Peoria JOC

City of Peoria, Arizona
Job Order Contract

Statement of Qualifications No: P19-0027A

Description of Work: Traffic Systems

Location: City of Peoria, Materials Management Contact: Lisa Houg
Mailing Address: 9875 N. 85" Ave., 2" FI., Peoria, AZ 85345 Phone: (623) 773-7115

ROC295206, 297977, 293109, 292140

Contractor’s License Number

Redhawk Solutions LLC et
Job Order Contractor Name Authorized Signature for Offer
P.O. Box 87689 ; Michael Wendtland, P.E.
Address Printed Name
Phoenix AZ 85080 Managing Member
City State Zip Code Title
602-980-2992 480-235-6800 michael@redhawksolutionsaz.com

Telephone Cell E-mail
WARD.

Be Sk ie te he voy BS ee :
ACCEPTANCE OF OEFER AND CONTRACT (For City of Peoria Use

Your offer is hereby accepted. The Contractor is now bound to sell the construction services listed by the attached award notice based upon the solicitation, including all
terms conditions, specifications, amendments, etc., of the contract and the Contractor’s offer as accepted by the City. The Contractor is hereby cautioned not to commence
any billable work pr provide any material, service or construction under this contract until Contractor receives an executed Notice to Proceed and Purchase Order.

City of Peoria, Arizona.

Eff. Date: Ganuaug |, Aol

Approved as to form:

P. Hickman, City Att6mey

ACONSS118 Awarded on Aue c. Af Bort
ee a Ld u
Contract Number
City Seat Official File Dan Zenko, Materials Manager

Copyright 2003 City of Peoria, Arizona

(Rev 12/2018)CF

JOB ORDER CONTRACT

P19-0027

JOC for Traffic Systems

CONTRACT FOR CONSTRUCTION

Rev (12/2018) CF

ARTICLE 1
ARTICLE 2
ARTICLE 3
ARTICLE 4
ARTICLE 5
ARTICLE 6
ARTICLE 7
ARTICLE 8
ARTICLE 9
ARTICLE 10
ARTICLE 11
ARTICLE 12
ARTICLE 13
ARTICLE 14
ARTICLE 15
ARTICLE 16

ATTACHMENTS
ATTACHMENTS
Attachment A
Attachment B

Attachment C
Attachment D

Rev (12/2018) CF

JOB ORDER CONTRACT AGREEMENT
TABLE OF CONTENTS

DEFINITIONS

CONTRACT TERM

PERFORMANCE OF THE WORK

JOB ORDER DOCUMENTS

MATERIAL AND WORKMANSHIP
SITE CONDITIONS

JOB ORDER SCHEDULES
INSPECTION OF CONSTRUCTION AND ACCEPTANCE
INVOICING AND PAYMENT
CHANGES

INSURANCE & BONDS
INDEMNIFICATION

DISPUTES

TERMINATION AND DEFAULT
WARRANTY OF CONSTRUCTION
STANDARD TERMS AND CONDITIONS

JOC General Scope of Services

SIQ & Contractor’s Response

JOC Cost Proposal Forms (Pricing Matrix, Project Cost Sheet)
Contractor’s Contacts & Authorized Signature Form

JOB ORDER CONTRACTING
CONTRACT

THIS CONTRACT is entered into and made effective the 1“ day of January, 2019, by and between the City of Peoria,
Arizona, an Arizona charter municipality (the “Owner”), and Redhawk Solutions LLC, (the “Job Order Contractor”).
The parties agree as follows:

1. DEFINITIONS.

1.1. Owner. Owner means Owner's senior manager, Contracting Officer or a duly authorized representative
which means any person specifically authorized to act for Owner by executing the Contract and any modification
thereto. Owner’s duties include administration of the Contract, including the negotiation of change orders and
modifications and assessing Job Order Contractor's technical performance and progress; inspecting and periodically
‘reporting on such performance and progress during the stated period of performance, and finally certifying as to the
acceptance of the Work in its entirety or any portion thereof, as required by the Contract documents.

