20-5430 Full Contract

Office of Procurement
CITY OF GOODYEAR
190 N. Litchfield Road
P.O. Box 5100
Goodyear, AZ 85338
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4M
Offer and Acceptance
Góë¿Iyear
Phone: 623-882-7879
DESCRIPTION OF SERVICES: Water Reclamation Facility Laboratory Supplies
OFFER
To the City of Goodyear: The undersigned Contractor hereby offers and agrees to furnish the Services and/or
material(s) in compliance with this Contract, as the term Contract is defined in this document.
Bv signing and submitting this Offer. Contractor certifies and warrants that Contractor: has read, understands
and agrees to comply with the Contract as defined here; has no known, undisclosed conflict of interest: has not made
an offer of any gift(s), payment(s) or other consideration to any City employee, elected official who has or may have
had a role in the procurement process for this Contract; pursuant to A.R.S. § 41-4401, Contractor and its
subcontractors will comply with all immigration laws and regulations that relate to its employees and A.R.S. § 23-
214; and the signatory is an officer or duly authorized agent of the Contractor with full power and authority to submit
binding offers for the goods and/or services as specified herein.
Arizona Transaction (Sales):
Arizona Contractor License Number:
For clarification of this offer contact:
Privilege Tax License #
Name: mi c-.4 Ae L
Alam.3
City of Goodyear Business Registration No.:
Telephone: 6,01- 01 2.S--
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E-Mail Address: /Vìa JAM s (* i» A /3/ue /300k
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Sign: l.192 of.ᛯ
Company Name
Authorized Signature for Offer
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City
State
Zip Code
Title
Date
ACCEPTANCE OF OFFER AND CONTRACT AWARD (For City of Goodyear Use Only)
Contractor's Offer is hereby accepted and a Contract awarded by the City. Contractor is now bound to provide the
materials and/or services as specified in Scope of Work of this Contract. Contractor shall not start any billable work
or provide any material/services until the Contractor receives an executed purchase order or written notice to proceed.
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City ofGoodyea?*57*
Eff. Date: 0?/D?N
Citý Manager, City of Goodyear (if applicable)
LN-u au yl-ÅA-,
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1,ä??eírhrem, Cpvø, Procurement Manager
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ted by:?
Darcie McCracken, .Ci,ü.Clerk
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Roric Massey, City Attorney
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P?Official
File
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Quotation No: 20-007
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4//4
Office of Procurement
City of Goodyear
190 N. Litchfield Road
P.O. Box 5100
Goodyear, AZ 85338
G66¿Iyear
Request for Quotation
Phone: 623-882-7879
Quotation Number:
20-007
Materials and/or Service:
Water Reclamation Facility Laboratory Supplies
Quotation Due Date:
January 24,2020
Time:
2:00 pm (Arizona Time)
Mailing Address:
City of Goodyear, City Hall Front Desk
190 North Litchfield Road
P.O. Box 5100
Goodyear, AZ 85338
Procurement Specialist:
Andrea Nejeres
Phone:
623-882-7879
Email:
andrea.nejeres@goodyearaz.gov
VENDOR NOTICE:
This is an informal quotation that will not be read at public opening. The information may be publicly reviewed after
award.
The terms and conditions should be reviewed and understood before preparing a quotation.
By your
signature below, you are accepting the terms and conditions of this RFQ. The quotation shall be the best net
price, FOB destination, to include all delivery charges, and all applicable taxes.
Delivery schedule and
discount for early payment shall be indicated in the spaces provided below.
Return the quotation by the above time and date. Please reference the staff person's name listed above and the
RFQ number 20-007 on your mail, email or hand-deliver your response.
Quotation No: 20-007
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4/4-
Office of Procurement
City of Goodyear
190 N. Litchfield Road
../IMpm
P.O. Box 5100
Goodyear, AZ 85338
*#a CITY OF . ?-'
Terms and Conditions
Phone: 623-882-7879
vooayear
1. REQUEST FOR QUOTATION (RFQ) REVIEW: Offerors shall carefully review this RFQ for defects
and questionable or objectionable material. Offerors' comments concerning defects and questionable or
objectionable material in the RFQ must be made in writing and received by the purchasing authority
before the date and time set for receipt of quotes. This will allow time for an amendment to be issued if
one is required. It will also help prevent the opening of a defective quote, upon which award cannot be
made, and the resultant exposure of Offerors' prices. Offerors' original comments should be sent to the
purchasing authority listed on the front of this RFQ. Late offers will not be accepted.
