FY23 Pavement Maintenance

City of El Mirage — Regular Meeting (2022-09-20)

Extracted text (via ocr_local) 15428 characters

FY 23 Pavement Maintenance - M.R. Tanner, buckeye contract 2020003.05

Project Location Paint/Striping | Traffic Control Section Total
El Mirage Rd $7,155.60 $25,000.00 $136,284.60
Thompson Ranch Rd $441,322.50 $25,606.00 $65,000.00 $577,088.50
127th Ave $5,658.08 $9,500.00 $74,332.08
Material Total $594,025.50| $38,419.68] $99,500.00] $787,705.18

| Total including 9.3% sales tax

Account to be charged: 131-5-3581-657

Pavement Management Program

Overview

Submitted By Nick Russo, Public Works Director
Request Owner Macy Walker, Fiscal Services Analyst
Department Highways and Streets

Type Capital Improvement

Project Number 62052

Description

The pavement management program is a 30-year plan to preserve and extend the life of city streets through a variety of maintenance practices.

These include seal coating, mill and overlay, and reconstruction projects.

The 2021 National Community Survey found that 67% of El Mirage residents rank the quality of city pavement highly, 76% consider it easy to travel by

car in the city, and 67% feel it is important to focus on the overall quality of the transportation system in the next 2 years.

Modified - Added $900,000 in costs for FY27.

Images

Pavement

Details

Division Operations

Type of Project Resurface Current Road
Strategic Priority Superior Infrastructure
Grant Funding No

Bond Eligible No

Project Status Modified

= City of El Mirage | Budget Book 2023

Page 326

Capital Cost

FY2023 Budget Total Budget (all years)

$900,000 $4.5M

Capital Cost by Year Capital Cost for Budgeted Years

2023 $200,000.00
2024 $200,000.00
2025 $900,000.00
2026 $200,000.00
2027 $200,000.00

$0 $250K $500K $750K
@ Construction/Maintenance (100%) $4,500,000.
TOTAL $4,500,000.00

@ Construction/Maintenance

$900,000 |

00,000

Busts City of El Mirage | Budget Book 2023 Page 327

Funding Sources

FY2023 Budget Total Budget (all years)

$900,000 $4.5M

Funding Sources by Year Funding Sources for Budgeted Years
$0 $250K $500K $750K
@ 131-HURF (100%) $4,500,000.00
131 - HURF
d TOTAL $4,500,000.00

Funding Sources Breakdown

Funding Sources FY2023 FY2024 FY2025 FY2026 FY2027
131-HURF $900,000 $900,000 $900,000 $900,000 $900,000
Total $90 | $900,000 $900,000 $94

City of El Mirage | Budget Book 2023 Page 328

Pavement Management Program

Project Number:
Total Capital Cost:

Request description:

The pavement management program is a 30-year plan to preserve and extend the life of city streets through a variety of maintenance practices. These include seal

62052
$4,500,000.00

coating, mill and overlay, and reconstruction projects.

The 2021 National Community Survey found that 67% of E] Mirage residents rank the quality of city pavement highly, 76% consider it easy to travel by car in the city, and

67% feel it is important to focus on the overall quality of the transportation system in the next 2 years.

Modified - Added $900,000 in costs for FY27.

Capital Costs

Planning

Design

Engineering
Land/Right-of-way
Construction/Maintenance
Other

Total

Funding Source

111 - General Fund
114 - Court

121 - Court Enhancement
128 - Towing

131 - HURF

141 - LTAF

148 - CDBG

149 - Special Projects
156 - Capital Streets
511 - Water

516 - Ranchettes
541 - Sewer

591 - Sanitation
Total

Account Codes (Capital Costs):
131-5-3581-657

FY2024

Department:
Type:

Highways and Streets
Capital Improvement

FY2027 Total

$900,000.00

$900,000.00 $900,000.00

$0.00

$900,000.00 $4,500,000.00
$0.00

$900,000.00

FY2023

$900,000.00 $900,000.00

FY2024 Fv2025

$900,000.00 $900,000.00 $4,500,000.00

FY2026 FY2027 Total

$900,000.00

$900,000.00 $900,000.00

$0.00
$0.00
$0.00
$0.00
$900,000.00 $4,500,000.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00