1.2. Job Order Contractor. Job Order Contractor means Job Order Contractor's senior manager or its duly
authorized representative or any person specifically authorized to act for Job Order Contractor by executing the
Contract, and any modifications thereto. Job Order Contractor’s duties include administration of the Contract and
performance of the Work.

1.3. Contract. Contract means this agreement including its attachments and any Job Orders that may be issued.

1.4. Subcontract. Subcontract means any Contract including purchase orders (other than one involving an
employer-employee relationship) entered into by Job Order Contractor calling for equipment, supplies or services
required for Contract performance, including any modifications thereto.

1.5. Job Order. Job Order means a specific written agreement between the Owner and the Job Order Contractor
for Work to be performed under this Contract for an individual, mutually agreed upon scope of work, schedule and
price.

1.6. © Work. Work means in response to Job Orders that may be mutually agreed upon and issued periodically by
Owner, Job Order Contractor shall, except as may be specified elsewhere in the Contract, furnish all hecessary labor,
materials, tools, supplies, equipment, transportation, supervision, management, and perform all operations necessary
and required for survey, design, and construction work which will be defined and further described as to specific
project requirements in each Job Order. The Work shall be performed in accordance with the requirements set forth
in each Job Order and as further specified in Attachment "A"(JOC General Scope of Services), Attachment “B”
(SIQ & Contractor’s Response), Attachment "C" (JOC Cost Proposal Forms), and in Attachment "D"
(Contractor’s Contacts), all of which are incorporated herein and made a part hereof.

1.7. Punch List Preparation. A minimum of thirty (30) days prior to Final Completion the Job Order
Contractor, in conjunction with the Owner, shall prepare a comprehensive list of Punch list items, which the Owner
may edit and supplement. The Job Order Contractor shall proceed promptly to complete and correct Punch list items.
Failure to include an item on the Punch list does not alter the responsibility of the Job Order Contractor to complete
all Work in accordance with the Contract Documents. Warranties required by the Contract Documents shall not
commence until the date of Final Completion unless otherwise provided in the Contract Documents.

1.8. Final Completion. Final Completion of the Work shall be deemed to have occurred on the later of the
dates that the Work passes a Final Completion inspection and acceptance by the Owner. Final Completion shall not
be deemed to have occurred and no final payment shall be due the Job Order Contractor or any of its subcontractors
or suppliers until the Work has passed the Final Completion inspection and acceptance and all required Final
Completion close-out documentation items has been produced to the Owner by the Job Order Contractor.

1.9, Reference Standards

1.9.1. The “Uniform Standard Specifications for Public: Works Construction” and the “Uniform Standard
Details for Public Works Construction” which are sponsored and distributed by the Maricopa Association of

Rev (12/2018) CF

Governments (MAG), and which are hereinafter referred to as the “MAG Specifications”, are hereby adopted as part
of these contract documents.

1.9.2, July 15, 1997 by Section 23-50a of Ordinance 97-38, the City of Peoria adopted the “Uniform
Standard Details for Public Works Construction from the Maricopa County Association of Governments by reference
with certain exceptions.

1.9.3. A copy of these documents is kept on file at the Office of the City Clerk at the City of Peoria.
2. CONTRACT TERM

2.1. Contract Term. The term of the Contract shall commence on the date it was executed by both parties and
shall continue for a period of one (1) year thereafter in accordance with the terms and conditions of this Contract.
By mutual written Contract Amendment, any resultant contract may be-extended for supplemental periods of up to
a maximum of forty-eight (48) months. Job Orders may be issued at any time during the term of this Contract. This
Contract will remain in full force and effect during the performance of any Job Order.