2. QUOTATION FORMS: Offerors shall use this and attached forms in submitting quotes. A photocopied
quote may be submitted.
3. SUBMISSION: Quotations shall be signed where applicable and received at the designated
Purchasing Office no later than as indicated.
4. QUOTE REJECTION: The City reserves the right to reject any or all quotes, combinations of items, or
lot(s), and to waive defects or minor informalities.
5. EXTENSION OF PRICES: In case of error in the extension of prices in the quote, the unit prices will
govern; in a lot bid, the lot prices will govern. Negligence by the vendor in preparing the quotation confers
no right for the withdrawal of the quotation after it has been opened.
6. GOODYEAR PROCUREMENT CODE: The Procurement Code § 3-4 is made a part of this document
as if fully set forth herein. Note: A copy of the Goodyear Procurement Code is available on the City of
Goodyear website www.goodyearaz.gov.
7. PRICES: The Offeror shall state prices in the units of issue on this RFQ. Prices quoted for commodities
must be in U.S. funds and include applicable federal duty, brokerage fees, packaging, and transportation
cost to the FOB point so that upon transfer of title the commodity can be utilized without further cost.
Prices quoted for services must be quoted in U.S. funds and include applicable federal duty, brokerage
fee, packaging, and transportation cost so that the services can be provided without further cost. Prices
quoted must be exclusive of federal, state, and local taxes. If the Offeror believes that certain taxes are
payable by the City, the Offeror must list such taxes separately, directly below the bid price for the affected
item. The City is exempt from Federal Excise Tax.
8. PAYMENT FOR CITY PURCHASES: A separate invoice shall be issued for each shipment of material
or service performed and no payment will be issued prior to receipt of material and or services and correct
invoice indicating the correct Purchase Order number. The City will endeavor to pay within 30 days of
receipt of a proper billing for goods or services delivered to the location specified in the RFQ.
9. PAYMENT DISCOUNT: Discounts for prompt payment will not be considered in evaluating the price
you quote. However, the City shall be entitled to take advantage of any payment discount(s) offered by
the vendor provided payment is made within the discount period. Payment discount periods will be
computed from the date of receipt of the commodities or services and/or a correct invoice, whichever is
later. Unless freight and other charges are itemized, any discount provided will be taken on full amount
of invoice.
Quotation No: 20-007
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Office of Procurement
City of Goodyear
190 N. Litchfield Road
P.O. Box 5100
Goodyear, AZ 85338
Terms and Conditions
Phone: 623-882-7879
Gë¿fêlýëàr
10. VENDOR TAX ID NUMBER: If goods or services procured through this RFQ are of a type that is
required to be included on a Miscellaneous Tax Statement, as described in the Internal Revenue Code,
a valid tax identification number must be provided to the City of Goodyear before payment will be made.
11. INDEMNIFICATION: To the fullest extent permitted by law, the Contractor shall defend, indemnify,
and hold harmless the City, its agents, representatives, officers, directors, officials, and employees from
and against all claims, damages, losses, and expenses (including but not limited to attorney fees and
costs of litigation), relating to, arising out of, or alleged to have resulted from the acts, errors, mistakes,
omissions, work or services of the Contractor, its employees, agents, or any tier of subcontractors in the
performance of this Contract. The amount and type of insurance coverage requirements set forth herein
will in no way be construed as limiting the scope of the indemnity in this paragraph.
12. SEVERABILITY: If any part of this Contract is found by a court to be unenforceable, the remaining
provisions shall, nonetheless be enforceable to the extent allowed by law.
13. TITLE: Title passes to the City for each item at FOB destination.
14. COMPLIANCE: In the performance of a contract that results from this RFQ, the contractor must
comply with all applicable federal, state, and City regulations, codes, and laws; and be liable for all
required insurance, licenses, permits and bonds; and pay all applicable federal, state, and City taxes.
