1.4.2022 Records Destruction Certificate
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e ARCHIVES AND RECORDS MANAGEMENT ARIZONA ST ATE LIBRARY, ARCHIVES AND PUBLIC RECORDS A DIVISION OF THE ARIZONA SECRET ARY OF ST A TE Joan Clark, State Librarian & Director CERTIFICATE OF RECORDS DESTRUCTION ll ~ ID I ,i, ~~ C' c..J.7> . -~<.,..;,7~~4:-er-cA.,t,9 ~ ~A') '-~4,,,of. &4.. ~ Arizon• St.ih:- Libr.ary, C, c., Archivn i1nd Public Rtto rd.ll Page 1 of 4 As authorized under ARS §41-151.19, ... A report of records destruction that includes a list of all records disposed of shall be filed at least annually with the state library on a form prescribed by the state library. Failure to comply with these procedures is a violation of ARS §41-151.19. Public Body City of El Mirage Division City Clerk Department Administration Office/Unit Record Series Title as Stated on Approved Schedule Schedule Number or Date Item # Records Start' Records End I Format: I# of Files, Boxe~, Date Date Paper, Digital, Reels; Electronic Microfilm File Size D~ PD Canine Agreeme!l,t GS 1021 10163 4.16.2012 7.20.2015 Pape_£ - - - - - - - ~ri_zonJ Energy Effici_enc)'._ Blo£k Grant GS 1018 10280 9.7.2010 9.6.2011 _!)aper -- - - - - - - DUI Enforceme_nt Equipm~nt GQHS GS 1018 10280 10.21.2010 9.30.2011 Paper - - - ---- - - . -- - - - - - Tohono O'odham - Grant-In-Aid GS 1018 10280 11.17.2010 11.17.2011 Payer - - - - · - - - - - -- - - Mer£~ant I!!dustrial Contr~cting_/Ge~try Park Improve. _ __ . GS 1018 30678 12.8.2011 12.15.2012 ~aper - - - - - - - Wilson Engi_neers - Brisa~ ~el! GS 1018 30678 3.10.2011 6.30.2012 fa~er - - - --- - ---~---- - - - - - General Obli_gation B-9nds_ 000-12-42 4 6.10.2009 7.1.2015 Paper -- - - - - - - - - - I Genera~ Oblig_aticm Bonds 000.12.42 4 11.7.2007 7. 1.2015 Paper -- - -- -- -- -- --· - - - - - - -- - - - ,Lana Mook - Mayor GS 1058 20323 11.20.2010 12.4.2018 f ape.!: I - - - - - . - - - - - -- - - - - - Jack Paladino - Councilmember GS 1058 20323 11.20.2010 12.4.2018 Paper - - - - - - -- --- - - - -- - - - - Lea Architects - El Mirage Fire Station #2 GS 1018 10463 7.14.2011 7.14.2012 Pa_Qer Name (type or print): Title: Records Officer or Designee (type or print): Phone: Sharon Antes City Clerk 623-876-2943 Signature: E-Mail: Date: santes@elmirageaz.gov 12.21.2021 RECORDS MANAGEMENT CENTER 1919 West Je!Terson Street • Phoenix, Arizona 85009 • Home Page: http://www.azlibrary.gov/records Phone: (602) 926-38 15 • FAX: (602) 256-2838 • E-Mail: records@azlibrary.gov Revised 08/2013 1 File 1 File - - - 1 File - - - 1 File - 1 File - -- 1 File - - --- 1 File - - - 1 File - --- l File -- 1 File - - -· 1 File An Equal Opportunity Employer ARIZONA STATE 'I-()~ l D t ~,,. . 17> q LIBRARY, ARCHIVES AND PUBLIC RECORDS A DIVISION OF THE ARIZONA SECRET ARY OF ST A TE Joan Clark, State Librarian & Director ~~~,.4._.,,.,,Y,1.,-f::l ~ ~t✓ ~-4'.,,~4'"1,a. ~ Arizon• St.ale Libr.uy~ C, <-, A.Tchiw• and rublic Rttor-d~ ARCHIVES AND RECORDS MANAGEMENT Page 2 of 4 CERTIFICATE OF RECORDS DESTRUCTION As authorized under ARS §41-151.19, ... A report of records destruction that includes a list of all records disposed of shall be filed at least annually with the state library on a form prescribed by the state library. Failure to comply with these procedures is a violation of ARS §41-151.19. Public Body City of~l ~irage Division Ci!Y ~ let~ Department Administration Office/Unit Record Series