2.2. Job Order. In response to Job Orders that may be mutually agreed upon and issued periodically by Owner,
Job Order Contractor shall perform the Work, except as may be specified elsewhere in the Contract, which will be
defined and further described as to specific project requirements in each Job Order. The Work shall be performed
in accordance with the requirements set forth in each Job Order and as further specified in Attachment "A"(JOC
General Scope of Services), Attachment “B” (SIQ & Contractor’s Response), Attachment "C" (JOC Cost Proposal
Forms), and in Attachment "D" (Contractor’s Contacts), all of which are incorporated herein and made a part
hereof.

2.3. Mutual Agreement. This Contract embodies the agreement of Owner and Job Order Contractor to terms
and conditions which will govern any Work that may be prescribed under a Job Order that may be issued by Owner
and agreed to by Job Order Contractor. Nothing herein shall be construed as requiring Owner to issue any Job Order,
nor requiring Job Order Contractor to accept any Job Order, it being the intent that both parties must mutually agree
to any specific Work before a Job Order mav be issued

2.4. Cooperative Purchasing: This contract shall be for the use of the City of Peoria. In addition, specific
eligible political subdivisions and nonprofit educational or public health institutions may also participate at their
discretion. In order to participate in any the contract, a political subdivision or nonprofit educational or public health
institution must have been invited to participate in this specific solicitation and the contractor must be in agreement
with the cooperative transaction. In addition to cooperative purchasing, any eligible agency may elect to participate

(piggyback) on the contract; the specific eligible political subdivision, nonprofit educational or public health
institution and the contractor must be in agreement. Any orders placed to the contractor will be placed by the specific
agencies participating in this purchase. Payment for purchases made under this agreement will be the sole
responsibility of each participating agency. The City shall not be responsible for any disputes arising out of
transactions made by others.

3. PERFORMANCE OF THE WORK

3.1. Job Order Agreement. Performance of the Work shall be undertaken only upon the issuance of written
Job Orders by Owner. Job Orders shall be in accordance with the requirements specified in Attachment "A" (JOC
General Scope of Services), and shall set forth, with the necessary particularity, the following:

3.1.1. Contract number along with Job Order Contractor's name;

3.1.2. Job Order number and date;

3.1.3. The agreed Work and applicable technical specifications and drawings;

3.1.4, The agreed period of performance and, if required by Owner, a work schedule;
3.1.5. The place of performance;

3.1.6. The agreed total price for the Work to be performed;

Rev (12/2018) CF

STATEMENT OF QUALIFICATIONS | M@tetials Management

Procurement
9875 N. 85" Ave., 24 FI.
Peoria, Arizona 85345-6560

Solicitation Number: P19-0027 Fae feos raat iB

REQUEST FOR
STATEMENT OF QUALIFICATIONS
(SOQ)

JOB ORDER CONTRACTING

FOR

Due Date:
October 9, 2018 by 5:00 PM Arizona Time

Pre-Submittal Meeting:
September 24, 2018 @ 2:00 p.m. Arizona Time

Point of Contact:
Lisa Houg
Contract Officer

Lisa. Houg@peoriaaz.gov
623-773-7191

STATEMENT OF QUALIFICATIONS | “rials Management
9875 N. 85" Ave., 2" FI.
Peoria, Arizona 85345-6560

Solicitation Number: P19-0027 Fax (623) 737118

SECTION 1 — INTRODUCTION

1.1

1.2

1.3

Introduction

The City of Peoria Arizona is seeking experienced contractors for traffic signal traffic
systems and street light construction, maintenance and repair and related services, on
an as-needed basis at various project locations throughout the City of Peoria utilizing
Job Order Contracting (JOC) project delivery method.

It is the intent of the City of Peoria to select two (2) contractors for contract award.
The initial term of the JOC will be for a minimum of one (1) year and may be renewed
up to four (4) additional one-year terms. Renewal of the contract will be based on the
successful performance of the JOC Contractor and the needs of the City. It is the
City’s intent to enter into a cost plus fee structure.

During the term of the JOC, work is performed as a series of individual job orders.
Individual projects may require the expenditure approval of Peoria City Council. Each
job order, initiated by the owner, is defined cooperatively by the owner and contractor.
A scope, schedule and price are negotiated and agreed upon. The contractor is then
directed to proceed with the work. Job Order Contracting may include ancillary design
services, pre-construction services, construction work, maintenance and as-built
documents.

