WILDFIRE MOU RE DIAPER DISTRIBUTION PROGRAM.PDF

340 E Palm Lane, Suite 315 Phoenix, AZ 85004 | 602.604.0640 wildfireaz.org
 
 
 
 
 
 
MEMORANDUM OF UNDERSTANDING #26-0 
between 
Maricopa County 
Administered by its Human Services Department (“Contractor”) 
an Arizona Non-profit Organization, located at 234 N. Central Ave. Suite 3000 Phoenix, AZ 85004 
 
and 
Arizona Community Action Association (dba "Wildfire”) 
an Arizona non-profit corporation, located at 340 E Palm Lane Suite 315, Phoenix, AZ 85004 
 
 
This financial Memorandum of Understanding (hereafter "MOU") is between Maricopa County 
administered by its Human Services Department (“Contractor”) and Arizona Community Action 
Association (“Wildfire”). The Contractor and Wildfire collectively are referred to as the “Parties” and 
individually as the “Party.” The MOU shall be effective on September 30, 2025, or when the Parties have 
signed, whichever is later, and will terminate on September 29, 2026; or otherwise mutually agreed. 
This MOU may be extended for additional terms, depending upon available funding. 
 
To be considered for additional terms, all requirements must be met. The Contractor will at a 
minimum: 
 
Achieve services and performance indicators disclosed herein and in Exhibit A 
 
Submit contact, site updates. 
 
Ensure clients meet eligibility requirements. 
The funding amount for each subsequent extension term may vary. Funding is determined based on the 
grant amount awarded to Wildfire, which is determined in part by the timely submission of required 
financial and program reports. 
The purpose of the Diaper Distribution Demonstration and Research Pilot (DDDRP) is to evaluate the 
ability of Community Action Agencies (CAAs), social services agencies, and other non-profit 
community organizations to provide diapers and diapering supplies on a consistent basis through 
diaper distribution programs while also offering supportive services for families with low incomes. 
DDDRP guidelines are subject to change and, upon formal amendment, executed by the Parties, Contractor 
agrees to comply with all said changes. Contractor agrees to comply with all said changes imposed by 
DDDRP and communicated by Wildfire. 
 
The Parties of this MOU agree as follows: 
I. 
CONTRACTOR RESPONSIBILITY: SCOPE OF SERVICES 
 
The Contractor will provide the following services in support of Wildfire’s extended award for the Diaper 
Distribution Demonstration and Research Pilot, Federal Award / FAIN: #90EDA0002, Assistance Listing

340 E Palm Lane, Suite 315 Phoenix, AZ 85004 | 602.604.0640 wildfireaz.org
 
 
Number (ALN) 93.647. Federal Award Project Title; Two-year DDDRP. 
 
1.1 Receive and distribute a minimum of 140,800 and up to 176,000 diapers and additional 
diapering supplies as needed to households residing within the Contractor’s geographic service 
area, over the course of the MOU term, in addition to any diapers that may remain in 
Contractor’s inventory from previous terms of the DDDRP program. 
1.1.1 
The numbers of diapers referenced in section 1.1 above will be dependent upon 
the overall cost of the diapers and supplies ordered by Contractor over the course 
of the MOU term, as well as available funding. 
1.1.2 
The numbers of diapers referenced in section 1.1 above may be increased or 
decreased upon mutual, written agreement between Wildfire and Contractor. An 
agreement to alter these numbers of diapers will not require a formal amendment 
to this MOU, but can be achieved via electronic, written communication between 
the Parties. 
1.2 Establish appropriate safeguards to protect the confidentiality of shared Client Data and to 
prevent unauthorized use or access. Specifically, each Contractor shall implement and maintain 
an information security management policy with standards that are no less rigorous than 
accepted industry practices, comply with all applicable laws to protect the Customer Data from 
unauthorized access, destruction, use, modification, or disclosure; 
1.3 Comply with all terms and conditions set forth in Exhibit A 
1.4 Provide a range of support services to the beneficiaries of the diaper programs; 
1.5 Participate fully in the federal evaluation of DDDRP and follow all evaluation 
protocols; 
1.6 Promptly notify Wildfire of any changes to approved project staff positions 
funded under this MOU. 
 
II. 
WILDFIRE RESPONSIBILITY 
2.1 Wildfire agrees to pay Contractor a maximum administration fee of $25,000.00 for the term of 
this agreement, provided that Contractor distributes at least the minimum number of diapers 
referenced in Section 1.1 above. If Contractor distributes fewer than the minimum number of 
diapers referenced in Section 1.1 above for the term of this agreement then Wildfire agrees to 
pay Contractor a prorated amount of the administration fee, based on the ratio of diapers 
distributed by Contractor to the minimum number of diapers referenced in Section 1.1 above. 
For example, if the minimum distribution figure is 100,000 diapers and Contractor distributes 
80,000 diapers for the term of this agreement, then the ratio would be 0.8 and Wildfire would 
agree to pay Contractor 80% of the administration fee. 
2.2 Wildfire agrees to provide all necessary training and program and policy documentation to 
administer the DDDRP program; 
2.3 Wildfire will provide training and technical assistance (T/TA) to Contractor to help them 
expand and/or strengthen existing diaper distribution program operations, data gathering 
and/or reporting. 
 