Title as Stated on Approved Schedule Schedule Number or Date Item # Reco-rds Start I Records End I Format: I# of Files, Boxe~, ~~F Con~acting Agmt./Main replacement/water proju~ioE_ Speed Enf?rcement ~quipment -:_ OOHS Bob Jones - Councilmember - --- --- - Nfra. Inc. - El Frio Street Reconstruction ---- --------- - M_erchant Indus!rial_Cont~acting/Conce~ ion _?ldg. G~1tryP~ _ T~li~ ~onsJruction Core_./JOC ~ai~ Replacement/prod fa~ _ F~I Construction, Inc. 0 Fi~ ~ta!ion _ _ _ _ _ ~ ~ _ General Oblig~tio~onds Bob Jones - Vice _!vf~yor _ _ _ Senti!!el T~ chn~logies _ _ Sunland Asphalt - Various pavement projects GS 1018 ---- - GS 1018 30678 10280 QS 1058 _ 120~2~ GS 1018 30678 GS 1018 130678 10s 101~ GS 1018 000-12-42 000-12-65 -- 01018 GS 1018 30678 - - - 30678 4 lb 10463a. 10463a. Date Date Paper, Digital, Reels; Electronic Microfilm File Size 10.13.2011 _ 8.~.20_!_2 _ Paper_ U'_ile __ 10.IJ OlO ~.30.2Q I I Paper 1 File_ 5.7.201'!_ 12.4.20!8 _ Pap_er _ 1 _f_i!e - 8.21.2012 10_} _!_.2012 ~a_eer _ _ 1 J:ile __ 12.8.2011_ 12.8.2012 _ Paper ___ 1 Fil~ 10._!_3.201 ~ 10.13.20~2 Paper __ ~ Fi_!e :7. lj.2011 _ 6.19.2Q12 __ Paper _ 1 f ile 11.7.2QQ_7 7:!-~01~ _ Pap~r I.file 5.~.2018 1~ 4._?Q!.8_ Paper_ 1 ~ile _ 4.2].2021 _ §.30.201_5 _ Paper _ _ _ I Fil~ 8.14.2014 6.30.2015 Pa_Qer I File Name (type or print): 1Title: Records Officer or Designee (type or print): Phone: 623-876-2943 Sharon Antes Signature: Revised 08/20 I 3 City Clerk E-Mail: santes@elmirageaz.gov RECORDS MANAGEMENT CENTER 19 19 West Jefferson Street • Phoenix, Arizona 85009 • Home Page: http://www.azlibrary.gov/records Phone: (602) 926-38 15 • FAX: (602) 256-2838 • E-Mail: records@azlibrary.gov Date: 12.21.2021 An Equal Opportunity Employer • ARCHIVES AND RECORDS MANAGEMENT ARIZONA STATE LIBRARY, ARCHIVES AND PUBLIC RECORDS A DIVISION OF THE ARIZONA SECRET ARY OF ST A TE Joan Clark, State Librarian & Director CERTIFICATE OF RECORDS DESTRUCTION o~ I 0/"' .. "' <i' ~ -~~ ,-~-,-<~y ~ ~~ "~41.~ ~ Ariwn.a Stah: Ubr.uy. C, c., An=hivn •nd Public Rnordjl Page 3 of 4 As authorized under ARS §41-151.19, ... A report of records destruction that includes a list of all records disposed of shall be filed at least annually with the state library on a form prescribed by the state library. Failure to comply with these procedures is a violation of ARS §41-151.19. Public Body City of El Mirage Division City Clerk Department Administration Office/Unit Record Series Title as Stated on Approved Schedule Schedule Number or Date Item # Records Start I Records End I Format: I# of Files, Boxe~, Date Date Paper, Digital, Reels; Electronic Microfilm File Size Sunlan<!_ A~phalt - Various Pavement Projects _ _ _ _ GS 1018 --f - Sale of Real iroperty - 12145 ~W Grand Av~nue GS 1016 Pr~ perty Use Agreem~nt /Fire Dep1_: Tra~ing_Exercises GS 2018 Lj veng~od, John@ns~ccessful._g8:_ndjda~e _ _ 000.12.65 Irby, Anthony/Unsucce~sful Can~idate (Ii:iad~guate Petitio~s _ 000.12.65 S!ew~ Detailin~ In~./City Vehicle Deta_il M~intenance __ Q_S J.Ql 8 Vehicle Removed from Insurance GS 1016 ~ - -- - - - - - - - Pro cur~ AZ. 9oy/Pur~chse_ of buildi!!g and plumb~g mater_ __ GS _!__Q 18 _ DBA ~o~sf!:u~ti~n/V~iouUJavement_rep~irs PII-0006B_ GS 1018 ,ISLGround_g_ontrol/L8:_nd~cape ~aint.:_P~12-LM0J ____ j_GS .!_918 _ CTS Access Control/ Additions to old Ci~ty_H_a_l_l ____ _ GS 1018 19463a. 10250 30678 -18~._?01_4 _,6.30.20 _!