Cooperative Purchasing

Any contract resulting from this solicitation shall be for the use of the City of Peoria. In
addition, specific eligible political subdivisions and nonprofit educational or public
health institutions may also participate at their discretion. In order to participate in any
resultant contract, a political subdivision or nonprofit educational or public health
institution must have been invited to participate in this specific solicitation and the
contractor must be in agreement with the cooperative transaction. In addition to
cooperative purchasing, any eligible agency may elect to participate (piggyback) on
any resultant contract; the specific eligible political subdivision, nonprofit educational
or public health institution and the contractor must be in agreement. Any orders
placed to the successful contractor will be placed by the specific agencies participating
in this purchase. Payment for purchases made under this agreement will be the sole
responsibility of each participating agency. The City shall not be responsible for any
disputes arising out of transactions made by others.

Project Budget

The City of Peoria CIP identifies funding for projects in fiscal year of 2019 and shows
planned projects for the next ten (10) years. The approved 2019 budget is available to
fund various projects utilizing the awarded JOC contract. Projects may extend into the
next fiscal year and beyond but in no instance will any one project under this JOC

2

ALY 6

hy “

STATEMENT OF QUALIFICATIONS | ™2t2fials Management

9875 N. 85" Ave., 24 FI.
Peoria, Arizona 85345-6560

initati . Phone: (623) 773-7115
Solicitation Number: P19-0027 Fax. (623) 773-7118

exceed $3,000,000.

SECTION 2 —- DESCRIPTION & SCOPE OF WORK

2.1

2.2

Description

This Job Order Contract is issued to assist the City of Peoria with traffic signal traffic
systems and street light construction, maintenance and repair services. Interested
contractors will have the ability to show related experience and a proven track record in
projects of the same nature and magnitude. The selected contractors will be expected to
deliver turn-key projects, including all permitting and regulatory requirements.

For any project determined by the City to be appropriate for this Job Order Contract, the City
will request that the contractor prepare a scope of work, cost proposal and project schedule.
If acceptable, the City will issue an individual Job Order. Although the City anticipates that
JOC Contractors will be issued work, the Contractor is neither guaranteed a minimum
amount of work nor any jobs at all. The City reserves the right and will issue delivery orders
based on ability of the contractor to meet the City’s work schedule and the availability of
trades and expertise in relation to each project.

Contractors must have experience in the areas described in the Scope of Work (below).

Scope of Work

The City places significant emphasis on the qualifications and experience of the contractors
we contract with and the individual employees performing services under our contracts in
order to protect our citizens and ensure safe access to public spaces. Therefore, the City is
requesting that all offerors assign only the most highly trained and qualified individuals to
work on City projects involving traffic signal systems.

The City of Peoria maintains a network of traffic signals and street lights. This Job Order
contract is intended for general contracting, construction, maintenance and repair services,
together with architectural and engineering services as necessary, related to existing
signals, building new signals, existing street lights and installing new street lights and
associated street light systems within the City. It includes major and minor construction
projects, renovations, maintenance, repairs, additions, demolition, re-constructions and
alterations to signals and related systems, street lights and related systems within the
intersections or close proximity to the intersections.

The successful contractor(s) shall have experience, knowledge, and ability to accomplish
the following tasks.

1. Design — work with a design firm to produce drawings that can be used to permit work
and complete projects.

STATEMENT OF QUALIFICATIONS | “7ais Management

9875 N. 85" Ave., 24 FI.
Peoria, Arizona 85345-6560

Solicitation Number: P19-0027 Foe (623) 773.7118

2.3

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Utility locating — able to provide utility location and/or coordinate with utility companies or
private locator services.

Legal descriptions and exhibits — work with outside sources to produce legal descriptions
and exhibits.

Demolition — remove items necessary for signal and street light installation.

