Bluum Troxell state contract

Request for Proposal Arizona Department of Administration

Solicitation No. State Procurement Office
ADSPO17-00007302 100 N 15th Ave., Suite 402
Description: Phoenix, AZ 85007

AV Equipment and Services

| Part 3 of the Solicitation

| CONTENTS:

SECTION 3-A: INSTRUCTIONS TO OFFERORS .000.... cece en eeee eerste eeeenennate 2
SECTION 3-B: OFFER FORMS (ATTACHMENTS ).........0.. cc ec eeeeeeeseeeerneeeeerseens 13
| ATTACHMENT 1....... OFFER AND ACCEPTANCE FORM. ......0... ce ccecceseeeeeeeees 14
| ATTACHMENT 2-A... EXPERIENCE AND CAPACITY QUESTIONNAIRE ............ 15
| ATTACHMENT 2-B... ORGANIZATION PROFILE ...0......eccceeccereeseeeeeeneeeseeneeeeeens 22
ATTACHMENT 3-A... METHOD PROPOSAL (METHOD OF APPROACH))............ 23
| ATTACHMENT 3-B... KEY PERSONNEL PROPOSAL...........0ccesesceseetesteeeteeseene 27
| ATTACHMENT 3-C... PROPOSED SUBCONTRACTORS .........eoec ec eeeeeeeeeeeeeee 38
ATTACHMENT 3-D... PERFORMANCE GUARANTEE. .........0:ccccseseeereeeeneeeseeenees 39
ATTACHMENT 3-E... BOYCOTT OF ISRAEL DISCLOSURE ............ cece 40
ATTACHMENT 4....... PRICING SHEET 0.0... eee eee cere eereeeeeeneeeeneesteeseeeenes 41
ATTACHMENT 5-A... CONFIDENTIAL INFORMATION DESIGNATION................ 42
ATTACHMENT 5-B... CONFORMANCE STATEMENTS .....0...0..ccceccseeeesceseeereees
ATTACHMENT 5-C... INSURANCE AND BONDING EVIDENCE
ATTACHMENT 5-D... OFFER CHECKLIST ou... cece eters e etree ereeerneereneeens
|
)
PART 3 of the Solicitation Documents Table of Contents
Template version 2.0 (01-FEB-2017) Page 1 of 6

Available online at: Procure.AZ.dgqoyv

Request for Proposal Arizona Department of Administration

Solicitation No. State Procurement Office
ADSPO17-00007302 100 N 15th Ave., Suite 402
Description: Phoenix, AZ 85007

AV Equipment and Services

Section 3-A: Instructions to Offerors

1.0 Definition of Terms

As used in these Instructions to Offerors, the terms listed below are defined as follows:

1.1 Arizona “Arizona Procurement Code” means, collectively, Title 41 Chapter 23, et. sequitur, in
Procurement the Arizona Revised Statutes (abbreviated “A.R.S.”) and administrative rules
wer R2-7-101 et. sequiturin the Arizona Administrative Code (abbreviated “A.A.C.”).
AAC. NOTE: There are frequent references to the Arizona Procurement Code throughout
the Solicitation Documents, therefore, you will need to be familiar with its provisions
to be able to understand the Solicitation Documents fully.
The Arizona Department of Administration State Procurement Office provides a
reference compilation of the Arizona Procurement Code on its website:
https://spo.az.gov/administration-policy/state-procurement-resource/procurement-requlations
The Arizona State Legislature provides the official A.R.S. online at:
http:/Awww.azleg.gow/ArizonaRevisedStatutes.asp
The Office of the Arizona Secretary of State provides the official A.A.C. online at:
http://www.azsos.gov/rules/arizona-administrative-code
1.2 Clarifications “Clarifications” means, per A.A.C. R2-7-C313, communications between the
Procurement Officer and Offeror for the purpose of providing a greater mutual
understanding of the Offer. Clarifications may include demonstrations, questions and
answers, or elaborations on previously-submitted information.
1.3 Contract “Contract” is defined in paragraph 1.2 of the Uniform Terms and Conditions.
1.4 Contract “Contract Amendment’ is defined in paragraph 1.3 of the Uniform Terms and
Amendment Conditions.

1.5 Contract Terms Contract Terms and Conditions” is defined in paragraph 1.8 of the Special Terms

and Conditions and Conditions.
1.6 Contractor “Contractor” is defined in paragraph 1.4 of the Uniform Terms and Conditions.
1.7 Evaluation “Evaluation” means, per A.A.C. R2-7-316, the process whereby the Procurement

Officer will determine which Responsive offers, revised offers, and best and final
offers are the most advantageous to State taking into consideration the evaluation
factors set forth in the Solicitation Documents.

1.8 Negotiation “Negotiation” means, per A.A.C. R2-7-101(32), an exchange or series of exchanges
between State and an offeror for the purposes set forth in A.A.C. R2-7-C314.
1.9 Not Susceptible “Not Susceptible for Award” means, per A.A.C. R2-7-C311, that the relevant offer
for Award has been determined by the Procurement Officer to fail one or more of the tests and

comparisons set forth therein. NOTE: A determination of Not Susceptible for Award
and a determination of Responsive are mutually exclusive.

PART 3 of the Solicitation Documents SECTION 3-A: Instructions to Offerors
Template version 2.0 (01-FEB-2017) , Page 2 of 6

Available ontine at: Procure.AZ.gqoyv

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Request for Proposal

Arizona Department of Administration

Solicitation No. State Procurement Office
ADSPO17-00007302 100 N 15th Ave., Suite 402
Description: Phoenix, AZ 85007

AV Equipment and Services

1.10 Offer:

1.11

1.13

1.14

1.16

PART 3 of the Solicitation Documents
Template version 2.0 (01-FEB-2017) Page 3 of 6

initial Offer;
Revised Offer;
Best and Final
Offer (BAFO)

Offeror

Pricing
Document

ProcureAZ
Procurement

Officer

Solicitation

Solicitation
Amendment

Solicitation
Summary

State
Subcontract

Subcontractor

| Solicitation Inquiries

Duty to
Examine

Avail

“Initial Offer’ means, per A.A.C. R2-7-101(33), Offeror’s proposal submitted to State
in response to the Solicitation, as initially submitted.

“Revised Offer’ means any revised versions of the Initial Offer that Offeror has
submitted to State at State’s request as permitted under A.A.C. R2-7-C314 and
R2-7-C315.

“Best and Final Offer” (‘BAFO”) means, per A.A.C. R2-7-101(8), the Revised Offer
submitted after negotiations have been completed that contain Offeror’s most
favorable terms for price, service, and products to be delivered.

Reference to “an Offer, “the Offer,” or “your Offer” means any of the Initial Offer, a
Revised Offer, or the Best and Final Offer.

“Offeror” is the Person submitting an Offer; instructions addressed to “you” and
references to “your” items are to be construed as being synonymous with “Offeror”
and “Offeror’s” throughout these Instructions to Offerors.

