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Replacement Apparatus - Fire Engine Overview Submitted By Michael Long, Fire Chief Request Owner Ben Williams Department Fire Type Capital Equipment Project Number 62201 Description Purchase of new apparatus (Engine) as a replacement for a currently in-service reserve apparatus (Engine) that has exhausted its usable life. This request includes costs related to design, construction, travel to the factory for all key stages of construction, equipment, radios, computers, in cab communications systems, headsets, portable radio chargers, and installation of locally appropriated items necessary to place apparatus in service. The apparatus will consist of a crew cab/compartment, a minimum of a 380 hp diesel engine, a minimum 500-gallon water tank, foam system, minimum 1250 gallons per minute pump, automatic transmission, 4 cross lay hose bays, and a complete complement of ground ladders. This, as with most fire apparatus, will be a custom-designed apparatus to meet the exact needs and specifications of the City of El Mirage and its fire suppression requirements. The current reserve apparatus is beyond its service life, resulting in an increasing number of costly non-warrantied repairs and increased out of service time. This reserve unit will be replaced by the 2010 Engine, with an expected continued service life of 5 years. The new apparatus would be placed in service as the front line engine with an expected life of 10 years, with an additional 5 years as a reserve unit. The El Mirage City Council continued goal is to ensure the citizens of El Mirage receive the highest level of fire and life safety services. The purchase and replacement of this apparatus will ensure and enhance the ability of the El Mirage Fire Department to continue providing this high level of service. Grant funding will be pursued for this request. The 2021 National Community Survey found that 50% of El Mirage residents rank their overall feeling of safety favorably while 84% report feeling safe from fire, flood, or other national disaster. 81% rank the quality of fire services favorably, 65% rank the quality of fire prevention and education favorably, and 95% of residents feel it is important for the city to focus on the overall feeling of safety in the next 2 years. Modified - Added $100,000 in costs in FY 23. Images Fire Engine Details Division Fire General New Purchase or Replacement Replacement New or Used Vehicle New Vehicle Useful Life 10 or more years Strategic Priority Safe Community Grant Funding Yes Bond Eligible No Project Status Modified City of El Mirage | Budget Book 2023 Page 403 City Manager’s Office 10000 North El Mirage Rd., El Mirage 85335 623-972-8116; TDD 623-933-3258 www.elmirageaz.gov MEMORANDUM TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: CITY MANAGER J. CRYSTAL DYCHES SUBJECT: STATE AND LOCAL FISCAL RECOVERY FUNDS (SLFRF) DATE: JUNE 13, 2022 BACKGROUND: The American Rescue Plan Act (ARPA) passed in March 2021 provides $1.9 trillion in overall national spending to support relief and economic recovery efforts. A total of $350 billion in assistance was allocated to local governments to replenish lost revenue, cover increased expenditures, and mitigate economic harm from the COVID-19 pandemic. The City of El Mirage will receive $11,940,792 in State and Local Fiscal Recovery Funds (SLFRF) from the ARPA. In June 2021, the City received a payment of $5,970,395.91 and will receive an equal payment in June 2022. The City may spend the funds through December 31, 2024. At the Worksession on August 17, 2021, staff sought policy guidance on how to strategically distribute the funds. In September 2021, the City Council adopted Resolution R21-09-22 stating the intended uses of the Coronavirus State and Local Fiscal Recovery Funds allotment. On January 6, 2022, the US Department of Treasury released the Final Rule on the use of the SLFRF funds. The provisions in this final rule were effective April 1, 2022. An executive summary of major changes and clarifications to the Final Rule is attached. You can view the Final Rule in its entirety, at https://home.treasury.gov/system/files/136/SLFRF-Final-Rule.pdf. To ensure that all awarded funds are spent within the time frame allotted, Staff has drafted Resolution #R22-06-16, which replaces Resolution #R21-09-22, stating the intended uses of the State and Local Fiscal Recovery Funds allotment. ELIGIBLE USE: REPLENISHMENT OF LOST REVENUE The most flexible spending category under the SLFRF grant program is “Replacement of Lost Revenue” for government services, which the final rule says generally includes any service traditionally provided by local governments. To take advantage of this category of spending, the Interim Rule required all grantees, regardless of size, to perform a complex calculation to determine how much revenue a locality could claim as lost. Based on the revenue loss calculation, El Mirage’s lost revenue was $6,160,155. The Final Rule presents a significantly simpler option by permitting local governments to choose a “standard allowance” for lost revenue of up to $10 million for the lifetime of their grant. El Mirage will select the standard allowance, which will streamline reporting requirements. The projects included in this memo exceed the SLFRF allocation. The City has budgeted General Fund money to cover the balance. After the SLFRF funds have been spent, Council will have an opportunity to reevaluate projects to be completed with General Funds. In essence, staff will spend SLFRF funds first to ensure all awarded funds are spent within the time frame allotted. So while we have continued to list intended uses under eligible categories, staff will identify nearly $2M to 2 be reported under other eligible categories. Staff may also request Council consideration of SLFRF funding of other eligible expenses. Northern Parkway Corridor The Northern Parkway project extends 12.5 miles between Loop 303 and US 60 in Maricopa County. When completed, Northern Parkway will be a high capacity, limited access roadway with overpasses at major intersections. The project is a partnership between Maricopa County, the Cities of El Mirage, Glendale and Peoria, and the Maricopa Association of Governments (MAG). Alternative funding sources for The Northern Parkway project are limited; this project would require payment from the general fund if not paid for with the ARPA allocation. FY22 Allocation FY23 Allocation FY24 Allocation Total $0 $500,000 $5,470,000 $5,970,000 City Council Chamber Technology Upgrade The Council