15. SUITABLE MATERIALS: Unless otherwise specified, all materials, supplies or equipment offered by
an Offeror shall be new, unused, and of the latest edition, version, model or crop and of recent
manufacture.
16. SPECIFICATIONS: Unless otherwise specified in the RFQ, product brand names or model numbers
are examples of the type and quality of product required, and are not statements of preference. If the
specifications describing an item conflict with a brand name or model number describing the item, the
specifications govern. Reference to brand name or number does not preclude an offer of a comparable
or better product, if full specifications and descriptive literature are provided for the product. Failure to
provide such specifications and descriptive literature may be cause for rejection of the offer.
17. FIRM OFFER: For the purpose of award, offers made in accordance with this RFQ must be good and
firm for a period of sixty (60) days from the date of quote opening.
18. QUOTE PREPARATION COSTS: The City is not liable for any costs incurred by the Offeror in quote
preparation.
19. CONTRACT FUNDING: Offerors are advised that funds are available for the initial purchase and/or
the first term of the contract. Payment and performance obligations for succeeding purchases and/or
additional terms of the contract are subject to the availability and appropriation of funds.
20. CONFLICT OF INTEREST: A Council member or employee of the City of Goodyear may not seek to
acquire, be a party to, or possess a financial interest in, this contract if Council member or employee has
the power to take or withhold official action so as to affect the award or execution of the contract.
21. ASSIGNMENT(S): Assignment of rights, duties, or payments under a contract resulting from this
Quotation No: 20-007
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4/4-
Office of Procurement
City of Goodyear
190 N. Litchfield Road
P.O. Box 5100
Goodyear, AZ 85338
CITY OF
Terms and Conditions
Phone: 623-882-7879
Goodyear
RFQ is not permitted unless authorized in writing by the Procurement Manager for the City of Goodyear.
Quotes that are conditioned upon the City's approval of an assignment will be rejected as non-responsive.
22. SUBCONTRACTOR(S): Within five (5) working days of notice, the apparent low Offeror must submit
a list of the subcontractors that will be used in the performance of the contract. Subcontractors may be
added or changed by the contractor if prior written approval is obtained from the procurement officer of
the contracting agency. The procurement officer may approve new or different subcontractors at his or
her discretion.
23. FORCE MAJEURE: (Impossibility to perform) Except for payment for sums due, neither party shall
be liable to the other nor deemed in default under this Contract if and to the extent that such party's
performance of this Contract is prevented by reason of force Majeure. The term Yorce majeure" means
an occurrence that is beyond the control of the party affected and occurs without its fault or negligence.
Without limiting the foregoing, force majeure includes acts of God: acts of the public enemy; war; riots;
strikes; mobilization; labor disputes; civil disorders; fire; floods; lockouts, injunctions-intervention-acts, or
failures or refusals to act by government authority; and other similar occurrences beyond the control of
the party declaring force majeure which such party is unable to prevent by exercising reasonable
diligence. The force majeure shall be deemed to commence when the party declaring force majeure
notifies the other party of the existence of the force majeure and shall be deemed to continue as long as
the results or effects of the force majeure prevent the party from resuming performance in accordance
with this Contract.
24. LATE QUOTES: Late quotes are quotes received after the time and date set for receipt of the quotes.
Late quotes will not be accepted.
25. CONTRACT TERM: The term of this Contract shall be one (1) year commencing on the effective
date, which is the date last signed by both Parties, and may be extended or renewed for consecutive
additional one (1) year periods, not to exceed a total of five (5) years, subject to appropriations and mutual
agreement of the Parties. The City has no obligation to extend or renew this contract, and any decision
to do so is at the sole discretion of the City.
26. DEFAULT: In case of default by the contractor, for any reason whatsoever, the City of Goodyear may
procure the goods or services from another source and hold the contractor responsible for any resulting
excess cost and may seek other remedies under law or equity.
27. DISPUTES: Any dispute arising out of this agreement shall be resolved under the laws of Arizona.
Any appeal of an administrative order or any original action to enforce any provision of this agreement or
to obtain any relief from or remedy in connection with this agreement may be brought only in court for the
State of Arizona.
