CIP, council and budget docs

AGENDA ITEM   7.8.
REQUEST FOR COUNCIL ACTION 
DATE SUBMITTED:
04/11/2022
TYPE OF ACTION:
Resolution
SUBJECT: Consideration and action to approve Resolution R22-04-05 adopting the Capital Improvements Plan
(CIP) for fiscal years 2023 through 2027.  (Administration)
DATE ACTION REQUESTED:
04/19/2022
AGENDA SECTION: Regular
 
TO: Mayor and Council
FROM: Macy Walker, Financial Analyst
 
RECOMMENDATION:
Approve Resolution R22-04-05 adopting the Capital Improvements Plan (CIP) for fiscal years 2023 through 2027.
PROPOSED MOTION:
I move to approve Resolution R22-04-05 as presented.
BACKGROUND:
The City uses the Capital Improvements Plan (CIP) as a guide for preparing future budgets as well as a planning document for future years of capital projects. By planning for
the City’s infrastructure needs in advance, an efficient, effective, reliable pattern of capital improvements can be achieved. This resolution reflects City requests that were
previously reviewed by the Council during a Workshop.  During the assembly of the final document a few projects were identified as no longer being necessary based on new
items being recommended for inclusion in the CIP.  These will be covered in the presentation.  Additionally, a few items had funding changes based on information provided
during the Workshop.  Some items were recommended for funding as grant only projects while others were removed and some items were moved to and from different utility
funds.  An updated five-year funding projection will be provided as part of the presentation.  While the funding changes are important, they do not adversely affect the City's
financial position in any significant manner.
Attachments
R22-04-05 CIP Resolution
Summary of Projects
Five Year Financial Forecast

Department
Request Title
FY2023
FY2024
FY2025
FY2026
FY2027
Total
Fund
Project Status
Administration
Freezers for Senior Center
$14,000
$14,000
General
New
Administration
Land Acquisition for Affordable Housing Program
$300,000
$300,000
$300,000
$300,000
$300,000
$1,500,000
General
New
Administration
Senior Bus
$75,000
$75,000
General
Modified
Administration
Senior Bus Replacement
$90,000
$90,000
General
New
Administration
Senior Center Remodel for Offices
$130,000
$130,000
General
New
Court
Copier for Court
$7,000
$7,000
Court
New
Court
Court Facility
$728,000 $13,891,000
$1,461,900
Bond
New
Court
Courtroom Audio/Visual System Upgrade
$60,000
$60,000 Court Enhancement
New
Development Services
121st Avenue Roadway Improvements (WWTP to Joe R. Ramirez Road Alignment)
$166,500
$50,500
$217,000
HURF
Unmodified
Development Services
Downtown Street Reconstruction
$350,000
$350,000
$350,000
$350,000
$1,400,000
CDBG
Modified
Development Services
Drainage Improvements at 125th Avenue & Desert Cove Road
$142,000
$142,000
HURF
New
Development Services
Drainage Improvements at Dysart Road & Peoria Avenue - Construction Phase
$420,000
$420,000
Special Projects
Modified
Development Services
Dysart Road Roadway Widening (North of Cactus Road)
$336,500
$336,500
HURF
Unmodified
Development Services
Neighborhood Traffic Calming Program (NTCP)
$40,000
$40,000
$80,000
HURF
Unmodified
Development Services
Roadway Drainage Improvements at 1st Avenue
$130,000
$130,000
Special Projects
Unmodified
Development Services
Varney Road Roadway Improvements (129th Avenue to El Mirage Road)
$196,500
$52,500
$249,000
HURF
Unmodified
Financial Services
Finance Copier Replacement
$9,000
$9,000
General
Unmodified
Financial Services
Finance Software Replacement
$1,500,000
$1,500,000
General
New
Financial Services
Payroll System and Timekeeping system
$30,000
$30,000
General
New
Financial Services
Procurement Software
$18,000
$18,000
General
New
Fire
Automated Chest Compression System
$75,000
$75,000
General
New
Fire
Fire Station Facility
$1,109,000 $13,500,000
$14,609,000
Bond
New
Fire
Ladder Truck
$1,534,000
$1,534,000
Bond
New
Fire
Life Pak15 Heart Monitors/Defibrillators
$80,000
$80,000
General
New
Fire
Recirculating Water, Engine Training System
$120,000
$120,000
Special Projects
New
Fire
Replacement Apparatus - Fire Engine (Split Funded)
$200,000
$200,000
General
Modified
Fire
Replacement Apparatus - Fire Engine (Split Funded)
$600,000
$600,000
CDBG
Modified
Fire
Replacement Apparatus - Second Fire Engine
$850,000
$850,000
General
New
Fire
Replacement Life Pak15 Heart Monitor/Defibrillator
$40,000
$40,000
General
New
Fire
Replacement Thermal Imager
$10,000
$10,000
General
New
Fire
Replacement Treadmill
$7,000
$7,000
General
New
Fire
Vehicle Replacement Program - Fire
$51,000
$51,000
General
New
Highways and Streets
HURF Equipment Replacement
$150,000
$150,000
HURF
New
Highways and Streets
HURF Message Board Replacement
$25,000
$25,000
HURF
New
Highways and Streets
Pavement Management Program
$900,000
$900,000
$900,000
$900,000
$900,000
$4,500,000
HURF
Modified
Highways and Streets
Pavement Revitalization Program
$500,000
$500,000
$500,000
$500,000
$2,000,000
HURF
New
Highways and Streets
Skid Steer Loader and Attachments
$54,000
$54,000
HURF
Unmodified
Highways and Streets
Street Sweeper
$250,000
$250,000
Special Projects
Unmodified
Human Resources
Human Resources Office Furniture/Equipment
$30,000
$30,000
General
New
Human Resources
NeoGov
$10,500
$10,500
General
New
Information Technology
Backup Infrastructure Replacement
$35,000
$35,000
General
Unmodified
Information Technology
City Hall Server Replacements
$50,000
$50,000
General
Unmodified
Information Technology
Council Chambers Audio/Visual Enhancements
$70,000
$70,000
General
New
Information Technology
Replacement of 2 Firewalls
$17,000
$17,000
General
Unmodified
Information Technology
Storage Area Network Replacement
$85,000
$85,000
General
Modified
Information Technology
Wireless LAN (Local Area Network) Controller
$7,000
$7,000
General
New
Non-Departmental
Land Purchase Court Facility
$235,000
$235,000
General
New
Non-Departmental
Land Purchase Fire Station Facility
$235,000
$235,000
General
New
Capital Requests

