Extracted text (via ocr_local)
18618 characters
City of EL MIRAGE Bez Arizona GRAND HERITAGE, BRIGHT FUTURE! Police Department 12401 W. Cinnabar Ave., El Mirage 85335 623-500-3000 ; Fax 623-500-3019 TDD 623-933-3258; www.elmirageaz,gov MEMORANDUM TO: Deputy Director Michael Ashley FROM: Bryan Dezso SUBJECT: Fleet/Facility Key Access Control DATE: 5/26/22 A brief evaluation and comparison of several key access control companies was recently completed by the EMPD, focusing on pin code entry, durability, reliability and software. We found that most companies have similar products when it comes to the box itself, but the differences were mostly in the software and the key fob. The fobs are one of the biggest factors to consider as they will sustain the most amount of abuse during use by the officers. The connection point, transmitting device, maintenance and overall durability were all factors considered for the fobs. Prices varied from 6k to 15k for similar key control systems with many variables to consider. Most companies are based out of Canada and some even share the same manufacturer, used under different business names. The software used by all companies are similar in nature and will allow users to query who has keys at any time based on the pin code entered to obtain the keys. A report can be downloaded or printed to display the data for any given timeframes. Keys can be restricted from some users or simply set up to only release at certain times or for certain users. Timeframes of use can be set up, or you can have alarms/emails sent If keys are not returned. It’s pretty much what you make it, however | see our need to be simplistic as in all keys being available to everyone but assigned to staff by the pin code they enter. My recommendation for purchase would be the Key-Box (Distributed and Supported by Time Access Systems). This system is simple to use and expandable for future additions. This company has a unique key fob that transmits with computer chip vs a commonly used RFID. Most RFID fobs require maintenance and cleaning to effectively work. This is due to the RFID being exposed to dirt, dust, pocket lint and other things officers are exposed to. Their fob is solid military grade aluminum with a computer chip enclosed that cannot be affected by any elements. The connection point of the fob is also magnetic which ensures a good connection when returning keys to the box. They have found the computer chip is much more reliable than the RFID and therefore they encourage comparison to other companies in their field of work. rs Key-Box J TIME ACCESS SYSTEMS INC. KEY MANAGEMENT SYSTEMS 501-20170 Stewart Crescent, Maple Ridge, BC, Canada V2X 0T4 Phone: (604) 460-8670 Toll Free: 1-877-460-9602 Fax: (604) 460-8690 Email: tara@timeaccessinc.com Quotation Prepared for: Bryan Dezso —- Community Policing Specialist El Mirage Police Department 12401 W. Cinnabar Avenue El Mirage, AZ 85335 P: 623-600-3026 | F: 623-500-3001 | E: bdezso@elmirageaz.qov QUOTE TM5-2226K DATE: MAY 26, 2022 Quote valid for 30 days from date above ACCOUNT MANAGER JOB NUMBER SHIPPING METHOD PAYMENT TERMS. SHIPPING TERMS. DELIVERY DATE DUE DATE TARA MULLIN Freight Truck UPON ORDER Prepay/Charge TBA TBA QTY ITEM # QUOTE TM5-2226K: KEY-BOX 9500SC WITH LOCKING FOBS ALL INCLUSIVE PACKAGE UNIT PRICE LINE TOTAL Key-Box 9500SC Automated Key Management System Including: 70 Intelligent Individually Locking Fobs, 70 Tamper Proof Key Rings, Clear Polycarbonate Door, Battery Back-up, 4 9500SC | 3-year limited warranty (1 year parts/labor, 2" & 3" year labor only) $9,595.00 $9,595.00 This system will consist of 1 x 9500 SC wall mounting cabinet containing 70 key slots total. Easily increase key capacity at any time by adding expansion cabinets and key strips (14 key slots each) as needs grow. 1 25PK | Spare Standard tamper proof key rings (25 key ring pack) $69.75 $69.75 “4 | Free | KeyWin5-Pro Key Management Software & 30 days Technical Remote Phone Support Wane FREE | FREE Standard 26 Bit HID/RFID Card Access Reader/Firmware to accept existing client access cards Please add $1,095.00 Optio Biometric access fingerprint reader Please add $1,695.00 Dual Access Biometric fingerprint and Card access reader Please add $2,095.00 _ 25% Restocking fee on all returned goods and cancelled orders (Returned goods must be in the original condition and packaging to be accepted by vendor) SUBTOTAL $9,664.76 a) ; a = SHIPPING, HANDLING & $688.00 Notes/Other Information: Funds are in US Dollars. Please note our shipping charges covers crating, shipping and handling, INSURANCE CHARGE Insurance, applicable US duties, fees