Exhibit "A" - Harrington Planning + Design Scope of Work
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Harrington Planning + Design 3116 S. Mill Avenue, Suite 305 – Tempe, Arizona 85282 www.HarringtonPlanningDesign.com May 23, 2022 Mr. Jorge Gastelum, PE Development Services Director / City Engineer 1000 N. El Mirage Road El Mirage, Arizona 85335 Dear Jorge, Thank you for the opportunity to support you on the City of El Mirage – Gentry Park Master Plan Update project in El Mirage, Arizona. The project will revise the 2016 master plan of the community park to address recommendations made by the recent City Facility Master Plan and Open Space Plan performed by PLANET consultants. The revision task will include updating the 3 preliminary concept master plan visions of Gentry Park as color 2D site plan exhibits. These exhibits shall be presented to staff and Council during a scheduled session for input and direction. A preferred master plan will be developed from the 3 alternatives and from input received. The final package shall include the color preferred master plan, a proposed cost estimate, a phasing plan to identify priorities and sequence recommendations, and a summary report of the project. A second presentation of the final edition will be made to Council near the completion of the project. The project is intended to begin in FY 23 at 7/1/22 or after and will be completed by 12/15/22. The proposed council event is identified as a September 2022 timeframe. A Draft Report package will be submitted in early October and a Final Report package in early November. No public meetings or open house events are proposed with this project. No design work beyond concept Master Plan Level is included at this time. Image reference graphic Mr. Jorge Gastelum, PE City of El Mirage Gentry Park Master Plan Update – El Mirage, AZ 3116 S. Mill Avenue, Suite 305 – Tempe, Arizona 85282 www.HarringtonPlanningDesign.com SCOPE OF WORK Task 1.0 –– Project Management & Meetings 1. General coordination with Client, Development Team, and Owner via phone, email. HP+D shall coordinate with the City of El Mirage development team to determine concept park improvements, concept LID/Green Infrastructure concepts, streetscape amenities and features, wayfinding elements, branding-identity selections, focal point monument feature, landscape improvements, and art integration / expansion opportunities. Coordination for events is provided in this task. 2. Team Project Meetings: Attend six (6) coordination / progress meetings with City Staff. Meeting shall include a team Kick-off event, submittal comment review meetings. internal staff coordination events are included. Meetings are anticipated to be held at the City of El Mirage or as virtual events and are presumed to be 1-hour or less per event plus travel time / prep time. 3. Council Session Events: HP+D shall prepare materials to conduct an event with El Mirage Council and staff to provide input and direction on the review of 3 updated concept master plans of Gentry Park. Review of proposed costs for each concept will be included. Reference to the Open Space master plan will be provided. It is assumed that 2 events will occur and that the event will be in-person in El Mirage or a virtual event. The second event will be held to present the final plan package. Task 2.0 –– Revise Master Plan (Draft & Final Packages) 1. Review Materials: Review of the recently completed PLANET City Facility Master Plan and Open Space Plan shall be conducted. Confirmation of past El Mirage reference resources will also be provided. Other data collection of the Gentry Park area will be performed to verify the base mapping aerial images and any progress work completed since the original master plan vision was prepared will be included. 2. Develop revised Master Plan Concept x 3: Develop 3 alternative concepts that include illustrative site plans for each alternative. Site plans shall be prepared from a current aerial image or GIS mapping provided by the City. Site plan concepts shall be a color 2D map plan with keynotes and supporting precedent imagery exhibits to communicate the improvements and vision. Graphics shall be developed a 11x17” size exhibits and submitted as PDF files to the City. Revision to include updates to hand drawn or CAD drawn layout of improvements with adjustments of open space play (removal of an existing baseball/softball field), potential addition of a soccer field, potential addition of a volleyball court, a potential splash pad, and updated playground / restroom facilities. 3. Develop Cost Estimates: An update of costs for each concept alternative shall be prepared. Estimates shall be developed using Excel Software and issued as PDF file. Upon completion of a preferred concept, a preferred cost estimate shall also be provided. 