“Pricing Document” means Section 2-B of the Solicitation Documents. Also known as
Pricing Document as defined in the Special Terms and Conditions.

“ProcureAZ’ is defined in paragraph 1.16 of the Special Terms and Conditions.

“Procurement Officer” means the person, or his or her designee, who has been duly
authorized by State to administer the Solicitation and make written determinations
with respect to the Solicitation. The Procurement Officer is identified in ProcureAZ.

“Solicitation” means this procurement solicitation, which State is issuing as either:
1. an invitation for bids (“IFB”) under A.R.S. § 41-2533;
2. arequest for proposals (“RFP”) under A.R.S. § 41-2534;

3. arequest for quotations (“RFQ”) under A.R.S. § 41-2535; or
4. arequest for qualifications under A.R.S. §41-2558.

Refer to the Solicitation Summary for which of the foregoing is this Solicitation.

“Solicitation Amendment” means, per A.A.C. R2-7-303, a change to the Solicitation
that has been issued by Procurement Officer.

“Solicitation Summary” means Section 1 of the Solicitation Documents.

“State” is defined in paragraph 1.11 of the Uniform Terms and Conditions.

“Subcontract” is defined in paragraph 1.13 of the Uniform Terms and Conditions.

“Subcontractor” is defined in paragraph 1.19 of the Uniform Terms and Conditions.

Examine the entire Solicitation, obtain clarification in writing for any questions or
concerns by submitting inquiries, then examine your Offer thoroughly and carefully
for completeness and accuracy before submitting it. Lack of care in preparing an
Offer will not be grounds for modifying or withdrawing it after the due date and time.

SECTION 3-A: Instructions to Offerors

e online at: Procure.AZ.dqoyv

Request for Proposal

Arizona Department of Administration

Solicitation No. State Procurement Office
ADSPO17-00007302 100 N 15th Ave., Suite 402
Description: Phoenix, AZ 85007

AV Equipment and Services

2.2 State Contact
Person

2.3 Submission
of Inquiries

2.4 Timeliness

2.5 Verbal or Email
Responses

2.6 Solicitation
Amendments

2.7. Pre-Offer
Conference

Direct all inquiries related to the Solicitation to Procurement Officer, including
requests for or inquiries regarding standards referenced in the Solicitation. Apart
from the ProcureAZ Help Desk, do not contact any State personnel other than
Procurement Officer concerning the Solicitation while it is in progress, through and
including award.

Submit all inquiries related to the Solicitation in ProcureAZ; the Procurement Officer
will not respond to inquiries received in any other manner.

4. Submit technical inquiries about submitting proposals in ProcureAZ to the
ProcureAZ Help Desk:

= by phone at (602) 542-7600, option 1; or
= by email to procure@azdoa.gov.

2. Submit all other inquiries about the Solicitation using the online form under the
“Q&A” tab for the Solicitation in ProcureAZ. Always refer to the
appropriate Solicitation document by page and paragraph number. Except for
technical inquiries about submitting proposals, State is not responsible for
responding to any inquiries submitted less than 3 (three) business days
before the offer due date and time.

Any inquiry or exception to the solicitation shall be submitted as soon as possible
and should be submitted at least seven days before the Offer due date and time for
review and determination by the State. Failure to do so may result in the inquiry not
being considered for a Solicitation Amendment.

An Offeror shail not rely on verbal responses to inquiries. A verbal reply to an inquiry
does not constitute a modification of the solicitation.

Only a Solicitation Amendment issued in ProcureAZ can change the Solicitation.

A Pre-Offer Conference will be held at the time and place indicated in the solicitation’s
‘Pre-Bid Conference’ field as found within the State's e-Procurement system,
ProcureAZ (https://procure.az.gov); attendance is not required. The purpose of the
conference will be to clarify the contents of the solicitation in order to prevent any
misunderstanding of the State of Arizona's position. Any doubt as to the requirements
of the solicitation or any apparent omission or discrepancy should be presented to the’
State at the conference. The State of Arizona will then determine the appropriate
action necessary, if any, and issue a written amendment to the solicitation if required.
Oral statements or instructions will not constitute an amendment to the solicitation.

Persons with a disability may request a reasonable accommodation, such as a sign
language interpreter, or this document in an alternative format, by contacting the State
Procurement Office. Requests should be made as early as possible to allow sufficient
time to arrange for accommodation.

3.0 Offer Preparation

3.1 Online
Documents

3.2 Electronic
Submissions

PART 3 of the Solicitation Documents SECTION 3-A: Instructions to Offerors
Template version 2.0 (01-FEB-2017) Page 4 of 6

The Solicitation Documents are only provided online in ProcureAZ; State will not
provide any printed copies or other formats.

When submitting an Offer, only include files that are Microsoft Word documents,
Excel workbooks, or PowerPoint presentations and Adobe Acrobat documents.
Obtain advance approval before submitting files in any other format.

Available online at: Procure.AZ.gqoy

Request for Proposal Arizona Department of Administration

Solicitation No. State Procurement Office
ADSPO17-00007302 100 N 15th Ave., Suite 402
Description: Phoenix, AZ 85007

AV Equipment and Services

| 3.3 Deviations
| in Offer

: 3.4 Evidence of
' Intent

3.5 Exceptions to
Solicitation
Documents

3.6 Insurance
and Bonds

3.7 Identification of
Taxes in Offer

3.8 Excise Tax

3.9 Tax
Identification

3.10 Disclosure

Availtlabl

PART 3 of the Solicitation Documents SECTION 3-A: Instructions to Offerors
Template version 2.0 (Q1-FEB-2017) Page 5 of 6

When submitting an Offer, flag clearly any deviations from the Specifications or other
Solicitation technical requirements documents. Any un-flagged deviation will be
deemed void upon submission.

NOTE: Deviations are technical exceptions of a significant but not material nature,
typically having to do with part/model numbers, details of attachments, mountings,
clearances, internal configurations, etc., and are not to be confused with the material
exceptions covered in paragraph 3.5.

Every one of your Offers must contain Attachment 1 [Offer and Acceptance Form]
with a signature by your duly authorized officer, executive, principal, or agent. The
signature will be deemed to signify your intent to be bound by that Offer and the
terms of the Solicitation, and your representation that the information you have
provided in that Offer is true and accurate.

If you are submitting an Offer conditioned on exceptions to the Solicitation
Documents, indicate “NO” on Attachment 5-B [Conformance Statement] and also
indicate that exceptions are being taken under the “Terms & Conditions” tab
for the Solicitation in ProcureAZ. Any exceptions taken elsewhere in an Offer or
any of your preprinted or standard terms will be void in that Offer and without force or
effect in any resulting contract.

Provide the evidence of insurance availability, evidence of insurance in place,
evidence of bonding capacity, bonds in hand, or other security that are called for in
Attachment 5-C [/nsurance and Bonding Evidence].