_5 7.2.2003 8.15.2018 Pape!:_ . _ Paper _ 110.22.2012-112.21.2915 ~ap~r _ _ 5.21.2018 9.28.2018 Paper - - - ,-- ---- - 5.15.2018 16.15.2018 1 10463a. 10250 10463a. 10463a. 10463a. - - 30678 10.31.2014 11.1.20 l_§_ i y.3 1.2016 .8.3.2014 6.30.2015 - - - --- 7.30.2014 6.30.2015 - --- - -- 11.1.2015 11.1.2015 - - - - 2.1.2012 2.18.2014 16.30.2015 Pap~ Paper Paper .Paper ·raper - Paper:_ Pa_I!er Name (type or print): Title: Records Officer or Designee (type or print): Phone: Sharon Antes Signature: City Clerk E-Mail: santes@elmirageaz.gov RECORDS MANAGEMENT CENTER 1919 West Jefferson Street • Phoenix, Arizona 85009 • Home Page: http://www.azlibrary.gov/records Phone: (602) 926-3815 • FAX: (602) 256-2838 • E-Mail: records@azlibrary.gov 623-876-2943 Date: 12.21.2021 1 File 1 File 1 File 1 File 1 File 1 File 1 File 1 File 1 File 1 File 1 File - Revised 0812013 An Equal Opportunity Employer • ARCHIVES AND RECORDS MANAGEMENT ARIZONA STATE LIBRARY, ARCHIVES AND PUBLIC RECORDS A DIVISION OF THE AR1ZONA SECRET ARY OF STA TE Joan Clark, State Librarian & Director '!-II~ ID t _,, ..XZ? ~ ~ _ ... ,-r.J!.._.,,,.,Jt!-A_,,c"'7'-A,,,c._:l ~ ~~?, "-"4-1~~ ~ Arb.o n .a St,,1fC' Library, C., c., Archive-• .1nd P\.lb lic Rircord, Page 4 of 4 CERTIFICATE OF RECORDS DESTRUCTION As authorized under ARS §41-15 1.19, ... A report of records destruction that includes a list of all records disposed of shall be filed at least annually with the state library on a form prescribed by the state library. Failure to comply with these procedures is a violation of ARS §41-151.19. Public Body City of El Mirage Division City Clerk Department Administration Office/Unit Record Series Title as Stated on Approved Schedule Schedule Number Item # Records Start Records End Format: or Date Date Date Paper, Digital, Microfilm National Softball Assoc. GS I 018 10463a. 7.1.2010 12.3 1.2015 Paper -- - - - - - - - - - - - - - - - -- - - Federal Motor Carri~r Safety R_~gulatio~ - 2003 GS 1016 10439 4.28.2003 9.12.2013 Pape!:_ ~ ·-·- - - - -- - - - - - - Po~er, Christoe_her - f-!ousil_:!g _ _ _ 000-12-57 12 6.25.2010 6.25.2015 Pape!:_ -- - - - - - ..... - - - - - - Gra~llas, Q_aniel_:_ Housin_g 000-12-57 12 11.1.2010 11.1.2015 Paper - -- - - ~-- - -· -·- - ... - - -- - - - - - - - - -- -- Bot d, To!!_)'a __:_ HoEieb~yers Assistance 000-12-57 12 5.20.2010 6.29.2015 Eaeer - ------ - - - -- --- - -- - - - He~andez, Norm~C. - Housing 000-12-57 12 10.23.2009 10.28.2015 Pap~r - - - ---- - -- - - --------- --- - C~ trig_!_lt, Al - Hous_ing 000-12-57 12 10.24.2011 5.15.2016 _ P~~r - - ------ - -·- - -- - - - - - - - - - --- -- - -- - --- --- ---- -·-- - - ~ -- - ---- - - - - ·--- - - - - - - - - --- - -- -- -- - - - -- - -- - --- - - -- . ~- - - - -- -- ~~ - ~ - - ----- --- ~ ---- -- -- --- - - - ------ - -- - ~ --~ - ---- - ----· ---- - - --- ------ - ~ -- - . -- - Name (type or print): Title: Records Officer or Designee (type or print): Phone : Sharon Antes City Clerk 623-876-2943 S ignature: E-Mail: Date: santes@elmirageaz.gov 12.21.2021 RECORDS MANAGEMENT CENTER 1919 West Jefferson Street • Phoenix. Arizona 85009 • Home Page: http://www.azlibrary.gov/records Phone: (602) 926-38 15 • FAX: (602) 256-2838 • E-Mail: records@azlibrary.gov # of Files, Boxes, Reels; Electronic File Size 1 File - - . 1 File - - - 1 File - - -- l File - -- . 1 File - ----- 1 File -- -· ·- 1 File - - - . - -- - - - - ---~--- ---- Revised 08/2013 An Equal Opportunil)' Employer