62323-Procurement Software
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Procurement Software Overview Submitted By Macy Walker, Fiscal Services Analyst Request Owner Macy Walker, Fiscal Services Analyst Department Financial Services Type Capital Equipment Project Number 62323 Description This software request is to centralize the procurement process for requests for proposals, qualifications, and job order contracts. This provides a more efficient and effective bid process by centralizing data, providing consistency, and notifying all stakeholders of the status of the steps in the process. The online system includes a notification system where prospective bidders can sign up for notifications based on the services and products they provide and the system tracks expiration dates for existing contracts. Details Division Financial Services General New Purchase or Replacement New Strategic Priority Effective Government Grant Funding No Bond Eligible No Project Status New City of El Mirage | Budget Book 2023 Page 489 Capital Cost Breakdown Capital Cost FY2023 Software $18,000 Total $18,000 Capital Cost FY2023 Budget $18,000 Total Budget (all years) $18K Capital Cost by Year Software 2023 $18,000.00 $0 $5K $10K $15K Capital Cost for Budgeted Years TOTAL $18,000.00 Software (100%) $18,000.00 City of El Mirage | Budget Book 2023 Page 490 Funding Sources Breakdown Funding Sources FY2023 111 - General $18,000 Total $18,000 Funding Sources FY2023 Budget $18,000 Total Budget (all years) $18K Funding Sources by Year 111 - General 2023 $18,000.00 $0 $5K $10K $15K Funding Sources for Budgeted Years TOTAL $18,000.00 111 - General (100%) $18,000.00 City of El Mirage | Budget Book 2023 Page 491 Operational Costs Breakdown Operational Costs FY2023 FY2024 FY2025 FY2026 FY2027 Maintenance $6,500 $6,500 $6,500 $6,500 $6,500 Total $6,500 $6,500 $6,500 $6,500 $6,500 Operational Costs FY2023 Budget $6,500 Total Budget (all years) $32.5K Operational Costs by Year Maintenance 2023 2024 2025 2026 2027 $6,500.00 $6,500.00 $6,500.00 $6,500.00 $6,500.00 $0 $2K $4K $6K Operational Costs for Budgeted Years TOTAL $32,500.00 Maintenance (100%) $32,500.00 City of El Mirage | Budget Book 2023 Page 492