If you intend to withhold or redact any element of your evidence of insurance policy
compliance required by Section 6.2 of the Special Terms and Conditions [Contractor
Insurance Requirements] on the grounds that it is confidential information, then you
must claim it as such and submit the necessary substantiated justification
with each Offer using Attachment 5-A [Designation of Confidential Information].

Unless Procurement Officer has determined that your evidence documentation, or
some or all your insurance program, is confidential information under paragraph 4.7,
refusing after contract award to provide the complete, un-redacted copies of policies
as called for in that exhibit will be a material breach of the Contract.

State is subject to Arizona Transaction Privilege Tax as well as certain local
sales/use taxes, as described in the Contract Terms and Conditions.

State is exempt from certain federal excise tax on manufactured goods; State will
provide the necessary exemption certificates as evidence to the extent exemption
applies to the Work.

You must provide to State your federal employer identification number or social
security number for the purposes of reporting monies paid under the Contract to
appropriate taxing authorities. The submission is mandatory under 26 U.S.C.

§ 6041A. If the identifier provided is a social security number, State shall only use it
for tax reporting purposes and only share it with appropriate government officials.

If you are submitting an Offer despite having been debarred, suspended or
otherwise lawfully precluded from participating in any public procurement activity,
including being disapproved as a subcontractor with any federal, state or local
government, or if any such preclusion from participation from any public procurement
activity is currently pending, then you must provide with that Offer the name and
address of the governmental unit, the effective date, duration, and circumstances of
the suspension, debarment, or other preclusion, and your justification for State to

e online at: Procure.,AZ.dgqov

Request for Proposal Arizona Department of Administration

Solicitation No. State Procurement Office
ADSPO17-00007302 100 N 15th Ave., Suite 402
Description: Phoenix, AZ 85007

AV Equipment and Services

consider the Offer despite the suspension, debarment, or other preclusion. Include in
your disclosure any suspension, debarment, or other preclusion that is pending, but
indicate that it is pending.

3.11 Federal — By signing an Offer, you will be deemed to have represented that both you and all
Immigration your proposed subcontractors are in compliance with federal immigration laws and
Laws regulations relating to the immigration status of their personnel. State may, at its

discretion, demand evidence of compliance during Evaluation, which you must
provide promptly. Not providing the evidence will be grounds for Procurement Officer
to determine that the Offer is Not Susceptible for Award.

3.12 Cost of Offer State will not reimburse to you or any of your prospective subcontractors, suppliers,
Preparation or consultants any costs associated with responding to the Solicitation.

3.13 Offshore Any services that are described in the specifications or scope of work that directly
Performance of serve the State of Arizona or its clients and involve access to secure or sensitive

Work Prohibited data or personal client data shall be performed within the defined territories of the
United States. Unless specifically stated otherwise in the specifications, this
paragraph does not apply to indirect or 'overhead' services, redundant back-up
services or services that are incidental to the performance of the contract. This
provision applies to work performed by subcontractors at all tiers. Offerors shall
declare all anticipated offshore services in the proposal.

4.0 Submission of Offer

4.1 Required Offer Submit all of the Initial Offer content called for in Section 3-B: Offer Forms
Content (Attachments). To be Responsive, each Revised Offer or a Best and Final Offer

must contain all of the Attachments indicated in the applicable Procurement
Officer request for Revised Offer or request for Best and Final Offer. If Procurement
Officer does not request that a Revised Offer or Best and Final Offer include revision
of an Attachment from its initial or previously-revised form, as applicable, then (1)
Offeror shall not submit any revision of that Attachment with the Revised Offer or a
Best and Final Offer, and Procurement Officer will disregard any such unrequested
revision and (2) that Attachment be valid in its initial or previously-revised form, as
applicable, for the duration of the Revised Offer or Best and Final Offer validity

period.
4.2 Attachment If an Attachment indicates that a “Form” is being provided for an Attachment, then
Forms the Solicitation includes the required form and format for submitting the Attachment.

No other form or format will be accepted, and your Offer can be determined to be

Not Susceptible for Award if you submit an unofficial form.

If, however, the Solicitation Documents indicate that you are allowed to attach

additional documents regarding a particular question or line item, then doing so will

be acceptable so long as the filled-out Attachment clearly states “See Attachment X

Supplement (#1 of 2)”, etc., and the additional document is clearly marked as

“Attachment X Supplement (#1 of 2),” etc.

NOTE (1): Each Form has a blank space to list your Attachment Supplements.

NOTE (2): You must upload each such “additional” document as an individual file

and name the file to match the document title.

NOTE (3): Attachment Forms cannot be filled-in directly in ProcureAZ; they must be
. downloaded, edited, and then uploaded (referred to as “attachments” in ProcureAZ)

as part of each Offer.

PART 3 of the Solicitation Documents SECTION 3-A: Instructions to Offerors
Template version 2.0 (01-FEB-2017) Page 6 of 6

Available online at: Procure.AZ.goyv

Request for Proposal Arizona Department of Administration

Solicitation No. State Procurement Office
ADSPO17-00007302 100 N 15th Ave., Suite 402
Description: Phoenix, AZ 85007

AV Equipment and Services

NOTE (4): Do not include non-specific marketing materials in an Offer. If something

| is not specifically called for, then including it will not be helpful during Evaluation, and
| might in fact be grounds for down-grading if it does not address your experience and
| capacity to carry out the work for this Solicitation.

4.3 Pricing If there are specific “Items” (line items) for the Solicitation in ProcureAZ, then submit
pricing for the Offer directly in ProcureAZ for each such Item.
If a Pricing Document has been provided as an Attachment Form, then submit
pricing for the Offer in the indicated blanks in that Attachment.

If no specific pricing input or form has been provided with the Solicitation, then
submit pricing for the Offer in the form and format specified in Attachment 4 [Pricing
| Documenf{]. |f nothing is specified or if no Attachment 4 in included in the Solicitation
| documents, then submit pricing for the Offer in a form and format of your choosing
that coherently and comprehensively presents the pricing being offered.

4.4 Submission Submit each Offer online in ProcureAZ at https://procure.az.gov before the
“Bid Opening Date” indicated for the “Solicitation No.” at the top of these
Instructions to Offerors. State will not consider a proposal submitted by any other
| method other than ProcureAZ, and it will be deemed void upon submission. By
| A.A.C. R2-7-C307, State will not consider later offers. State will give no extension or
grace period for delays or incomplete proposals caused by internet connectivity
problems, file uploading difficulties, or misunderstanding of the requirements or
procedures for online submission in ProcureAZ. If your proposal is not submitted
correctly, completely, and in conformance to these Instructions herein, then
‘Procurement Officer may determine it Not Susceptible for Award.
NOTE: Using ProcureAZ requires a certain level of technical competency; select
your staff to submit proposals and handle other Solicitation general matters in
ProcureAZ carefully, since the ProcureAZ Help Desk cannot do any of the required
actions for you.