$900,000.00

$4,500,000.00

$900,000.00 $900,000.00

$900,000.00 $900,000.00 $4,500,000.00

Additional Information

Type of Project
Strategic Priority
Division

«Grant Funding
Bond Eligible
Project Status

Resurface Current Road
Superior Infrastructure
Operations

Modified

M.R. TANNER
eo
CONSTRUCTION

El Mirage: Paradise Lane to Greenway Road (EI Mirage Portion)

ALL PRICING BASED ON BUCKEYE MILL AND PAVE JOC
2019005-03

Item |Description | Unit | Quantity Unit Price Total
Asphalt Patch Removals and Replace
1 {Mill Asphalt 1.25" SY 7,254.00 1.90 43,782.60
2 |Pave 1.25" AC (COP HV SBS) SY 7,254.00 11.60 84,146.40
Utility / Monument Adjustments
3. |Pre-lower manhole frame and covers EA 2.00 405.00 810.00
4 {Adjust Manhole EA 2.00 495.00 990.00
5 |Pre-lower Valves/Monuments EA 5.00 405.00 2,025.00
6 |Adjust Valves/Monuments EA 5.00 475.00 2,375.00
Striping
7 {4° Equivalent Paint LF 6,120.00 0.32 4,958.40
8 14” Equivalent Thermo LF 6,120.00 0.56 3,427.20
Turn Arrows, Paint - Temporary EA 2.00 60.00 120.00
10 |Turn Arrows, Thermo EA 2.00 125.00 250.00
11 |Bike Lane Symbols EA c 79.00 E
12 |Bike Lane Symbols - Thermo EA : 125.00 a
13 |Raised Pavement Markers (RPMs) EA 350.00 4.00 1,400.00
14 |Traffic Control Arterial Roadway Sections LS 4.00 20,000.00 15,000.00
15 |City of Surprise Uniformed Police Officer LS 1.00 15,000.00 10,000.00
136,284.60

M.R. TANNER

ESS ered
CONSTRUCTION
Thompson Ranch Road Greenway Road to Grand Avenue
Item [Description | Unit | Quantity | Unit Price Total
Asphalt Patch Removals and Replace
1 |Edge Mill Asphalt 1.00" sY 17,250.00 1.90 32,775.00
2 |Pave 1.00" AC (COP HV SBS) SY 43,005.00 9.50 408,547.50
Utility / Monument Adjustments
3 |Pre-lower manhole frame and covers EA 14.00 405.00 5,670.00
4 |Adjust Manhole EA 14.00 495.00 6,930.00
5 |Pre-lower Valves/Monuments EA 37.00 405.00 14,985.00
6 Adjust Valves/Monuments EA 37.00 475.00 17,575.00
Striping

7 |4" Equivalent Paint LF 16,200.00 0.32 5,184.00
8 |4" Equivalent Thermo LF 16,200.00 0.56 9,072.00
Turn Arrows, Paint - Temporary EA 30.00 60.00 1,800.00

10 |Turn Arrows, Thermo EA 30.00 125.00 3,750.00
11 |Bike Lane Symbols EA 7.00 75.00 525.00
12. |Bike Lane Symbols - Thermo EA 7.00 125.00 875.00
13 |Raised Pavement Markers (RPMs) EA 4,100.00 4,00 4,400.00
14 | Traffic Control Arterial Roadway Sections LS 1.00 35,000.00 35,000.00
15 |City of Surprise Uniformed Police Officer LS 1.00 30,000.00 30,000.00
577,088.50

ALL PRICING BASED ON BUCKEYE MILL AND PAVE JOC

2019005-03

M.R. TANNER

(linda lie|
CONSTRUCTION
127th Avenue from Thunderbird Rd to Soledad St
Item [Description | Unit | Quantity Unit Price Total
Asphalt Patch Removals and Replace
1 |Full Width Mill Asphalt 2.00" 4 3,060.00 1,90 5,814.00
2 {Pave 2.00" AC (COP LV Conventional) SY 3,060.00 16.00 48,960.00
Utility / Monument Adjustments

3 |Pre-lower manhole frame and covers EA = 405.00 e

4 {Adjust Manhole EA A 495.00 3

5 |Pre-lower Valves/Monuments EA 5.00 405.00 2,025.00

6 {Adjust Valves/Monuments EA 5.00 475.00 2,375.00

Striping

7 4” Equivalent Paint LF 5,066.00 0.32 1,621.12

8 |4” Equivalent Thermo LF 5,066.00 0.56 2,836.96

9 |Turn Arrows, Paint - Temporary EA - 60.00 :