4. Preferred Concept: Develop 1 preferred concept from the 3 alternatives and from council / staff input. Prepare 2D plan graphic as color rendering of preferred concept. Mr. Jorge Gastelum, PE City of El Mirage Gentry Park Master Plan Update – El Mirage, AZ 3116 S. Mill Avenue, Suite 305 – Tempe, Arizona 85282 www.HarringtonPlanningDesign.com Concepts shall be developed from hand drawn sketches, CAD files, Photoshop graphic software, and aerial imagery. Revisions and refinement of design options are included in this task. A final deliverable of a presentation exhibits will be provided as a PDF file. 5. Draft & Final Project reports: Prepare draft and final reports of project summary. Summary report shall identify the update need, the impact of the City Facility and Open Space master plan, provide an overview of the project progress steps, summarize input from council and staff, and describe the preferred alternative and phasing priority. Draft Report and Final Report shall be submitted as PDF files and be developed using Adobe InDesign software. Summary of Fees Our fee for the items indicated above shall be billed lump sum monthly to a percentage of completion, maximum not to exceed the following: Task 1.0 – Project Management & Meetings $ 4,300.00 Task 2.0 – Revise Master Plan (Draft & Final Packages) $ 8,875.00 Reimbursable Allowance (delivery / mailings) $ 500.00 Total Contract Fee $ 13,675.00 Mr. Jorge Gastelum, PE City of El Mirage Gentry Park Master Plan Update – El Mirage, AZ 3116 S. Mill Avenue, Suite 305 – Tempe, Arizona 85282 www.HarringtonPlanningDesign.com Extra Work Extra Work shall be submitted to the City of El Mirage PM and approved prior to performing extra work. If a substantial amount of extra work is identified, HP+D shall submit a contract MOD request to adjust the current scope hours/fees. Should additional services, meetings beyond quantities identified, or Client directed changes to the scope of work or site plan be required, they will be billed as an extra at the following hourly rates: Principal / RLA $150.00/hour Project Manager / Designer $125.00/hour Project Coordinator $110.00/hour Reimbursable Expenses No Reimbursable Expenses are included in this project. Exclusions (to be discussed) - No Civil, Electrical, Structural, or Environmental Engineering - No Utility relocation or coordination - No application / review fees - No Wall, Gate, or Fence engineering /footing design. - No separate sign permit plan packages. - No plant inventory of project area Assumptions (to be discussed) - Client will provide any and all site information available. - Invoices will be paid monthly. - Current HP+D insurance coverage amounts are adequate. Mr. Jorge Gastelum, PE City of El Mirage Gentry Park Master Plan Update – El Mirage, AZ 3116 S. Mill Avenue, Suite 305 – Tempe, Arizona 85282 www.HarringtonPlanningDesign.com If in agreement with this proposal, please indicate your acceptance of the preceding agreement by signing and returning the executed original to our office. The enclosed copy is for your files. Thank you for the opportunity to submit this proposal. We look forward to working with you on this project. Sincerely, Harrington Planning + Design Jason Harrington, RLA, ASLA, ASIC Principal 22p055-R2 – City of El Mirage, Gentry Park Master Plan Update, El Mirage, AZ ACCEPTED BY: Mr. Jorge Gastelum, PE, or authorized representative City Engineer City of El Mirage ______________________________________ 05.23.22 or thereafter Project - City of El Mirage: Gentry Park Master Plan Update 05.23.22 Project # Project Description / Location: Recreation Planning / El Mirage, AZ A Principal / Sr. RLA, HP+D B Landscape Architect/ Project Manager, HP+D C Project Coordinator / Technical, HP+D Gentry Park Master Plan Update Task 1 A: SR. RLA B: PM/RLA C: Tech Hrs: Hrs: Sub-Total Fee Task 1.0 – Project Management & Meetings 1.1 Project Management 6 8 0 14 1.2 Team Project Meetings x 6 event 0 12 0 12 1.3 Council Session Event x 2 6 0 0 6 Sub-Total Hours: 12 20 0 32 Hourly Rates: 150.00 $ 125.00 $ 110.00 $ Sub-Total Fee (Task 1): 1,800.00 $ 2,500.00 $ - $ 4,300.00 $ Task 2 A: SR. RLA B: PM/RLA C: Tech Hrs: Hrs: Sub-Total Fee Task 2.0 – Revise Master Plan (Draft & Final Packages) 2.1 Review New/Updated Materials, refresh archives of initial project 0 3 0 3 2.2 Develop revised Master Plan Concepts x3 (Concept Alternatives) 1 8 27 36 2.3 Develop Cost Estimates (x3 preliminary / x1 preferred) 0 1 3 4 2.4 Prepare Preferred Concept Master Plan 1 3 9 13 2.5 Prepare Draft and Final Project Reports 1 4 16 21 Sub-Total Hours: 3 19 55 77 Hourly Rates: 150.00 $ 125.00 $ 110.00 $ Sub-Total Fee (Task 2): 450.00 $ 2,375.00 $ 6,050.00 $ 8,875.00 $ Direct Reimbursables - mileage / delivery / materials allowance 500.00 $ Total Base Consultant fees (Harrington Planning + Design) 13,675.00 $ Harrington Planning + Design