4.5 Solicitation Acknowledge each Solicitation Amendment in ProcureAZ. By A.A.C. R2-7-C303(C),
Amendments you must acknowledge every Solicitation Amendment issued as of the due date and
time for an Offer to be Responsive. If you have submitted your proposal early, you
must be alert for subsequent Solicitation Amendments — if one is issued after your
submission but before offer due date and time, then the Procurement Officer may
determine the Offer to be Not Responsive if you have not acknowledged it.

4.6 Amending or You cannot amend or withdraw a submitted proposal after the offer due date and
Withdrawing time unless expressly permitted under applicable law.
4.7 Confidential If you believe that a portion of your Offer (or a protest or other correspondence)
| Information contains a trade secret or other manner of your proprietary information, you must:

1. indicate on Attachment 5-A [Designation of Confidential Information] that your
proposal contains such claimed confidential information; and
2. designate clearly throughout the Offer each instance of that trade secret or
other proprietary information in the other portions of your proposal using the
| term “confidential.”
: Simply indicating that the proposal contains confidential information is not sufficient
| to claim the protections under A.A.C. R2-7-C317 — Attachment 5-A must be
| accompanied by a detailed explanation as to why each item or category of items in
the proposal should be designated confidential information.
Procurement Officer shall review your claim of confidentiality and provide a written
determination; until a written determination has been made, Procurement Officer

PART 3 of the Solicitation Documents SECTION 3-A: Instructions to Offerors
Template version 2.0 (01-FEB-2017) Page 7 of 7

Available online at: Procure.AZ.sqoyv

Request for Prop osal Arizona Department of Administration

Solicitation No. State Procurement Office
ADSPO17-00007302 100 N 15th Ave., Suite 402
Description: Phoenix, AZ 85007

AV Equipment and Services

4.8 Public Record

4.9 Offeror
Certification

shall not disclose the claimed information to anyone who does not have a legitimate
State interest. If Procurement Officer denies the claim of confidentiality, you may
appeal the determination to the State Procurement Administrator within the time
specified in the determination.

NOTE: Contract terms and conditions, pricing, and information generally available to
the public are not and will not be designated confidential information.

Once submitted and opened by Procurement Officer, your Offer is a public record
and must be retained by State for 6 (six) years. All offers will be available for public
inspection in ProcureAZ after the resulting contracts have been awarded, except for
any portions that were determined to be confidential information.

Procurement Officer shall make the names of Persons who submitted offers
available in ProcureAZ promptly after the opening date.

By signing the Offer and Acceptance Form (or other official contract form specified
by Procurement Officer), you will be deemed to have certified that:

1. you did not engage in collusion or other anti-competitive practices in
connection with the preparation or submission of your Offer; and

2. you do not discriminate against any employee or applicant for employment or
person to whom you provide services because of race, color, religion, sex,
national origin, or disability, and that you comply with an applicable federal,
state, and local laws and executive orders regarding employment.

5.0 Responsibility; Responsiveness and Acceptability

5.1 Responsibility

PART 3 of the Solicitation Documents SECTION 3-A: Instructions to Offerors
Template version 2.0 (01-FEB-2017) Page 8 of 8

Avail

In accordance with A.R.S. 41-2534(G), A.A.C. R27-C312 and R2-7-C316, the State
shall consider the following in determining Offeror’s responsibility, as well, as the
responsiveness and acceptability of their proposals. The State will consider, but is
not limited to, the following in determining an Offeror’s responsibility as well as
susceptibility to Contract Award:

1. Whether the Offeror has had a contract within the last five (5) years that was
terminated for cause due to breach or similar failure to comply with the terms
of the contract;

2. Whether the Offeror’s record of performance includes factual evidence of
failure to satisfy the terms of the Offeror’s agreements with any party to a
contract. Factual evidence may consist of documented vendor performance
reports, customer complaints and/or negative references;

3. Whether the Offeror is legally qualified to contract with the State and the
Offeror’s financial, business, personnel, or other resources, including
subcontractors;

4. Legally qualified includes if the vendor or if key personnel have been
debarred, suspended or otherwise lawfully prohibited from participating in any
public procurement activity, including but not limited to, being disapproved as
a subcontractor of any public procurement unit or other governmental body.

5. Whether the Offeror promptly supplied all requested information concerning its
responsibility;

able online at: Procure.ATZ.gqoyv

Req u est fo r P ro posal Arizona Department of Administration

| Solicitation No. State Procurement Office
| ADSPO17-00007302 100 N 15th Ave., Suite 402
: Description: Phoenix, AZ 85007

AV Equipment and Services

6. Whether the Offer was sufficient to permit evaluation by the State, in
accordance with the evaluation criteria identified in this Solicitation or other
necessary offer components. Necessary offer components include:
attachments, documents or forms to be submitted with the offer, an indication
of the intent to be bound, reasonable or acceptable approach to perform the
Scope of Work, signed Solicitation Amendments, references to include
experience verification, adequacy of financial/business/personal or other
resources to include a performance bond and stability including
subcontractors and any other data specifically requested in the Solicitation;

7. Whether the Offer was in conformance with the requirements contained in the
Scope of Work, Terms and Conditions, and Instructions for the Solicitation and
its Amendments, including the documents incorporated by reference;

8. Whether the Offer limits the rights of the State;

9. Whether the Offer includes or is subject to unreasonable conditions, to include
conditions upon the State or necessary for successful Contract performance.
The State shall be the sole determiner as to the reasonableness of a
condition;

i 10. Whether the Offer materially changes the contents set forth in the Solicitation,
| which includes the Scope of Work, Terms and Conditions, or Instructions; and,

11. Whether the Offeror provides misleading or inaccurate information.

5.2 Responsiveness Proposals that do not contain information sufficient to evaluate the proposal in
and Acceptability accordance with the factors identified in the solicitation or other necessary proposal
components may not be considered responsive and/or acceptable. Necessary
components include an indication of the Offeror’s intent to be bound, price proposal,
solicitation amendments, bond and reference data as required.
Proposal Content. The Offeror shall make a firm commitment to provide services as
required and proposed.
+ The material contained in the Offer shall be relevant to the service
requirements stated in the solicitation.
* It is to be submitted in a sequence that reflects the scope of work section of
this document.
* It is to include information relevant to the designated evaluation criteria.
+ Failure to include the requested information may have a negative impact on
the evaluation of the Offeror’s proposal.

5.3 Eligibility for If Procurement Officer determines an offeror is Not Responsible, then he or she is
Evaluation and not permitted by A.A.C. R2-7-C314 to give further consideration to its offer or include
Negotiation it in any Negotiation or make Evaluation of its offer. If, however, Procurement Officer

determines that an offer is Responsive (i.e., there is no applicable determination of
Not Susceptible for Award), then he or she is obliged by A.A.C. R2-7-C314 to make
Evaluation of it and include the offeror in the immediate round of Negotiation (if there
is any Negotiation).