28. CONTINUING OBLIGATION OF CONTRACTOR: Notwithstanding the expiration date of a contract
resulting from this RFQ, the contractor is obligated to fulfill its responsibilities until warranty, guarantee,
maintenance and parts availability requirements have completely expired.
29. CONTINUATION OF SERVICES - ISRAEL: Contractor certifies that it is not currently engaged in,
and agrees for the duration of this Contract that it will not engage in a boycott of Israel, as that term is
defines in A.R.S. § 35-393.
Quotation No: 20-007
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4//4
Office of Procurement
City of Goodyear
190 N. Litchfield Road
P.O. Box 5100
Goodyear, AZ 85338
SCONìn-
Terms and Conditions
Phone: 623-882-7879
ooayear
30. ORDER DOCUMENTS: Except as specifically allowed under this RFQ, an ordering agency will not
sign any vendor contract. The City is not bound by a vendor contract signed by a person who is not
specifically authorized to sign for the City under this RFQ. The City of Goodyear Purchase Order is the
only order documents that may be used to place orders against the contract(s) resulting from this RFQ.
31. BILLING INSTRUCTIONS: Invoices must be billed address shown on the individual Purchase Order.
The City will make payment after it receives the merchandise or service and the invoice.
32. ADD/CHANGE/DELETE: The City reserves the right to add, change, or delete items to meet the
City's needs throughout the life of the contract.
33. COOPERATIVE STATEMENT: This Contract shall be for the use of the City. In addition, political
subdivisions, nonprofit organizations and public health institutions may in its discretion may participate
(piggyback) at on this Contract if the Contractor agrees to do so.
END OF TERMS AND CONDITIONS
Quotation No: 20-007
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4/4•
Office of Procurement
City Of Goodyear
190 N. Litchfield Road
P.O. Box 5100
Goodyear, AZ 85338
Smonn-
Scope of Work
Phone: 623-882-7879
---year
The City of Goodyear Public Works Department is seeking a licensed and qualified vendor to provide
all materials listed on the Fee Schedule on an "as needed" basis. Various unique and specialty supplies
for the water and wastewater industry, such as, but not limited to, Pump Controls, Level Sensors,
Flasks, Pipets, Pumps and Electric motors along with specialized related Laboratory and water system
supplies and any related supplies.
END SCOPE OF WORK
Quotation No: 20-007
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CITY OF GOODYEAR
Office of Procurement
190 N. Litchfield Road
P.O. Box 5100
Goodyear, AZ 85338
Fee Schedule
Phone: 623-882-7879
Gëë¿Iyear
Unit of
Product
Price
Measurement
1
Hach Ammonia TNTplus, Ultra Low Range TNT830
25/Pack
FS 31
2
Hach Ammonia TNTplus, High Range, TNT832
25/Pack
5-8,32
3
Hach Nitrite TNTplus, Low Range, TNT839
25/Pack
90 45
4
Hach Nitrate TNTplus, Low Range, TNT835
25/Pack
4 6.7.5-
5
934-AH Glass Fiber Filters, 110mm
100/Pack
113,Go
6
Dispenser for Free Chlorine, 10 mL
1000 Test/Pack
I 79.
OU
7
Dispenser for Total Chlorine, 10 mL
1000 Test/Pack
1 7 ÿ,
C©
8
pH Buffer Pack, 4L each of 4.00, 7.00, 10.00
Pack
2 ý. 7 í
9
pH Buffer 4.01, (Red)
4L
35.
<0 2
10
pH Buffer 7.00, (Yellow)
4L
35
. 6, 2
11
pH Buffer 10.01, (Blue)
4L
35 w
12
Hach Total Chlorine Reagent Set, Ultra Low Range,
2563000
20 Test/Pack
í /, 80
13
Sulfuric Acid, 5.25N
500 mL
14
Kimtech Kimwipes, 1 Ply, 4.4" x 8.4"
280 Wipes/Box
q'
, 78
15
Hach TenSette Pipet, 1.0 to 10.0 mL, Non-Sterile, 1970010
250/Pack
3-9.
