3.1.2022 Regular Meeting Minutes
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D R A F T REGULAR MEETING OF THE COMMON COUNCIL OF THE CITY OF EL MIRAGE EL MIRAGE CITY COUNCIL CHAMBERS 10000 N. EL MIRAGE ROAD 6:00 PM -TUESDAY, MARCH 1, 2022 Minutes 1. ROLL CALL Present: Mayor Alexis Hermosillo; Councilmember Roy Delgado; Vice Mayor Monica Dorcey; Councilmember Anita Norton; Councilmember Mike Hutchinson (via phone); Councilmember David Shapera; Councilmember Donna Winston 2. CALL TO ORDER - Meeting called to order at 6:00 pm. Pledge of Allegiance Moment of Silence 3. PRESENTATION 1. El Mirage Elementary School 3rd Grade Essay Contest Deputy Director of Intergovernmental Affairs Amber Wakeman introduced Ms. Danielle Edgerton, English Language Arts Curriculum Specialist and student Abel Mendoza from Dysart Elementary School District to read his essay on "Why El Mirage is Extraordinary." Three essays were presented to Council to judge. Mayor Hermosillo announced first place to students Claire Ebere, second place to Abel Mendoza and third place to Aleeah Gomez. 4. CALL TO THE PUBLIC Citizens desiring to speak on any issue within the jurisdiction of the public body may do so at this time. Comments shall be limited to three (3) minutes per person and shall be addressed to the City Council as a whole. At the conclusion of the Call to the Public, individual City Council Members may (1) respond to criticism made by those who have spoken, (2) direct staff to review or follow up on the matter, and/or (3) direct that the matter be put on a future agenda. No public comments were received. 5. CONSENT AGENDA All items listed under the Consent Agenda will be voted on with one motion. If discussion is desired regarding any Consent Agenda Item, that item will be removed from the Consent Agenda and voted on separately. 1. Consideration and action to approve the minutes of the Work Session and Regular Council meeting held on Tuesday, February 15, 2022. (City Clerk) 2. Consideration and action to approve the destruction of municipal documents that have reached the end of their retention period as authorized under A.R.S. §41-151-19. (City Clerk) 3. Consideration and action to approve an updated agreement with Pierce Coleman beginning FY 22-23 reflecting a new flat fee in the amount of $210,000 per year and updated hourly rates. (Administration) 4. Consideration and action to approve a request and acceptance of grant funds, if awarded, from the Governor's Office on Highway Safety in an approximate amount of $30,000 as funds for DUI Overtime and Enforcement for the El Mirage Police Department and authorize Finance to make necessary budget transfers. (Grants/Police) 5. Consideration and action to request, and accept if awarded, a public safety grant from the Arizona Governor's Office of Highway Safety (GOHS) Grant Program in an approximate amount of $35,000 to support Selective Traffic Overtime & Enforcement and authorize Finance to make necessary budget transfers. (Grants/Police) 6. Consideration and action to request, and accept if awarded, public safety grants from the Arizona Governor's Office of Highway Safety (GOHS) Grant Program in an approximate amount of $8,500 to support Occupant Protection and Pedestrian Safety and authorize Finance to make necessary budget transfers. (Grants/Fire) 7. Consideration and action to purchase three portable radios using available PD Prop 207 funds at a total cost of $20,752.61 from Motorola Solutions under State Contract CTR046830. (Police) 8. Consideration and action to approve the use of Wood Engineering to complete Capital Improvement Project (CIP) 62107 Water Reclamation Facility Design in an amount not to exceed $1,028,140 and authorize the finance department to make any necessary transfers. (Public Works) 9. Consideration and action to authorize entering into a Professional Services Contract with J2 Engineering and Environmental Design, LLC to prepare design plans for construction of a multi-use trail along one side of the drainage channel between Cactus Road and Dysart Road for an amount not to exceed $54,117. (Development Services) 10. Consideration and action to enter into a Professional Services Contract (PSC) with EPS Group for the preparation of construction documents for a storm drain system near the intersection of Dysart Road and Peoria Avenue in the amount of $34,750. (#62212) (Development Services) Vice Mayor Dorcey moved to approve Consent Agenda items 1-10 as presented; second by Councilmember Shapera. Vote: 7 - 0 Passed - Unanimously 6. REGULAR AGENDA 2 Regular Meeting - Council Minutes March 1, 2022 1. A public hearing, closure of public hearing followed by consideration and action to approve a Conditional Use Permit application for a request to collocate new wireless services equipment on an existing wireless communications facility located at 14010 N El Mirage Road, El Mirage, Arizona submitted by Tower Engineering Professionals. (Development Services) Mayor Hermosillo opened the Public Hearing. Senior Planner Jose Macias presented information on the conditional use permit application to collocate new wireless equipment on an existing communications facility. He introduced Mr. Tom Wilkerson with Tower Engineering Professionals who attended via telephone and stated he had no additional comments. Hearing no comments from the public or Council, Mayor Hermosillo closed the Public Hearing. Councilmember Shapera stated he is in favor of this item. Vice Mayor Dorcey moved to approve a conditional use permit application for a request to collocate new wireless services equipment on an existing wireless communications facility located at 14010 North El Mirage Road, El Mirage, Arizona, submitted by Tower Engineering Professionals; seconded by Councilmember Shapera. Vote: 7 - 0 Passed - Unanimously 7. EXECUTIVE SESSION 1. Consideration and action to adjourn into Executive Session pursuant to A.R.S. § 38-431.03.A.1. for discussion pertaining to law enforcement salaries/promotions. (Councilmember Shapera and Councilmember Winston) Vice Mayor Dorcey moved to adjourn into executive Session; seconded by Councilmember Shapera. Vote: 7 - 0 Passed - Unanimously 8. RECONVENE REGULAR SESSION - Meeting reconvened at 6:35 pm. 1. Consideration and action pertaining to potential changes to the City's sick leave policy. (Council/Administration) Vice Mayor Dorcey moved to approve action pertaining to the City's sick leave policy directing staff to finalize Option 2 as discussed; seconded by Councilmember Shapera. (Councilmember Hutchinson was not online after the E-session to cast a vote) Vote: 6 - 0 Passed - Unanimously 9. CITY MANAGER'S COMMENTS & SUMMARY OF CURRENT EVENTS The City Council may not act upon any matter in the City Manager's summary but may have general comment or questions. City Manager Dyches had no comments. 3 Regular Meeting - Council Minutes March 1, 2022 10. MAYOR'S COMMENTS and COUNCIL SUMMARY OF CURRENT EVENTS The Mayor and City Council may not discuss or act upon any matter in the summary unless the specific matter is properly noticed for legal action. Vice Mayor Dorcey stated she saw Public Works staff working on the walking track at Gateway Park and stated she appreciated the improvements and hard work of staff. Councilmember Delgado stated he attended the Grand Opening of the NoRa Asian restaurant stating the food is wonderful and encouraging everyone to visit. Councilmember Shapera thanked staff for participating in a Diabetes awareness fundraiser. Councilmember Winston also attended the Asian restaurant grand opening and enjoyed the great food. 11. ADJOURNMENT - Meeting was adjourned at 6:42 pm. _____________________________ Alexis A. Hermosillo, Mayor ATTEST: ______________________________ Sharon Antes, City Clerk I hereby certify the aforementioned minutes are a true and accurate record of the Regular El Mirage City Council Meeting held on Tuesday, March 1, 2022, and a quorum was present. 4 Regular Meeting - Council Minutes March 1, 2022