and brokerage charges. You can opt to use your own courier and remove our shipping fees - 7 ie you will need to add $100.00 for custom crating only if you are setting up your own shipping for one custom crate. Bk GSTTAX A EARL CATMENT TERMS: 7% SALES TAX “NIA EXPORT **Please note that the full Sales Order/Invoice balance is payable on date of order and must be in receipt prior to shipment’s departure from our warehouse, we accept the following methods of payment; credit card (master card/visa) company cheque. Tom Tourand ! | C1) AN Sales & Marketing Director intellekey com a SaaS USA & Canada ‘ PREPARED FOR Bryan Dezso Effective 5/26/2022 to 08/28/2022 El Mirage Police Department Quote # QUOTE 220508 12401 W. Cinnabar Avenue, El Mirage, AZ 85335 Account Manager Tom Tourand 1.623-500-3026 bdezso@elmirageaz.gov Cell Phone (604) 817-9297 E-mail tom@atanventures.com ATAN Key Control Systems: ATAN Ventures is pleased to provide this proposal with the following specs. Standard Configuration Cabinet 35" wide x 8" deep x 28" tall. >» Intelligent key cabinet with locking RFID keyfobs >» UPS, backup battery for emergency release of fobs and computer operation > Ethernet connection > Multi frequency RFID card reader (EM+Mifare supported the same time Optional) >» Features polycarbonate safety door >» Solid Steel Construction for indoor use. Optional robust outdoor design available. > Optional vandal proof key rings available >» Built-in embedded computer with LED display and keypad » System runs stand alone and network connected Monitoring functions in software: > Monitor door open/close > Pick up/return of key inside locker >» User rights are configurable for access with many variables CRA , , . score: - ; > Full audit trail with reports | 850 | >» Allreader RFID card reader (supports both EM and Mifare cards the same time) Optional >» User authorization can be done by PIN code, RFID card, or combination. Electronic key management system YOUR CONFIGURATION 1 ATAN KCS Key System large cabinet expandable to 64 key position, with locking control for 64 keys 1 Vigilant software running on embedded computer with LCD screen, includes all software upgrades free 1 System includes UPS battery backup AVAILABLE OPTIONS Technical Support annual Agreement (1st Month Free) - For total 13 months no charge. ADD: $399.00 SHIPPING TERMS Prepay/Charge — Shipping not included in price PRICING 1 ATAN KCS 64 Key System $6,088 USD 1 Subtotal $6,088 USD Standard Payment Terms - Due on receipt of order by wire, bank draft or certified check and payable prior to shipping systems. All taxes and enviro fees are extra. Lease options are based upon approved credit and do not include applicable taxes. Lease payments are based upon one advanced payment, but can be financed in total. Customer is responsible for installation of lockers. Lease rates and pricing are subject to change due to interest and exchange rate fluctuations. Subject to change due to manufacturer specifications, supply availability and government import/export laws. Your product configuration may not be exactly as shown in the image on this quote. Your signature constitutes an acceptance of the machine specifications above. Quantity El Mirage Police Department ATAN VENTURES LLC. Tom Touran Authorized Agent Signature May 26, 2022 Date Signed Date Signed Tom Tourand Printed Name Printed Name Sales & Marketing Director Title/Position Title/Position Customer Purchase Order Number Real Time’ Networks Quotation Attn: Bryan Dezso El Mirage PD May 26, 2022 Quotation Prepared By jary Thornberg - BDM “All quotes do not include cabling for ethernet oF power to the location the cabinet will be installed. Part ty Description Unit Price Ent Price 64 Key Tag Cabinet Key Tracer: 64 Key System $14,365.00 1 |kTA2 modute Cabinet with Lexan Door 2 |ikTAa32 Key Module (V2 without Push Release) 1 [tas Terminal 1 TA terminal bracket 1 _|kTA Power Supply 15V 3.44 85~ 132 VAC, 176~ 264 VAC Input 1 [kta De-Seating too! 1 |key Tracer Software Vi.x basic Per Terminal License code with 1 Admin User Licence Additional Fees 1 [shipping and Handling, excluding all duties, fees, import taxes and other charges $650.00 $650.00 1 [Remote Technical Services, Installation and Training $1,000.00 $1,000.00 TOTAL QUOTE $16,015.00 All prices in US Dollars ‘Quote valid for 30 days. Payment Terms:50% deposit, 50% upon delivery Based on General Conditions of Sales of Real Time Networks In 11 Year Limited Hardware and Software Warranty Real Time Networks Inc 16-1833 Coast Meridian Rd Port Coquitlam, BCV3C 665 Tel: 800-331-2882 Fax: 604-941-8480 (boboobbeboEBUEG SUUL 24.8" Wide x 17” High x 8.3” Real Time’ Netwo r KS Terms and Conditions 1. Entire Agreement. These terms and conditions, Real Time Networks Inc.’s (“Real Time”) quotation, invoice, or proposal (if applicable), constitute a final, complete and exclusive agreement of the parties (“Agreement”). Terms in Real Time’s quotation or proposal (if applicable) shall control to the extent that those terms explicitly amend the terms hereof. No prior dealings, subsequent Customer documents not explicitly agreed to in writing, or course or usage of trade shall supplement or explain any terms herein unless consented to by Real Time in writing. 