1 5
16
Hach TenSette Pipettor, 0.1-1.0 mL, Non-Sterile, 2185628
1000/Pack
i 7 9.75-
17
Liqui-Nox Critical Cleaning Liquid Detergent
1 Gallon
5 lo
ç Or
18
Hach SensION +pH/Cond. Electrode 5059, 1 m Cable,
00
Each
LZW5059.97.0002
19
Disposable Nitrile Gloves, Powder Free
100/Box
30.2.6?
20
Hach Total Hardness Drop Test Kit, Model 5-EP, 1-30 ppm,
Each
33. í0
145400
21
Silt Density Index kit
Each
901.
i í
22
Hach DR3900 Spectrophotometer
Each
4sòo a
23
Hach Free Chlorine SwifTest Dispenser, 2802300
250 Tests
Gá.oý
24
Hach Free Chlorine SwifTest Dispenser Refill, 2105560
250 Tests
5-0. Lo
25
Kimble Heavy Duty Beaker 1000 mL
Each
3 2, 012
Quotation No: 20-007
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CITY OF GOODYEAR
O??ice of Procurement
190 N. Litchfield Road
P.O. Box 5100
Goodyear, AZ 85338
Fee Schedule
Phone: 623-882-7879
Gëö¿iyear
26
Kimble Heavy Duty Beaker 600 mL
Each
17. 50
27
Solinst 101-M2 200' P2 Probe Water Level Indicator/Tape
Each
06
G 09.-
28
Pre-cut Peristaltic Pump Tube, ISCO Sampler Compatible:
Each
60-9004-157
32. 00
29
Hach DR300 Pocket Colorimeter
Each
72
43 9.
30
3/8" Roytronic Tube Ferrule Pack
5/Pack
i 7, 50
31
Drum Level Gauge, 33"
Each
17 ?. 3-0
32
LMI Head for Non-LiquiPro Pumps, Acrylic, 10524.3
Each
20/6 76
33
LMI Repair Kit for Non-LiquiPro Pumps, High Viscosity, SP-
Each
20HV
/6,3.31
34
LNI C9 Series Pump, 192 GPD, 60 PSI, C931-20HV
Each
2029· e
35
Hach SC200 Digital Controller w/(1) Digital Hach Sensor
Each
eO
Input, 100-240 VAC, LXV404.99.00502
/ 900.
36
Hach LDO Model 2 Dissolved Oxygen Probe, 30'L Cable,
Each
9020000
20 14. 50
37
Hach Cap Kit for LDO Model 2 Dissolved Oxygen Probes,
Each
ÉŽ
9021100
22.0.
38
Hach Pole Mount Rail Kit w/Swivel Bracket, 7.5L x 1-1/2
PVC w-1" NPT(F), 9253000
Each
510.15
39
A+ Aloe Powder Free Latex Gloves, High Five
100/Box
AjA
40
Dura-Float Mechanical Switch 20 Suspended NO/NC
Each
8 3, 60°
41
Hach HQ30D Single-Input Multiparameter Meter,
Each
7 3-
HQ30D53000000
%99.
42
1" MNPT No Lead Brass Corp Stop, 1/2" Inlet, CPVC QUill
Each
3 /í. 9í
43
Roto-Float Signal-Duty Float Switch, SPST, NC, Suspended
Each
ll.
2 o
w/Internal Weight, 30' Cable
44
Roto-Float Signal-Duty Float Switches w/50' Cable, SPST,
Each
2 2. Go
Normally Open (NO), Suspended (Internal Weight)
45
Roto-Float Signal-Duty Float Switches w/30' Cable, SPST,
Each
76 29
Normally Open (NO), Suspended (Internal Weight)
46
MarkTime Hour Meter, 120 VAC, 4-Hole Square, 635K
Each
69 , 01
47
4" Liquid-Filled Gauge, 0-160 psi, SS Case & Stem
Each
6, 5-, 5-0
48
Discount off Catalog Prices
e' 0/
Percentage =
u
-1
/O
END FEE SCHEDULE
Quotation No: 20-007
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