CIP 62345 CS Facility

Customer Service Facility CIP FY23

Contractors Quote Contigency Total
Chasse Building Team $609,908.00 $10,092.00

Account to be charged: 511-5-7115-656 Project #62345

Customer Service Facility

Project Number:
Total Capital Cost:

Request description:

The Master Plan provided the current Customer Service facility with an overall ra
to convert the existing library at 14011 N. Ist Avenue to a new Customer Service

62345
$704,000.00

Department: Water
Type: Capital Improvement

ting of poor and the Library facility received an overall rating of fair. The plan would be
Facility.

Capital Costs P2023 Total .
Planning $0.00
Design $53,000.00 $53,000.00
Engineering $0.00
Repairs/improvements $0.00
Construction/Maintenance $651,000.00 $651,000.00
Furniture and Fixtures $0.00
Other $0.00
Total $704,000.00 $704,000.00
Funding Source ‘ Fotak’
111 - General $0.01
114 - Court $0.00
121 - Court Enhancement $0.00
128 - Towing $0.00
131 - HURF $0.00
141 -LTAF $0.00
148 - CDBG $0.00
156 - Capital Streets $0.00
1- Water $704,000.00 $704,000.00
6 - Ranchettes $0.00
541 - Sewer $0.00
591 - Sanitation $0.00
Total $704,000.00 $704,000.00
Additional Information
Type of Project Refurbishment
Strategic Priority Effective Government
Grant Funding No
Bond Eligible No
Project Status New

99

Customer Service Facility

Overview

Submitted By Macy Walker, Fiscal Services Analyst
Request Owner Nick Russo, Public Works Director
Department Water

Type Capital Improvement

Project Number 62345

Description

The Master Plan provided the current Customer Service facility with an overall rating of poor and the Library facility received an overall rating of
fair. The plan would be to convert the existing library at14011N

. lst Avenue to a new Customer Service Facility.

Images

7.
© Pe
New Customer Service Facility

Details Location
Division None Address: 14011 North Ist Avenue
Type of Project Refurbishment
Strategic Priority Effective Government Gry ;
Grant Funding No cnet is

ici <. som lime
Bond Eligible No . ria.
Project Status New .

me a Powie

= tnt

Supplemental Attachments
B& Customer Service Facility (/resource/cleargov-prod/projects/documents/73ba88f39778c9d8201f.pdf)

Excerpts from the Master Plan rating.

City of El Mirage | Budget Book 2023 Page 347
age

Capital Cost

FY2023 Budget Total Budget (all years)

$704,000 $704K

Capital Cost by Year Capital Cost for Budgeted Years

an eT #79%,000:00

$0 $200K S400K $600K

@ Construction/Maintenance @ Design

@ Con (92%} $651,000.00
@ Design (8% $53,000.00
TOTAL $704,000.00

Capital Cost Breakdown

Capital Cost FY2023
Design $53,000
Construction/Maintenance $651,000
Total $704,000

City of El Mirage | Budget Book 2023 Pi 348
age

Funding Sources

FY2023 Budget Total Budget (all years)

$704,000  $704K

Funding Sources by Year Funding Sources for Budgeted Years

$0 S200K $400k $600K

@ 5Sii- Water

04,000.00

TOTAL $704,000.00

@ Funding Sources Breakdown
Funding Sources FY2023
511- Water $704,000
Total $704,000

Page 349

+ City of El Mirage | Budget Book 2023

US OTN Ta ise

El Mirage Customer Service Center

Estimator: Jarrod Kerns

1GPA #18-15PV-03
Date: 1/16/2023

CSI Div

06300

08100

09200

09210

09600

10200

11500

32300

22100

22100

23100

Description

Construction Administration

*RFI Responses and Submittal Review

Millwork
“millwork per attached drawings

*Includes reception tops, deal trays, wall supports, lobby shelf, and brackets
*Final color to be selected by owner; standard colors included

Doors/Windows
*Doors and windows per attached drawings.
*All doors and frames to be painted hollow metal

*Salvage and reuse frames as indicated

Exterior Repairs
“Misc. patch and repair of exterior stucco
*Patch stucco at window infill

“Exterior paint is provided as an add alternate

Framing/Drywall
“Framing, drywall and paint (interior) per attached drawings

Flooring and Tile
*Flooring and tile per attached drawings

*Final colors and styles to be selected by owner; standard colors included

Bathroom Accessories

“Furnish and install bathroom accessories per plan

Kitchen Equipment
Allowance for new refrigerator and microwave

Furniture

Furnish and install furniture per the attached furniture list

Plumbing
*Plumbing per attached drawings

*All new kitchen and bathroom fixtures at new bathroom
*Sewer tie ins

*Existing restrooms to remain as is

Fire Sprinkler
*Alter fire sprinkler to service new building layout

*Obtain necessary fire permits

Mechanical
*Mechanical per attached drawings
*Demo/reroute existing ductwork
*Install new registers and balance

