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PLANNING AND ZONING
Community Development Department
10000 N. El Mirage Road, El Mirage, Arizona 85335
623-876-2996; Fax 623-876-4605; TDD 623-933-3258
www.elmirageaz.gov
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MEMORANDUM
Development Application Review Comments
TO:
Daniel Marrufo, Norris Design
FROM:
Jose A. Macias, Senior Planner - GIS
Development Services Department, Planning & Zoning
RE:
PZ21-10-27 El Mirage – Get Simple Box
DATE:
March 1, 2022
Mr. Marrufo,
Please see the comments from El Mirage Technical Advisory Committee (TAC) for the
development application submitted for the project mentioned above.
BUILDING & SAFETY
1. Portable office shall be a State approved Factory Built Building.
2. A portable restroom can be utilized since the portable office will have limited use
and occupancy.
ECONOMIC DEVELOPMENT
3. No comment.
ENGINEERING
4. See attached memorandum.
EPCOR WATER
5. N/A
FIRE DEPARTMENT
6. The Fire Department have the following concerns, please sure to address with
construction document submittal.
a. Proposed fire hydrant locations
b. Spacing, and stacking heights of containers
c. Knox box and emitter on the front gate
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PLANNING & ZONING
7. The eastern portion of the parcel is within the floodplain and floodway and will
be require to obtain a permit from the Flood District of Maricopa County.
8. Barbed Wire Fence: Link or wire fences, wherever permitted, shall be constructed
in such a manner that no barbed ends shall be at the top, except in industrial
districts and shall be constructed of at least 11-gauge wire or its comparable
and, electrical or security wire fences shall be prohibited, except for industrial
yards and shall be screened. Barbed wire shall be allowed on top of the fence
and prohibited within the links of the fence, or it shall be screened.
POLICE DEPARTMENT
9. No comment.
PUBLIC WORKS
10. No comment.
If you have any questions regarding these comments or would like to set-up a follow up
meeting or call, please feel free to contact my office.
Engineering
Community Development Department
10000 N El Mirage Road, El Mirage 85335
623-972-8116; Fax 623-876-4605; TDD 623-933-3258
www.elmirageaz.gov
MEMORANDUM
TO:
Jose Macias, Planner/GIS
FROM:
Bryce Christo, P.E., Assistant City Engineer
SUBJECT:
Simple Box – Development Application Review
DATE:
02-28-22
Below are the Engineering Department’s comments for the above referenced submittal provided
in February 2022. These items will have to be addressed prior to the Planning and Zoning
Meeting.
1. None
The below items will have to be addressed during the Construction Plan Submittal.
Narrative
2. Location & Description Section – It is noted that the “..eastern portion of the property lies
within the floodplain along the Agua Fria River.” It also lies within the floodway. A
Floodplain Use Permit will be required from the Flood Control District of Maricopa
County (FCDMC).
3. Operational Aspects of Use Section – It is noted that “additional guest parking stalls will
be placed outside of the property security fence and gate.” These stalls are proposed
within the existing City right of way for 121st Avenue, which is classified as a collector
street. The City does not typically allow parking in the right of way of collector streets
nor does it typically allow commercial employees or guests to park in the right of way. If
the parking area is approved in any capacity, the following stipulations would apply:
a. The parking would be allowed on a temporary basis only. If 121st Avenue is
constructed and extended along the frontage of the subject property in the future,
the parking area will be removed and not replaced. The City is anticipating re-
constructing 121st Avenue in Fiscal Year 2024.
b. In order to allow parking within the City right of way, the property owner must
provide insurance certificates indemnifying the City per Code Section 151.008.
c. The proposed parking area will need to be surfaced with materials suitable to
control dust and drainage. The parking area shall be graded to assure that the area
drains.
d. The parking spaces shall be delineated via striping, parking blocks, etc..
4. Operational Aspects of Use Section – It is noted that “a fire access lane will be provided
to reach a clear turn-around area at the east edge of the property to emergency access.”
The Fire Department shall be contacted for any requirements for the emergency access
(i.e. signage, etc.). Also see City Detail EM-114 for the required turnaround dimensions.
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5. Proposed Infrastructure Section – The proposed domestic water service line shall be a
minimum of 1-inch, it shall adhere to City Detail EM-325 and shall include a backflow
preventer per City Detail EM-351. If the office or canopy is required to be fire
suppressed, a separate 6 inch fire line will be required.
Site Plan/Civil Plans
6. The Site Plan shall include the following:
a. Topographic contours at a minimum interval of two feet
b. Utilities and utility rights of way or easements including gas, electric, telephone
and cable.
c. Retention basin and surface water drainage arrows
d. Exterior signs
7. In general, development within or modification of the floodplain is discouraged.
Development should be located outside of the 100-year floodplain. If development within
the floodplain is necessary, approval from the Flood Control District of Maricopa County
via a Floodplain Use Permit is required. The Site Plan refers to an approved Floodplain
Use Permit #FCP2021562. Please provide a copy of this permit to the City.