Department
Request Title
FY2023
FY2024
FY2025
FY2026
FY2027
Total
Fund
Project Status
Capital Requests
Non-Departmental
Vehicle Replacement Program - Non-Departmental
$71,500
$35,000
$106,500
General
Unmodified
Police
FireFly Gunshot Sensors
$252,000
$252,000
General
New
Police
Locker Room Expansion
$19,000
$19,000
General
New
Police
Police Vehicle for Lieutenant
$65,000
$65,000
General
New
Police
Police Vehicle for School Resource Officer
$65,000
$65,000
General
New
Police
Police Vehicle Radios (6)
$42,000
$42,000
General
New
Police
Portable Radio for Lieutenant
$6,500
$6,500
General
New
Police
Portable Radio for School Resource Officer
$6,500
$6,500
General
New
Police
Records Storage
$20,500
$20,500
General
New
Police
Vehicle Replacement Program - Police
$275,000
$207,000
$241,000
$244,000
$276,000
$1,243,000
General
Modified
Public Works
Basketball Court Resurfacing
$30,000
$30,000
General
Unmodified
Public Works
Facility Roof Replacement Program
$50,000
$50,000
General
Unmodified
Public Works
HVAC Replacement Program
$30,000
$30,000
$30,000
$30,000
$35,000
$155,000
General
Modified
Public Works
Lights for Gentry Park Field
$200,000
$200,000
General
Modified
Public Works
Playground Equipment Replacement Pocket Parks
$60,000
$60,000
General
New
Public Works
Vehicle Replacement Program - Facilities
$48,500
$50,000
$53,000
$151,500
General
Unmodified
Public Works
Vehicle Replacement Program - Parks
$48,500
$53,000
$55,000
$156,500
General
Modified
Wastewater
Collections System Replacement Program
$125,000
$125,000
$250,000
Wastewater
Unmodified
Wastewater
Influent Line Replacement at Water Reclamation Facility
$450,000
$450,000
Wastewater
Unmodified
Wastewater
Public Works Facility (Split Funded)
$134,500 $1,333,500
$1,468,000
Wastewater
Modified
Wastewater
Vehicle Replacement Program - Environmental
$50,000
$50,000
Wastewater
New
Wastewater
Vehicle Replacement Program - Wastewater
$50,000
$50,000
Wastewater
Unmodified
Wastewater
Wastewater Process Equipment Improvements
$200,000
$200,000
$200,000
$200,000
$200,000
$1,000,000
Wastewater
Modified
Wastewater
Water Reclamation Facility Expansion (Residential Growth)
$10,000,000
$10,000,000
Wastewater
Modified
Water
Arsenic Removal System Upgrade/Replacement
$1,000,000
$1,000,000
Water
New
Water
Critical Valve Replacement Program
$200,000
$200,000
$200,000
$200,000
$200,000
$1,000,000
Water
Modified
Water
Customer Service Facility
$704,000
$704,000
Water
New
Water
Disinfection System Upgrade
$10,000
$40,000
$50,000
Water
Modified
Water
Public Works Facility (Split Funded)
$134,500 $1,333,500
$1,468,000
Water
New
Water
Vehicle Replacement Program - Water
$48,500
$50,000
$51,500
$53,000
$110,000
$313,000
Water
Modified
Water
Water Main Replacement
$1,250,000
$1,250,000
Water
Unmodified
Water
Water Production Facility Rehabilitation Program
$300,000
$300,000
$300,000
$300,000
$300,000
$1,500,000
Water
Modified
Water
Well Site AC Unit Replacement
$25,000
$25,000
Water
Unmodified
Water
Well Site Security Improvement Project
$30,000
$30,000
Water
New