Ill. 
RESPONSIBILITY AND LIMITS OF LIABILITY 
Each Party of this MOU shall be responsible for its own Liability and agrees to indemnify and hold harmless 
the other Party and its employees from and against any and all liabilities, claims, demands, damages and 
costs whatsoever, without limitations, including reasonable attorney's fees arising from any act or failure to 
act, of any kind whatsoever, occurring in the performance of this MOU.

340 E Palm Lane, Suite 315 Phoenix, AZ 85004 | 602.604.0640 wildfireaz.org
 
 
IV. 
DEFINED RELATIONSHIP 
This MOU provides for the basis to begin the business relationship between the Contractor and Wildfire. 
This MOU is intended to be a tool that may be negotiated, modified, or amended by mutual agreement. 
Either party shall make no other agreements that would in any way contradict, conflict, or otherwise place 
either signor in a position of harm or liability. 
 
V. 
TERMINATION/MODIFICATION OF MEMORANDUM OF UNDERSTANDING 
 
This MOU may be terminated by either Party by giving written notice at least 30 days prior to the effective 
date of such termination. 
This MOU may be modified and/or amended by Wildfire in writing to comply with DDDRP guideline 
changes and requirements as needed. 
This MOU may be cancelled in accordance with A.R.S. § 38-511. 
VI. 
UYGHUR FORCED LABOR PREVENTION ACT (UFLPA) 
 
Both Parties certify that they do not currently, and during the term of this Agreement, will not 
use: 
(a) the forced labor of ethnic Uyghurs in the People’s Republic of China 
(b) any goods or services produced by the forced labor of ethnic Uyghurs in the People’s 
Republic of China 
(c) any contractors, subcontractors or suppliers that use the forced labor or any goods or 
services produced by the forced labor of ethnic Uyghurs in the People’s Republic of 
China.

340 E Palm Lane, Suite 315 Phoenix, AZ 85004 | 602.604.0640 wildfireaz.org
 
 
VII. 
SIGNATURES 
The Parties to the MOU hereby agree to any and all provisions as stipulated. 
Article II. APPROVED BY: MARICOPA COUNTY 
 
 
 
 
 
 
Article III. 
APPROVED AS TO FORM: 
Print Name
 
Title
Deputy County Attorney 
Sign / Date
 
 
 
Article IV. 
ATTEST TO: 
Name
Juanita Garza
Title
Clerk of the Board
Sign / Date
 
Article V. Wildfire 
Name
Kelly McGowan
Title
Executive Director
Sign / Date 
 
10/10/2025 
 
Name
Thomas Galvin
Title
Chairman, Maricopa County Board of Supervisors 
Sign / Date

Exhibit A 
Diaper Distribution and Research Pilot 
Organizational Participant Handbook 
FFY 26

Program Outline 
The U.S. Department of Health and Human Services (HHS) is currently providing funds for 
the Diaper Distribution Demonstration and Research Pilot (DDRP) project, which is to be 
administered by state associations, in partnership with local community organizations. 
Wildfire is the state association awarded with these funds for Arizona and is coordinating 
the procurement and delivery of diapers and diapering supplies to each participating 
partner organization. 
The purpose of this pilot program is to establish and enhance existing diaper distribution 
programs by providing an influx of diapers and supplies to local partners while ensuring 
that recipients of these items are provided with wholistic services and referrals to services 
that further support the needs of each recipient. 
 
Distribution Guidelines 
Eligible recipients/families should be provided with up to 150 diapers per month, per child. 
In most cases, the maximum number of 150 diapers should be provided for each child, 
along with a reasonable number of diapering supplies, as needed. 
Diapers and diapering supplies must be provided to all eligible recipients/families without 
discrimination based on race, color, national origin, gender, religion, age, disability, political 
belief, sexual orientation, gender identity, or marital status. Recipients must not be 
required or expected to participate in any religious service or class, nor be induced to join 
or convert to any faith group, institution or cause. 
Participant organizations must ensure, to the best of their ability, that items distributed 
through this program are not sold, traded or bartered, nor used for fundraising, auctions, or 
raffles. These items may only be used to provide a material benefit to eligible recipients of 
this program and may not be used as gifts to staff members or volunteers. 
Each recipient/family must be provided with the opportunity to take advantage of in-house 
services that would provide additional, financial, strategic, and/or material support to meet 
their needs. If any of these necessary services are not available in-house for a particular 
recipient/family, a referral to a nearby resource should be provided for each area of need, 
along with assistance to the recipient/family to connect them directly with the correct 
program and point of contact at the referred resource.