If Procurement Officer determines subsequently that your Revised Offer is Not
Susceptible for Award by virtue of comparison to other revised offers per A.A.C.

/] R2-7-C314(A)(3), then he or she will not include you in any further Negotiation.

] For clarity of intent, the foregoing means that Procurement Officer may reduce the
number of offers that are “susceptible for award” with each successive round of
Negotiation, since the purpose of Negotiation is to achieve best value for State.

PART 3 of the Solicitation Documents SECTION 3-A: Instructions to Offerors
Template version 2.0 (01-FEB-2017) Page 9 of 9

Available online at: Procure.ATZ.gqoyv

Request for Proposal Arizona Department of Administration

Solicitation No. State Procurement Office
ADSPO17-00007302 100.N 15th Ave., Suite 402
Description: . Phoenix, AZ 85007

AV Equipment and Services

6.0 Evaluation of Offers

6.1 Offer Validity By submitting an Offer, you agree to hold it open for the validity period specified in
Period the Solicitation Summary. If no validity period is specified therein, then you shall hold

your Offer open for 180 (one hundred eighty) days. The specified or default validity
period (whichever applies) re-starts upon submission of each Revised Offer or a
Best and Final Offer.

| 6.2 Clarifications Upon receipt and opening of proposals submitted in response to this solicitation, the
| State may request oral or written clarifications, including demonstrations or questions
and answers, for the sole purpose of information gathering or for eliminating minor
informalities or correcting nonjudgmental mistakes in proposals. Clarifications shall
not otherwise afford Offerors the opportunity to alter or change their proposal.

6.3 Oral The State may request oral presentations. If requested, the Offeror shall be
Presentations available for oral presentations with no more than ten (10) business days advance
notice. Participants in the oral presentations should include the Offeror's key
persons. Such oral presentations shall not otherwise afford an Offeror the
opportunity to alter or change its Offer.

6.4 Cost or Pricing Submit any cost or pricing data promptly that Procurement Officer requests under
Data A.R.S § 41-2543 per A.A.C. R2-7-702(B)(2). Procurement Officer may make the
following preconditions for eligibility and award:
| 1. submission of appropriate cost or pricing data under A.A.C. R2-7-704;

2. determination that the submitted cost or pricing data demonstrates that pricing
is fair and reasonable under A.A.C. R2-7-702(A); and

3. determination that the data is not defective under A.A.C. R2-7-705.

6.5 Evaluation In accordance with the Arizona Procurement code A.R.S. § 41-2534, awards shall be
Criteria made to the responsible Offeror(s) whose proposal is determined in writing to be the
most advantageous to the State based upon the evaluation criteria listed below. The
evaluation factors are listed in their relative order of importance.
6.5.1 Cost;
6.5.2 Capacity of Offeror, Experience; and
6.5.3 Methodology

6.6 Negotiations In accordance with A.R.S. § 41-2534, after the initial receipt of proposals, the
Procurement Officer may conduct discussions with those Offerors who submit
proposals determined by the State to be reasonably susceptible of being selected for
award.

Procurement Officer will request a best and final offer from any offerors with whom
negotiation has been conducted, provided that, State may make award made without
any Negotiation and therefore every offeror is forewarned to always submit its offer
complete and on the most favorable terms initially, and not to assume any
opportunity for Negotiation.

6.7 Financial You must be able to substantiate your financial stability to State’s satisfaction as a
Stability precondition of any contract award. Procurement Officer may demand
documentation such as current and audited financial statements, including income
and balance sheets, directly from you or may obtain reports from independent
financial rating services. Not providing the evidence will be grounds for Procurement
Officer determining your Offer is Not Susceptible for Award.

PART 3.of the Solicitation Documents SECTION 3-A: Instructions to Offerors
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Available online at: Procure.AZ.egov

|
|
|

Request for Proposal Arizona Department of Administration

Solicitation No. State Procurement Office
ADSPO17-00007302 100 N 15th Ave., Suite 402
Description: Phoenix, AZ 85007

AV Equipment and Services

6.8 Consideration of
Exceptions

6.9 Consideration of
Deviations

6.10 Consideration of
Prompt Payment
Discount

6.11 Consideration of
Taxes

6.12 Consideration of
Cost

6.13 Unit Price
Prevails

6.14 Waiver and
Rejection

Procurement Officer may determine that your Offer is Not Susceptible for Award if it
is conditioned on an exception to a material aspect of the Solicitation. Even if
Procurement Officer determines that an exception is one that does not merit Not
Susceptible for Award determination, he or she may down-grade your Offer in
Evaluation if the exception is significant.

Procurement Officer may down-grade your Offer in Evaluation if it contains
deviations that, in his or her determination, materially reduce the value to State of
affected Materials or Services across the life-cycle thereof.

Procurement Officer may credit any proposed prompt payment discounts for the
purpose of evaluating offer prices.

Procurement Officer shall not include Arizona Transaction Privilege Tax and other
sales/use taxes for the purpose of evaluating offer prices.

Regardless of the relative order assigned to cost in the Solicitation Summary, cost is
an essential consideration in every award State makes; State’s intent is always to
obtain the best pricing available and it strives to make its evaluations be a
straightforward comparison of best value between the responsible and responsive
proposals as far as possible to the extent permissible under the Arizona
Procurement Code.

In the case of discrepancy in your Offer between a unit price or rate and an
extension of that unit price or rate, the unit price or rate will prevail.

Notwithstanding any other provision of the Solicitation Documents, State reserves
the right to waive any minor informality, reject any or all offers or portions thereof or
cancel the Solicitation.

1.0. Award of Contract

7.1 Best Advantage
to State

7.2 Number of Types
of Awards

7.3 Contract
Inception

74 Contract
Document
Consolidation

PART 3 of the Solicitation Documents SECTION 3-A: Instructions to Offerors |
Template version 2.0 (01-FEB-2017) Page 11 of 11

AvailabI

Under A.A.C, R2-7-C317, contracts will be awarded to the responsible offeror whose
offer is determined to be most advantageous to the State based on the stated
evaluation criteria.

State may make multiple awards or to award contracts by individual line items or
alternates, by group of line items or alternates, or to make an aggregate award, or
regional awards, whichever is determined to be most advantageous to State.

Your Offer does not constitute a contract nor does it confer any right on you to the
award of a contract. A contract is not created until your Offer has been accepted for
State by Procurement Officer's signature on the Offer and Acceptance Form. Notice
of award or of intent to award will not constitute State’s acceptance of your Offer.