CITY OF EL MIRAGE
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 1 MONTHS ENDING JULY 01, 2022
GENERAL FUND
PERIODACTUAL
ENCUMBRANCE
YTD ACTUAL
TOTAL
BUDGET
UNEXPENDED
PCNT
FOR ADMINISTRATION USE ONLY
0 % OF THE FISCAL YEAR HAS ELAPSED
 06/15/2022     10:36AM       PAGE: 35
111-5-2511-254
COPIER USAGE/SUPPLIES/MAINT
.00
.00
.00
.00
2,500.00
2,500.00
.0
111-5-2511-261
EQUIPMENT MAINTENANCE CONTRACT
.00
.00
.00
.00
13,000.00
13,000.00
.0
111-5-2511-269
OTHER MAINTENANCE/REPAIRS
.00
.00
.00
.00
500.00
500.00
.0
TOTAL MATERIAL & SUPPLIES
.00
.00
.00
.00
307,500.00
307,500.00
.0
ADMINISTRATIVE SERVICES
111-5-2511-311
PROFESSIONAL SERVICES
.00
.00
.00
.00
9,000.00
9,000.00
.0
111-5-2511-325
TECH/SOFTWARE SUPPORT
.00
.00
.00
.00
283,000.00
283,000.00
.0
111-5-2511-350
TRAVEL AND PER DIEM
.00
.00
.00
.00
10,000.00
10,000.00
.0
111-5-2511-351
CONFERENCE,SEMINARS & TRAINING
.00
.00
.00
.00
45,000.00
45,000.00
.0
111-5-2511-352
PARAMEDIC TRAINING
.00
.00
.00
.00
25,000.00
25,000.00
.0
111-5-2511-360
PRINTING COST
.00
.00
.00
.00
500.00
500.00
.0
111-5-2511-362
MAILING COST
.00
.00
.00
.00
500.00
500.00
.0
111-5-2511-370
DUES-MEMBERSHIPS-FEES
.00
.00
.00
.00
6,500.00
6,500.00
.0
111-5-2511-381
WIRELESS COMMUNICATIONS
.00
.00
.00
.00
8,000.00
8,000.00
.0
TOTAL ADMINISTRATIVE SERVICES
.00
.00
.00
.00
387,500.00
387,500.00
.0
SPECIAL PROJECTS
111-5-2511-418
SPECIAL PROJECTS
.00
.00
.00
.00
31,000.00
31,000.00
.0
TOTAL SPECIAL PROJECTS
.00
.00
.00
.00
31,000.00
31,000.00
.0
CAPITAL OUTLAY/PROJECTS
111-5-2511-617
CAPITAL EQUIPMENT PURCHASE
.00
.00
.00
.00
162,000.00
162,000.00
.0
111-5-2511-650
VEHICLES
.00
.00
.00
.00
251,000.00
251,000.00
.0
TOTAL CAPITAL OUTLAY/PROJECTS
.00
.00
.00
.00
413,000.00
413,000.00
.0
TOTAL FIRE
.00
.00
.00
.00
5,633,500.00
5,633,500.00
.0
TOTAL FIRE
.00
.00
.00
.00
5,633,500.00
5,633,500.00
.0