8. The driveway shall be per MAG or City details. A stop sign is recommended at the
driveway. The driveway shall have a minimum throat of 50 feet.
9. Show the sight distance requirements at the proposed driveway per City Detail EM-158.
10. For the Parking Provided, show as 4 permanent and 3 temporary spaces.
11. The standard parking space dimensions for 90 degree spaces shall be 9’x18’. Provide
dimensions of the improvements including the parking spaces.
12. A minimum of one parking space shall be a van accessible ADA space and be signed and
striped accordingly. The ADA space must be asphalt or concrete.
13. 6-inch MAG type curbing is required around all driveways and parking lots. Curb and
gutter shall be used where drainage is carried within the curb. The placement of curb
stops at the parking stalls does not eliminate the need for curbing. The roll curb will be
allowed where access to the south is required. If FCDMC determines that access to the
floodplain is prohibited, the roll curb limits shall be adjusted accordingly.
14. What material will be used for the proposed fire access lane? It shall be able to handle
75,000 lbs. and a Geotechnical Report will be required to verify this. The minimum
inside radius of the fire access lane shall be 19.5 feet and the outside radius shall be 45
feet. The maximum longitudinal slope and cross slope of the fire access lane shall be 10%
and 5%, respectively.
15. A trash enclosure shall be proposed on site per City Detail EM-113.
16. All non-paved areas, outside of the floodplain/floodway, shall be covered with a material
to control dust.
17. The finished floor elevation of the proposed building shall be a minimum of 12 inches
above the 100-year base flood elevations and high-water level of any adjacent retention
basin and 14 inches above the ultimate outfall of the site.
18. Show the overflow elevation of the basin.
19. The basin shall be a minimum of 4 feet away from all structures and not located within
building setbacks, easements or emergency access lanes.
20. An 8-foot Public Utility Easement (PUE) along the 121st Avenue frontage shall be
dedicated to the City. Any proposed fencing shall be behind the PUE.
21. Water meters shall be located within the right of way and backflow preventers shall be
located on private property and not within the PUE.
22. The water and sewer services shall not be installed beneath the driveway or any concrete
aprons.
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23. The site will be responsible for the installation of a fire hydrant within the 121st Avenue
right of way, at the southwest corner of the property. On site hydrants will be as required
by the Fire Department. Any hydrants within the project site will be private and painted
“Safety Red” and any within the right of way will be public and painted “Safety Yellow”
per City Detail EM-360. All hydrants require markers per MAG Detail 122.
24. A streetlight is required at the proposed driveway.
25. Plans shall include applicable City Notes. Call out MAG, City, etc. details to be used.
Use the City’s Design & Development Standards Manual (DDSM) as a guide for the final
design.
Preliminary Landscape Plans
26. The Final Landscape Plans shall be prepared by a professional Landscape Architect
licensed in the State of Arizona.
27. Add City Landscaping and Irrigation Notes (City Detail EM-101-4) to the plan set.
28. The City will be reconstructing 121st Avenue per the attached cross section. Adjust the
width of the landscaping strip per this detail.
29. The proposed driveway shall be a minimum of 25 feet wide.
30. Show the sight distance requirements at the proposed driveway per City Detail EM-158.
31. All plantings at maturity shall maintain a minimum of 6 feet of clearance from all fire
hydrants and fire suppression devices per City Detail EM-361.
32. No walls or trees shall be placed within the proposed Public Utility Easement (PUE).
33. Trees shall not be placed within 5 feet of any City curb or within 6 feet of any public
utility.
34. Add a note to the plans that the maintenance for all landscaping and irrigation shown on
the plans will be the responsibility of the property owner.
35. Irrigation plans will be required. A separate landscape water service and meter shall be
provided. The service shall be a minimum of 1-inch and have its own backflow preventer.
Exterior Elevations
36. Provide exterior elevations of all four sides of the proposed buildings/structures.
ALTA Survey
37. The Owner’s information is out of date.
38. Flood Zone –Revise Flood Zone to “X” (Shaded).
39. Surveyor Note #8 misspells Table.
40. The Certification and the stamps on both sheets shall be signed.
Preliminary Drainage Statement
41. The site is responsible for retaining that drainage from the site and the adjacent half right
of way of the ultimate 121st Avenue.
42. Project Description – The office is called out as 15’x30’ but the Site Plan shows 8’x20’.
Which is correct? Update all calculations as necessary.
