8.23.2022 Records Destruction

ARCHIVES AND RECORDS MANAGEMENT
of
Revised 08/2013
An Equal Opportunity Employer
As authorized under ARS §41-151.19, ...A report of records destruction that includes a list of all records disposed of shall be filed at least annually 
with the state library on a form prescribed by the state library.
Failure to comply with these procedures is a violation of ARS §41-151.19.
Public Body
City of El Mirage
Division
City Clerk
ARIZONA STATE
LIBRARY, ARCHIVES AND PUBLIC RECORDS
A DIVISION OF THE ARIZONA SECRETARY OF STATE
Joan Clark, State Librarian & Director
Page
CERTIFICATE OF RECORDS DESTRUCTION
# of Files, Boxes, 
Reels; Electronic 
File Size
Sand Dollar Construction Contract
GS1018
30678
11.8.2012
6.20.2013
Paper
2
Department
Administration
Office/Unit
Record Series Title as Stated on Approved Schedule
Schedule Number 
or Date
Item #
Records Start 
Date
Records End 
Date
Format:
 Paper, Digital, 
Microfilm
1
MGC Contractors Contract
GS1018
30678
1.17.2013
6.17.2013
Paper
1
Waste Management Contract Extension
GS1018
10463a
3.15.2014
6.30.2017
Paper
1
Nfra, Inc Contract
GS1018
30678
10.26.2013 3.31.2013
Paper
1
Combs Construction Contract
GS1018
30678
12.6.2012
8.15.2013
Paper
1
Heinfield, Meech Co.
GS1018
30678
4.1.2014
6.30.2016
Paper
1
MGC Contractors Contract
GS1018
30678
1.12.2012
6.30.2013
Paper
1
WWTP EM12-WW01R 
GS1018
10463
8.1.2013
8.1.2013
Paper
1
Stanley Consultants
GS1018
30678
1.11.2013
6.30.2013
Paper
Name (type or print):
Title: Records Officer or Designee (type or print):
Phone :
Sharon Antes
City Clerk
623-876-2943
1
Karen's Kreamery Contract
GS1018
30678
4.28.2011
4.28.2016
Paper
1
Surprise Dispatch Services
GS1018
30678
10.11.2007 7.1.2016
Paper
RECORDS MANAGEMENT CENTER
1919 West Jefferson Street  •  Phoenix, Arizona  85009  •  Home Page:  http://www.azlibrary.gov/records
Phone:  (602) 926-3815  •  FAX:  (602) 256-2838  •  E-Mail:  records@azlibrary.gov
Signature:
E-Mail:
Date:
santes@elmirageaz.gov
8.23.2022

ARIZONA STATE
LIBRARY, ARCHIVES AND PUBLIC RECORDS
A DIVISION OF THE ARIZONA SECRETARY OF STATE
Joan Clark, State Librarian & Director
ARCHIVES AND RECORDS MANAGEMENT
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Revised 08/2013
An Equal Opportunity Employer
INSTRUCTIONS
Use this form ONLY for records that were destroyed and were on a current approved Retention Schedule.
In the top section enter the name of your Agency or Public Body, and include any subdivision breakdown for division, department or unit.
If additional pages are needed for reporting, please save and print the form and fill in the corresponding page numbers at the top of the form.
At the bottom of the form enter the Agency or Public Body name, date on which the records were destroyed, and the printed and signed name 
of the individual who actually performed or arranged with a contracted vendor for the destruction of the records.
Mail or e-mail the original completed form to the Arizona State Library, Archives, and Public Records, Records Management Center.  Fax 
copies are acceptable only if the received fax is legible.
RECORDS MANAGEMENT CENTER
1919 West Jefferson Street  •  Phoenix, Arizona  85009  •  Home Page:  http://www.azlibrary.gov/records
Phone:  (602) 926-3815  •  FAX:  (602) 256-2838  •  E-Mail:  records@azlibrary.gov
List the Record Series titles associated with the destruction using the exact record series name(s) found on the approved Retention Schedule 
being following.
Enter either the schedule number or approved date for the Retention Schedule you are following to determine eligibility for destruction.
Enter the item number from the authorized schedule you are following.
Enter the earliest date of records you are requesting to destroy under the Records Start Date column and the latest date for the records you are 
requesting to destroy under the Records End Date column.
Enter the format of the records to be destroyed under the Format: Paper, Digital, Microfilm column.
Enter the amount of records being destroyed under the Number of Files, Boxes, Reels or Electronic File Size column.