10 |Turn Arrows, Thermo EA = 125.00 -

11 |Bike Lane Symbols EA 3.00 75.00 225.00

12 |Bike Lane Symbols - Thermo EA 3,00 125.00 375.00

13 |Raised Pavement Markers (RPMs) EA 150.00 4.00 600.00

14 | Traffic Control Arterial Roadway Sections LS 1.00 4,500.00 4,500.00

15 |City of Surprise Uniformed Police Officer LS 1.00 5,000.00 5,000.00
74,332.08

ALL PRICING BASED ON BUCKEYE MILL AND PAVE JOC
2019005-03

JOB ORDER CONTRACT
BETWEEN
CITY OF BUCKEYE
AND
M.R. TANNER DEVELOPMENT AND CONSTRUCTION, INC.

CONTRACT NO. 2020003.05
CHANGE ORDER #2

Pursuant to the Job Order Contract for Road Construction Services between the City of
Buckeye, an Arizona municipal corporation (the “City”) and M.R. Tanner Development and
Construction, Inc., an Arizona corporation (the “Contractor’), dated May 19, 2020, the
following changes apply:

The following changes shall be made:

1. The contract term shall be extended from May 20, 2022 through May 19, 2023.

2. Incorporate company structure change from incorporated to limited liability company.

The terms and conditions of the Change Order, including the cost and time contained herein,
constitute a full accord and complete satisfaction for all costs and time of performance related
to the work described or referenced. Except as amended herein, all provisions of the contract
remain in full force and effect. This document shall become an amendment to the contract and
all provisions of the contract will apply hereto.

[Signature page to follow]

JOC Road Construction Services 1
Contract No. 2020003.05, CO #2
M.R. Tanner Development and Construction, LLC

THEREFORE, the City of Buckeye by its Manager, Construction and Contracting has hereunto

subscribed his name Apr 28, 2022

CITY OF BUCKEYE

CA Williams

Christopher A. Williams, Manager
Construction and Contracting Division

JOC Road Construction Services
Contract No. 2020003.05, CO #2
M.R. Tanner Development and Construction, LLC

CONTRACTOR:
M.R. TANNER DEVELOPMENT AND
CONSTRUCTION, LLC

Alan Evans, President

Adobe Acrobat Sign Transaction Number: CBICHBCAABAA3U3ydF HUCmWIzMrW54G04aljk6wOTzSV

City of Buckeye JOC Contract 2020003.05, CO
#2 Extension - M.R. Tanner

Final Audit Report 2022-04-28
Created: 2022-04-27
By: Purchasing Buckeye (purchasing@buckeyeaz.gov)
Status: Signed
Transaction ID: CBJCHBCAABAA3U3ydFHUCmWIzMrW54G04a1jk6wOTzSV

"City of Buckeye JOC Contract 2020003.05, CO #2 Extension -
M.R. Tanner" History

®) Document created by Purchasing Buckeye (purchasing@buckeyeaz.gov)
2022-04-27 - 11:40:31 PM GMT- IP address: 174.78.95.30

&% Document emailed to alan evans (aevans@mrtanner.com) for signature
2022-04-27 - 11:41:17 PM GMT

3 Email viewed by alan evans (aevans@mrtanner.com)
2022-04-28 - 0:13:59 AM GMT- IP address: 68.109.155.38

&% Document e-signed by alan evans (aevans@mrtanner.com)
Signature Date: 2022-04-28 - 0:14:31 AM GMT - Time Source: server- IP address: 68.109.155.38

E% Document emailed to CA Williams (cwilliams@buckeyeaz.gov) for signature
2022-04-28 - 0:14:33 AM GMT

®) Email viewed by CA Williams (cwilliams@buckeyeaz.gov)
2022-04-28 - 5:09:28 PM GMT- IP address: 104.47.64.254

& Document e-signed by CA Williams (cwilliams@buckeyeaz.gov)
Signature Date: 2022-04-28 - 5:09:44 PM GMT - Time Source: server- IP address: 70.177.176.67

@ Agreement completed.
2022-04-28 - 5:09:44 PM GMT

BUCKEYE, AZ

JOB ORDER CONTRACT
BETWEEN
CITY OF BUCKEYE
AND

This JOB ORDER CONTRACT FOR ROAD CONSTRUCTION SERVICES (the Contract") is made and
entered into, by and between the City of Buckeye, an Arizona municipal corporation (the "City")
and M.R. Tanner Construction, LLC., an Arizona limited liability corporation (the “Contractor”).

