review what each firm offered in the contract by category, After categories were reviewed,
regions and locations were also analyzed to determine if the members of IGPA that are located outside of
Maricopa County and Arizona would have coverage for the contract nationally, The evaluation committee
consisted of Jennifer Muitoz, Director of Procurement and Compliance, |GPA, and Ken Carter, Executive
Director, IGPA and Claudia Leon, Director of Purchasing, Paradise Valley USD,

itis determined that a single award is not advantageous to cooperative members of IGPA, The
solicitation authorized multiple awards to meet the needs of IGPA’s various types of members’ needs and
locations in Arizona and in other states. Award is recommended to the least number of Offerors which
offered the most advantageous proposals, The decision. is based upon considerations for GPA members
to select firms based on the scope of services needed and offered by each firm, vendor's ability to provide

1910 W. Washington St., Phoenix, AZ. 85009
www. |GPA.o

fora diverse membership, and locations served, A detailed summary of the recommendation to award
each firm is provided with the Multiple Award Justification.

Awarded Firms

Ace Asphalt of Arizona, Inc.

Cactus Asphalt, A Division of Cactus Transport, Ine,
Regional Pavement Maintenance of AZ, Inc.
Roadrunner Paving & Asphalt Maintenance LLC
Sunland Asphalt & Construction

Non-Awarded Firms:

MLR. Tanner Construction

his is a multi-year contract beginning from date of award for one year. The contract may be extended up
toa maximum of four (4) additional years ona year-to-year basis. Annual renewals would be based solely
on the determination of the Lead Agency and 1GPA as to the performance, costs and general quality of the
services provided by the successful vendors selected. Determination for usage of a Multiple Term Contact
in accordance with A.A.C, R7-2-1093 has been provided in the solicitation files.

1910 W. Washington St, Phoenix, AZ, 85009
www.|GPA.or;

P1 Paving and Construction LLC

8550 N 9157 AVE STE. 75 PEORIA, ARIZONA 85345
OFFICE: (623) 594-7174 FAX: (623) 594-7159

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PROPOSAL

ATTN: Cason Chambers - COEM
SUBJECT: Utilities Customer Service
ADDRESS: 14406 N Alto St, El Mirage
P1 Paving and Construction submits the following proposal for your consideration and acceptance.
A) Saw cut existing concrete sidewalk — Estimated 18 LF of 6’ sidewalk — and replace with
a modified COP P1241-4 — (attached — no wings will be required as sidewalk is already 6’
wide). $4,150

B) Saw cut, remove and replace 3” depth AC in employee parking lot.
Estimated 1340 SF @ $5.50 / SF $7,370

C) Re-stripe employee parking lot to add a 132” wide, van accessible ADA parking spot on
the far north end along with a 60” wide access aisle. This will then allow for 7 — 102”

wide parking spots to the south. Includes front parking lot $1,800
D) Saw cut, remove and replace 3” depth AC in the front parking lot.
Estimated 1776 SF @ $5.50 / SF $9,768
TOTAL: $23,088
+TAX (8.1%) = GRAND TOTAL OF $24,958.12
Proposal includes/excludes the following:
Saw Cutting yes _x no ___ Utility adjustments yes __ no _x__ Prevailing Wage yes sno
Survey & Engineering yes _ no _x_ Slurry/ Micro Seal yes no _x_ Sales Tax yes sno
Sub-Grade Prep yes _x no __ Rubberized Asphalt yes ___ no _x_ Permits & Testing yes sno
Concrete haul off yes xX no Barricades yes m0 Nights/Weekends yes no
Haul off Asphalt yes xX no Hot Rubber Asphalt Joint yes x no Plant opening fees yes sno
Removals __ ___ Sealer __ _
PROVISIONS:

1. All work is to be measured upon completion and will be billed at the unit cost for the measured quantities with minimum invoice for
the quantity of work stated in the description of work above.

2. Work will not be scheduled until an acceptable contract containing these unit prices, inclusions,
exclusions and provisions have been signed by both parties.

Matt Tormey
P1 Paving and Construction LLC

DATE: 11/18/2021
PRICE GOOD THRU: 12/31/2021 ACCEPTED BY:

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