State may, at its option, consolidate the resulting contract documents after contract
award. Examples of such consolidation are reorganizing Solicitation Documents and
those components of the Accepted Offer not pertaining to the contract's operation
and excluding any components of the Accepted Offer that were not awarded.
Contract document consolidation will not, however, include or be construed to
include any material change to the Solicitation or the Contract.

e ontine at: Procure,AZ.gov

Request for Proposal

Arizona Department of Administration

Solicitation No. State Procurement Office
ADSPO17-00007302 100 N 15th Ave., Suite 402
Description: : Phoenix, AZ 85007

AV Equipment and Services

8.0 Solicitation or Award Protests

Any protest must comply with and be resolved according to Arizona Revised Statutes Title 41,

Chapter 23, Article 9, and rules adopted thereunder. Protests must be in writing and be filed with both
Procurement Officer and the State Procurement Administrator. Protest of the Solicitation must be received
before the offer due date and time. Protest of a proposed award or of an award must be received within
10 (ten) days after Procurement Officer makes the procurement file available for public inspection. In
either case, the protest must include:

1.
2.
3.
4

5.

the name, address, email address and telephone number of the interested party;
signature of the interested party or its representative;
identification of the purchasing agency and the solicitation or contract number;

a detailed statement of the legal and factual grounds of the protest including copies of relevant
documents; and
the form of relief being requested.

9.0 Comments Welcome

SEPARATELY AND APART FROM THIS SOLICITATION, The State Procurement Office periodically
reviews these Instructions to Offerors and welcomes any comments the public may have.

Please submit your comments to:

PART 3 of the Solicitation Documents SECTION 3-A: Instructions to Offerors
Template version 2.0 (01-FEB-2017) Page 12 of 12

State Procurement Administrator,
State Procurement Office, 100 North 15th Avenue, Suite 402
Phoenix, Arizona, 85007

End of Section 3-A

Available online at: Procure. AZ.qov

Request for Proposal Arizona Department of Administration

Solicitation No. State Procurement Office
ADSPO17-00007302 100 N 15th Ave., Suite 402
Description: Phoenix, AZ 85007

AV Equipment and Services

Section 3-B: Offer Forms (Attachments)

ATTACHMENT 1....... OFFER AND ACCEPTANCE FORM................::::cceeeesseeeeeeee 14
ATTACHMENT 2-A... EXPERIENCE AND CAPACITY QUESTIONNAIRE ............ 15
ATTACHMENT 2-B... ORGANIZATION PROFILE ...........0.:ccccccceeeeeteeeceenneeeetnneeeeens 22
ATTACHMENT 3-A... METHOD PROPOSAL (METHOD OF APPROACH)............ 23
ATTACHMENT 3-B... KEY PERSONNEL PROPOSAL..........0..:cccccecsecreeeeetteetnenees 27
ATTACHMENT 3-C... PROPOSED SUBCONTRACTORS ............ccceeceecstteteeteneees 38
ATTACHMENT 3-D... PERFORMANCE GUARANTEE. ...........::ceeeeteeceeteeetsenreeeenes 39
ATTACHMENT 3-E... BOYCOTT OF ISRAEL DISCLOSURE ............ ee ceeeeeeee 40
ATTACHMENT 4........ PRICING SHEET ...........0.:ccceeseeeeteereee veeeeeeeteeeesteeeeeeeneeeteee 41
i ATTACHMENT 5-A... CONFIDENTIAL INFORMATION DESIGNATION...............- 42
| ATTACHMENT 5-B... CONFORMANCE STATEMENTS .............::ccceceseeeeeeereeeeees 44
ATTACHMENT 5-C... INSURANCE AND BONDING EVIDENCE..........0....ceeee 49
| ATTACHMENT 5-D... OFFER CHECKLIST ............cccccccccscceceeeereeecentreeeeeneeeeeennneeers 50
PART 3 of the Solicitation Documents SECTION 3-B: Offer Forms
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Request for Proposal Arizona Department of Administration

Solicitation No. State Procurement Office
ADSPO17-00007302 100 N 15th Ave., Suite 402
Description: Phoenix, AZ 85007

AV Equipment and Services

Attachment 1
Offer and Acceptance Form

SUBMISSION OF OFFER: Unde; et ireby offers and agrees to provide Error! Reference source not found.AV Equipment and Services
in compliance with the Solici icated above pope Offer indicated by the latest dated version below:

initial 1. | x Yyyy y Yj
Offer: Date Mak Ml lac

2.) xX 4. |x
Revised | date #1 initial | date #4 : initial |" date #1 initial ~
Offers: 5.|x 6. |x 71x
date a4 : initial Se ss initial date #6. ; initial |

Best and | 8. | X
Final Offer:
' er | date initial

Troxell Communications, Inc.

4675 E Cotton Ctr Blvd Ste 155

Phoenix, AZ 85040

86-0716114 : Mary.kropp@trox.com 602-421-5053

s

CERTIFICATION: By signature in the above, Offeror certifies that it:

14. will not discriminate against any employee or applicant for employment in violation of Federal Executive Order 11246, [Arizona] State
Executive Order 2009-9 or A.R.S. §§ 41-1461 through 1465;

2: has not given, offered to give, nor intends to give at any time hereafter any economic opportunity, future employment, gift, loan, gratuity,
special discount, trip, favor, or service to a public servant in connection with the submitted offer. Failure to provide a valid signature
affirming the stipulations required by this clause will result in rejection of the Offer. Signing the Offer with a false statement will void the
Offer, any resulting contract, and may be subject to legal penalties under law;

3. complies with A.R.S. § 41-3532 when offering electronics or information technology products, services, or maintenance; and

is not debarred from, or otherwise prohibited from participating in any contract awarded by federal, state, or local government.

ACCEPTANCE OF OFFER: State hereby accepts the initial Offer, Revised Offer, or Best and Final Offer identified by number # at the top of
this form, and which was dated date (the Accepted Offer). Offeror is now bound (as Contractor) to carry out the Work under the attached
Contract, of which the Accepted Offer forms a part. Contractor is cautioned not to commence any billable work or to provide any material or
perform any service under the Contract until Contractor receives the applicable Order or written notice to proceed from Procurement Officer.

State’s s Contract No. is: ADSPOWFHHHORHEE The effective date of the Contract is: date Contract awarded date

Deepika Bajpayee

PART 3 of the Solicitation Documents SECTION 3-B: Offer Forms
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Avaitable online at: Procure.AZ.govy

Request for Proposal Arizona Department of Administration

Solicitation No. State Procurement Office
ADSPO17-00007302 100 N 15th Ave., Suite 402
Description: Phoenix, AZ 85007

AV Equipment and Services

Attachment 2-A
Experience and Capacity Questionnaire

| STATE MAY DETERMINE YOUR PROPOSAL IS NON-RESPONSIVE IF YOU DO NOT ANSWER ALL QUESTIONS FULLY.

The Offeror shall provide a narrative response to each question that demonstrates their understanding of
the Scope of Work requirements and describes your company’s overall method of approach for providing
the equipment and services stated in this solicitation. If there is a question that is not applicable to the
equipment and services required by the Scope of Work, you may mark it N/A.