2. Applicability of Terms and Conditions. Real Time’s performance pursuant to this Agreement entered into by the parties shall incorporate by reference these terms and conditions. By placing its order, the Customer hereby agrees to the terms of this Agreement in their entirety and agrees that any additio nal, different, or inconsistent terms and conditions provided by the Customer in its order form, or any other document shall not be applicable to this Agreement. Real Time may re fuse to provide any goods and services under this Agreement without liability if Customer’s credit approval (if applicable) is denied 3. Delivery. Subject to unanticipated delays, Real Time shall deliver the goods that are the subject of this Agreement (“Goods”) to the Customer on or before the delivery time set out in the Agreement (“Delivery Time”) and in accordance with the delivery term specified therein. If no delivery term or timeline is specified, the delivery term will be Ex Works (EXW), as such term is defined in Incoterms in force on the effective date of the Agreement and the delivery of the Goods shall comply with all Real Time policies for shipping of orders. All products returned to Real Time due to refusal of acceptance by the Customer, without Real Time’s consent, will be subject to minimum of 25% restocking charge and Customer must pay return freight to Real Time. Parts must be in original condition and packaging. Custom items and/or dedicated production lots are not returnable. 4, Price and Payment. Real Time reserves the right in response to significant exchange CAD/USD rate fluctuations, without notice and in its sole discretion, to adjust any prices provided in a quotation, proposal, or otherwise to the Customer prior to final acceptance by Real Time of an order. Except as otherwise agreed to by Real Time in writing, prices will be firm as of the date of order acceptance paid in Canadian dollars or US dollars. Real Time reserves the right, in its sole discretion, to require payment in full by the Customer at any time prior to delivery. Overdue payments shall bear interest at a rate of the lesser of 18% per annum or the highest rate permitted by law. 5, Restocking Terms: Returning of stock items only: All claims must be made within ten (10) days of receipts of goods. Customer must inspect receipt at time of delivery to ensure all Goods are in good condition and the order is complete. Evidence of any damages or discrepancies must be provided to Real Time in writing within 24 hours of receipt. Real Time does not bear any responsibility for the any issues, damage or shortages not reported to Real Time. Real Time must authorize all returns. All authorized returns will be subject toa minimum of 25% restocking charge and Customer must pay return freight to Real Time. Parts must be in original condition and packaging. Custom items and/or dedicated production lots are not returnable. 6. Taxes. The Customer shall pay and discharge when due, all license fees, assessments, and all taxes including all sales, use, property, rental, excise, goods and services, and other taxes or duties (each a “Tax”) now or hereafter imposed by any federal, provincial, state, or local government or taxing auth ority upon the goods or services which are subject matter of this Agreement (except income taxes payable by Real Time) whether the same are payable by, or billed or assessed to Real Time or the Customer, together with any penalties or interest levied or charged in connection therewith. 7. Force Majeure. Real Time shall not be liable for any loss or damage arising from Real Time’s failure to perform any obligation or delay resulting from any cause beyond the reasonable control of Real Time or from any act of God, act of war whether declared or undeclared, act of civil or military authority, act of any governmental authority, acts or omissions of the Customer or contractors or subcontractors, civil disturbance, insurrection or riot, sabotage, fire, pandemic s, inclement weather conditions, earthquake, flood, strike, work stoppage or other labour difficulty, embargo, fuel or energy shortage, equipment breakdown, delay or accident in shipping or transportation, failure or delay in obtaining necessary manufacturing facilities, labour or materials from its usual sources, or unforeseen circumstances or contingencies. 