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City of El Mirage Finance Robert Weddigen, Finance Director 10000 N El Mirage Rd, El Mirage, AZ 85335 EVALUATION TABULATION RFP No. EM25-LSM02 Landscape Maintenance Services RESPONSE DEADLINE: August 19, 2025 at 9:30 am Report Generated: Friday, August 22, 2025 VENDOR QUESTIONNAIRE PASS/FAIL Question Title Arizona Superior Landscape LLC BrightView Landscape Services, Inc. CareScape Cross The River, LLC Dupper Landscape Inc. Mariposa Landscape Arizona Inc Premier Landscape Management Offer acknowledges acceptance of the City of El Mirage's Standard Terms and Conditions and Special Terms and Conditions and take no exceptions. Pass Pass Pass Pass Pass Pass Pass Staff Qualifications Pass Pass Pass Pass Pass Pass Pass References (Appendix B) Pass Pass Pass Pass Pass Pass Pass Statement of Contractors Qualifications (Appendix C)* Pass Pass Pass Pass Pass Pass Pass EVALUATION TABULATION RFP No. EM25-LSM02 Landscape Maintenance Services EVALUATION TABULATION Request For Proposal - Landscape Maintenance Services Page 2 Question Title Arizona Superior Landscape LLC BrightView Landscape Services, Inc. CareScape Cross The River, LLC Dupper Landscape Inc. Mariposa Landscape Arizona Inc Premier Landscape Management Please Provide your Certificates of Insurance. Pass Pass Pass Pass Pass Pass Pass Arizona professional and contractors license(s). Pass Pass Pass Pass Pass Pass Pass Proposal Pass Pass Pass Pass Pass Pass Pass Please provide any additional information you would like for the City to consider. Pass Pass Pass Pass Pass No Response Pass PHASE 3 EVALUATORS Name Title Agreement Accepted On Cason Chambers Operations Superintendent Aug 19, 2025 10:00 AM Robert De La Cruz Park and Maintenance Supervisor Aug 20, 2025 6:36 AM Richard B. MIranda jr. Maintenance Supervisor Aug 20, 2025 9:00 AM Nick Russo Public Works Director Aug 19, 2025 8:12 AM Sean VonRoenn Parks and Recreation Director Aug 18, 2025 9:20 AM EVALUATION TABULATION RFP No. EM25-LSM02 Landscape Maintenance Services EVALUATION TABULATION Request For Proposal - Landscape Maintenance Services Page 3 EVALUATION CRITERIA Criteria Scoring Method Weight (Points) Staff Qualifications Points Based 10 (9.9% of Total) Description: Provide a list of employees and their qualifications and/or certifications. Attention should be placed upon the staff that would most likely be involved in the routine maintenance services to be provided. Also include the qualifications of any subcontractors who may perform services not directly completed by the Contractor’s staff. Criteria Scoring Method Weight (Points) Statement of Contractors Qualifications - Appendix C Points Based 5 (5% of Total) Description: Provide a company description including: structure, ownership disclosure statement, company facilities, functional organization description, and office location(s). Include a general list of company equipment that is available for this project. Criteria Scoring Method Weight (Points) Experience and References - Appendix B Points Based 5 (5% of Total) Description: Provide description of previous similar projects. List at least three projects of similar size, nature, and complexity. Give current addresses and phone numbers for Owner references for each project. EVALUATION TABULATION RFP No. EM25-LSM02 Landscape Maintenance Services EVALUATION TABULATION Request For Proposal - Landscape Maintenance Services Page 4 Criteria Scoring Method Weight (Points) Project Understanding and Scope Points Based 5 (5% of Total) Description: Provide a description of your project understanding and how you will approach the project. Include a detailed scope of services, manpower estimates, schedule, etc. to be provided. Criteria Scoring Method Weight (Points) Pricing - Appendix A Price Sheets Points Based 76 (75.2% of Total) Description: Submit the Proposal Tab Sheet with information requested. Note: hourly unit rate(s) including rates for extra work that will be billed shall include all direct and indirect costs, including mileage and travel time to and from the City. If requested, provide current mark-up percentages for material and subcontractors costs. AGGREGATE SCORES SUMMARY Vendor Cason Chambers Robert De La Cruz Richard B. MIranda jr. Nick Russo Sean VonRoenn Total Score (Max Score 101) Premier Landscape Management 93 42 99 95 86 83 CareScape 94 33 89 80 70 73.2 Arizona Superior Landscape LLC 88 42 83 61 86 72 BrightView Landscape Services, Inc. 81 28 72 88 68 67.4 EVALUATION TABULATION RFP No. EM25-LSM02 Landscape Maintenance Services EVALUATION TABULATION Request For Proposal - Landscape Maintenance Services Page 5 Vendor Cason Chambers Robert De La Cruz