EXPERIENCE AND CAPACITY QUESTIONS:

Question 1: Company Profile

The Offeror must include a detailed narrative description of its organization. The narrative must

i include the following:

1.1 Brief overview of business operations, with an emphasis on experience providing Audio and Video
(AV) equipment (including accessories), and related AV services (e.g. design, installation, maintenance,
integration, training), experienced AV personnel deployment, and personnel training.— Troxell
Communications, Inc. is headquartered in Arizona for over 30 years. Troxell is the largest privately held

distributor of Audio-Visual (AV) equipment to the education market in the U.S. The Company provides a
comprehensive offering of over 100,000 stock-keeping units (SKUs) including all types of AV equipment
which is uniquely maintained by hundreds of leading manufacturers. Troxells value proposition is to be the
lowest cost distributor while offering innovative solutions and the highest quality service. The Company’s
market leadership position and reputation have earned Troxell numerous awards and accolades from its

customers and vendors.

Troxell is known for its innovative and proprietary sales programs and for creating an unparalleled
management information system that simplifies the customer’s purchase process by providing a more
accurate and positive customer experience. In addition, the Company’s website is best of class in its niche
and allows customers to easily search for products, quickly generate quotes, and track orders.

Troxell has proven very effective at using internal expertise to integrate a highly sophisticated computer
system into an Internet format that allows customers, vendors and staff member’s direct access to
information concerning their orders, account status, and all related transactional information via

www.trox.com.

Services & Support

] Troxell provides services and support associated with distributors, dealers, resellers and system integrators.

] " Design: Product/system recommendations and specifications

«  Installation/Integration: Nationwide professional installer network, corporate-based systems
programmers

= Customer Service: In-house customer service center and repair shop

* Technology: Unique web-based customer service program, on-line order tracking, transaction
history & account status

PART 3 of the Solicitation Documents SECTION 3-B: Offer Forms
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Available online. at: Procure.AZ.dqov

Request for Proposal Arizona Department of Administration

Solicitation No. State Procurement Office
ADSPO17-00007302 100 N 15th Ave., Suite 402
Description: Phoenix, AZ 85007

AV Equipment and Services

1.2
1.3
1.4
1.5

1.6

1.7

1.8

1.9

Date established;--Established 1983, Incorporated in 1992
Ownership (public, partnership, subsidiary, etc.); --Corporation

Location in which the Offeror is incorporated; --Based in Phoenix, AZ, Incorporated in DE

Office location(s) responsible for performance of proposed tasks; --4675 E Cotton Ctr Blvd
Ste 155, Phoenix, AZ 85040

Offeror shall provide the number, size and location of their distribution facilities, warehouses
and service facilities as applicable —Troxell Communications, Inc. Corporate Office is

approx. 5,000 sqft and the warehouse is approx. 7,000 sqft, Troxell works with
manufacturers to ship directly to Agencies, we also ship some products directly from
our warehouse out of Phoenix, AZ

Offeror's organizational chart relevant to this project, specifically identifying the key point of
contact for all questions related to the submitted offer; --- Please see Attachment
Supplement 2-A 1.7 Org Chart

Full disclosure of any potential conflict of interest (e.g. serving as a reseller of computer
hardware, software or business relationships between the Offeror and any State employee
who functions or has responsibilities in the review or approval of the undertaking or carrying
out of the project); ---Troxell Communications, Inc. has no potential conflicts of interest
with any State Employee.

A Statement of whether, in the last ten (10) years, the Offeror has filed (or had filed against it)
any bankruptcy or insolvency proceeding, whether voluntary or involuntary, or undergone the
appointment of a receiver, trustee, or assignee for the benefit of creditors, and if so, an
explanation providing relevant details;---Troxell Communications, Inc. has not filed or had

filed against it any bankruptcy or insolvency proceedings

1.10 A Statement of whether there are any pending Securities Exchange Commission

investigations involving the Offeror, and if such are pending or in progress, an explanation
providing relevant details and an attached opinion of counsel as to whether the pending
investigation(s) may impair the Offeror’s performance in a Contract under this RFP; ---There
are no pending Securities Exchange Commission investigations involving Troxell
Communications, Inc. pending or in progress.

A Statement documenting all open or pending litigation initiated by Offeror or where Offeror is
a defendant or party in any litigation that may have a material impact on Offeror’s ability to

deliver the contracted services; --There are no open or pending litigations

1.12 A Statement documenting all open or pending litigation initiated by Offeror or where Offeror is

a defendant or party in any litigation with a public sector client; ---N/A

1.13 Full disclosure of any public sector contracts terminated for cause or convenience in the past

five (5) years; and ---N/A, no public sector contracts have been terminated in the past 5
years

1.14 Full disclosure of any criminal or civil offense. -N/A, no criminal or civil offense

1.15 Offeror shall provide evidence of any Arizona required business license to provide these

services. ---Please see Attachment Supplement 2-A 1.15 Business License

1.16 Offeror shall provide copies of any professional or industry certifications that represent the

Avai

services detailed in this RFP. —Zroxell Communications, Inc. is a member of InfoComm

PART 3 of the Solicitation Documents SECTION 3-B: Offer Forms
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lable ontine at: Procure.AZ.qoy

Req u est fo r P ro posal Arizona Department of Administration

Solicitation No. State Procurement Office
ADSPO17-00007302 100 N 15th Ave., Suite 402
Description: Phoenix, AZ 85007

AV Equipment and Services

International. Troxell Communications employees hold Crestron certification, AMX

Certification, i-Pro Certification. Troxell Communications, Inc. has additional

certifications and awards from multiple manufacturers (ex: Hitachi Select Partner and
additional)

Offeror Response:
Please see above responses in Bold Italic Underlined after each Question Point above, for ease of use and ease
of review

Question 2; Company Experience

A. What market(s) are your current clients primarily in? ---K-12, Higher Education & State, local
and Federal Government Agencies

B. What experience do you have serving public sector clients in the State of Arizona?—Troxell
Communications, Inc. has been working with public sector clients in the State of Arizona
for over 34 years and has held State of Arizona Contracts for over 15 years

C. What is the range in size of your current clients?—Troxell works with clients of all sizes from
small schools/Districts to large schools/Districts, Government sections and State
Governments and Multi-State Cooperative Purchasing Agencies

D. What type of case studies do you have that exhibit your experience with different clients?—Case
studies are available for various equipment and project types, including but not limited to
interactive/tech/projectors/integration/installation, etc.

E. How long have you provided AV equipment and services to your longest tenured client? —Troxell
has been working with Schools and Government in the State of Arizona since 1983 for
Audio Visual & Technology equipment, supplies, installation and services and have many

clients that have purchased AV equipment and/or services for many years.

F. Why did your last three former clients cancel their contracts? --- N/A

G. With what relevant trade associations are you involved? How does this participation give you an
advantage over your competition? — InfoComm International- serves its member and the
professional audiovisual and information communications industries through education,
resources and events.
Education-This includes technical and business courses in the classroom and online.