8. Warranty. The terms of the applicable manufacturer's warranty for the Goods (collectively, the "Warranty") shall apply. Unless stated otherwise in the Warranty, all timelines for the Warranty shall start on Real Time’s invoice date. OTHER THAN THE WARRANTY, NO OTHER REPRESENTATIONS, WARRANTIES, CONDITIO NS, GUARANTEES OR SIMILAR OBLIGATIONS, WHETHER EXPRESS OR IMPLIED BY FACT, BY LAW, INCLUDING ANY STATUTE OR REGULATION, BY CUSTOM OR TRADE USAGE, OR BY ANY COURSE OF DEALING, INCLUDING BUT NOT LIMITED TO ANY WARRANTIES OR CONDITIONS OF MERCHANTABILITY OR FITNESS FOR PURPOSE OR FITNESS FOR A PARTICUL AR PURPOSE, ARE APPLICABLE AND ALL OF THE FOREGOING ARE EXPRESSLY DISCLAIMED. OTHER THAN THE WARRANTY, REAL TIME MAKES NO WARRANTY THAT THE GOODS WILL B E SECURE OR ERROR-FREE OR WILL MEET CUSTOMER'S REQUIREMENTS. The Warranty is in the nature of liquidated damages and in substitution for any damages to which the Customer might otherwise be entitled at law or in equity and, in particular, Customer hereby agrees that in lieu of an action arising out of contract or tort, Customer will rely upon the provisions of the Warranty as its sole remedy for any defect or deficiency in the Goods. In respect only of claims made under the Warranty, if there is a c onflict or inconsistency between the terms of the Warranty and any other term of this Agreement, including, without limitation, any term of these Terms and Conditions, the terms of the Warranty shall govern. 9. Limits of Liability. REAL TIME SHALL NOT BE LIABLE, WHETHER BASED IN CONTRACT, WARRANTY, INDEMNITY, TORT (INCLUDING NEGLIGENCE), STRICT LIABILIT Y, OR ALTERNATIVE TORT REMEDIES OR ANY OTHER THEORY OF LAW OR EQUITY, FOR ANY INDIRECT, SPECIAL, INCIDENTAL, PUNITIVE, EXEMPLARY OR CONSEQUENTI AL DAMAGES INCLUDING, BUT NOT LIMITED TO, DAMAGE TO ASSOCIATED EQUIPMENT, LOSS OF PROFITS OR REVENUE, LOSS OF PRODUCTION, LOSS OF USE OF CUSTOMER'S PROPERT Y, PLANT, EQUIPMENT OR SYSTEM DOWNTIME COSTS OR CLAIMS OF CUSTOMER'S CUSTOMERS. THE REMEDIES PROVIDED HEREIN ARE EXCLUSIVE AND REAL TIME’S TOTAL AGGREGATE LIABILITY TO CUSTOMER HEREUNDER SHALL NOT EXCEED THE PURCHASE PRICE PAID BY CUSTOMER FOR THE SPECIFIC GOODS OR SERVICES FROM WHICH ANY CLAIM OR DAM AGES HEREUNDER MAY ARISE. THE FOREGOING LIMITATIONS ON LIABILITY WILL APPLY EVEN IF REAL TIME HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES IN AD VANCE. 10. Indemnification. Real Time shall indemnify the Customer and its respective officers, directors, employees and agents, hold them harmless and defend them against any and all penalties, claims, actions, damages, liability and expense, including reasonable attorney's fees and court costs resulting from the breach of Real Time’s obligations under this Agreement or from the negligence or intentional misconduct of Real Time or its agents, employees, subcontractors or consultan ts, except to the extent that Real Time’s gross negligence or willful misconduct caused the foregoing losses and costs. 11. Intellectual Property Infringement: Real Time warrants that there has been no violation or infringement of trademarks, patent, copyright or any other intellectual property right of another person in the manufacture, production or sale of the goods, materials or services supplied under this agreement. Real Time also warrants that the use of those goods or services by the Customer will not constitute an infringement of any patent, copyright, trademark, trade secret or other intel lectual property right of any third party. 12. Applicable Law. This Agreement and each of the documents contemplated by or delivered under or in connection with this Agreement are governed by and are to be construed in accordance with the laws of the Province of British Columbia and the laws of Canada applicable therein and treated in all res pects as a British Columbia contract without reference to conflict of law rules. The parties to this Agreement hereby irrevocably and unconditionally attorn to the exclusive jurisdict ion of the courts of the Province of British Columbia and all courts competent to hear appeals therefrom. The United Nations Convention on Contracts for the International Sale of Goods is expressly disclaimed by the parties with respect to this Agreement and the transactions contemplated hereby.