This Contract is for Road Construction Services, and issued as required by award of individual Job
Orders (the "Project").

RECITALS

A. The City issued a Request for Qualifications entitled “Job Order Contracting for “Road
Construction Services” (the “RFQ”) incorporated herein by reference, seeking
proposals from vendors interested in providing construction services.

B. The Contractor submitted a proposal in response to the RFQ (the “Proposal”),
attached hereto as Exhibit A and incorporated herein by reference, and the City
desires to enter into an Agreement with the Contractor for indefinite quantity and
indefinite delivery for various projects related to Road Contraction Services for the
City. The Projects may include Design Services, preconstruction services, permitting

regulatory requirements and as-built/close-out documents (collectively the
“Services”).

AGREEMENT

NOW, THEREFORE, in consideration of the mutual promises, covenants and agreements stated
herein, and for other good and valuable consideration, the sufficiency of which is hereby
acknowledged, the City and the Contractor agree as follows:

ARTICLE 1
CONTRACT TERM

1. This Contract has a base period of one (1) year and four option periods of one (1) year
each that may be exercised in the sole discretion of the City. Any exercise of any option
to renew this Contract beyond the base period will only be effective upon written notice
from the City. The time period during which this Contract is in effect is the “Term”.

JOC Road Construction Services 1
Contract 2020003.05
M. R. Tanner

9. Cooperative Purchasing- Specific eligible political subdivisions and nonprofit educational
or health institutions (“Eligible Procurement Unit(s)”) are permitted to utilize
procurement agreements developed by the City, at their discretion and with the
agreement of the awarded Consultant. Consultant may, at its sole discretion, accept
orders from Eligible Procurement Unit(s) for the purchase of the Materials and/or
Services at the prices and under the terms and conditions of this Agreement, in such
quantities and configurations as may be agreed upon between the parties. All
cooperative procurements under this Agreement shall be transacted solely between the
requesting Eligible Procurement Unit and Consultant. Payment for such purchases will be
the sole responsibility of the Eligible Procurement Unit. The exercise of any rights,
responsibilities or remedies by the Eligible Procurement Unit shall be the exclusive
obligation of such unit. The City assumes no responsibility for payment, performance or
any liability or obligation associated with any cooperative procurement under this
Agreement. The City shall not be responsible for any disputes arising out of transactions
made by others.

ARTICLE 24
E-VERIFY

1. E-Verify Requirements. To the extent applicable under Ariz. Rev. Stat. §41-4401, the Vendor
and its subconsultants warrant compliance with all federal immigration laws and
regulations that relate to their employees and compliance with the E-verify requirements
under Ariz. Rev. Stat. §23-214(A). The Vendor’s or its subconsultant’s failure to comply with
such warranty shall be deemed a material breach of this Agreement and may result in the
termination of this Agreement by the City.

2. The Contractor and its subcontractors warrant to keep the papers and records open for
random inspection during normal business hours by the City. The Contractor and its
subcontractors shall cooperate with City’s random inspections including granting the City’s
entry rights onto its property to perform the random inspections and waiving their
respective rights to keep such papers and records confidential.

ARTICLE 25
ISRAEL

1. Pursuant to Arizona Revised Statute § 35-393.01, Contractor certifies that it is not currently
engaged in, And agrees for the duration of the Contract to not engage in, a boycott of
Israel, or any entity that does business in Israel or any territories controlled by Israel.

[Signature Page to Follow]

JOC Road Construction Services 33
Contract 2020003.05
M. R. Tanner

THEREFORE, the City of Buckeye by its Mayor and City Clerk have hereunto subscribed their names this

CITY:
THE CITY OF BUCKEYE, ARIZONA
an Arizona Municipal corporation

By:

Jackie A. Meck, Mayor
ATTEST:

Lucinda Aja, City Clerk
RECOMMENDED:

CA Williams

Christopher A. Williams, Manager
Construction & Contracting

APPROVED AS TO FORM:

City Attorney

CONTRACTOR:
M.R. TANNER CONSTRUCTION, LLC.

Wah evans

Alan Evans, President

JOC Road Construction Services 34
Contract 2020003.05
M. R. Tanner