These courses are based on content developed by industry experts.

Resources-These include audiovisual standard, thought pieces, newsletters (providing
both current and relevant information), articles, reports, whitepapers, books, quide &
templates, recorded webinars, podcasts, videos and many other resources.
Events-These include local events, international trade shows and partner events

sponsored by many of the largest, most innovative manufacturers/suppliers of product.
and services relating to our industry.

Troxell Communications, Inc. also participates in additional Trade Shows in the State of
Arizona and Nationwide, Trade Show names and locations vary by State.

Offeror Response:
Please see above responses in Bold Italic Underlined after each Question Point above, for ease of use and ease
of review

Question 3: Financial/Accounting Information

Offeror must provide evidence of financial stability and capability to fund all costs aSsociated with
providing the equipment and services throughout the term of the Contract. The latest two (2) years

PART 3 of the Solicitation Documents SECTION 3-B: Offer Forms
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Available online at: Procure.AZ.qoyvy

Request for Proposal Arizona Department of Administration

Solicitation No. State Procurement Office
ADSPO17-00007302 100 N 15th Ave., Suite 402
Description: Phoenix, AZ 85007

AV Equipment and Services

audited annual financial statements including Total Revenue, Net Income, and Total Assets must be
submitted with the Offeror’s proposal. If audited financial data is unavailable, explain in full the
reason, and provide the latest non-audited financial information to include Balance Sheet, Income
Statement, as well as Statements of Cash flows and Change in Financial Position. Include
information to attest to the accuracy of the information provided.

Offeror shall provide information regarding any irregularities that were discovered in any accounts
maintained by the Offeror on behalf of others. Describe the circumstances and disposition of the
irregularities. ,

Offeror Response:
Please see Attachment Supplement 2-A 3 Confidential 2015 Financials 1 of 2 and Attachment Supplement 2-A 3
Confidential 2016 Financials 2 of 2

Question 4: Proposed Project Members and Organization
Utilize Attachment 3-B to identify Key Personnel to be utilized to perform services within a resultant
contract. .
In addition, also state the Members related experience with large local, state or federal govemment
agencies.

Offeror Response:
Please see Attachment Form 3-B Key Personnel as required

Question 5: | Subcontractors
Utilize Attachment 3-C to identify Proposed Subcontractors to be utilized to perform services within a
resultant contract. .

Offeror Response:
Please see Attachment Form 3-C as required

Question 6: Arizona Baseline Security Controls

All offerors must be prepared to comply with a request to submit to a State of Arizona Baseline
Security Controls questionnaire. The evaluation committee will require all short-list offerors to
complete the questionnaire. Completed questionnaires will be submitted to ADOA-ASET for review
and evaluation. To review the questionnaire, visit the site below. Within the Offeror Response below,
please state your willingness to comply with this requirement.

https://aset.az.gov/resources/policies-standards-and-procedures

Offeror Response:
Troxell Communications, Inc. has read and can comply

PART 3 of the Solicitation Documents SECTION 3-B: Offer Forms
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Available ontine at: Procure.,AZ.goyv

Request for Proposal

Solicitation No. State Procurement Office
ADSPO17-00007302 100 N 15th Ave., Suite'402
Description: Phoenix, AZ 85007

AV Equipment and Services

EXPERIENCE REFERENCES:

The State intends to conduct reference checks for account references provided by Offerors. It may, at its sole discretion,
contact additional clients not presented as references.

Offerors shall provide at least three (3) client references for assignments that replicate or mirror the requirements of this
RFP. At least one (1) of the projects referenced must be Arizona government related. All assignments shall be for
assignments received and completed within the last five (5) years.

Client Company/Address Contact : : Begin Date End Date
Marana Unified School District

Mitch Eichense 1/4 Current
11279 W Grier Rd Ste 107, Marana, AZ Meg michenseer 4/1/37
Phone Number Email Address
520-682-4817 m.j.eichenseer@maranausd.org

Project Scope and deliverables, include number of resources engaged in project, timeline of project (major
milestones)

700+ classroom, MPR, Gym, install

List job positions provided and technologies utilized to supplement services.

Projectors, screens, control, audio and sound systems

Client Company/Address : Contact Begin Date End Date
Northern Arizona University
Ke Remingt 1/1 1/1/18
Flagstaff, AZ 86011 egan ington 3/1/15 Ay
Phone Number Email Address

928-523-7517 Kegan.remington@nau.edu
Project Scope and deliverables, include number of resources engaged in project, timeline of project (major

milestones)

Full integration of 100 classrooms, control systems, 3 install teams, 3-years over $1M

List job positions provided and technologies utilized to supplement services.

Project Manager, programmer, engineer, sales engineer, integration manager

PART 3 of the Solicitation Documents SECTION 3-B: Offer Forms
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Arizona Department of Administration

Request for Proposal

Solicitation No.
ADSPO17-00007302

Arizona Department of Administration
State Procurement Office
100 .N 15th Ave., Suite 402

Description: Phoenix, AZ 85007

AV Equipment and Services

ei Client Company/Address Contact : : Begin Date End Date
Phoenix Union HSD

Amy Remfr 1/1 6/30/12
4502 N Central Ave, Phoenix, AZ y Nemirey 5/1/17 130/17

Phone Number Email Address

| 602-764-1209 remfrey@phoenixunion.org

Project Scope and deliverables, include number of resources engaged in project, timeline of project (major
milestones)

Installation of 168 projectors across 13 schools, 5 install teams, 2 month installation, night work

List job positions provided and technologies utilized to supplement services.

Project Manager, Lead Tech, sales engineer, field engineer, installation coordinator

Client Company/Address Contact Begin Date End Date
AZ Dept. of Public Safety
Bernie Stefaniak 201 Current
2222 W Encanto Blvd #100, Phoenix, AZ , 7/2015

Phone Number Email Address

602-223-2383 bstefaniak@azdps.gov
Project Scope and deliverables, include number of resources engaged in project, timeline of project (major

milestones)

Multi room project including the move and relocation of equipment. Large video wall, small conference room
with projector, screen and audio, Time line of project was over a period of 1 year including initial meetings
and discussions, engineering design, proposal, edit of design, receipt of proposal and installation. Install was
done in 2 phases and each phase took approximately 3 weeks.

List job positions provided and technologies utilized to supplement services.

Project Manager, programmer, engineer, sales engineer, integration manager

Ls | Client Company/Address Contact Begin Date End Date
AZ Dept. of Ei ic Si i

oP of Hconomc Security Bryan Hightower 1/2010 6/2017
Phoenix, AZ 85007

| Phone Number | Email Address
‘602)771-2640 x2 bhi

htower@azdes.gov

Project Scope and deliverables, include number of resources engaged in project, timeline of project (major
milestones) .

7
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Template version 2.0 (01-FEB-2017)

SECTION 3-B: Offer Forms
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