43. Preliminary Retention Calculations – Use the City Runoff Coefficients per City Code
Section 155.054(B)(6)(a). Concrete = 0.95, roofs/asphalt = 0.85, grass = 0.15 and
desert/rock lawn = 0.70.
44. Provide dry well calculations to show the basin will drain within 36 hours.
Traffic Impact Statement
45. If the peak daily traffic anticipated by the site is 8 vehicles than a Traffic Impact Study
will not be required. The Site Plan shall include, or a separate exhibit will be required,
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that shows (a) the distance between the proposed driveway and the nearest existing
driveways to both the north and south (not the one currently used at the subject site that
will be abandoned), measured nearest edge to nearest edge and (b) the distance between
the proposed driveway and Cheryl Drive, measured from nearest edge to nearest face of
curb.
Preliminary Water Report
46. Project Description – The office is called out as 15’x30’ but the Site Plan shows 8’x20’.
This section also mentions the 40’x40’ metal shade canopy. Is this still proposed? It is not
shown on the Site Plan.
47. Project Description – The Report notes that “no fire protection improvements are being
proposed”. Fire protection requirements will be determined by the Fire Department. If
required, the developer shall perform their own fire flow test. The City’s Fire Department
(623-583-7968) shall be contacted as a witness. Also notify the Public Works Department
(623-876-4251) one week prior to the test.
48. Total Demand per City of El Mirage Standards - The Average Day Demand of 117 gpcd
is for residential demand. The City of Phoenix Manual shows offices require 115 gpd per
1,000 square feet. Update the calculations accordingly unless the numbers provided are
correct. Provide Maximum Day and Peak Hour demands in gallons per day.
49. Potable Water Line and Meter Size - The City uses 5/8-inch meters. The minimum
service size for the domestic and landscaping services is 1-inch. The minimum size of a
fire service is 6-inches.
50. Exhibit A – There shall be a minimum of 3 feet of separation between the various service
lines per City Detail EM-402. Water meters shall be located within the right of way and
backflow preventers shall be located on private property and not within the PUE.
Preliminary Sewer Report
51. Project Description – The office is called out as 15’x30’ but the Site Plan shows 8’x20’.
This section also mentions the 40’x40’ metal shade canopy. Is this still proposed? It is not
shown on the Site Plan.
52. Project Description – Commercial buildings require a minimum 6-inch sewer service.
53. Total Demand per City of El Mirage Standards - The Average Day Demand of 58.5 gpcd
is for residential demand. The City of Phoenix Manual shows offices require 90 gpd per
1,000 square feet. Update the calculations accordingly unless the numbers provided are
correct.
54. Exhibit A – There shall be a minimum of 3 feet of separation between the various service
lines per City Detail EM-402.
Title Report
55. A Title Report shall be dated within 30 days of submittal. The provided report is from
February 2021.
Phase I Environmental Assessment
56. Section 6.3.1 – The report recommends that any oil staining shall be cleaned and
neutralized with a degreaser and the stained areas to be scarified, if needed. This should
be added as a note to the final improvement plans.
Miscellaneous
57. It shall be acknowledged that no noise shall be generated at the site that exceeds 55
decibels, measured at any Simple Box property line, between 10 pm and 6 am.
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58. A Final Plat or similar instrument will be required to show any easement dedications. The
document shall be reviewed and approved by the City and recorded prior to Certificate of
Occupancy.
59. A Geotechnical Report will be required to provide on-site pavement sections. Verify the
proposed pavement sections can handle 75,000 lbs. for the fire access lane or more if the
trucks entering and existing the site will be heavier.
60. Due to the location of the floodplain/floodway and the proposed improvements, a
Floodplain Use Permit (FUP) will be required. A copy of the FUP shall be provided to
the City prior to the release of any Engineering permit.
61. A Haul Permit will be required if 500 cubic yards or more of material will be brought
into or out of the site. This will require a separate application, an exhibit showing the haul
route and insurance from the company performing the haul. The fee is $300.
62. An Approval to Construct (ATC) will be required from MCESD for the water and sewer
line extensions. A copy shall be provided to the City prior to the release of any
Engineering permit.
63. A Dust Control Permit from the County will be required prior to the release of any
Engineering permit.
64. A Stormwater Pollution Prevention Plan (SWPPP) will be required per the City’s SWPPP
Guidelines document if more than one acre is being disturbed. A Notice of Intent (NOI)
from ADEQ will be required prior to the release of any Engineering permit.
The above comments are meant to be general in nature and are not considered to be all inclusive.
Additional comments will arise during the formal permit submittal.
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El Mirage, AZ Code of Ordinances
§ 151.008 TERMS AND CONDITIONS OF ALL ENCROACHMENT PERMITS.