Eligibility Guidelines 
Diapers must only be provided to parents or legal guardians of children for whom the 
diapers are meant to benefit. 
Recipients must provide the following documentation to ensure eligibility: 
 I.D. of parent or guardian 
 Birth certificate of each beneficiary child OR another document that lists both the 
parent/guardian and child’s names (medical paperwork, rental agreement, 
application for state services, etc.) 
 Verification of income (no less than 80% of all recipients must meet the eligibility 
threshold, which is household income at or below 200% of the Federal Poverty 
Guidelines (see Exhibit B of the MOU agreement). 
o The following documentation can be utilized to verify the recipient’s 
household income: 
 Pay stubs 
 W2, and/or tax returns from the previous tax year 
 Award letters for federal benefits such as AHCCCS, SNAP, TANF, WIC 
 
Ordering and Inventory 
Wildfire will provide a method by which each partner organization may order diapers and 
supplies for this program. To ensure logistical and pricing advantages, orders will only be 
fulfilled on a monthly or bi-monthly (every other month) basis. Partner organizations must 
also maintain an accurate count of their current inventory and ensure that all diapers and 
supplies ordered through this pilot program are distributed by the end date of the program, 
as established in the partnership agreement. 
 
Delivery Certification 
Each partner organization must designate at least one staff member to oversee receipt of 
diaper deliveries. When a particular delivery is received, a designated staff member must 
verify that the total number of diaper supplies and diapers delivered (by each diaper size) 
matches the total number of diapers and supplies ordered. This staff member must certify 
that the delivery is accurate and provide that certification document to Wildfire for each 
delivery. More information about this certification process will be discussed in subsequent 
communications/trainings from Wildfire. If the delivery is not accurate, Wildfire must be 
notified immediately, so that a resolution can be reached.

Reporting Requirements 
Partner organizations must utilize Wildfire’s online reporting form to record diaper 
distributions to each recipient/household. Access the form using this link. These records 
will include recipient information, numbers of diapers distributed, and the types of 
additional services and/or referrals provided to each household. Other, reasonable 
reporting requirements may be added to the form by Wildfire as the program continues. 
On a quarterly basis, Wildfire will require each participant organization to provide an 
account of the number of diapers delivered and distributed during the previous three 
months, as well as an accurate account of the number of diapers and supplies remaining in 
inventory. Staff members should also ask about the experiences of diaper recipients and 
record success stories whenever possible. Wildfire will ask for these success stories and 
will report them to HHS to promote the utility and essential nature of this program. 
When a recipient/family receives diapers for the first time, and every six months thereafter, 
they must be asked to answer some additional questions regarding the potential impact 
that participation in this program has had on their household. These questions will be 
provided to each participant organization in the form of a printable document or built into 
the online reporting form, referenced above, or both. These additional questions are to 
replace the Beneficiary Enrollment Survey (BES), which was previously a requirement of 
this program, but is no longer in use. 
 
Collaboration with Partners and with Wildfire 
Partners organizations will be expected to collaborate with Wildfire’s network of 
participating partners for this project by sharing information, success stories, best 
practices, and suggestions for improvement. Regular meetings between Wildfire and each 
partner, as well as network meetings may be required. 
Each partner organization will be responsible for keeping Wildfire staff informed of any 
major changes to their program, including staffing, locations, contact information, 
distribution methods, distribution schedules, outreach events, etc. 
 
Site Visits 
Wildfire staff may perform a site visit to any partner organization’s distribution site or sites, 
given reasonable, advance notice and at a time that is agreed upon by both parties. The 
purpose of these site visits will be to provide support, answer questions, address ongoing 
issues, ensure that program guidelines are being followed, and verify that reported 
inventory numbers are accurate.

Exhibit B 
Effective 2025 
Federal Poverty Guidelines (FPG) - Income thresholds for the last 30 days by percent of FPG 
Household Size 
Percent 
of 
Poverty
 
1 
 
2 
 
3 
 
4 
 
5 
 
6 
 
7 
 
8 
 
9 
 
10 
For each 
additional 
member 
add: 
 
 
200% 
 
 
$2,608.33
 
 
$3,525 
 
 
$4,441.67
 
 
$5,358.33 
 
 
$6,275 
 
 
$7,191.67
 
 
$8,108.33
 
 
$9,025 
 
 
$9,941.67 
 
 
$10,858.33 
 
 
$916.67