*New split system in IT room

BUDGET PROPOSAL BY CSI DIVISION

$11,605

$25,927

$30,560

$7,150

$50,353

$27,459

$4,400

$2,500

$56,852

$29,398

$7,020

$53,588

26100 Electrical
Electrical per attached drawings
*New LED lighting
*Power for new split system and access control panel
*Design, permit and install new fire alarm system
*Provide raceways for access control

*Provide conduit to above ceiling for data cabling (Data cabling by others)

26100 Access Control

“Access control allowance

32200 Demo
*Demo per attached drawings

*Includes ceilings, flooring, exterior door openings, salvaged HM frames,

General Requirements / Conditions
Total Direct Costs
Design Contingency

Subtotal Construction Estimate

G/L Insurance 1.30%
Builder's Risk Insurance 0.60%
Payment & Performance Bond 1.30%
Contractor fee 8.00%

Total Construction Estimate

Clarifications
Based on normal working hours
Permit & plan check fees by owner
Asbestos testing and abatement by owner
City fees, impact costs, or utility company fees by owner
Special inspections and testing by owner.
General Requirements / Conditions line item is considered to be a lump sum
Proposal excludes anything not itemized above
Scope based on drawings by Perlman Architects, attached
Exterior signage is excluded
Furniture is quoted as attached
Cabinet, laminate top, corion and flooring colors to be selected by owner. Standard colors included in budget.
Pricing includes the revised work station sketch provided 1/5/23

Alternates
Front Patio Add Alt
Exterior Paint Add Alt

* Please e-mail purchase orders to Jarrod Kerns

ikerns@chassi 5294

$100,282

$20,000

$12,806

$86,700.00
$526,599
$15,000
$541,599

$7,929
$3,659
$7,929
$48,793

$609,908

$49,745,
$8,446

G —_—
P <= Paradise Valley
A Unified School District

‘Goverment Procurement Alliance Contract Extension/Amendment

February 24, 2022

Chasse Building Team
2305S. Siesta Lane
Tempe, AZ 85281

Attn: Matt Wedding (mwedding@chasse.us)

Re: Extension Agreement for Contract #18-15PV-03, Job Order Contracting — General Contractors

The above referenced contract is hereby mutually extended for an additional one (1) year period until
May 17, 2023. This is the fifth and final year of a five-year agreement. Please indicate your desire to
extend your contract by completing and emailing back the signed Contract Extension along with the
following documentation:

Updated Certificate of Insurance (see terms and conditions of contract to ensure compliance).
Proof/Verification of ROC Licensing in good standing (if applicable).

Proof of any other applicable licensing related to your contract.

Proof/Verification of good standing with Arizona Corporation Commission or other State’s
comparable Corporations/Business Division or Secretary of State (as applicable).

Updated Contact Information Sheet completed.

By signing this document, vendor certifies that neither it nor its principals are presently debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this
transaction by any Federal department or agency.

In addition, please verify that your company is providing usage reports as per the terms of your contract.

If you have any questions or concerns regarding these reports, please feel free to contact Michelle Aiken
by email: maiken@1GPA.org.

Except as otherwise expressly provided in this amendment, all of the terms and conditions of the
Contract remain unchanged and in full force and effect.

Vendor Acceptance/Signature: oe —
5 a“

Fz

Printed Name: Barry Chasse

Title: Chief Executive Officer Date: March 14, 2022

Page 1 of 2

1GPA Authorized Signature:

Printed Name: Christy Knorr

o

Title: Vice President

Date:

BL2L/2022.

Paradise Valley Unified School District Authorized Signature:

Eva D. Calles

Printed Name: Eva Calles

Title: Director of Purchasing

3/23/2022

Page 2 of 2

MASTER AGREEMENT NO. 18-15PV-03 PAGE 1 OF 30

JOB ORDER CONTRACTING
MASTER AGREEMENT

THIS AGREEMENT, entered into and made effective the 18th day of May, 2018 by and between 1Government
Procurement Alliance (1GPA), Paradise Valley Unified School District, and Chasse Building Team, a Corporation with
offices at 2400 West Broadway Road, Mesa, AZ 85202 (hereinafter referred to as Contractor).

WITNESSETH:

THAT IN CONSIDERATION of the mutual promises and covenants hereinafter contained in this Agreement by these
presents do agree, as follows:

ARTICLE 1

DEFINITIONS

A. The term "Owner" means the Paradise Valley Unified School District, and any 1GPA Member utilizing this
agreement, or his duly authorized representative which means any person specifically authorized to act for
Owner by executing the Contract and any modification thereto. Duties include administration of the
Contract, including the negotiation of change orders and modifications and assessing Contractor's technical
performance and progress; inspecting and periodically reporting on such performance and progress during
the stated period of performance, and finally certifying as to the acceptance of the Work in its entirety or
any portion thereof, as required by the Contract documents. All references to the District mean the Paradise
Valley Unified School District or any 1GPA Member utilizing this agreement.