Richard B. MIranda jr. Nick Russo Sean VonRoenn Total Score (Max Score 101) Dupper Landscape Inc. 81 27 74 54 77 62.6 Mariposa Landscape Arizona Inc 67 31 74 25 71 53.6 Cross The River, LLC 32 28 63 11 39 34.6 VENDOR SCORES BY EVALUATION CRITERIA Vendor Staff Qualifications Points Based 10 Points (9.9%) Statement of Contractors Qualifications - Appendix C Points Based 5 Points (5%) Experience and References - Appendix B Points Based 5 Points (5%) Project Understanding and Scope Points Based 5 Points (5%) Pricing - Appendix A Price Sheets Points Based 76 Points (75.2%) Total Score (Max Score 101) Premier Landscape Management 7 4.2 4 4.2 63.6 83 CareScape 9 4.6 4.2 4.4 51 73.2 Arizona Superior Landscape LLC 8.2 4 2.8 4.4 52.6 72 BrightView Landscape Services, Inc. 6.6 4.2 2.8 3.6 50.2 67.4 Dupper Landscape Inc. 6.4 3.8 3.8 3 45.6 62.6 Mariposa Landscape Arizona Inc 8.8 4.8 5 4.4 30.6 53.6 Cross The River, LLC 5.6 2.2 2.4 3.4 21 34.6 EVALUATION TABULATION RFP No. EM25-LSM02 Landscape Maintenance Services EVALUATION TABULATION Request For Proposal - Landscape Maintenance Services Page 6 PHASE 2 EVALUATORS Name Title Agreement Accepted On Cason Chambers Operations Superintendent Aug 19, 2025 10:00 AM Robert De La Cruz Park and Maintenance Supervisor Aug 20, 2025 6:36 AM Richard B. MIranda jr. Maintenance Supervisor Aug 20, 2025 9:00 AM Nick Russo Public Works Director Aug 19, 2025 8:12 AM Sean VonRoenn Parks and Recreation Director Aug 18, 2025 9:20 AM EVALUATION CRITERIA Criteria Scoring Method Weight (Points) Staff Qualifications Points Based 10 (10% of Total) Description: Provide a list of employees and their qualifications and/or certifications. Attention should be placed upon the staff that would most likely be involved in the routine maintenance services to be provided. Also include the qualifications of any subcontractors who may perform services not directly completed by the Contractor’s staff. Criteria Scoring Method Weight (Points) Statement of Contractors Qualifications - Appendix C Points Based 5 (5% of Total) Description: EVALUATION TABULATION RFP No. EM25-LSM02 Landscape Maintenance Services EVALUATION TABULATION Request For Proposal - Landscape Maintenance Services Page 7 Provide a company description including: structure, ownership disclosure statement, company facilities, functional organization description, and office location(s). Include a general list of company equipment that is available for this project. Criteria Scoring Method Weight (Points) Experience and References - Appendix B Points Based 5 (5% of Total) Description: Provide description of previous similar projects. List at least three projects of similar size, nature, and complexity. Give current addresses and phone numbers for Owner references for each project. Criteria Scoring Method Weight (Points) Project Understanding and Scope Points Based 5 (5% of Total) Description: Provide a description of your project understanding and how you will approach the project. Include a detailed scope of services, manpower estimates, schedule, etc. to be provided. Criteria Scoring Method Weight (Points) Pricing - Appendix A Price Sheets Points Based 75 (75% of Total) Description: Submit the Proposal Tab Sheet with information requested. Note: hourly unit rate(s) including rates for extra work that will be billed shall include all direct and indirect costs, including mileage and travel time to and from the City. If requested, provide current mark-up percentages for material and subcontractors costs. AGGREGATE SCORES SUMMARY EVALUATION TABULATION RFP No. EM25-LSM02 Landscape Maintenance Services EVALUATION TABULATION Request For Proposal - Landscape Maintenance Services Page 8 Vendor Cason Chambers Robert De La Cruz Richard B. MIranda jr. Nick Russo Sean VonRoenn Total Score (Max Score 100) Arizona Superior Landscape LLC 95 41 98 91 86 82.2 Dupper Landscape Inc. 61 29 89 19 77 55 CareScape 58 32 89 25 70 54.8 Premier Landscape Management 50 43 84 20 63 52 BrightView Landscape Services, Inc. 34 23 77 23 68 45 Mariposa Landscape Arizona Inc 42 31 74 25 46 43.6 Cross The River, LLC 17 28 63 11 39 31.6 VENDOR SCORES BY EVALUATION CRITERIA Vendor Staff Qualifications Points Based 10 Points (10%) Statement of Contractors Qualifications - Appendix C Points Based 5 Points (5%) Experience and References - Appendix B Points Based 5 Points (5%) Project Understanding and Scope Points Based 5 Points (5%) Pricing - Appendix A Price Sheets Points Based 75 Points (75%) Total Score (Max Score 100) Arizona Superior Landscape LLC 8 4 2.8 4.4 63 82.2 Dupper Landscape Inc. 6.4 3.8 4 3.2 37.6 55 CareScape 8.2 4.6 4.4 4.8 32.8 54.8 EVALUATION TABULATION RFP No. EM25-LSM02 Landscape