Cutting, milling, and removal — provide services as necessary to facilitate new signals
and streetlights.

Signal work — install signal poles, heads, equipment etc. for complete intersection
signalization work.

Signs and Striping — provide signs, both temporary and permanent signage and all
striping associated with traffic systems.

Street light work - install street light poles, mast arms, equipment, etc. for complete street
light system work.

Electronic gear — install, maintain or renovate low voltage systems that manage signals.
Detection — install loop and video detection.

Lighting — run conduit and power and install luminars on poles and install street lights.
Electrical work — install conduit, pull wires, and build both primary and low voltage
systems in support of the signals and streetlights.

Boring — place conduit under structures by boring.

. Concrete work — install sidewalks, curb/gutter, ramps, hard-scape, foundations, pads,

and other concrete work to build signalized intersections.

Roadway work — install base, asphalt and other pavements in support of signalizing
intersections.

Traffic Control — develop and operate traffic control for projects.

Landscaping — install new landscape, including meters, irrigation systems, planting and
ground covers as well as refreshing existing landscaping.

Survey — provide accurate surveys and project staking.

As-builts — provide as-built drawings of the projects. Provide accurate red line updates to
existing drawings for others to produce complete as-builts.

Public relations — provide public relations when required.

Utility work — provide wet and dry utility relocations, repairs or new work as required to
install the signalized intersections. Work with utility companies to provide new services
to traffic systems.

Materials testing — provide materials testing as required.

Design and install ITS — provide fiber systems, termination, equipment, repairs,
integration, and re-configuring.

Install wireless systems — design and install wireless camera and data systems.
Maintain ITS — provide wiring audits and clean-up and standardization.

ITS work will include all right of way work up to and including connecting the network to
communication equipment inside buildings. The ITS work is not intended to include
building network infrastructure inside facilities.

Contractor Requirements

STATEMENT OF QUALIFICATIONS | “2*27ais Management

9875 N. 85" Ave., 2°¢ FI.
Peoria, Arizona 85345-6560

sg ge . Phone: (623) 773-7115
Solicitation Number: P19-0027 Fax: (623) 773-7118

2.4

Interested contractors must possess experience in the following areas:

Permit Management: The attainment of permits from any and all jurisdictions which
the project may require, including but not limited to the City of Peoria and Maricopa
County.

Construction: The physical construction of the work, through competitive
subcontractor selection/bidding and/or self-performance as dictated by the unique
needs of each individual project.

Cost Proposals: Upon the request of the owner, project cost proposals may be
submitted either as a lump sum or as a Guaranteed Maximum Price (GMP). GMP
cost proposals shall be “open book’ with full transparency provided to the Owner and
any project allowance savings will be returned to the Owner at the end of the project.

Federal Compliance: Where federal monies are utilized, the scope shall include
prevailing wage compliance as per the Davis Bacon Act and submission of weekly
certified payroll. The City of Peoria will notify the contractor if federal grants are
utilized.

Project Close-Out: The preparation, maintenance, or modification of the Owner's
project close-out documentation including, but not limited to: the marking of as-built
conditions on construction documents; assembly of an operations, maintenance, and
warranty manual; turnover of certified payroll documentation (federal projects only);
City, County, State, or Federal agency special close-out requirements; and
maintenance personnel training (if applicable).

Depending on the scale of the projects under this JOC, experience ir in the
following areas may also apply:

Professional Services: The contracting of professional design services from
licensed Arizona professionals when the scope of the work requires basic construction
documents to support the attainment of agency permits and/or for subcontractor
bidding.

Preconstruction Services: The management of design consultants (when included
under the JOC), public engagement, construction cost estimating, constructability
review, and value engineering as required to achieve the City’s project budget.

General Information

The successful JOC contractors will have documented established successful work
relationships with various qualified subcontractors, engineering professionals, and
knowledge of JOC project delivery methods. The specific work associated with each
job order shall be mutually agreed upon and issued by the City.

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