Chambers were built with City Hall in 2016. Live, remote meetings were not planned or considered in the design. A technology update is needed to accommodate Council’s request to video record/live stream City Council Meetings. The upgrade will enhance sound and make the room usable for other types of meetings that do not take place using the dais. This project is not ongoing and therefore, does not require consideration for alternative funding sources. FY22 Allocation FY23 Allocation FY24 Allocation Total $0 $70,000 $0 $70,000 ELIGIBLE USE: RESPONDING TO PUBLIC HEALTH & SAFETY NEEDS The SLFRF allows Cities to cover increased expenditures to address public health and safety. Recovery Funds can be used to support a public health response; and address public safety in communities where an increase in violence, or increased difficulty in accessing or providing services to respond to or mitigate the effects of violence, as a result of the pandemic. Police Neighborhood Enforcement Team (NET) The NET community policing team will be hired to directly respond to the ongoing gun violence emergency associated with the pandemic, and build a safer, healthier El Mirage community. Funding includes one (1) Police Sergeant and three (3) Police Officers, along with four (4) police vehicles and equipment. The personnel numbers are estimates and staff will submit actual costs for grant purposes even if they exceed our estimate. These staff positions were created with the initial ARPA award allocation. As ARPA funding wanes, Council will need to consider how these positions will be funded. Traditionally, funding is limited for established positions and the City would need to look to the general fund to maintain staffing these positions. FY22 Allocation FY23 Allocation FY24 Allocation Total $611,000 $415,000 $415,000 $1,441,000 3 Police Officer Attrition This funding will maintain staffing levels at the El Mirage Police Department due to pandemic related retirements and increased gun violence. Funding includes a Police Lieutenant position and three (3) Police Officer positions. These staff positions were created with the initial ARPA award allocation. As ARPA funding wanes, Council will need to consider how these positions will be funded. FY22 Allocation Allocation FY24 Allocation Total $322,000 $428,000 $428,000 $1,178,000 Paramedic/Firefighter These Firefighter/Paramedics will be able to administer vaccines and assist with the public health emergency due to the pandemic. This includes two (2) Firefighter/Paramedics positions to work a 40-hour week. The personnel numbers are estimates and staff will submit actual costs for grant purposes. These staff positions were created with the initial ARPA award allocation. As ARPA funding wanes, Council will need to consider how these positions will be funded. FY22 Allocation FY23 Allocation FY24 Allocation Total $108,000 $185,000 $185,000 $478,000 Emergency Operations Center This funding is for changing the audiovisual components in the Fire Station community room that also functions as the City's Emergency Operations Center (EOC). This communication project will assist in responding to specific pandemic- related public health needs. This project is not ongoing and does not require consideration for alternative funding sources. FY22 Allocation FY23 Allocation FY24 Allocation Total $60,000 $0 $0 $60,000 Fire Engine The purchase of new apparatus (Engine) to replace the current in-service reserve apparatus that has exhausted its usable life. This request includes costs related to design, construction, travel to the factory for all key stages of construction and equipment installation. The apparatus will consist of a crew cab, and a minimum of 380 hp diesel engine, 500-gallon water tank, foam system, 1250 gallons per minute pump, automatic transmission, 4 cross lay hose bays, and a complete complement of ground ladders. The City is expecting to receive CDBG funding for a portion of the Engine. Staff continues to work with Maricopa County staff regarding potential CDBG funding from HUD for the new fire engine. The County has not received an update the new fiscal year funding allocation and is still working with other municipalities within the CDAC to determine how much funding will be returned from current projects. These factors will determine the amount of funding El Mirage will be eligible to receive. Because this is a one-time purchase, applying for additional grants would delay receipt of the truck. Any purchase or negotiation of the fire truck purchase prior to the receipt of a CDBG award would void the award. FY22 Allocation FY23 Allocation FY24 Allocation Total $0 $800,000 $0 $800,000 AGENDA ITEM 6.1. REQUEST FOR COUNCIL ACTION DATE SUBMITTED: 09/23/2021 TYPE OF ACTION: Resolution SUBJECT: Public hearing, closure of public hearing, followed by consideration and action to approve Resolution R 21-10-24 authorizing the City to submit a grant application to Maricopa County Community Development Division (MCCD) for FY2022-23 Community Development Block Grant (CDBG) funds, and execute subsequent award agreements, to purchase a new fire truck and accessories, and authorize Finance to make necessary budget transfers. (Grants/Fire) Motion carried unanimously - (7/0) DATE ACTION REQUESTED: 10/05/2021 AGENDA SECTION: Regular TO: Mayor and Council FROM: Autumn Grooms, Grants and Special Programs Administrator RECOMMENDATION: Approve Resolution R 21-10-24 authorizing submittal of a CDBG application to MCCD for the FY2022-23 grant period, acceptance/execution of grant agreements, and authorize Finance to make necessary budget transfers. PROPOSED MOTION: I move to approve Resolution R21-10-24 as presented. BACKGROUND: The City is seeking a new Class A pumper fire truck with seating for six. The truck will have a 1500 gpm pump, 500 gallon water tank, and a compliment of ground ladders, hoses, appliances, tools, etc. as required by NFPA. Radio and communications equipment will be installed after receiving the apparatus. The pumper will have a diesel engine and automatic transmission with a roof-mounted air conditioner and a climate-controlled unit for medication storage. The project is scalable based on funding availability. Approval will allow the City to apply for CDBG funding and accept the grant if funded. CDBG funding is administered by MCCD and scored by CDAC through competitive ranking. BUDGETED: Yes SUFFICIENT FUNDS: Yes CIP: Yes MULTI-YEAR: No Fiscal Impact AMOUNT REQUESTED: $750,000 FISCAL YEAR: FY22-23 ACCOUNT TO BE CHARGED: 149-4-1231-217 Attachments CDBG Resolution R21-10-24