Maintenance Services EVALUATION TABULATION Request For Proposal - Landscape Maintenance Services Page 9 Vendor Staff Qualifications Points Based 10 Points (10%) Statement of Contractors Qualifications - Appendix C Points Based 5 Points (5%) Experience and References - Appendix B Points Based 5 Points (5%) Project Understanding and Scope Points Based 5 Points (5%) Pricing - Appendix A Price Sheets Points Based 75 Points (75%) Total Score (Max Score 100) Premier Landscape Management 7.2 4.4 4.4 4.2 31.8 52 BrightView Landscape Services, Inc. 6.4 3.8 2.8 3.2 28.8 45 Mariposa Landscape Arizona Inc 8.8 4.6 5 4.6 20.6 43.6 Cross The River, LLC 5.2 2.6 2.4 3.4 18 31.6 PHASE 1 EVALUATORS Name Title Agreement Accepted On Cason Chambers Operations Superintendent Aug 19, 2025 10:00 AM Robert De La Cruz Park and Maintenance Supervisor Aug 20, 2025 6:36 AM Richard B. MIranda jr. Maintenance Supervisor Aug 20, 2025 9:00 AM Nick Russo Public Works Director Aug 19, 2025 8:12 AM Sean VonRoenn Parks and Recreation Director Aug 18, 2025 9:20 AM EVALUATION TABULATION RFP No. EM25-LSM02 Landscape Maintenance Services EVALUATION TABULATION Request For Proposal - Landscape Maintenance Services Page 10 EVALUATION CRITERIA Criteria Scoring Method Weight (Points) Staff Qualifications Points Based 10 (10% of Total) Description: Provide a list of employees and their qualifications and/or certifications. Attention should be placed upon the staff that would most likely be involved in the routine maintenance services to be provided. Also include the qualifications of any subcontractors who may perform services not directly completed by the Contractor’s staff. Criteria Scoring Method Weight (Points) Statement of Contractors Qualifications - Appendix C Points Based 5 (5% of Total) Description: Provide a company description including: structure, ownership disclosure statement, company facilities, functional organization description, and office location(s). Include a general list of company equipment that is available for this project. Criteria Scoring Method Weight (Points) Experience and References - Appendix B Points Based 5 (5% of Total) Description: Provide description of previous similar projects. List at least three projects of similar size, nature, and complexity. Give current addresses and phone numbers for Owner references for each project. Criteria Scoring Method Weight (Points) Project Understanding and Scope Points Based 5 (5% of Total) EVALUATION TABULATION RFP No. EM25-LSM02 Landscape Maintenance Services EVALUATION TABULATION Request For Proposal - Landscape Maintenance Services Page 11 Description: Provide a description of your project understanding and how you will approach the project. Include a detailed scope of services, manpower estimates, schedule, etc. to be provided. Criteria Scoring Method Weight (Points) Pricing - Appendix A Price Sheets Points Based 75 (75% of Total) Description: Submit the Proposal Tab Sheet with information requested. Note: hourly unit rate(s) including rates for extra work that will be billed shall include all direct and indirect costs, including mileage and travel time to and from the City. If requested, provide current mark-up percentages for material and subcontractors costs. AGGREGATE SCORES SUMMARY Vendor Cason Chambers Robert De La Cruz Richard B. MIranda jr. Nick Russo Sean VonRoenn Total Score (Max Score 100) Premier Landscape Management 95 40 99 90 87 82.2 Arizona Superior Landscape LLC 90 41 88 86 87 78.4 BrightView Landscape Services, Inc. 67 29 82 78 83 67.8 CareScape 73 37 89 25 81 61 Dupper Landscape Inc. 46 29 74 14 67 46 Mariposa Landscape Arizona Inc 42 31 74 25 46 43.6 EVALUATION TABULATION RFP No. EM25-LSM02 Landscape Maintenance Services EVALUATION TABULATION Request For Proposal - Landscape Maintenance Services Page 12 Vendor Cason Chambers Robert De La Cruz Richard B. MIranda jr. Nick Russo Sean VonRoenn Total Score (Max Score 100) Cross The River, LLC 17 25 63 16 39 32 VENDOR SCORES BY EVALUATION CRITERIA Vendor Staff Qualifications Points Based 10 Points (10%) Statement of Contractors Qualifications - Appendix C Points Based 5 Points (5%) Experience and References - Appendix B Points Based 5 Points (5%) Project Understanding and Scope Points Based 5 Points (5%) Pricing - Appendix A Price Sheets Points Based 75 Points (75%) Total Score (Max Score 100) Premier Landscape Management 7.2 4.2 3.4 4.2 63.2 82.2 Arizona Superior Landscape LLC 7.8 4 3.8 4.4 58.4 78.4 BrightView Landscape Services, Inc. 7 4.2 2.8 3.4 50.4 67.8 CareScape 8.8 4.6 5 4.8 37.8 61 Dupper Landscape Inc. 6.6 3.8 3 3 29.6 46 Mariposa Landscape Arizona Inc 8.8 4.8 4.8 4.6 20.6 43.6 Cross The River, LLC 5.8 2.2 3 3 18 32