B. The term "Contractor" means Contractor's senior manager or his duly authorized representative, which
means any person specifically authorized to act for Contractor by executing the Contract, and any
modifications thereto. Duties include administration of the Contract, including performance of the Work.

G The term "Contract" as used herein means this Master Agreement, original Request for Qualifications and all
proposals submitted by awarded firm, including its attachments and any Job Orders that may be issued.

D. The term "Subcontract" as used herein means any agreement including purchase orders (other than one
involving an employer-employee relationship) entered into by Contractor calling for equipment, supplies or
services required for Contract performance, including any modifications thereto.

ARTICLE 2
WORK TO BE PERFORMED

In response to Job Orders that may be mutually agreed upon and issued periodically by Owner, Contractor
shall, except as may be specified elsewhere in the Contract, furnish all necessary labor, materials tools
supplies, equipment, transportation, supervision, management, and perform all operations necessat and
required for survey, design and construction work (hereinafter called "the Work") which will be dein d
and further described as to specific project requirements in each Job Order. The Work shall be perfor od
in accordance with the requirements set forth in each Job Order and as further specified in Attachment "a

MASTER AGREEMENT NO. 18-15PV-03 . PAGE 25 OF 30

@ ARTICLE 48

TIME IS OF ESSENCE

IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement entered into as of the day and
year first written above.

1Government Procurement Alliance
Ken Carter
Executive Director

By: 4a

Paradise Valley Unified School District No. 69
Claudia Leon

Director ga
By:
ee

@ Contractor: Chasse Building Team
Barry Chasse

By: AZ

nt
se 7
<< Paradise Valley
Unified School District

1Government Procurement Alliance

April 16, 2018

Chasse Building Team
2400 W. Broadway Road
Mesa, AZ 85202

Attn: Barry Chasse — bchasse@chasse.us

RE: Request for Qualifications 18-15PV — Job Order Contracting — General Contractors

Dear Mr. Chasse:

As you know, your firm was ranked as one of the top 15 firms. The next step in the process is for 1GPA
and Paradise Valley Unified School District (PVUSD) to enter into negotiations for compensation and
other contract terms. 1GPA and PVUSD request you provide the following information:

Unit Price Book

Provide what Unit Price Book you will be utilizing: RS Means is our first preference. We are also open to
using other price books as mutually agreed upon.

Provide coefficient for Base JOC work, Monday through Friday normal working hours: .90
Provide coefficient for JOC work, after hours, weekends and holidays, etc.: .92

Provide coefficient for JOC work, Davis Bacon: .94

Provide any location adjustment multipliers: No location adjustments

Coefficients shall include all costs associated with performing the work as follows:

The direct cost of doing the work, project management, supervision, labor, overhead, general and
administrative, profit, project office expenses, mobilization and close-out costs, insurance, waste and
excess material, compliance with environmental laws, work site signs and barriers,

Coefficients should exclude Non-Pre-Priced (NPP) items,

Design Services, Bonds, permits, and Sales Tax.

Provide your markup for NPP items.
No additional markups will be added to NPP items

1910 W. Washington St., Phoenix, AZ. 85009
www.1GPA.org

Open Book

Provide Profit percentage breakout for the following T..C. cost project size brackets:

$1.00 - $50,000 10%

$50,001 - $100,000 9.5%
$100,001 - $250,000 9.0%
$250,001 - $500,000 8.5%
§500,001 - $1,000,000: 8.0%
Over $1,000,000: 6.5%

Provide breakdown for hourly rates for all labor titles (i.e. Project Manager, Superintendent, etc.)
Project Director $150.00
Sr Project Manager $125.00
Project Manager $95.00
Asst Project Manager $80.00
Project Engineer: $70.00
General Superintendent $125.00
Sr Superintendent $105.00
Superintendent $90.00
Asst Superintendent $75.00
Safety Director $80.00
Laborer $35.00
Intern: $30.00

Open Booking pricing shall include:
e Direct costs — Subcontractor
e Project Specific General Conditions

e Profit multiplier

Provide a list of what your firm considers reimbursable expenses.
¢ Design services, Builders Risk and Liability Insurance, Bonds, permits & sales tax

Job Order Contracting Master Agreement

Please review the attached JOC Master Agreement and indicate if your firm is willing to sign this
document, if awarded, as part of the agreement or provide any recommended changes.

Please provide all information by 12:00 P.M. Friday, April 20, 2018. Send to Ken Carter,
kcarter@1gpa.org and Claudia Leon, clleon@pvschools.net.

Sincerely,

Kew Cotter Claudio Lew

Ken Carter, Executive Director Claudia Leon, Director of Purchasing
1Government Procurement Alliance Paradise Valley Unified School District (PVUSD)

1910 W. Washington St., Phoenix, AZ. 85009
www.1GPA.org