(A) Indemnification. No encroachment permit shall be issued until the permittee has executed
and filed with the city an indemnity agreement satisfactory to the City Attorney. However, in the
event that an encroachment permit is issued and the permittee has not executed and filed the
indemnity agreement, the commencement of work thereunder shall be the permittee’s agreement
to indemnify the city as further set forth herein. The permittee shall be responsible for and
indemnify the city from all claims, demands, expenses, or liability including but not limited to
personal injury and property damage arising out of or related to work performed by the permittee
under the permit, arising out of the failure on the permittee’s part to perform work under the
permit, and arising from or caused by the structures or encroachments placed in, on, or under the
city’s right-of-way. If any claim of such liability is made against the city, its officers, or
employees, the permittee shall defend, indemnify, and hold the city harmless from the claim,
including claims alleging the negligence of the city, its officers, and employees.
(B) Insurance.
(1) No applicant shall be entitled to an encroachment permit unless he or she shall have
filed and maintained on file with the city a certificate certifying that he or she and/or his or her
company or business firm carried public liability and property damage insurance issued by an
insurance carrier authorized to do business in the state, insuring the applicant and the city and its
agents, against loss by reason of injuries to or death of persons, or damages to property arising
out of or related to work performed by the applicant, its agents, or employees while performing
any work under the permit. The insurance shall be primary and provide coverage for all liability
assumed by the applicant under division (A) of this section, and shall be provided by the
permittee in the following minimum amounts:
(a) One million dollars for death of, or injury to, any one person in any one accident;
(b) One million dollars for death of, or injuries to, more than one person in any one
accident; and
(c) One million dollars for damages to property. The city may require higher insurance
coverage when appropriate.
(2) Failure by the applicant to provide the city with such a certificate, and failure by the city
to demand the filing by the permittee of such a certificate before such a permit is issued, shall not
be deemed to waive the permittee’s obligation to provide the insurance. The insurance certificate
shall remain in effect and be kept on file with the city until all work to be performed by the
permittee under the permit has been completed. When an encroachment involves a permanent
obstruction, the insurance certificate requirements shall remain in effect until the construction is
removed. The insurance certificate shall provide that coverage cannot be canceled or expire
without providing ten days’ written notice of the action to the city.
(C) Performance bonds or other financial security. The Department may require as a
condition of issuing any encroachment permit, the applicant to post performance bonds or other
approved financial security to ensure satisfactory completion of any work to be performed in, on,
or under any public place, highway, or right-of-way and to ensure adequate maintenance of
encroachments.
(D) Commencement of work. The permittee shall begin the work or use authorized by a permit
issued pursuant to this chapter within 180 days from date of issuance, unless a different period is
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stated in the permit. If the work or use is not so begun, then the permit shall become void. The
permittee shall complete the work or use authorized by the permit within the time specified in the
permit. Where an encroachment involves a permanent installation or obstruction, conditions so
specified in the permit, license, or other agreement with the city shall remain in effect until the
construction or obstruction is removed.
(E) Term. All permits shall specify the time, not longer than one year, within which work or
construction in the highway must be completed. Permits for continued use of the highway shall
be issued for a specified period of time. All permits may be renewed or extended upon such
terms as are consistent with the provisions of this chapter.
(F) Relocation. Any encroachment including but limited to pipes, conduit, wire, cable,
appurtenances, or other structures or facilities installed or maintained in, on, or under any public
place, right-of-way, or highway, shall be relocated, at the sole expense of the permittee, as may
be necessary to facilitate a public purpose or any city project. The pavement restoration fee shall
be waived by the Public Works Director for any relocation required by the city and is not an
improvement for the owner of the facility. The relocations shall be under the same terms and
conditions as the initial installation allowed pursuant to permit. The Department will not exercise
the right to require the relocation in an unreasonable or arbitrary manner.
(G) Assignment. Encroachment permits shall be applied for by and issued to the person or
company who will make use of the permit and not to the contractor who has been employed to
construct the improvements, provided, however, all contractors and subcontractors who will be
performing work in the highway shall be named and identified in the encroachment permit
application. The rights granted by the permit shall not be assignable without the express prior
written consent of the Department.
(H) Supplemental. The Department may require additional conditions for the issuance of a
permit as are applicable and necessary to meet specific situations, for public safety, and to ensure
compliance with this chapter and all other city, state, or federal regulations.
(I) Acceptance. Acceptance of any permit granted under the provisions of this chapter shall
not become effective until written acceptance thereof shall have been filed by the permittee with
the Department. By accepting this permit, the permittee covenants and agrees to perform and be
bound by each and all of the terms and conditions imposed by the city, and the permit.
(J) Conflict. In the event there is a conflict between the provisions of this chapter and the
provisions contained in a franchise or license granted by the city to an applicant, the provisions
of the franchise or license shall prevail.
(Prior Code, § 18-2-6)
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